FINANCE & PERSONNEL COMMITTEE

Regular Meeting

Milwaukee, WI · January 31, 2024

Minutes

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott Spiker, Vice-Chair Ald. Milele A. Coggs, Ald. Michael J. Murphy, and Ald. Mark Chambers, Jr. Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Wednesday, January 31, 2024 9:00 AM Room 301-B, City Hall This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel Meeting convened at 9:17 a.m. Present 5 - Dimitrijevic, Spiker, Coggs, Murphy, Chambers Jr. Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist 1. 231539 Substitute resolution authorizing the transfer of $518,796.30 from the Common Council Contingent Fund to the Insurance Fund Special Purpose Account for the purpose of funding the City’s property insurance policy. Sponsors: Ald. Dimitrijevic Appearing: Atty. Kathy Block, City Attorney's Office Tawauna Swanigan, City Attorney's Office A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 2. 231525 Resolution relating to the City of Milwaukee Information Security Plan. Sponsors: Ald. Borkowski City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE Appearing: Ald. Mark Borkowski, 11th Ald. Dist. David Henke, ITMD Judy Siettmann, ITMD A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 3. 231527 Resolution relating to the City of Milwaukee Password Policy. Sponsors: Ald. Borkowski Appearing: Ald. Mark Borkowski, 11th Ald. Dist. David Henke, ITMD Judy Siettmann, ITMD A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 4. 231379 Resolution authorizing the Chief Information Officer to enter into non-expenditure agreements relating to the 2024 Republican National Convention for Information Technology services. Sponsors: THE CHAIR Appearing: David Henke, ITMD A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 5. 231491 Appointment of Molly King as Employee Benefits Director by the Mayor. Sponsors: THE CHAIR Appearing: Amber Danyus, Mayor's Office Molly King Harper Donahue IV, DER Director A motion was made by ALD. CHAMBERS JR. that this Appointment be RECOMMENDED FOR CONFIRMATION. This motion PREVAILED by the following vote: City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE Aye 4- Dimitrijevic, Spiker, Murphy, and Chambers Jr. No 0 Abstain 1- Coggs 6. 231437 Substitute resolution authorizing the Department of Employee Relations to renew its Worker’s Compensation self-insurance status with the Wisconsin Department of Workforce Development. Sponsors: THE CHAIR Appearing: Renee Joos, DER A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 7. 231438 Substitute resolution authorizing the Department of Employee Relations to extend the current contract for administration of worker’s compensation services. Sponsors: THE CHAIR Appearing: Renee Joos, DER A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 8. 231439 Substitute resolution authorizing the Department of Employee Relations to extend the current contract for a benefits communication tool for City employees. Sponsors: THE CHAIR Appearing: Renee Joos, DER A motion was made by ALD. MURPHY that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 9. 231497 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE transfers and equipment requests. Sponsors: THE CHAIR Appearing: Suzanne DeFillips, DEC AC Nicole Walder, Police Dept. Leon Todd, FPC A motion was made by ALD. SPIKER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 A motion was made by ALD. SPIKER that this Communication to Finance be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 Ald. Spiker moved to revise the Vacancy Agenda, Schedule A to reflect that Program Assistant II be listed under DPW-Operations Division instead of DPW-Administrative Services. (Prevailed 5-0) Ald. Spiker moved approval, as amended. (Prevailed 5-0) A motion was made by ALD. SPIKER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 10. 231499 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, City Purchasing Division AC Joshua Parish, Fire Dept. A motion was made by ALD. COGGS that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 11. 231507 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE Andrea Knickerbocker, DER Laura Engan, Police Dept. A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Murphy, and Chambers Jr. No 0 Excused 1- Coggs 12. 231515 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Murphy, and Chambers Jr. No 0 Excused 1- Coggs 13. 231318 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relating to clerical or administrative corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Murphy, and Chambers Jr. No 0 Excused 1- Coggs 14. 231417 Communication from the Health Department relating to automobile reimbursement allowance reports. Sponsors: THE CHAIR Appearing: Lindsey O'Connor, Health Dept. City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE A motion was made by ALD. SPIKER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 15. 230986 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 16. 231510 A substitute ordinance to further amend the 2024 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. MURPHY that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Coggs, Murphy, and Chambers Jr. No 0 Excused 1- Spiker 17. 231511 A substitute ordinance to further amend the 2024 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Coggs, Murphy, and Chambers Jr. No 0 Excused 1- Spiker 18. 231048 Communication from the City Comptroller relating to the Audit of the Residents Preference Program for Department of Public Works contracts. Sponsors: THE CHAIR Appearing: Dan Thomas, DPW City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE Ana Gutierrez, Comptroller - Audit Division Rebekah Lapwood, Comptroller - Audit Division A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 19. 231220 Communication from the Department of Employee Relations relating to labor negotiations. Sponsors: THE CHAIR Ald. Spiker moved that the Finance and Personnel Committee convene into closed session, pursuant to s. 19.85(1)(e), Wis. Stats., for the purpose of conducting specified public business whenever competitive or bargaining reasons require a closed session. Ayes - Chambers, Jr., Murphy, Coggs, Spiker, Dimitrijevic The meeting convened into closed session at 10:44 a.m. Present - Chambers, Jr., Murphy, Coggs, Spiker, Dimitrijevic Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist Appearing: Nicole Fleck, DER Bryan Rynders, Budget Office Harper Donahue, IV, DER Director A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 Meeting adjourned at 11:34 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes January 31, 2024 COMMITTEE City of Milwaukee Page 8

