Committee of the Whole

Village of Mount Prospect Village Board Village Board/Committee of the Whole Meeting Agenda 50 S. Emerson St. Mount Prospect, IL 60056 April 15, 2025 Village Hall - 3rd Floor Board Room 6:00 PM 1. CALL TO ORDER 2. ROLL CALL 2.1. Pledge of Allegiance - Trustee Saccotelli 3. COMMITTEE OF THE WHOLE - BUDGET WORKSHOP 3.1. 1st Quarter 2025 - Financial Review 4. APPROVAL OF MINUTES 4.1. Minutes of the regular meeting of the Village Board - April 2, 2025 5. MAYORS REPORT 5.1. Mayor's Comment 5.2. PROCLAMATION: Earth Day - April 22, 2025 5.3. PROCLAMATION: Arbor Day - April 25, 2025 6. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD 7. CONSENT AGENDA 7.1. List of Bills - March 26, 2025 to April 8, 2025 - $2,703,497.04 7.2. Motion to accept the proposal from Sauber MFG for the Hose Wagon buildout through the Sourcewell National Auto Fleet Group Contract 091521 for an amount not to exceed of $56,632.00. 7.3. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-2" Liquor Licenses by one (1) TRILOKAH INC. d/b/a TRILOKAH RESTAURANT located at 1746 W. Golf Road, Mount Prospect, IL. 7.4. Motion to accept the 2025/2026 Municipal Partnering Initiative Joint Bid Results for Asphalt Pavement Patching for an amount not to exceed $50,000. 7.5. Waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024, AND ENDING DECEMBER 31, 2024 7.6. Motion to renew software service agreements with Tyler Technologies, Inc. for an amount not to exceed $130,100 and with Heartland Business System, Page 1 of 250  LLC for an amount not to exceed $58,500. 7.7. Motion to waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025, AND ENDING DECEMBER 31, 2025. 8. OLD BUSINESS - None 9. NEW BUSINESS 9.1. AN ORDINANCE AMENDING CHAPTER 10, “LICENSES AND PERMITS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS 10. VILLAGE MANAGER'S REPORT 10.1. Motion to accept the Suburban Purchasing Cooperative joint bid results for the purchase of seven (7) 2025 Ford Explorer all-wheel drive hybrid pursuit vehicles and two (2) non-pursuit rated 2025 Ford Explorers from Currie Motors, and waive the bid process and accept the GM Government Pricing for the purchase of one (1) 2025 Chevy Tahoe pursuit rated interceptor from Miles Chevrolet, and the purchase and installation of any associated emergency lighting and communications equipment for these ten (10) vehicles in a total amount not to exceed $621,000. 10.2. As submitted 11. ANY OTHER BUSINESS 12. ADJOURNMENT ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY OR NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 847/392-6000, EXTENSION 5327 Page 2 of 250 Village of Mount Prospect Finance Department First Quarter Financial Review For the Quarter Ended March 31, 2025 Prepared By: Amit Thakkar, CPA Director of Finance Page 3 of 250 Village of Mount Prospect Q1-2025 Financial Review Introduction The Finance Department prepares and presents a review of the financial activities for the most recently ended quarter. This report summarizes the financial activities of the Village of Mount Prospect for the first quarter of the fiscal year 2025. The report begins with summarized and unaudited financial results from the fiscal year 2024, followed by an analysis of General Fund reserves and Police and Fire Pension Funds’ funding reports. Further, the report contains revenues and expenditure analysis for the quarter ended March 31, 2025. 2024 Unaudited Financials In 2024, Illinois local governments navigated a complex fiscal landscape marked by both challenges and opportunities. The state increased the Local Government Distributive Fund (LGDF) rate from 6.16% to 6.47%, providing municipalities with a modest boost in income tax revenue. However, the proposed elimination of the 1% state grocery tax threatened a significant $325 million loss in local funding. Of this amount, the Village’s portion is close to $875,000. Despite hurdles, the Village of Mount Prospect ended its fiscal year with nearly $13.7 million in its Economic Emergency Fund and a budget for 2025 that reduced property taxes, for the second year in a row, and the lowest levy in the last 10 years. The above-listed revenue sources are analyzed below: Property tax Property tax is one of the most reliable revenue sources. The Village’s total 2023 levy payable in 2024 was $19.5 million, which includes 2.0% for losses and costs. The Village was expected to collect 98.5 percent of the 2023 levy, payable in 2024. The