Board of Public Works

CITY OF MONROE BOARD OF PUBLIC WORKS MINUTES DATE: MONDAY, FEBRUARY 23, 2026 TIME: 4:55 PM PLACE: COUNCIL CHAMBERS - 1110 18TH AVENUE A. CALL TO ORDER AND ROLL CALL The meeting was called to order on Monday, February 23, 2026, at 4:56 PM. Present in person were Lynne Kleven and Tom Miller. Absent were Richard Thoman and Matt Sheaffer. B. CORRECTION OF MINUTES - JANUARY 12, 2026 The January 12, 2026 minutes were accepted as presented. C. VIEWING OF BILLS 1. Whitney Tree Service A motion was made by Tom Miller, seconded by Lynne Kleven, to approve the Whitney Tree Services invoices. The motion passed 2-0, by the following vote: AYES:Tom Miller, Lynne Kleven NOES:None ABSENT:Matt Sheaffer, Richard Thoman ABSTAINED: None D. UTILITIES SUPERVISOR 1. Discussion and Possible Action Regarding Private Lead Service Replacement Funding Options Mike Kennison provided an overview of the federally mandated service line inspections and replacements, noting that both the public and private sides must be replaced, if necessary, by 2034. The City has received a $1 million federal grant to assist with replacing public and/or private lead service lines (PLSL). The estimated cost to homeowners is approximately $5,000 per property, and any financial assistance plan must be applied consistently to all property owners.  Jesse from Fehr Graham reviewed potential Financial Assistance Plan (FAP) options, including: 100% Grant/Loan Funding – The City would cover 100% of the PLSL replacement costs. 50/50 Option – A 50% Financial Assistance Program (grant funds) combined with a 50% City loan to the homeowner. 100% City Loan – Creation of a Financial Assistance Program providing a 100% loan to the homeowner. No formal recommendation was made at this time, as the City intends to continue pursuing additional grant opportunities. Lynne expressed support for the 50/50 option, and Tom suggested a 50/50 split repaid over 10 years. The committee recommended forwarding the discussion to Council for further consideration E. BUISNESS PRESENTED BY MEMBERS F. ADJOURNMENT A motion was made by Lynne Kleven, seconded by Tom Miller, to adjourn at 5:53 PM. The motion passed 2-0, by the following vote: AYES:Tom Miller, Lynne Kleven NOES:None ABSENT:Matt Sheaffer, Richard Thoman ABSTAINED: None This Board may take any action it considers appropriate related to any item on this agenda.