MILWAUKEE ARTS BOARD

200 E. Wells Street City of Milwaukee Milwaukee, Wisconsin 53202 Meeting Minutes MILWAUKEE ARTS BOARD ALD. MILELE COGGS, CHAIR Polly Morris, Interm Vice-Chair William DeLind, David Flores, Donald Fraker, Marcela Garcia, April Heding, Tina Klose, Diane Kosarzycki, Emilia Layden, Sandra McSweeney, Tim Murphy, Paula Phillips, Kantara Souffrant, and Oscar Tovar Staff Assistant, Yadira Melendez, 286-2775 Fax: 286-3456, Yadira.Melendez@milwaukee.gov Legislative Liason: Chris Hillard, 286-2170, christopher.hillard@milwaukee.gov Staff to Arts Board: Sally Svetic, ssveti@milwaukee.gov Tuesday, January 10, 2023 4:00 PM Virtual 1. Roll call The meeting was called to order at 4:03 pm Members Present: Flores, Coggs, Morris, Fraker, McSweeney, Tovar, Souffrant, Murphy, Layden, Klose, Phillips and Garcia. Members Excused: Heding, DeLind, and Kosarzycki. Ms. Svetic was present as well. 2. Review and Approval of Previous Meeting Minutes Ms. Morris moved approval of the minutes of 12-13-2022 meeting. There were no objections. 3. New Business Ms. Morris said that if people is interested, they have two open seats at the Public Art Subcommitte and that they are looking for people with experience in programming with public art and able to attend the monthly meetings regularly because if there is no quorum they cannot get things done. Ms. Svetic said that if any interest, she can be contacted directly or at artsboard @milwaukee.gov and that there can be nominations as well. Ms. Morris said that their big project at the moment is the PAIR program, that they continue to maintain the Conservation Fund which is to consider public art all around the city, and that they also deliver a lot of technical expertise on drafting, putting together a process, budgets, call for artists, etc. 4. Old Business Mr. Hillard from the LRB office was present. Ms. Svetic said that what we have on the agenda today is to continue the discussion of the ordinance updates for the Arts Board Code of Ordinance Section and the bylaws. She said that Mr. Hillard has been working to get those documents drafted, City of Milwaukee Page 1 MILWAUKEE ARTS BOARD Meeting Minutes January 10, 2023 aligned and matching the language with the code ordinance and the bylaws to be aligned with other boards and committees. She also said that everyone should have received the latest version of the documents yesterday. Mr. Hillard said that one of the concerns from Ald. Coggs was that only present members are able to vote. Mr. Hillard said that after looking at the Robert's Rules of Order is what covers the contingency if someone shows up late and, then the board allows them to vote if they have missed a vote. He added that he has crossed out that part out and that Robert's Rules will decide. He also said that other issue was to make sure that the artist of the year be a city resident and that all members from the Arts Board be a city residents as well. He also mentioned that the term limits for the members in the Public Art Subcommittee will run concurrently and no longer than the appointment term for the Milwaukee Arts Board. Ms. Layden said that she wants to make sure that we are consistent and that the terms are renewable for both bodies. Mr. Hillard said that the only way it is specified is that when the term on the Arts Board ends, the term in the Public Arts Subcommittee will end which both need to get voted again. Mr. Fraker said that he did not get the e-mail. Ms. Svetic said that it was sent yesterday and that she will send it once more now. Ald. Coggs asked what needs to be done today? Mr. Hillard said that if the board is satisfied with the way that the bylaws are drafted, the board can vote to adopt them and that in term of ordinance, the next step will be to continue with the legislative process. Mr. Flores asked is there is anything in the bylaws that is contingent on a change in the code. Mr. Hillard said that it is specified in the bylaws that members are residents of Milwaukee and that it will be the only thing being contingent upon the ordinance been approved. Mr. Flores said that in that case, we could strike that out from the bylaws knowing that the code of ordinances determines who serves on the board to avoid any conflict. Ms. Hillard said that it is something that they can do if it's the board's choice. Mr. Morris said that the other reason to put it in was to reflect how the board is ran. Mr. Hillard said that what Mr. Flores is trying to say is that if the bylaws will be in conflict with the ordinance if it does not go through. He added that another way to approach it is, to amend the bylaws the next time they meet or to wait for the ordinance to pass. Ald. Coggs asked what's the will of the committee and that they can vote to change the ordinance to get the process started. Ms. Morris said moved approval of the changes in the ordinance and to hold the bylaws, seconded by Ms. Klose. There were no objections. 5. Announcements Ms. Svetic said that she wants to put out a reminder about the upcoming award nomination process that happens in April and, that she is willing to talk offline to come up with some ideas to put in a package for the next meeting. Ms. Souffrant said that she and Ms. Heding are going to have meeting to start to talk about the criteria of the process and invited the rest of the members to join them. Ms. Svetic said that she will join them and that it could be more appropriate to have an award subcommittee. Ms. Morris moved to constitute an Award Subcommittee. There were no objections. The meeting adjourned at 4:29 pm City of Milwaukee Page 2 MILWAUKEE ARTS BOARD Meeting Minutes January 10, 2023 Yadira Melendez Staff Assistant City of Milwaukee Page 3