HOUSING AUTHORITY

P.O. Box 324 City of Milwaukee Milwaukee, WI 53201-0324 Meeting Minutes HOUSING AUTHORITY MARK WAGNER, CHAIR Sherri L. Daniels, Vice Chair Ald. Milele Coggs, Darian Luckett, Brooke VandeBerg, and Irma Yepez Klassen Thursday, December 15, 2022 1:30 PM City Hall, Room 301-B The mission of the Housing Authority of the City of Milwaukee (HACM) is to foster strong, resilient and inclusive communities by providing a continuum of high-quality housing options that support self-sufficiency, good quality of life, and the opportunity to thrive. “HACM will be following the City of Milwaukee’s face covering protocol for City Hall for any Board meetings making place there. Currently, members of the public may wear a face covering at their own discretion. Members of the public who are unvaccinated are encouraged to wear a face covering while inside City of Milwaukee facilities. Members of the public who are immunocompromised are strongly encouraged to wear a face covering. Members of the public with symptoms, a positive COVID-19 test, or direct exposure to someone with COVID-19 should follow Center for Disease Control and Prevention (CDC) guidelines and continue to wear a face covering. For more information, please see https://city.milwaukee.gov/coronavirus or call the MHD COVID Hotline at 414-286-6800 for more information.” To view meeting materials electronically, please go to: https://milwaukee.legistar.com/MeetingDetail.aspx? ID=1063287&GUID=85120DAA-18CE-428E-A351-BB95775C04A7&Options=info|&Search = Call to Order Meeting called to order at 1:30 p.m. Roll Call Present: 5 - Wagner, Coggs, Reed Daniels, Yepez Klassen, Luckett Excused: 1 - VandeBerg A. APPROVAL OF THE CONSENT AGENDA City of Milwaukee Page 1 HOUSING AUTHORITY Meeting Minutes December 15, 2022 CONSENT AGENDA – ITEMS RECOMMENDED FOR APPROVAL (All items listed under the Consent Agenda will be enacted by one motion unless a Commissioner requires otherwise, in which event, the item will be removed from the Consent Agenda and considered separately.) 1. R13361 Approval of the minutes of the regular meeting held on November 9, 2022 Sponsors: THE CHAIR Attachments: HACM Minutes for November 9, 2022 A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 2. R13362 Resolution approving the third quarter 2021 write-off of delinquent former resident accounts for various Housing Authority developments in the amount of $80,008.82. This resolution will authorize the write-off of delinquent former resident accounts for the period July 1, 2021 to September 30, 2021. Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns. Sponsors: THE CHAIR Attachments: 2021 - 3rd QTR - Low Income Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 3. R13363 Resolution approving the third quarter 2021 write-off of delinquent former resident accounts for Southlawn, Northlawn and Berryland in the amount of $37,398.64. This resolution will authorize the write-off of delinquent former resident City of Milwaukee Page 2 HOUSING AUTHORITY Meeting Minutes December 15, 2022 accounts for the period July 1, 2021 to September 30, 2021. Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns Sponsors: THE CHAIR Attachments: 2021 - 3rd QTR - SNB - Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 4. R13364 Resolution approving the fourth quarter 2021 write-off of delinquent former resident accounts for various Housing Authority developments in the amount of $110,530.76. This resolution will authorize the write-off of delinquent former resident accounts for the period October 1, 2021 to December 31, 2021. Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns. Sponsors: THE CHAIR Attachments: 2021 - 4th QTR - Low Income - Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 5. R13365 Resolution approving the fourth quarter 2021 write-off of delinquent former resident accounts for Southlawn, Northlawn and Berryland in the amount of $49,167.77 This resolution will authorize the write-off of delinquent former resident accounts for the period October 1, 2021 to December 31, 2021. City of Milwaukee Page 3 HOUSING AUTHORITY Meeting Minutes December 15, 2022 Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns. Sponsors: THE CHAIR Attachments: 2021 - 4th QTR - SNB - Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 6. R13366 Resolution approving the first quarter 2022 write-off of delinquent former resident accounts for various Housing Authority developments in the amount of $34,099.80. This resolution will authorize the write-off of delinquent former resident accounts for the period January 1, 2022 to March 31, 2022. Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns. Sponsors: THE CHAIR Attachments: 2022 - 1st QTR - Low Income - Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 7. R13367 Resolution approving the first quarter 2022 write-off of delinquent former resident accounts for Southlawn, Northlawn and Berryland in the amount of $40,737.08. This resolution will authorize the write-off of delinquent former resident accounts for the period January 1, 2022 to March 31, 2022. Although these accounts are written-off for accounting purposes, the City City of Milwaukee Page 4 HOUSING AUTHORITY Meeting Minutes December 15, 2022 Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns Sponsors: THE CHAIR Attachments: 2022 - 1st QTR - SNB - Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 8. R13368 Resolution approving the second quarter 2022 write-off of delinquent former resident accounts for various Housing Authority developments in the amount of $83,921.15. This resolution will authorize the write-off of delinquent former resident accounts for the period April 1, 2022 to June 30, 2022. Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns Sponsors: THE CHAIR Attachments: 2022 - 2nd QTR - Low Income - Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 9. R13369 Resolution approving the second quarter 2022 write-off of delinquent former resident accounts for Southlawn, Northlawn and Berryland in the amount of $88,311.53 This resolution will authorize the write-off of delinquent former resident accounts for the period April 1, 2022 to June 30, 2022. Although these accounts are written-off for accounting purposes, the City Attorney’s Office obtains judgments against all tenants evicted by court action. City of Milwaukee Page 5 HOUSING AUTHORITY Meeting Minutes December 15, 2022 These judgments, and all unpaid final tenant accounts, will be sent to the Department of Revenue to intercept tax returns Sponsors: THE CHAIR Attachments: 2022 - 2nd QTR - SNB- Project Level Write Off Analysis Report Write Off 21Q3 to 22Q2 Analysis-graphs A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg B. REPORTS AND DISCUSSION ITEMS 1. R13370 Motion to approve the proposed 2023 schedule for the Board of Commissioners of the Housing Authority of the City of Milwaukee Sponsors: THE CHAIR Attachments: 2023 HACM Board Schedule - Tentative A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Motion be APPROVED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 2. R13371 Resolution approving HACM’s 2023 Fiscal Operating Budgets that include the Consolidated Budget, the Central Office Cost Center, the Section 8 Housing Choice Voucher Program, the Berryland, Northlawn and Southlawn (unsubsidized affordable housing) developments, the Public Housing Program The Secretary-Executive Director is required to submit an annual operating budget for approval by the Board. Sponsors: THE CHAIR City of Milwaukee Page 6 HOUSING AUTHORITY Meeting Minutes December 15, 2022 Attachments: 2023- Budget Summaries 2023 Consolidated Budget-orange 2023 Central Office COCC Operating Budget-pink 2023 Section 8 Operating Budget-blue 2023 Unsubsidized Housing BNS Operating Budget-yellow 2023 Public Housing Operating Budget-white 2023 Affordable-Consolidated LLC Budget Comparison 11-10-2022-green Original title read: Resolution approving HACM’s 2023 Fiscal Operating Budgets that include the Consolidated Budget, the Central Office Cost Center, the Section 8 Housing Choice Voucher Program, the Berryland, Northlawn and Southlawn (unsubsidized affordable housing) developments and the Public Housing Program, and the Affordable (Mixed Finance) Tax Credit (LLC) Staff is recommending the following amendment to the resolution title: removal of: "and the Affordable (Mixed Finance Tax Credit (LLC)." Staff pointed out that the Limited Liability Company’s budgets are approved by the investors; they are included simply as informational. A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be AMENDED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg As amended Fernando Aniban, HACM’s Assistant Secretary, Dennis Yaccarino, HACM’s Chief Financial Officer, Rick Koffarnus, HACM’s Finance Director, and Pamela Watson, HACM’s