Committee of the Whole

Village of Mount Prospect Committee of the Whole Meeting Agenda 50 S. Emerson St. Mount Prospect, IL 60056 April 8, 2025 Village Hall - 3rd Floor Board Room 7:00 PM 1. CALL TO ORDER 2. ROLL CALL 3. MAYOR'S COMMENTS 4. APPROVAL OF MINUTES 4.1. Minutes of the March 11, 2025, Village Board Workshop and Committee of the Whole Meeting 5. CITIZENS TO BE HEARD 6. DISCUSSION ITEMS 6.1. Present proposed concept plan, cost estimate, and schedule for the construction of the Central Gateway Plaza Project at 310 West Northwest Highway. 6.2. Proposed Signage Design, Cost Estimate, and Schedule for the Construction of the South Mount Prospect Gateway Signage Project at 3229 S. Busse Road. 7. VILLAGE MANAGER'S REPORT 7.1. As submitted 8. ANY OTHER BUSINESS 9. ADJOURNMENT ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY OR NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 847/392-6000, EXTENSION 5327 Page 1 of 34  DRAFT Village of Mount Prospect Village Board Workshop and of the Committee of the Whole Tuesday, March 11, 2025 / 6:00 PM CALL TO ORDER Mayor Hoefert called the Village Board Workshop to order at 6:20 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL 2.1. Village Board Planning and Zoning Commission Members present upon roll call by the acting Village Clerk, Alex Bertolucci: Mayor Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, and Trustee Colleen Saccotelli. Absent: Trustee John Matuszak Planning and Zoning Commission: Chairman Donnelly, Commissioner Beattie, Commissioner Szymczak, Commissioner Rogers, and Commissioner Fricaco. Absent: Commissioner Olsen and Commissioner Weir WORKSHOP 3.1. Discuss visions for redeveloping the property at the southeast corner of Busse Avenue and Emerson Street (111 E. Busse Ave). Director of Economic and Community Development Jason Shallcross introduced the discussion regarding the redevelopment of the Busse and Emerson site and introduced the Community Development team: Ann Choi, Antonia Lalagos, and Charlie Hogan. Mr. Shallcross explained the RFP (Request for Proposals) submittal requirements and process. For context before the discussion, Mr. Shallcross provided an overview and brief analysis of downtown parking that includes two parking decks and four surface parking lots. He informed that Village staff are in the process of updating the 2018 Downtown Parking Study. He provided a site overview Page 2 of 34  DRAFT of the 2.15-acre property at Busse and Emerson, including a vacant six-story building, a surface parking lot for 122 parking stalls, and a rooftop lease for a cellular tenant that expires in 2065. Mr. Shallcross provided a brief site history and potential visioning for the property. He discussed the reuse process, new construction options, and different considerations for this site. He shared the proposed timeline for this project, beginning with a proposed RFP release date on March 28 and concluding with a developer selection tentatively planned for July 2025. Mr. Shallcross answered questions from the Board. Board Comments: • Wants unique development but open to all suggestions • The project must include parking alongside new, innovative dining options. • Substantial investment; needs to be more than just green space • Looking forward to hearing from residents • Large parcel and key property in downtown; numerous opportunities to incorporate various options Mayor Hoefert opened the floor to residents who shared their ideas, comments, and suggestions regarding the redevelopment of 111 E. Busse: Resident • Asked a question regarding parking and existing downtown residential development vacancies Mr. Shallcross responded that all residential developments are stabilized in the first year (95-97% occupancy). BL Pelicore 112 S. Owen • Pleased the Village is soliciting citizen input regarding this development, shared feedback and ideas from Mount Prospect Facebook groups posts Mitch Kenoe 17 S. Maple • Multi-purpose athletic fitness center; combination of indoor and outdoor space Kathleen Schalk 645 Maple • Senior housing so those who