Agenda

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Agenda FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott Spiker, Vice-Chair Ald. Milele A. Coggs, Ald. Michael J. Murphy, and Ald. Mark Chambers, Jr. Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Wednesday, January 31, 2024 9:00 AM Room 301-B, City Hall Amended 1/30/24 - Previous item 2, CCFN 231334, removed. Please be apprised that less than 24 hours notice is being given for this file because it is impractical to give the 24 hours' notice. This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel 1. 231539 Substitute resolution authorizing the transfer of $518,796.30 from the Common Council Contingent Fund to the Insurance Fund Special Purpose Account for the purpose of funding the City’s property insurance policy. Sponsors: Ald. Dimitrijevic 2. 231525 Resolution relating to the City of Milwaukee Information Security Plan. Sponsors: Ald. Borkowski 3. 231527 Resolution relating to the City of Milwaukee Password Policy. Sponsors: Ald. Borkowski 4. 231379 Resolution authorizing the Chief Information Officer to enter into non-expenditure agreements relating to the 2024 Republican National Convention for Information Technology services. Sponsors: THE CHAIR 5. 231491 Appointment of Molly King as Employee Benefits Director by the Mayor. Sponsors: THE CHAIR City of Milwaukee Page 1 Printed on 1/30/2024 FINANCE & PERSONNEL Meeting Agenda January 31, 2024 COMMITTEE 6. 231437 Substitute resolution authorizing the Department of Employee Relations to renew its Worker’s Compensation self-insurance status with the Wisconsin Department of Workforce Development. Sponsors: THE CHAIR 7. 231438 Substitute resolution authorizing the Department of Employee Relations to extend the current contract for administration of worker’s compensation services. Sponsors: THE CHAIR 8. 231439 Substitute resolution authorizing the Department of Employee Relations to extend the current contract for a benefits communication tool for City employees. Sponsors: THE CHAIR 9. 231497 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR 10. 231499 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR 11. 231507 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR 12. 231515 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR 13. 231318 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relating to clerical or administrative corrections. Sponsors: THE CHAIR 14. 231417 Communication from the Health Department relating to automobile reimbursement allowance reports. Sponsors: THE CHAIR 15. 230986 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR City of Milwaukee Page 2 Printed on 1/30/2024 FINANCE & PERSONNEL Meeting Agenda January 31, 2024 COMMITTEE 16. 231510 A substitute ordinance to further amend the 2024 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR 17. 231511 A substitute ordinance to further amend the 2024 offices and positions in the City Service. Sponsors: THE CHAIR 18. 231048 Communication from the City Comptroller relating to the Audit of the Residents Preference Program for Department of Public Works contracts. Sponsors: THE CHAIR 19. 231220 Communication from the Department of Employee Relations relating to labor negotiations. Sponsors: THE CHAIR The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(e), Wis. Stats., for the purpose of conducting specified public business whenever competitive or bargaining reasons require a closed session. This meeting will be webcast live at www.milwaukee.gov/channel25. NOTA: Para los clientes de cable de Spectrum que deseen ver subtítulos en español, ya están disponibles en el Canal de la Ciudad. En su control remoto de cable Spectrum, presione “MENÚ.” Seleccione “SUBTÍTULOS/CAPTIONS.” Use la flecha hacia abajo hasta “ESTÁNDAR/STANDARD,” luego use la flecha hacia arriba y cambie a “CC3.” In the event that Common Council members who are not members of this committee attend this meeting, this meeting may also simultaneously constitute a meeting of the Common Council or any of the following committees: Community and Economic Development, Finance and Personnel, Judiciary and Legislation, Licenses, Public Safety and Health, Public Works, Zoning, Neighborhoods & Development, and/or Steering and Rules. Whether a simultaneous meeting is occurring depends on whether the presence of one or more of the Common Council member results in a quorum of the Common Council or any of the above committees, and, if there is a quorum of another committee, whether any agenda items listed above involve matters within that committee’s realm of authority. In the event that a simultaneous meeting is occurring, no action other than information gathering will be taken at the simultaneous meeting. Times for specific agenda items are estimations. If items cannot be heard at their specified times, they will be heard as soon as practicable thereafter. Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For assistance contact the Legislative Services ADA Coordinator at 286-2998, (FAX)286-3456, (TDD)286-2025 or by writing to Room 205, City Hall, 200 E. Wells Street, Milwaukee, WI 53202. City of Milwaukee Page 3 Printed on 1/30/2024 FINANCE & PERSONNEL Meeting Agenda January 31, 2024 COMMITTEE City Hall and the Zeidler Municipal Building are accessible by "The Hop" City Hall Stations, the MCTS Green Line, Gold Line, 14, 15, 18, 19, 30, 33, and 57 bus routes. Visit https://www.ridemcts.com/ for more information. Bike racks are available on Water Street, Market Street, and Broadway, and a Bublr Bike Share station is located on the northeast corner of Kilbourn Avenue and Water Street. Limited parking for persons attending meetings during normal business hours is available at reduced rates (5 hour limit) at the Milwaukee Center on the southwest corner of Kilbourn Avenue and Water Street. You must present a copy of the meeting notice to the parking cashier. Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code are required to register with the City Clerk's License Division. Lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying. City of Milwaukee Page 4 Printed on 1/30/2024