MILWAUKEE ARTS BOARD

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes MILWAUKEE ARTS BOARD ALD. NIK KOVAC, CHAIR Polly Morris, Interm Vice-Chair William DeLind, David Flores, Donald Fraker, Marcela Garcia, April Heding, Vedale Hill, Tina Klose, Diane Kosarzycki, Emilia Layden, Sandra McSweeney, Tim Murphy, Paula Phillips, Kantara Souffrant, and Oscar Tovar Staff Assistant, Yadira Melendez-Hagedorn, 286-2775 Fax: 286-3456, Y.Melendez-Hagedorn@milwaukee.gov Legislative Liason: Tea Norfolk, 286-8012, tea.norfolk@milwaukee.gov Staff to Arts Board: Sally Svetic, ssveti@milwaukee.gov Tuesday, February 8, 2022 4:00 PM Virtual +1 (646) 749-3122 Access Code: 727-258-389 1 Roll Call The meeting convened at 4:13 pm Members present (9): Ald. Kovac, Ms. Morris, Mr. Flores, Mr. Fraker, Ms. Garcia, Ms. Kosarzycki, Mr. Murphy, Mr. Tovar and Ms. Phillips. Members excused (4): Tina Klose, Kantara Souffrant, Emilia Layden and April Heading. Absent (3): Sandra Mc Sweeney, Vedale Hill and William DeLind. Sally Svetic and Terri Grote from DCD were present as well. 2 Review and Approval of Previous Meeting Minutes Mr. Flores said that he wanted to make a correction to the minutes from 1-11-22 for what he said that was "if this board decides to change the list of the groups, then a change to the ordinance would be required". Ald. Kovac asked if there were more corrections. Mr. Flores moved approval of the minutes as amended. There were no objections. 3 Public Art Subcommittee Report Ms. Morris said that they hoped to have a recommendation for the first conservation fund application but since there was no quorum they will need to wait on that but that she wants to move some things towards a vote of the full board for the artist residency program. Ms. Morris said that Tina Klose made the one page presentation that summarizes the program with few case studies from New York and Los Angeles and that it was presented at the mayor's cabinet meeting. Added that she wanted to move forward with finalizing some of the plans in order to get a grant into the Greater Milwaukee Foundation by the end of March to help with the matching funds. Ms. Svetic said that there are a number of specific details that have not been ironed City of Milwaukee Page 1 MILWAUKEE ARTS BOARD Meeting Minutes February 8, 2022 out yet as far as how the program would be run and that they are exploring options for staffing the pilot which it would require a liaison and that Emilia and Tina have worked on a housing liaison through Marquette with Ms. Morris and Emilia mentoring them. Added that there are some other backup options but that they feel strongly about that. Regarding the departments she said that they haven't received an official submission yet but she hopes to share that information on the next meeting. Also said that a committee in place must be put to select the artist but that the main piece to be put in consideration today, is to allocate the New Work funding towards this pilot program. Ms. Morris said that February 21st is the deadline for the agencies to come with their proposals and that at the march meeting, the full board will have the ranking recommendations from the subcommittee and that she would also like to put together the artist selection committee by the end of April mid June to meet prior the July meeting and that at the July meeting, the subcommittee will present the recommendation made by the selection committee to the full board and if approved, to have the contract signed sometime in August. Mr. Flores moved to approve the artist in residency program project and redirect the New Work Fund to this pilot program (Artist Residency). There were no objections. 4 Grants Report Ms. Svetic said that we are in the middle of this Sustaining Grants application period and that the virtual workshop is coming up on February 17th and that all of the organizations that are kept on Terri's list were invited as well as the members of the board. She explained that she will go over the application requirements, guidelines and technical assistance when using the site. Added that applications are due on March 7th and she will be sharing a list at the meeting on March and that a review panel is needed by April in order to have the recommendation to the full board on May 10th. Also said that she will be recruiting panelists and invited the board members to participate as well. Ms. Svetic said that as far of the Sustaining Grants for 2021, the interim reports were due on January 31st and that out of 62 grantees only 5 have outstanding interim reports but that they are communicating with those organizations. Ald. Kovac asked if they have gotten any initial feedback from anybody else who's looking over the grant proposal. Ms. Svetic said that no feedback is available yet. Ms Morris said that the subcommittee is also working on the scoring rubric and that they all have a great insight on how to make it better. Ms. Svetic explained that they were tackling how to weigh the different scores for each question and that she believes that they have a sort of agreement with that and it will involve Terri entering those into a spreadsheet. 5 New Business -Updating the MAB Ordinance -Drafting bylaws with LRB -Updating the MAB Ordinance: Ms. Svetic said that she wanted to say that she was not able to locate any files on the drive and that she cc'd everyone about the conversation held about the language on the ordinance with the person working on the draft from the LRB office. Ald. Kovac said that he has the email from Ms. Flores and the email from Ms. Svetic and read both to the board. City of Milwaukee Page 2 MILWAUKEE ARTS BOARD Meeting Minutes February 8, 2022 Mr. Flores said that what Ald. Kovac read is already on the ordinance and that he sent what he got from the American for the Arts Organization just to get the conversation started on how the ordinance could be amended. Ald. Kovac said that this matter can be held in order to take more time to draft the language that makes it clear and comfortable for Mr. Flores to make the motion. Mr. Flores said that it definitely needs more time but that he does not want to draft the language alone. Ms. Morris said that she is willing to work with Mr. Flores. Ms. Phillips suggested on the chat the following "to promote the formation and growth of artistic projects or programs that are administered by and responsive to the needs of this city's communities who have been historically underrepresented such as communities of color, LGBTQ community and disabled community" Mr. Flores said that he will take language contributions from all the members and that he will be using the American of the Arts piece as a starter and put it all together. Ald.Kovac said that it will be good to reach out to Independence First and the Equal Rights Commission to be reviewed first. Ms. Svetic said that she will include Ms. Phillips suggestion in the email chain. Ald. Kovac said that it will take a vote when it's ready. -Drafting bylaws with LRB: Ms. Svetic said that it is difficult to function as staff and without bylaws and that there are a lot of gray areas as far as what day to day operations she is able to conduct since decisions are up the board. She explained that City Clerk's office will compare the bylaws of other cities, arts commissions, arts boards with the current City of Milwaukee boards and commissions and that it will be submitted to this board for a feedback/discussion and that she would also like to hear any ideas and suggestions from the board. 6 Old Business No old business were discussed. 7 Announcements Mr. Flores said that January is a busy month for the arts: -The Florentine Opera will be performing Zarzuela -The Ballet Folkrorico from Amalia Hernandez (Mexico) will perform this weekend -Black History Month Events Ald. Kovac said that it is a exciting moment for the Bronzeville district and that some other events are happening around the Black Holocaust Museum. The meeting was adjourned at 4:51 pm Yadira Melendez-H Staff Assistant. City of Milwaukee Page 3 MILWAUKEE ARTS BOARD Meeting Minutes February 8, 2022 In the event that Common Council members who are not members of this committee attend this meeting, this meeting may also simultaneously constitute a meeting of the Common Council or any of the following committees: Community and Economic Development, Finance and Personnel, Judiciary and Legislation, Licenses, Public Safety and Health, Public Works, Zoning, Neighborhoods & Development, and/or Steering and Rules. 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