property tax collection for 2023 (collected in 2024) totaled $24.4 million, or 110.7 percent of the original budget. The original property tax budget for the year also included $2.7 million for the Tax Increment Financing District (TIF). The actual collection for the TIF was recorded at $5.1 Page 4 of 250 Village of Mount Prospect Q1-2025 Financial Review million. The final 2024 budget will be revised to reflect the above outperformance. Other Taxes Other taxes include locally enacted taxes, such as home rule sales tax, food & beverage tax, real estate transfer tax, municipal motor fuel tax, utility taxes, hotel/motel taxes, and cable franchise fees. Other Taxes $18,000,000 $16,009,745 $15,806,477 $16,000,000 $14,852,966 $15,017,323 $14,084,956 $13,908,982 $14,000,000 $12,259,799 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- 2018 20149 2020 2021 2022 2023 2024 The 2024 collection totals $15.8 million, $789,154, or 5.3 percent higher than 2023, mainly due to increased home-rule sales tax collections. The home rule sales tax collection totaled $7,803,006, an increase of $494,253 or 6.8 % compared to the 2023 collection. The Village collected $2.8 million in utility taxes, $4.3 million in various use taxes, $575,530 in franchise fees, and $315,654 in business district tax. The Village collected $1,016,083 in real estate transfer taxes in 2024, an increase of $59,129 or 6.2 percent compared to the 2023 collections. The real estate transfer tax amount is still significantly lower compared to the peak collections in 2022 ($1.6 million). Intergovernmental Revenue The intergovernmental revenues include revenues from other governmental units and agencies, mainly from the State of Illinois. The Village has recognized intergovernmental revenues totaling $60.65 million for 2024, an increase of $7.8 million or 14.0 percent compared to 2023 intergovernmental revenues. The most significant revenue source under this category is the state sales tax. The State of Illinois shares 1% of all general merchandise sales within the jurisdiction of the Village of Mount Prospect with the Village. Page 5 of 250 Village of Mount Prospect Q1-2025 Financial Review Sales Tax $40.00 $37.75 1.2 $34.88 $35.00 $31.08 1 $29.29 $30.00 $23.38 0.8 $25.00 $22.83 $21.92 $20.00 0.6 $15.00 0.4 $10.00 0.2 $5.00 $- 0 Calendar 2018 Calendar 2019 Calendar 2020 Calendar 2021 Calendar 2022 Calendar 2023 Calendar 2024 State Sales Tax $3.78 billion in total sales was recorded for 2024, and the Village received a total sales tax collection of $37.8 million. The 2024 state sales tax amount is higher by $2.9 million, or 8.2 percent, compared to 2023 revenues. Furthermore, the Village’s income tax budget was initially set at $8.2 million for 2024, but the actual collection at the State level was much higher. The income tax revenue is shared as a per capita item, and the State shares 6.6% of the income tax collection with all local governments based on population. The total collection for 2024 is recorded at $9.7 million, an increase of $574,262 or 6.3 percent compared to the prior year's collection. Income Tax $12,000,000 $12,000,000 $9,263,878 $9,080,365 $9,654,627 $10,000,000 $10,000,000 $- $- $8,000,000 $7,175,489 $8,000,000 $5,765,484 $5,886,270 $- $6,000,000 $5,187,361 $6,000,000 $- $- $- $4,000,000 $4,000,000 $2,000,000 $2,000,000 $- $- Calendar Calendar Calendar Calendar Calendar Calendar Calendar 2018 2019 2020 2021 2022 2023 2024 Income Tax Projected Total The Intergovernmental revenue also includes $2.5 million in motor fuel tax, $2.0 million in use tax, $700,676 in the personal property replacement tax, $6.4 million in federal grants, and $837,993 in state grants. Page 6 of 250 Village of Mount Prospect Q1-2025 Financial Review Licenses & Permits The Village collected $2.0 million in license and permit fees, which is $71,538 lower or 3.4 percent lower than in 2023. The amount collected reflects 99.6 percent of the annual budget. The amount includes $677,756 in business licenses and permits and $1,351,440 in non-business licenses and permits, including building permits. Charges for Services The Village collected $43.6 million in charges for services for the year 2024. The amount is higher by $1.3 million, or 3.0 percent, compared to 2023 collections. The charges for services include water and sewer fees, refuse fees, ambulance billing fees, parking fees, internal service insurance payments, and vehicle lease payments. The increases