Senior Finance Analyst, presented the 2023 Fiscal Operating Budgets, summarizing the documents included with the agenda. Mr. Aniban pointed out that the Limited Liability Company’s budgets are approved by the investors; they are included simply as informational. Commissioners discussed payroll increases, staffing, and budgeting for additional permanent positions outlined in the budget. A motion was made by Sherri Reed Daniels, seconded by Darian Luckett, that this Housing Authority Resolution be ADOPTED. This motion PREVAILED by the following vote: Aye: 5- Wagner, Coggs, Reed Daniels, Yepez Klassen, and Luckett No: 0 Excused: 1- VandeBerg 3. R13372 Report from the Secretary-Executive Director Sponsors: THE CHAIR City of Milwaukee Page 7 HOUSING AUTHORITY Meeting Minutes December 15, 2022 Attachments: Status Report -Travaux Board Presentation Recovery Plan Monthly Update Low Income Public Housing Occupancy report Affordable Housing Occupancy report LLCs Berryland, Northlawn, Southlawn Occupancy report BNS Willie L. Hines, Jr., HACM’s Secretary-Executive Director asked Warren Jones, Travaux, Inc.’s Vice President of Construction, and Fernando Aniban, HACM’s Assistant Secretary, to give a year-end update of the activities at Westlawn. Mr. Jones presented items included with the agenda, providing a summary of the Westlawn Gardens Phase 2 project, along with an update on the Phase 4A Townhomes, Buildings 3.1 and 3.4 and Carver Park. Mr. Jones stated that there have been very few setbacks with the construction and foresees the work being completed on time. Commissioners discussed the relocation of the residents at Carver Park, electrical work and supply chain delays at Westlawn Gardens. Greg Anderson, Travaux’s Vice President of Property Management, discussed the Monthly Recovery Plan Update, summarizing the documents included with the agenda. Commissioners discussed supply chain delays for flooring. In response to a Commissioner’s question, Mr. Anderson reported that the Housing Authority completed 11 evictions and has 49 pending evictions in the month of November for the public housing portfolio. Mr. Anderson further stated that there are two new managers at Cherry Court and Highland Gardens. Willie L. Hines, Jr. HACM’s Secretary-Executive Director, thanked the Commissioners for taking time to meet for the Board Engagement Sessions. He also informed the Commissioners of future items that will be coming before them through those sessions. Mr. Hines encouraged the Commissioners to take advantage of some enrichment trainings that will be beneficial to their skillset as Commissioners. Some trainings are available online or in-person from the National Association of Housing and Redevelopment Officials (NAHRO), the Council of Large Public Housing Authorities (CLPHA), and the Public Housing Authority Directors Association (PHADA). He also informed the Commissioners of the visit from the U.S. Department of Housing and Urban Development Quality Assurance Division, who reviewed the processes at the Section 8 Voucher and Financial Divisions and will be providing feedback to HACM in the near future. Mr. Hines stated that the Resident Organization meetings will be starting again with Ken Barbeau and staff re-engaging with residents. Mr. Hines closed by thanking the Commissioners for working through the difficult times and wished them Happy Holidays. Chair Wagner also gave closing remarks and wished everyone Happy Holidays. Adjournment There being no further business, Commissioner Yepez-Klassen made a motion to adjourn the meeting at 3:55 p.m. Commissioner Luckett seconded the motion. There being no objections, the motion carried. Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA Coordinator, Patricia Schmidtknecht at 286-5100, (FAX) 286-3456, (TDD) 286-3504 or by writing to the Coordinator at 650 West Reservoir, Milwaukee, WI 53212. City of Milwaukee Page 8 HOUSING AUTHORITY Meeting Minutes December 15, 2022 Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying. Be hereby notified that three (3) members of the Crucible, Inc. Board of Directors may be present at the meeting of the HACM Board of Commissioners, as some members serve on both boards. While a quorum of the Crucible, Inc. Board may be present at the HACM meeting, they will not exercise the responsibilities, authority, or duties vested in the Crucible, Inc. Board of Directors. City of Milwaukee Page 9