JOINT COMMITTEE ON DOWNTOWN STREETCAR IMPLEMENTATION

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes JOINT COMMITTEE ON DOWNTOWN STREETCAR IMPLEMENTATION Ghassan Korban, Chair Ald. Robert Bauman, Vice Chair Mayor Tom Barrett, Common Council President Michael Murphy, Ald. Nik Kovac, Comptroller Martin Matson, Dan Boehme, Rocky Marcoux, and Jeff Polenske Staff Assistant: Jessica Celella, 286-2775, Fax: 286-3456, Jessica.Celella@milwaukee.gov Thursday, March 26, 2015 1:30 PM Room 303, City Hall 1. Call to Order Meeting convened at 1:38 PM 2. Roll Call Sandra Kellner present for Dan Boehme. Jennifer Gonda for Mayor Tom Barrett. Present 10 - Korban, Bauman, Murphy, Polenske, Gonda, Barrett, Kovac, Matson, Marcoux and Boehme 3. Project Organization John Duggan and Tim Clancy, Concord Group, present at the table as the Owner's Representative for the City of Milwaukee DPW on the Milwaukee Streetcar project. Mr. Duggan states the project team is planning to prevent issues rather than needing to react to issues. Issues will be minimized through using a thoughtful, dilligent process. An organization chart was presented. There has been open communication between the city and the final design team. Ashley Booth, HNTB - HNTB is a national engineering firm with experience in streetcar projects around the country. Different teams are working together on different aspects of the project, such as roadway, trackway, and sidewalk design. Mr. Duggan states the team meets monthly via teleconference and quarterly in person with the Federal Transit Administration, including FTA's Project Management Oversight Committee (PMOC), which is monitoring the project. The PMOC is comprised of several consultants hired by the FTA. There are many layers of checks and balances. Chair Korban states that Jeff Polenske is the project manager and has been at all meetings to ensure a direct line of communication. Mr. Polenske states the organizational chart is standard for the type of project. Mr. Duggan states monthly updates will be made to the Joint Committee. City of Milwaukee Page 1 JOINT COMMITTEE ON Meeting Minutes March 26, 2015 DOWNTOWN STREETCAR IMPLEMENTATION 4. Project Status Mr. Clancy states progress is being made on the final design. Target dates are set for public utilities, the operations, maintenance facility (OMF), and mainline (roadway, trackwork, systems/overhead contact system). Ald. Bauman asked if thel lakefront line be merged into the first project. Mr. Polenske stated the projects will be separate, but options such as vehicle procurement can be done together by exercising options under initial procurement. Mr. Clancy states SEWRPC is working on the scope of services for the transit system plan. 5. Vehicle Procurement Status Mr. Clancy states LTK Engineering Services is the consultant for the RFP. They are expecting 4-6 proposals. Development of the selection team and evaluation criteria has begun. 6. DBE Triennial Goal Randy Crump - DBE is required by federal guidelines. The DBE participation goal has been established for 2015-2017. They are currently accepting public comments for a 30 day period. 7. Workforce Development (STARTS) Grant Application Status Mr. Crump - The Ladders of Opportunity grant application was submitted by the Department of Public Works in December, 2014 and there is a 50/50 matching grant program. The program has been titled the Streetcar Training and Advancement for Regional Transportation Systems and will target underrepresented populations. 8. Geographic-Based Hiring Preference Pilot Program Mr. Crump states the FTA has proposed geographical preferences for hiring purposes. Chair Ghassan states that residental preference would not be required, but can be considered under the program. The expectation is that a national firm would be doing the work to capture expertise, but then a local workforce would be hired and trained. 9. Final Design Status Mr. Booth states the design team has begun analysis of potential route adjustments to lessen utility impacts. Analysis still needs to be done and will consider noise, historic, and other impacts in a formal process to secure FTA approval. Mr. Korban stated there will be a meeting with the Eastown Association. 10. Utility Status -- Request for Judicial Review City of Milwaukee Page 2 JOINT COMMITTEE ON Meeting Minutes March 26, 2015 DOWNTOWN STREETCAR IMPLEMENTATION Assistant City Atty Tom Miller stated the city's petition for judicial review was filed in November of 2014. 11. The Joint Committee on Downtown Streetcar Implementation may convene into closed session at 1:30 P.M. on Thursday, March 26, 2015, in Room 303, City Hall, 200 E. Wells St., Milwaukee, Wisconsin, pursuant to s. 19.85(1)(g), Wis. Stats., for the purpose of conferring with the City Attorney who will render oral or written advice with respect to litigation in which the city is or is likely to become involved. The committee will not return to open session. Mr. Polenske moved that the committee go into closed session at 2:34 PM. There were no objections. Individuals present: John Duggan Tim Clancy Ashley Booth Randy Crump Jeff Polenske Rocky Marcoux Sandra Kellner Martin Matson Ald. Kovac Ald. Murphy Ald. Bauman Ghassan Korban Sarah Zarate Ald. Joe Dudzik Jennifer Gonda Meeting adjourned at 2:51 PM Jessica Celella, Staff Assistant City of Milwaukee Page 3