in the charges for services are mainly due to planned increases in water, sewer, and refuse fees. The category includes $13.0 million in internal service payments for risk management premiums, vehicle and computer replacement leases, and vehicle maintenance internal service charges. Fine & Forfeitures The Village collected $604,800 in fines and forfeitures during the year 2024. This amount is higher by $32,781, or 5.7 percent, compared to the 2023 collection. The amount collected reflects 128.4 percent of the annual budget. Investment Income The original budget for investment income for 2024 was $1.8 million. However, due to high interest rates in the market, the Village earned an investment income of $6.9 million. Of this amount, the General Fund investment income is $3.1 million. The investment income earned by the General Fund in 2023 and 2024 is being used to acquire the 111 E Busse building in downtown Mount Prospect. The Village’s General Fund is going to provide a loan of $5.0 million to the TIF fund and will get it back with 4% interest from the Prospect & Main TIF. Other Revenues All other revenue sources include inter-fund transfers, reimbursements, and other miscellaneous revenues. The budget was revised several times during the year, and the final inter-fund transfer amount was set at $21.3 million. Not all the budgeted transfers are executed. The Village executed inter-fund transfers totaling $19.5 million. The Village also collected other revenues totaling $4.9 million and reimbursement amounts totaling $920,907. 2024 Expenditures (unaudited) The original Expenditure Budget for FY 2024 was $178.9 million, but the actual spending for the year was $148.2 million. Due to the timing issues of the projects, original budgets were revised and increased/decreased with carryover items from time to time. The tables below recap the annual budget and actual spending for 2024 by department and by Page 7 of 250 Village of Mount Prospect Q1-2025 Financial Review expenditure category. All the Village Departments have performed within the stipulated budget limits for the year 2024. The Village has spent $148.2 million in expenditures for the year 2024, which equates to 82.8 percent of the total approved budget. The Public Works Department is responsible for various capital projects. Some of these projects are either delayed due to supply chain issues or are grant-funded, and the grant amounts have not yet been received to conduct the projects. The expenditure by category (as mentioned in the second table) shows that the Village has spent 98.5 percent of the budgeted personnel costs, 97.2 percent of the budgeted contractual services, and 80.2 percent of the budgeted supplies and commodities. The Village budgeted a total of $39.8 million for the capital projects during 2024. However, due to accounting rules for the enterprise funds, all the capital projects for the water and sewer funds are capitalized and removed from the expenditure categories. The remaining amount of governmental projects total $12.7 million. During the year, the Village paid $9.3 million in debt service. It includes $7.7 million in bond principal and interest payments and $2.6 million in developer’s note payments. The Village has executed $19.5 million in interfund transfers, reported under other expenditures above. Of this amount $6.5 million in transfers are for the Economic Emergency Fund. Other transfers are for property tax abatements and supporting various capital projects. Page 8 of 250 Village of Mount Prospect Q1-2025 Financial Review General Fund The original 2024 General Fund budget was a balanced budget. The total General Fund revenue budget and expenditure budget for 2024 was $81.5 million. The expenditure budget was revised to $90.8 million. The actual recognized revenue for the General Fund totaled $90.5 million, while the expenditure totaled $87.4 million. As mentioned earlier, a few outperforming intergovernmental revenues, including state sales tax, income tax, and home-rule sales tax, are the main reasons for the surplus for the year. As mentioned in the above table, the General Fund started the fiscal year 2024 with $43.7 million in the unrestricted fund balance, while the actual spendable fund balance as of January 1, 2024, was $32.3 million. The net accounting surplus of $3.1 million (from 2024 activities) is added to the unrestricted fund balance. As of December 31, 2024, the fund balance is 55.0 