grew up and raised a family here can stay here; decisions should be people-focused, not money-focused. Nathan Britsch 211 S. William • Expressed traffic concerns Page 3 of 34  DRAFT Frank Styzek 811 S. Maple • Green space for public gatherings, concerts, playgrounds, and walking paths Robin • Would like native plants and trees planted to promote a healthy ecosystem, a public gathering space, and a music venue Brian Demski 220 S. Louis • Public green space, native plants, and trees with benches, trails, and a water feature. Incorporate the historical building on Maple; possibly relocate the Farmers Market. Mark Lattner 705 Can Dota • Suggested retail space on the northeast corner, a mix of office and residential space, and commercial space on the southwest corner. Green space should also be included. The buildings should be set back to allow for wider sidewalks. Nancy Winkler Maple Street • Consider green space; building another residential and commercial development would be a wasted opportunity to create an open, public gathering space. Jamier N. Russel St. • Would be in favor of anything that would reduce property taxes; in favor of mixed commercial use; also suggested an indoor farm to promote sustainability initiatives Margaret Geppert 211 S. William • Questioned where downtown festivals would be held if this space is redeveloped; would like these uses built into the plan along with space for the Farmers Market. Bo Graham 310 S. WaPella • Suggested a main street idea, park or downtown plaza; would support taller building if it created more space for the community and more pedestrian friendly Joe Stecher 400 block of S. Pine St. • Would like more space for events; include green space with a mixed-use building Page 4 of 34  DRAFT Sara Raymond 19 N. Emerson • Balance of retail and green space; maintain a sense of neighborhood Joe Alaimo 221 Dawson • Suggested a museum or an activity/entertainment center Liz F. North Maple St. • Does not want another mixed-use or residential building; this is a unique opportunity to build something that attracts people to our Village; traffic calming should be included in the plan. Jason Raymond 19 N. Emerson • Retain a neighborhood feel; find a balance between green space and development Bettina Heller • For those that live downtown, consider traffic and day/time impact; the project needs to blend neighborhood residents with the downtown residents. Steve Polit 601 N. Wilshire • Consider underground parking with a one-level retail on Emerson and a second-floor green space. Carole Martz • Underground parking poses safety concerns Jennifer VanWakeman 400 S. Pine • Would like green space and a building with a rooftop bar, city museum Jeff Nejdl 303 N. MacArthur • Space for downtown events and parking Wayne Zediker 410 N. Maple • Some portions of the property should remain green space; the current structure is not suitable for re-purposing. Eileen Kowalczyk Page 5 of 34  DRAFT 11 S. Maple • It is important to have green space in the area, and a survey was suggested for residents to rank three or four of the top ideas. Terri Cortese Marcella St. • Green space; keep the small-town feel Linda Lawrence Russel St. • Wants to promote friendliness and plant a lot of trees as we are a designation Tree City. No further comments. Mayor Hoefert stated that this is not the last time residents can provide input. There will be more opportunities to do so. Mayor Hoefert thanked everyone who attended and provided their thoughtful ideas and comments. Mayor Hoefert called for a short recess at 8:06 p.m. and will reconvene to the Committee of the Whole meeting. COMMITTEE OF THE WHOLE MEETING Mayor Hoefert reconvened the Committee of the Whole meeting at 8:12 p.m. Approval of Minutes: Motion by Vincent Dante, second by Bill Grossi to approve the minutes of the February 11, 2025 Committee of the Whole meeting:. Yea: Vincent Dante, Terri Gens, Bill Grossi, Colleen Saccotelli Nay: None Absent: John Matuzsak Final Resolution: Motion Passed Discussion of the 'Triangle Valet Pilot Project' The Director of Community