December 10, 2025 - Board of Commissioners Special Called Meeting

Agenda Town of Mooresville Board of Commissioners December 10, 2025 8:30 AM - Mooresville Town Hall 1. Call to Order 2. Presentations 2.a Presentation of findings from the Fiscal Year 2025 annual financial audit, by Cherry Bekaert Accounting Firm 3. Adjustments to the Agenda 4. Consent Agenda 4.a Consider a request from the Clerk's Office to approve the Board of Commissioners Regular Session Minutes of October 6, 2025, October 20, 2025, November 3, 2025, and November 17, 2025. Strategic Priority Area: Operational Excellence Goal: Elevate communication within the organization and throughout the community Minutes - October 6, 2025 DRAFT v.2.pdf Minutes - October 20, 2025 DRAFT v.2.pdf Minutes - November 3, 2025 Draft v.2.pdf Minutes - November 17, 2025 DRAFT.pdf 4.b Consider a request from the Employee Experience Department to approve a Resolution adopting a Separation Allowance Policy for Firefighters and E-911 Telecommunicators. Strategic Priority Area: Operational Excellence Goal: Attract and retain the best talent possible to meet and exceed the needs of the organization and the community Resolution_-_Town_Policy__1_.pdf Special_Separation_Allowance_for_Firefighters.pdf 4.c Consider a request from the Engineering Department to adopt a Resolution to amend Contract #24-333 U-6239 East West Connector Phase 1 for material change of pipe for rigid conduit in the gas pipeline easements in the amount of $72,459.60 to be paid within the project's approved budget. Contract #26-295 Strategic Priority Area: Future Ready Infrastructure for Thoughtful Growth. Goal: Focus resources on transportation improvements. K._West_Group__LLC__ConSummary_6473_Nov_14_2025.pdf K._West_Group__LLC__ConResAmend_6473_Nov_14_2025.pdf K. West Group, LLC Amend 6473 Nov 14 2025 1 (1).pdf 4.d Consider a request from the Engineering Services Department to adopt a Resolution approving an amendment with Rummel, Klepper &Kahl, LLP in an amount not to exceed $36,072.23 for additional Construction Administration and Inspection Services for the Dye Creek Greenway project (EB-5787), increasing the total contract amount to $587,439.88, and approving associated budget amendment utilizing General Fund reserves. Amendment Contract #26-301, Parent Contract #23-397 This budget amendment will be funded from General Fund Balance. Strategic Priority Area: Future Ready Infrastructure for Thoughtful Growth – Goal: Implement Adopted Infrastructure Plans Rummel__Klepper___Kahl__LLP__ConSummary_6480_Nov_25_2025.pdf Rummel__Klepper___Kahl__LLP__ConResAmend_6480_Nov_25_2025.pdf Dye_Creek_Greenway_Amendment_9_12.15.25_Inspection_Services__1_.pdf Ordinance_-_Budget_Amendment_12.15.25_Dye_Creek_Amendment_9 (9).pdf 4.e Consider a request from the Finance Department to adopt a Resolution to approve Purchase Orders for the following vendor. All purchases were approved with the FY26 Budget: • Loflin's Enterprises, Inc. dba Thread Shed Uniforms - $101,068.85 Strategic Priority Area: Supporting Financial Sustainability Through Purposeful Governance. Goal: Implement best practices in all aspects of financial management. 12102025_Resolution_to_Approve_POs__1___1_.pdf Invoice_15444_from_Thread_Shed_Uniforms.pdf Invoice_15447_from_Thread_Shed_Uniforms.pdf 4.f Consider a request from the Finance Department to adopt a Resolution approving a contract with Moses H Cone Memorial Hospital Operating Corporation to provide Health Care Services to Town employees and their medical plan members at the designated clinic to be located at 435 E Statesville Ave, Mooresville with a contract total of $1,384,634.89 for a three year period and approve associated budget amendment to transfer funds in the amount of $500,000.00 from the Employee Health Clinic Project Ordinance to the Self-Insured Health Fund. Total spending for this project was approved with the Fiscal Year 26 Operating Budget. Contract #26-266 Strategic Priority Area: Supporting Financial Sustainability Through Purposeful Governance. Goal: Implement best practices in all aspects of financial management. Moses_H_Cone_Memorial_Hospital_Operating_Corporation__ConSummary_6435 Moses_H_Cone_Memorial_Hospital_Operating_Corporation__ConRes_6435_Nov Ordinance_-_Budget_Amendment_12.10.15_Employee_Health_Clinic (3).pdf Employee_Health_Clinic_Start- up_Costs_12.10.25_Amendment_1_Subfund__1_.pdf Town_of_Mooresville-Cone_Health_EHW_MSA_10.24.2025__2_.pdf 4.g Consider a request from the Innovation & Technology Department to adopt a Resolution to amend Contract #25-598 Accrue Partners Recruiting MSA to extend the contract through June 30, 2026 and increase the amount of the contract by $72,000.00 for additional recruitment, screening, interviewing, and/or the hiring of qualified employees for a new contract total of $152,000.00. Total spending for this project was approved with the Fiscal Year 26 Operating Budget. Contract #26-300 Strategic Priority Area: Supporting Financial Sustainability Through Purposeful Governance. Goal: Implement best practices in all aspects of financial management. AccruePartners__Inc.__ConSummary_6479_Nov_25_2025.pdf AccruePartners__Inc.__ConResAmend_6479_Nov_25_2025.pdf AccruePartners__Inc.__Amend_6479_Nov_25_2025.pdf 4.h Consider a request from the Parks & Recreation Department to adopt a Resolution to approve an Agreement with Mooresville Graded School District relating to the shared usage of facilities for recreation purposes and school-related functions. Contract #26-282 Strategic Priority: Safety and Community Well-Being For All Strategic Goal: Strengthen collaborative partnerships that expand access to high-quality recreational resources and community programming. Mooresville_Graded_School_District__ConSummary_6456_Dec_04_2025.pdf Mooresville_Graded_School_District__ConRes_6456_Dec_04_2025__1_.pdf Agreement_-_MGSD_and_Town_-_Fields_and_Gyms_FINAL_11_4_25__4_.pdf  4.i Consider a request from the Risk Management Department to adopt a Resolution to amend Contract #24-465 Insurance Renewal for the addition of Volunteer Fireman Insurance Service Plan to Town of Mooresville Insurance for coverage of Fire vehicles and equipment in the amount of $100,522.00. Total spending for this project was approved with the Fiscal Year 26 Operating Budget. Contract #26-302 Strategic Priority Area: Supporting Financial Sustainability Through Purposeful Governance. Goal: Implement best practices in all aspects of financial management. Arthur_J._Gallagher_Risk_Management_Services__LLC__ConSummary_6481_No Arthur_J._Gallagher_Risk_Management_Services__LLC__ConResAmend_6481_N Arthur_J._Gallagher_Risk_Management_Services__LLC__Amend_6481_Nov_25_ (1).pdf 5. Adjourn Americans with Disabilities Act (ADA) Statement It is the policy of the Town of Mooresville that all Town public meetings and Town-sponsored public meetings and events are accessible to people with disabilities and to those with difficulties understanding the English language. If you need assistance in participating in this public meeting due to a disability as defined under the Americans with Disabilities Act (ADA), or need other translative services, please call the Town Clerk’s Office at 704-662-3131 or jcrosby@mooresvillenc.gov, or the Town ADA Coordinator at 704-799-4074 or cmckenzie@mooresvillenc.gov, at least three (3) business days prior to the scheduled meeting or event to request an accommodation.