FINANCE & PERSONNEL COMMITTEE

City Hall City of Milwaukee 200 East Wells Street Milwaukee, WI 53202 Meeting Minutes FINANCE & PERSONNEL COMMITTEE ALD. MARINA DIMITRIJEVIC, CHAIR Ald. Scott P. Spiker, Vice-Chair Ald. Peter Burgelis, Ald. Milele A. Coggs, and Ald. Sharlen P. Moore Staff Assistant, Chris Lee, 414-286-2232; Fax: 414-286-3456, clee@milwaukee.gov Legislative Liaison, Tea Norfolk , 414-286-8012, tea.norfolk@milwaukee.gov Wednesday, May 15, 2024 9:00 AM Room 301-B, City Hall This is also a virtual meeting. Those wishing to view the proceedings are able to do so via the City Channel - Channel 25 on Spectrum Cable - or on the Internet at http://city.milwaukee.gov/citychannel Meeting convened at 9:13 a.m. Present 5 - Dimitrijevic, Spiker, Burgelis, Coggs, Moore Also present: William Christianson, City Comptroller Nik Kovac, Budget Director Tea Norfolk, LRB Fiscal Planning Specialist (items 1-3) Kathleen Brengosz, LRB Fiscal Planning Specialist (item 4 and beyond) 1. 240033 Communication from the ARPA Director relating to the status of City ARPA funds allocated to the Social Development Commission. Sponsors: Ald. Dimitrijevic Appearing: Andrea Fowler, Budget Office Mario Higgins, Community Development Grant Administration Erick Shambarger, Environmental Collaboration Office Tyler Weber, Health Dept. A motion was made by ALD. SPIKER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 2. 240008 Communication from various agencies relating to City funds allocated to the Social Development Commission. Sponsors: Ald. Coggs City of Milwaukee Page 1 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE Appearing: Andrea Fowler, Budget Office Mario Higgins, Community Development Grant Administration Erick Shambarger, Environmental Collaboration Office Tyler Weber, Health Dept. Ald. JoCasta Zamarripa, 8th Ald. Dist. A motion was made by ALD. MOORE that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 3. 231868 Communication relating to the current status of funds allocated from the American Rescue Plan Act. Sponsors: Ald. Coggs, Ald. Chambers Jr. and Ald. Pratt Appearing: Andrea Fowler, Budget Office Kevin Muhs, Dept. of Public Works Ald. Mark Chambers, Jr., 2nd Ald. Dist. Ald. Coggs left the meeting at 11 a.m. A motion was made by ALD. SPIKER that this Communication be HELD TO CALL OF THE CHAIR. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Spiker, Burgelis, and Moore No 0 Excused 1- Coggs 4. 232043 Communication from the City Assessor relating to the assessment process. Sponsors: Ald. Coggs Appearing: Nicole Larsen, Assessor's Office Bill Bowers, Assessor's Office Ald. Mark Chambers, Jr., 2nd Ald. Dist. Ald. Andrea Pratt, 1st Ald. Dist. Commissioner Larsen gave a presentation. Ald. Coggs returned to the meeting at 12:11 p.m. A motion was made by ALD. MOORE that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 City of Milwaukee Page 2 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE 10 AM 5. 231960 Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. Sponsors: THE CHAIR The vacancy agenda was read into the record. Ald. Spiker moved amendment of "Schedule A - Vacancy Requests" to reflect 2 positions in lieu of 3 positions for "Captain of Police" under "Police Department". (Prevailed 5-0) Ald. Burgelis moved approval, as amended. (Prevailed 5-0) A motion was made by ALD. BURGELIS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 6. 231961 Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, Purchasing Division Charles Hughes, Municipal Court Dawn Day-Hourigan, Municipal Court A motion was made by ALD. COGGS that this Communication to Finance be APPROVED. This motion PREVAILED by the following vote: Aye 4- Dimitrijevic, Burgelis, Coggs, and Moore No 0 Excused 1- Spiker 7. 231962 Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments. Sponsors: THE CHAIR Appearing: Rhonda Kelsey, Purchasing Division A motion was made by ALD. SPIKER that this Communication to Finance be PLACED ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore City of Milwaukee Page 3 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE No 0 8. 231963 Communication from the Department of Employee Relations relating to classification studies scheduled for Fire and Police Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. COGGS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 9. 231964 Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations Dana Zelazny, Deputy City Clerk Ald. Coggs in objection to the study report recommendation for the position of "Policy and Administration Director" under the Common Council - City Clerk. A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 10. 231965 Communication from the Department of Employee Relations amending the Salary and Positions Ordinances relating to clerical or administrative corrections. Sponsors: THE CHAIR Appearing: Andrea Knickerbocker, Dept. of Employee Relations A motion was made by ALD. BURGELIS that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 11. 