and Economic Development presented the Triangle Valet Pilot Program. He stated the Village has provided complementary valet services in the downtown triangle since March last year, on Thursday, Friday, and Saturday evenings from 5:00 p.m. to midnight. A need was identified because there are 63 parking stalls for seven businesses and three full-service restaurants, stressing parking availability. Mr. Shallcross displayed a map of traffic patterns in the area. He added that aside from a few stalls reserved for ultra-luxury vehicles, most cars are parked in the west Metro lot. The Emerson Street parking deck serves as an overflow lot. Since the Village initiated the pilot program in March of last year, an average of more than 100 vehicles utilize the Page 6 of 34  DRAFT valet program per weekend. The peak was when The Prospect reopened after taking a winter break, parking 85 cars in a single night. According to the parking service used for this program, Five Star, this location is three times busier than the next highest location in their portfolio. Mr. Shallcross stated that this program, utilizing FiveStar Valet, costs $310 per night for two attendants, totaling $48,360 annually. Funding for this program comes from the Village's General Fund. The Village received quotes from V.I.P. Valet Services for $370 per night, or $57,720 annually, and FC Valet for $395 per night, or $61,620 annually. Mr. Shallcross stated that the Village has received positive feedback from the participating restaurants. Comments indicate that it is a valuable asset for both the restaurants and their patrons. Mr. Shallcross answered questions from the Board. Representatives from Station 34 and The Prospect spoke about the positive impact valet parking has had on their businesses. Public Comment: Steve Polit 601 N. Wilshire • Residents should be reminded that enhancements to the pedestrian crossing have increased safety; promote use of the parking deck • Adding cameras to the parking decks to address safety concerns was suggested. Carole Martz Mount Prospect resident • Asked how much the Village is paying for leasing the St. Marks lot. Mr. Shallcross responded, stating approximately $2,000 per month or $24,000/year. • Offered other options for valet services that would reduce the use of Village funds. Mayor Hoefert provided closing statements. Village Manager Cassady requested and received Board approval to extend the pilot valet parking program for one year. With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Saccotelli, seconded by Trustee Grossi, motioned to adjourn the meeting. By unanimous voice vote, the March 11, 2025, Village Board Workshop and Committee of the Whole meeting adjourned at 8:56p.m. Respectfully submitted, Karen M. Agoranos Village Clerk Page 7 of 34  Item Cover Page Subject Present proposed concept plan, cost estimate, and schedule for the construction of the Central Gateway Plaza Project at 310 West Northwest Highway. Meeting April 8, 2025 - MEETING OF THE MOUNT PROSPECT COMMITTEE OF THE WHOLE Fiscal Impact Y Dollar Amount $1,095,503.00 Budget Source Prospect and Main Tax Increment Financing Fund Category DISCUSSION ITEMS Type Presentation Information This memorandum transmits a proposed concept plan, cost estimate, and schedule for the construction of a gateway plaza at 310 West Northwest Highway. The Village purchased this property in June 2024 and took possession of the property on November 30, 2024. This property operated as a gas station and an automotive repair shop for more than half a century. Soil on the site is contaminated with gasoline, waste oil, and hydraulic oil from the site's uses. The Village and the former property owner are jointly pursuing No Further Remediation Letters (NFRs) from the Illinois Environmental Protection Agency (IEPA). The issuance of an NFR will mean that the site does not constitute a significant risk of harm to human health or the environment, provided the site is utilized in accordance with the terms of the NFR letter. The former owner enrolled in the Leaking Underground