JOINT COMMITTEE ON DOWNTOWN STREETCAR IMPLEMENTATION

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes JOINT COMMITTEE ON DOWNTOWN STREETCAR IMPLEMENTATION Ghassan Korban, Chair Ald. Robert Bauman, Vice Chair Mayor Tom Barrett, Common Council President Ashanti Hamilton, Ald. Milele Coggs, Comptroller Martin Matson, Dan Boehme, Rocky Marcoux, and Jeff Polenske Staff Assistant: Molly Kuether 286-2775, Fax: 286-3456, Molly.Kuether@milwaukee.gov Friday, August 14, 2015 9:00 AM Room 301-B, Third Floor, City Hall 1. Call to Order The meeting was called to order at 9:03 AM. 2. Roll Call Present 6 - Korban, Bauman, Gonda, Matson, Boehm and Zarate Excused 3 - Polenske, Kovac and Marcoux Individuals also present: Timothy Clancy, The Concord Group Ashley Booth, HNTB Corporation Mr. Clancy and Booth gave a PowerPoint presentation and updates for agenda items 3, 4, and 5. The PowerPoint can be found within CCFN 141879. 3. Project Status 30 Day Look Back The design agreement has been excuted with We Energies as of mid-July. They should have an updated design and cost estimate by mid-October. As of August 11th the FTA approved the Envionmental Analysis evaluation and alignment. This will move the project off of Wells St onto Kilbourn St and off of Jefferson St onto Jackson St. In July the RFPs were submitted for the car builders. A mailer was sent out to dowtown residents to update go online and register so they can be updated on construction projects and information. 90 Day Look Ahead The vehicle Request for Proposal (RFP) Best And Final Offer (BAFO) will be received and evalated. Then the preferred vehicle manufacturer proposal will be selected and pre-award Buy America audits will begin. The final grant agreements will be reviewed. The public and private utility coordination will continue. The water design bidding and final design award will also occur. Overall Project Schedule The mainline design will take place in late fall or early winter, with construction City of Milwaukee Page 1 JOINT COMMITTEE ON Meeting Minutes August 14, 2015 DOWNTOWN STREETCAR IMPLEMENTATION beginning in spring 2016 and completed by July 2018. Budget Status The project is on track with $98.8 Million. As of July $6.9 million has been spent. 4. Utility Coordination We Energies now has the authority to move forward with design and the agreet will be used as a template for all other utilities. There are 12-15 other utility companies that also require coordination. Standing monthly meetings will be held with We Energies. David Windsor, Department of Public Works stated there is a dispute resolution process built into the utility agreements. Ald. Bauman stated the City if still litigating the issue of whether the it is responsible for costs at all. He asked if the City prevails can it recover money? David Windsor responded if the City wins the litigation is can recover the costs of approximately $22.7 million. 5. Vehicle Procurement Status The BAFO are being prepared and submitted next week, with responses within a two week period. Those will be reviewed and the selected car builder will be notified in mid-September. The pre-award Buy America audits will be conducted over a two week period and the notice to proceed by the end of September. Ald. Bauman asked for status update on the expansions of the route. The Chair stated it is moving forward, however there is no update yet as it is a joint effort from the Department of City Development (DCD), the Department of Public Works (DPW), and Southeastern Wisconsin Regional Planning Commission(SEWRPC) as the lead agency doing the planning. 6. Adjournment Meeting adjourned at 9:15 AM Molly Kuether, Staff Assistant City of Milwaukee Page 2