240051 Communication from the Department of Public Works - Water Works City of Milwaukee Page 4 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE amending the Positions Ordinance to add multiple positions related to the expansion of Milwaukee Water Works’ Lead Service Line Replacement Program. Sponsors: THE CHAIR Appearing: Patrick Pauly, Water Works A motion was made by ALD. MOORE that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 12. 231984 Substitute resolution amending Common Council File Number 230978 relative to acceptance and funding of the 2023-2024 Epidemiology and Laboratory Capacity (ELC) Program - Project S: Strengthening the United States Response to Resistant Gonorrhea (SURRG) grant from the Department of Health Services. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 13. 231932 Resolution authorizing up to $2,500,000 of 2024 contingent borrowing to cover City matching funds for State & Federal Aid bridge projects. Sponsors: THE CHAIR Appearing: Mason Lavey, Budget Office A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 14. 232010 Substitute resolution to increase grantor share appropriation authority for 2024. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 City of Milwaukee Page 5 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE 15. 231966 Substitute resolution authorizing attendance at conventions, seminars and other travel. Sponsors: THE CHAIR A motion was made by ALD. COGGS that this Resolution be RECOMMENDED FOR ADOPTION. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 16. 231967 A substitute ordinance to further amend the 2024 rates of pay of offices and positions in the City Service. Sponsors: THE CHAIR A motion was made by ALD. BURGELIS that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 17. 231968 A substitute ordinance to further amend the 2024 offices and positions in the City Service. Sponsors: THE CHAIR Ald. Coggs recorded as voting no to the following provision under Part 4: Under “Common Council - City Clerk, Central Administration Division”, delete one position of “Staff Assistant to Council President (Y)” and add one position of “Policy and Administration Director (Y)”. A motion was made by ALD. SPIKER that this Ordinance be RECOMMENDED FOR PASSAGE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 The following files may be placed on file as no longer necessary: 18. 141163 Charter ordinance relating to the authority of the comptroller to deem final an offering memorandum prepared in connection with the sale of city debt. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Charter Ordinance be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: City of Milwaukee Page 6 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 19. 180624 Resolution approving amendments to the Master Agreement for the City of Milwaukee Deferred Compensation Plan. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 20. 181038 Substitute resolution relating to the Chief Information Officer’s authority to enter into software use and license agreements and directing a review of the City process for entering into these agreements. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 21. 210547 Substitute resolution relating to the appropriation of the American Rescue Plan Act funds for the City of Milwaukee Stronger Summer Plan. Sponsors: Ald. Johnson A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 22. 211116 Motion relating to the procedure for the allocation of the second tranche of American Rescue Plan Act funds. Sponsors: Ald. Johnson A motion was made by ALD. SPIKER that this Motion be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 23. 230160 Communication from the Department of Administration - Budget and City of Milwaukee Page 7 FINANCE & PERSONNEL Meeting Minutes May 15, 2024 COMMITTEE Management Division amending the 2023 Positions Ordinance to add positions in the Department of Administration and Board of Zoning Appeals. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 24. 230164 Communication from the Department of Administration regarding departmental realignment. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Communication be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 25. 230610 Resolution authorizing the sale of City-owned Internet Protocol (IP) addresses. Sponsors: THE CHAIR A motion was made by ALD. SPIKER that this Resolution be RECOMMENDED FOR PLACING ON FILE. This motion PREVAILED by the following vote: Aye 5- Dimitrijevic, Spiker, Burgelis, Coggs, and Moore No 0 Meeting adjourned at 1:19 p.m. Chris Lee, Staff Assistant Council Records Section City Clerk's Office This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. City of Milwaukee Page 8