Storage Tank (LUST) program to secure an NFR for contamination resulting from leaking gasoline storage tanks. The Village has enrolled in the Site Remediation Program (SRP) to secure an NFR letter for contamination from hydraulic lifts, waste oil tanks, and supplemental piping that were part of the garage facility. Both filings are presently moving through the IEPA review process. Both filings indicate that the site will be redeveloped as a passive gateway plaza for the downtown area. Staff expect IEPA approval of this proposed restoration plan by the end of April 2025. The site will primarily feature permeable surfaces, including native plantings, trees, shrubs, turf, and some seasonal flowers. Staff also proposed a clocktower as the main architectural focal point in the center of the plaza. A small amount of brick sidewalk will be installed within the plaza to access the clocktower and six new public parking spaces will be installed along the Page 8 of 34 eastern edge of the property. A new garbage enclosure, some nominal pedestrian-level lighting, curb-cut removal, and brick replacement in the adjacent Central Road and Northwest Highway rights-of-way will also be included in the project scope. For reference, a copy of the proposed restoration plan is enclosed as Attachment A. The estimated cost to construct this project is $1.096 million. Attachment B contains a summarized estimate of costs. $1.425 million has been allocated for this project from the Prospect & Main tax increment financing (TIF) fund. Staff proposes to let a bid for demolition and site restoration services in April and present a contract award recommendation to the Village Board in May. This key benchmark could be disrupted if IEPA takes longer than expected to review already submitted LUST and SRP filings. Demolition and site restoration work should commence in June and be completed in August. Installation of plant materials will take place when the weather cools in the fall (September or October). Staff plans to install the last improvement, the clocktower, in November or December. To facilitate this schedule, staff needs to place an order for the clocktower as soon as possible. The current lead time for the preferred design is 6–8 months. In addition, staff needs to know the base requirements and electrical needs of the clocktower before starting restoration work. Consequently, staff is seeking Village Board approval to purchase the clocktower before the site is demolished, or restoration work has commenced. Staff recommends a clocktower manufactured by the Verdin Company of Cincinnati, Ohio. The firm is family-owned and has been making bells, towers, and clocks for 182 years. Attachment C contains a rendering of the recommended design. This clocktower is approximately 30’ tall and 8’ wide. It will be delivered painted black with gold accents. The tower will feature four 5’ diameter clock faces. One clock will be installed on each of the tower’s four faces. The clocks and the tower are manufactured, delivered, and installed by the Verdin Company. Verdin offers optional aluminum bells, the ability to add signage or messaging (i.e. “Village of Mount Prospect”), as well as established integration with an electronic carillon bell chime system. Staff solicited proposed designs and costs from two other firms, Campbellsville Industries of Taylor County, Kentucky and Parkreation of Prospect Heights, Illinois. Campbellsville Industries designs and builds church steeples and cupolas. As part of this business, they also build and construct clocktowers. However, they do not make clocks. Instead, they mount clocks purchased from third-party vendors for mounting on their structures. A rendering of the Campbellsville submittal is enclosed as Attachment D. Parkreation primarily represents outdoor recreation brands. As part of this role, the firm offers a clocktower product. Parkreation would design a clocktower, job-shop the manufacture of the tower, and procure third-party clocks for mounting. A rendering of the Parkreation submittal is enclosed as Attachment