FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott Spiker, Vice-Chair Ald. Milele A. Coggs, Ald. Michael J. Murphy, and Ald. Mark Chambers, Jr. Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Friday, February 23, 2024 9:00 AM Room 301-B, City Hall This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel Meeting convened at 9:11 a.m. Present 5 - Dimitrijevic, Spiker, Coggs, Murphy, Chambers Jr. Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist 1. 231609 Communication from the Department of Employee Relations relating to its use of the Auxiliary Resource Program. Sponsors: Ald. Perez Appearing: Pres. Jose Perez, Common Council/12th Ald. Dist. Harper Donahue, IV, DER Director Patrick McClain, City Attorney's Office A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 2. 231613 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes February 23, 2024 COMMITTEE Sponsors: THE CHAIR The vacancy agenda was read into the record. Appearing: Erica Roberts, ITMD Anna Zizzo, DEC Leon Todd, FPC Director Mai Xiong, MPD A motion was made by ALD. SPIKER that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 3. 231498 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Communication to Finance be HELD IN COMMITTEE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 4. 231614 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, Purchasing Director A motion was made by ALD. COGGS that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 A motion was made by ALD. COGGS that this Communication to Finance be RECONSIDERED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 A motion was made by ALD. COGGS that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes February 23, 2024 COMMITTEE No 0 5. 231615 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 6. 231616 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 7. 231644 Communication from the Department of Employee Relations amending the Salary Ordinance to permit a 1% longevity increase for newly eligible City employees. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 8. 231645 Communication from the Department of Employee Relations amending the Salary Ordinance to add incentive rates relative to the ERP software project. Sponsors: THE CHAIR City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes February 23, 2024 COMMITTEE Appearing: David Henke, ITMD Jill Price, ITMD Nathaniel Haack, Budget Office Andrea Knickerbocker, DER A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 9. 231664 Communication from the Department of Administration - Budget and Management Division and various city departments amending the Positions Ordinance to add temporary auxiliary positions. Sponsors: THE CHAIR Appearing: David Henke, ITMD Jill Price, ITMD Nathaniel Haack, Budget Office Andrea Knickerbocker, DER A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 10. 231697 Communication from the Department of Employee Relations amending the Positions Ordinance to designate certain executive administrative assistant I positions in the City Clerks’ Office as bilingual. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER Dana Zelazny, Deputy City Clerk A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Coggs, Murphy, and Chambers Jr. No 0 Excused 1- Spiker 11. 231632 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relating to clerical or administrative City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes February 23, 2024 COMMITTEE corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, DER A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Coggs, Murphy, and Chambers Jr. No 0 Excused 1- Spiker 12. 231258 Resolution approving the form of the Preliminary Official Statement used in connection with the sale of City of Milwaukee, Wisconsin, debt. Sponsors: THE CHAIR Appearing: Joshua Benson, Comptroller's Office A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 13. 231619 A substitute ordinance to further amend the 2024 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 14. 231620 A substitute ordinance to further amend the 2024 offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 15. 231634 Communication from the Comptroller relating to the 2024 Annual Audit City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes February 23, 2024 COMMITTEE Work Plan Sponsors: THE CHAIR Appearing: Adrianna Molina, Comptroller's Office Rebekah Lapwood, Comptroller's Office A presentation was made. A motion was made by ALD. CHAMBERS JR. that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 16. 231635 Communication from the Comptroller relating to the 2023 Annual Hotline Report. Sponsors: THE CHAIR A motion was made by ALD. CHAMBERS JR. that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 17. 231633 Communication from the Comptroller relating to the City of Milwaukee Cybersecurity and Governance Report. Sponsors: THE CHAIR Ald. Murphy moved that the Finance and Personnel Committee convene into closed session, pursuant to s. 19.85(1)(d), Wis. Stats, except as provided in s. 304.06 (1) (eg) and by rule promulgated under s. 304.06 (1) (em), for the purpose of considering strategy for crime detection or prevention. Ayes - Chambers, Jr., Murphy, Coggs, Dimitrijevic, Spiker The meeting convened into closed session at 11:18 a.m. Present - Chambers, Jr., Murphy, Coggs, Dimitrijevic, Spiker Also present: Aycha Sawa, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist Appearing: Adrianna Molina, Comptroller's Office David Henke, ITMD Judy Siettmann, ITMD Brian Boguski, CLA City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes February 23, 2024 COMMITTEE Patrick Sullivan, CLA A motion was made by ALD. MURPHY that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Coggs, Murphy, and Chambers Jr. No 0 Meeting adjourned at 11:52 a.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 7