Board of Public Works

CITY OF MONROE BOARD OF PUBLIC WORKS AGENDA DATE: MONDAY, APRIL 13, 2026 TIME: 5:00 PM PLACE: COUNCIL CHAMBERS - 1110 18TH AVENUE A. CALL TO ORDER AND ROLL CALL The meeting was called to order on Monday, April 13, 2026, at 5:00 PM. Present in person were Lynne Kleven, Tom Miller, Richard Thoman and Matt Sheaffer. B. CORRECTION OF MINUTES - MARCH 23, 2026 The March 23, 2026 minutes were accepted as presented. C. VIEWING OF BILLS 1. Whitney Tree Service A motion was made by Member Miller, seconded by Sheaffer, to approve the Whitney Tree Service invoice. The motion passed 4-0, by the following vote: AYES:Tom Miller, Lynne Kleven, Matt Sheaffer, Richard Thoman NOES:None ABSENT:None ABSTAINED: None D. CITY ADMINISTRATOR 1. Discussion Regarding Leasing City Property in 10th Street Parking Lot for EV (Electric Vehicle) Charging Stations Administrator Rindy referenced her memo included in the packet and proposed designating eight parking stalls for the Eugene Hotel, along with leasing two stalls for EV charging stations. Staff noted concerns regarding snow removal and potential enforcement issues with non -EV vehicles using the charging spaces. Tyler Soukup discussed Level 2 chargers, estimated at $13,000–$18,000, noting the hotel would purchase and install them near the transformer and that the nearest fast charger is approximately one hour away. Discussion included drafting a lease agreement and  potential cost structures. There was general consensus to move forward with further review, with insurance requirements and cost limitations to be verified. E. DIRECTOR OF PUBLIC WORKS 1. Approval of Quotes for 2026 Road Maintenance and Construction Materials Al Gerber, Director of Public Works, provided a summary of his memo and recommended approval of the low quotes outlined in the memo. A motion was made by Thoman, seconded by Kleven, to approve the quotes provided in the memo reading the materials. The motion 4-0, by the following vote: AYES:Tom Miller, Lynne Kleven, Matt Sheaffer, Richard Thoman NOES:None ABSENT:None ABSTAINED: None 2. Approval and Recommendation to Common Council Contract for 13th Street and 31st Avenue Intersection Reconstruction Al Gerber, Director of Public Works, provided a summary of his memo and recommended approving the contract with Rock Road Companies, Inc. A motion was made by Member Miller, seconded by Sheaffer, to approve and recommend to Common Council the contract approval with Rock Road Companies, Inc. for $1,533,213.97.. The motion passed 4-0, by the following vote: AYES:Tom Miller, Lynne Kleven, Matt Sheaffer, Richard Thoman NOES:None ABSENT:None ABSTAINED: None F. BUISNESS PRESENTED BY MEMBERS G. ADJOURNMENT A motion was made by Thoman, seconded by Kleven, to adjourn at 5:26 PM. The motion passed 4-0, by the following vote: AYES: Tom Miller, Lynne Kleven, Matt Sheaffer, Richard Thoman NOES: None ABSENT: None ABSTAINED: None This Board may take any action it considers appropriate related to any item on this agenda.