E. Below is a table that summarizes the attributes of each manufacturer: Company Height Width Clock Bells Carillon Signage Page 9 of 34  Size Campbellsville 25’ 5’10” 2’6” Available Available No Parkreation 26’ 7’6” 4’ N/A N/A No Verdin 30’ 8’ 5’ Available Available Yes The costs associated with each manufacturer are denoted below. Delivery and installation included except where noted: Company Base Bell Carillon Total Cost Cost Cost Cost Campbellsville $110,237 $8,815 $11,991 $131,043 Parkreation* $151,797 N/A N/A $151,797 Verdin $238,980 $7,235 $13,435 $259,650 *Installation not included. Discussion Although the Verdin Company clocktower is the most expensive, it is the opinion of staff that it is the best solution for this application. Notably, it is sufficiently robust in size, has the largest clock face to facilitate viewing from passing motorists, fully facilitates a carillon bell system, can be customized with signage, is produced by a single manufacturer, and is a turnkey purchase. It appears that the Verdin product is manufactured to higher quality standards, including flush-mounted support brackets, fully ground weld seams, and thicker metal structure throughout. Staff also examined more notable clocktowers, including the clocktower at Cornish Park in Algonquin, Illinois. A picture of this clocktower is enclosed as Attachment F. While this tower is arguably more substantive, the estimated cost to construct a similar tower today is approximately $1 million. This estimate does not include the cost of architectural design. Because of this high cost, staff stopped developing this option. Alternatives 1. Receive feedback on the proposed concept plan, cost estimate and schedule for the construction of the Central Gateway Plaza Project at 310 West Northwest Highway. 2. Action at the discretion of the Village Board. Staff Recommendation Staff proposes to seek Village Board approval to purchase the Verdin clocktower at a Village Board meeting later this month. The specific request will be to waive the requirement for public bidding and accept the proposal from the Verdin Company of Cincinnati, Ohio to construct, deliver, and install a 30’ metal-framed clocktower including aluminum bells and a carillon bell sound system for a cost not to exceed $259,650. Attachments 1. Attachment A - Central Gateway Plaza Layout Plan 2. Attachment B - Cost Estimate 3. Attachment C - Verdin Rendering with Bells 4. Attachment D - Campbellsville Design 5. Attachment E - Parkreation Design 6. Attachment F - Cornish Park Clocktower in Algonquin Page 10 of 34 Page 11 of 34 Page 12 of 34  Attachment B Central Gateway Plaza Estimate of Costs 31-Mar-25 Task # Task Cost Estimate 1 Demolition and removal of existing structure $ 50,000 2 Removal of asphalt, concrete, sign, other hardscape, and 24" of soil $ 114,000 3 Construct parking lot, dumpster enclosure, mill & resurface alley $ 90,545 4 Central & NW HY ROW brick replacement $ 160,000 5 TACO replacement soil and rough grade $ 29,000 6 Electric pole relocation and new electric service $ 30,000 7 Clocktower with bells & Carillon chime system $ 259,650 8 Interior plaza pavers $ 35,000 9 Seat wall $ 21,600 10 Coping stone $ 9,000 11 Irrigation $ 50,000 12 Plantings $ 35,000 13 Sod $ 25,110 14 Mulch $ 4,000 15 Contingency (20%) $ 182,598 Total Estimated Cost: $ 1,095,503 Page 13 of 34 Page 14 of 34  Attachment D 25'-0" 5'-10" SQ. O.S.M. OF STL. TOWER LEGS CONCRETE BASE BY G.C./ OTHERS PROJ. NAME: CENTRAL GATEWAY Campbellsville LOCATION: MT. PROSPECT, IL. Industries, Inc. QUOTE #: 80095 DATE: 2-12-2025 REV.: SK- P.O. Box 278 / 440 Taylor Blvd. Campbellsville, Ky 42718 DRAWN/EST. BY: N.T. SCALE: 3/8"=1'-0" REP.: SHIRLEY Page 15 of 134 DISTINCTIVE STEEL SHELTERS WWW.ICONSHELTERS.COM COPYRIGHT 2004, ICON SHELTER SYSTEMS, INC. 1455 LINCOLN AVE. HOLLAND MI, 49423 616.396.0919 800.748.0985 616.396.0944 FX Page 16 of 34 DISTINCTIVE STEEL SHELTERS WWW.ICONSHELTERS.COM COPYRIGHT 2004, ICON SHELTER SYSTEMS, INC. 1455 LINCOLN AVE. HOLLAND MI, 49423 616.396.0919 800.748.0985 616.396.0944 FX Page 17 of 34  DISTINCTIVE STEEL SHELTERS WWW.ICONSHELTERS.COM COPYRIGHT 2004, ICON SHELTER SYSTEMS, INC. 1455 LINCOLN AVE. HOLLAND MI, 49423 Attachment E 616.396.0919 800.748.0985 616.396.0944 FX Page 18 of 34 DISTINCTIVE STEEL SHELTERS WWW.ICONSHELTERS.COM COPYRIGHT 2004, ICON SHELTER SYSTEMS, INC. 1455 LINCOLN AVE. HOLLAND MI, 49423 616.396.0919 800.748.0985 616.396.0944 FX Page 19 of 34  STEPS: ELECTRICAL INFORMATION - SQUARE 1. CONDUIT HOLE SIZE (DETAIL A) 2. ELECTRICAL EXIT HOLES (DETAIL B) ICON'S STANDARD ELECTRICAL IS DESIGNED TO ACCOMMODATE Ø1/2" CONDUIT WITH A Ø3" INLET HOLE ON THE BOTTOM OF EACH COLUMN. 3. ELECTRICAL ACCESS & COVER PLATES (DETAIL C) DISTINCTIVE STEEL SHELTERS THE CONDUIT PATHWAY RUNS THROUGH THE COLUMN, RAFTER, AND RIDGE BEAM THROUGH ALL BOLTED CONNECTIONS AS SHOWN. 4. ELECTRICAL CONDUIT PATHWAY (DETAIL D) WWW.ICONSHELTERS.COM COPYRIGHT 2004, ICON SHELTER IF YOU HAVE SPECIAL ELECTRICAL REQUIREMENTS, PLEASE OUTLINE ANY CHANGES BELOW AS DESCRIBED. SYSTEMS, INC. 1455 LINCOLN AVE. PLEASE NOTE: DESIGN LIMITATIONS ON HOLE/CUTOUT SIZES MAY APPLY. HOLLAND MI, 49423 ICON WILL REACH OUT TO DISCUSS ANY SUCH LIMITATIONS AS NEEDED. 616.396.0919 IF REQUIRED, PLEASE DRAW THE NECESSARY ELECTRICAL 800.748.0985 NOTE: ICON SHELTER FRAME IS NOT UL LISTED TO ACT AS A CONDUIT FOR CONDUIT PATHWAY ON THE FRAME SHEET OF THIS PRELIMINARY. 616.396.0944 FX ELECTRICAL WIRING. CONSULT LOCAL BUILDING CODES WHEN PLANNING YOUR ELECTRICAL SYSTEM. DISTINCTIVE STEEL SHELTERS WWW.ICONSHELTERS.COM COPYRIGHT 2004, ICON SHELTER SYSTEMS, INC. 1455 LINCOLN AVE. HOLLAND MI, 49423 616.396.0919 800.748.0985 616.396.0944 FX OPTIONAL EXIT HOLES IF REQUIRED, EXIT HOLES FOR LIGHTING, ETC. CAN BE PLACED IN THE RAFTER AND/OR CONNECTOR TUBE WITH 14ga COVER PLATE AS SHOWN (CHARGES APPLY) USE FRAME SHEET OF THIS PRELIMINARY TO SPECIFY REQUIRED EXIT HOLE LOCATIONS AND SIZE. CONNECTOR TUBE RAFTER DETAIL D 14ga COVER PLATE OPTIONAL HOLE OPTIONAL CUTOUTS CONDUIT LOCATIONS USE FRAME SHEET OF THIS PRELIMINARY TO SPECIFY PATHWAY REQUIRED CUTOUT LOCATIONS (CHARGES APPLY) DETAIL B (1) STANDARD CUTOUT SIZE SEE REQUIRED INFO BELOW SHOWN. SPECIFY IF OTHER SIZE REQUIRED. 2.250 RAFTER (2) CUTOUTS WILL BE ON INSIDE FACE OF COLUMN UNLESS 3.375 OTHERWISE INDICATED ON R0.250 FRAME SHEET. (4) PLCS TIE BEAM (3) SPECIFY HEIGHT ABOVE FINISHED GRADE FOR ? RAFTER TAIL EACH CUTOUT AS SHOWN FINISHED GRADE (SURFACE MOUNT) CONDUIT PATHWAY FINISHED GRADE PROVIDED FOR EACH (BURIED COLUMN) ICON PROVIDES A MINIMUM OF (1) 3/4" HOLE COLUMN. AT TIE BEAM EACH CONNECTION FOR 1/2" CONDUIT. COLUMN IF APPLICABLE, PLEASE SPECIFY REQUIRED CONDUIT SIZE: (CHARGES APPLY) DETAIL A COLUMN CONDUIT 3/4" CONDUIT (1" HOLES) PATHWAY 1" CONDUIT (1 1/4" HOLES) OTHER (PLEASE SPECIFY BASE PLATE PLATE & STRAP POP-RIVET COVER (4) COVER PLATES PROVIDED UPON REQUEST DETAIL C NOTE: BUILDING DEPICTED ON THIS SHEET FOR ILLUSTRATION Ø3" HOLE THROUGH (CHARGES APPLY) PLEASE SPECIFY TYPE AND QUANTITY REQUIRED: PURPOSES ONLY. ACTUAL LAYOUT AND FRAME MEMBER QUANTITIES EACH COLUMN BASE PLATE & STRAP VARY BY DESIGN. PLEASE REFER TO ELEVATION AND FRAME SHEETS CONDUIT BASE DETAIL POP-RIVET COVER PLATE IN THIS PRELIMINARY FOR ORDER-SPECIFIC CONFIGURATION. (NOT BY ICON) HOW MANY REQUIRED?________ Page 20 of 34 Page 21 of 34  Item Cover Page Subject Proposed Signage Design, Cost Estimate, and Schedule for the Construction of the South Mount Prospect Gateway Signage Project at 3229 S. Busse Road. Meeting April 8, 2025 - MEETING OF THE MOUNT PROSPECT COMMITTEE OF THE WHOLE Fiscal Impact Y Dollar Amount $345,000 Budget Source Capital Improvement Fund Category DISCUSSION ITEMS Type Presentation Information This memorandum transmits a proposed signage design, cost estimate, and schedule for the construction of a new gateway sign into south Mount Prospect at 3229 S. Busse Road. The Village has a commitment from Builder's Asphalt that is to be memorialized via an access and maintenance easement for the project. Initial sign design alternatives were presented for discussion at the January 7, 2025 Village Board Meeting (a link to that agenda packet is provided here, and a link to a video of the meeting is provided here). Feedback coming out of the meeting was for staff to create a cohesive public infrastructure design strategy ensuring future infrastructure was of the same design style. Additionally, staff was instructed to put "established" in front of the '1917' on the sign. Staff from the Village Manager's Office, Public Works, and Community Development held an internal infrastructure design meeting to discuss a way forward on January 22nd, 2025. Staff determined that key design materials to be incorporated into any future public infrastructure investment should consist primarily of masonry, with a 'fieldstone' appearance and black metal accents. Additionally, the Village's 'keystone' logo, should be prominently displayed. The proposed entry sign will feature a design and materials consistent with other village infrastructure and signage including the Village Hall sign, downtown civic events sign, Rand Road gateway sign, and the Edwin and Elsie Meyn Busse Park sign. The proposed sign would be constructed with a decorative 'fieldstone' design with black metal accents, with the Village logo as a prominent feature. The plantings surrounding the sign will consist of perennials and annuals, with plant species ultimately approved by public works staff. The estimated cost to construct the sign is $345,000 and includes a contingency (8.5%), general conditions (6%), overhead and profits (6%), and insurance/bonds (1.3%) along with an allowance for lighting design. Design fees for the project are $111,000 and include the design of two other gateway signs for the Kensington Business Center, which are forthcoming. Page 22 of 34 The total project budget is $800,000, which has been allocated for this project from the Capital Improvement Fund. Staff proposes to let a bid for construction services in May and present a contract award recommendation to the Village Board in July. Construction would begin shortly thereafter with the sign being completed before the end of the year and plantings installed as weather allows. Discussion Alternatives 1. Staff requests direction in letting a bid to construct the proposed gateway sign. 2. Action at the discretion of the Village Board. Staff Recommendation Staff requests direction in letting a bid to construct the proposed gateway sign. Attachments 1. SMP Gateway Signage Page 23 of 34 MOUNT PROSPECT MONUMENT SIGNAGE FINAL DESIGN CONCEPTS MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 1 Page 24 of 34 MATERIAL INSPIRATION EXISTING ELEMENTS IN THE VILLAGE MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 2 Page 25 of 34 1 DESIGN CONCEPT: MAIN ENTRANCE Page 26 of 34 MAIN ENTRANCE SIGNAGE LOCATION IN TE BUSSE ROAD T TA RS E 90 TERMINAL DRIVE N MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 4 Page 27 of 34 MAIN ENTRANCE SOUTH MOUNT PROSPECT MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 5 Page 28 of 34 FINAL CONCEPT REACHING NEW HEIGHTS MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 6 Page 29 of 34 FINAL CONCEPT REACHING NEW HEIGHTS MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 7 Page 30 of 34 3 FEE & SCHEDULE Page 31 of 34  TOTAL CONSTRUCTION COST ESTIMATE GATEWAY SIGN CONSTRUCTION COST: $345,000 This estimate includes a contingency (8.5%), general conditions (6%), overhead and profits (6%), and insurance/bonds (1.3%) and an allowance for lighting design. DESIGN FEES: $111,000 Also includes the design of two Kensington Business Center entrance signs. Designs are forthcoming. TOTAL PROJECT BUDGET: $800,000 MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 17 Page 32 of 34  PROJECT TIMELINE TENTATIVE MAY 26TH Project is Publicly Advertised to Contractors MAY 23RD JUNE 13TH JULY 15TH SPRING 2026 Final Bid & Submitted Bids Bids are Estimated Construction are publicly presented to the Project Documents are opened Village Board & a Completion submitted to the Construction Village Contract is Awarded MARCH 7, 2025 | MOUNT PROSPECT MONUMENT SIGNAGE 18 Page 33 of 34 THANK YOU Page 34 of 34