percent of the 2025 annual budget and totals $46.8 million. Some portion of $46.8 million is not readily available for spending, and it is occupied by taxes and other receivables totaling $9.8 million, which leaves the Village with a spendable fund balance of $34.2 million, which equates to 40 percent of the 2025 annual budget. The actual surplus from 2024 activities is $9.6 million. The second installment of $6.5 million is funded from the 2023 surplus. However, for accounting purposes, the same is treated as an expenditure for the General Fund. Without this transfer of $6.5 million, the General Fund would have reported a surplus of $9.6 million. The Village funded the second installment of the Economic Emergency Fund totaling $6.5 million in 2024. The fund is invested according to the Village’s investment policy. Now, the Village holds $13.0 million in principal payment funded from the Village’s General Fund and $691,635 in interest income earned starting from July 2023. This fund balance equals two months' operating cash balance for the General Fund. Page 9 of 250 Village of Mount Prospect Q1-2025 Financial Review Police and Fire Pension Fund Unaudited Financials Overall, the fiscal year 2024 was a positive year for the Police and Fire Pension funds, and both funds have recouped some of the 2022 unrealized losses in investment values. The Village is currently waiting for actuarial reports and hopes to see an increase in the funding ratio of the actuarial reports for the 2024 audit. Page 10 of 250 Village of Mount Prospect Q1-2025 Financial Review Quarter 1, 2025 – Revenues Q1-2025 reflects total recognized revenues of $30.1 million, representing 18.7 percent of the annual budgeted revenues. At the same time last year, the total collection was $30.3 million. The Q1-2025 revenue collection is lower by $142,472, or 0.5 percent, compared to the Q1-2024 collection, mainly due to the reduction in the recognized investment income due to timing issues. • The Village received its first installment of property taxes in March 2025. The amount represents 50.3 percent of the annual budget for the category. The first installment is usually 55 percent of the last year’s tax bill. The Village expects final rate and EAV data by May 2025. • Other Taxes encompass locally enacted taxes, including home rule sales tax, food & beverage tax, hotel/motel tax, municipal motor fuel tax, real estate transfer tax, and a few more. The collection is marginally lower by $48,872, totaling $1,031,728. The above amount is not final, as the home rule sales tax for Q1-2025 will be recognized in April 2025 and beyond. The reduction in this category is mainly due to reduced real estate transfer tax collections. • Intergovernmental revenues totaling $3.5 million were collected during Q1- 2025. The collected amount is marginally higher by $22,014 or 0.6 percent. The revenues for Q1-2025 will be received in Q2-2025, as the State taxes lag by three months. The amount for Q1 includes state income tax—$2.4 million, use tax—$413,602, motor fuel tax—$424,110, and a few other miscellaneous taxes. • License and permit fees totaling $549,908 were collected during Q1-2025. The collected amount is lower by $60,270, or 9.9 percent, compared to 2024 collections. • Charges for Services: A total of $10.1 million is recognized for Q1-2025 as charges for services. This amount is higher by $79,673, or 0.8 percent, compared to 2024 revenues. Page 11 of 250 Village of Mount Prospect Q1-2025 Financial Review • The Village collected $138,738 in fines and forfeitures during the quarter under review. The amount is higher by $44,187, or 46.7 percent, compared to last year. • Investment income totaling $1.3 million was recognized during Q1-2025. Investment income is lower by $317,611 compared to 2024 revenues, mainly due to a marginal rate reduction and timing issues with specific investment maturities. • All other revenue sources collectively account for $1.1 million and are on track compared to the budget and the amounts collected for the previous year. Quarter 1, 2025 Expenditures Q1-2025 expenditures totaled $27.7 million or 15.6 percent of the annual budget. The expenditures are higher by $2.1 million compared to Q1-2024, mainly due to higher personnel and contractual costs. A brief analysis of each of these categories is provided on the next page. • The Village has spent $16.0 million from its personnel budget during Q1-2025. The amount represents 24.7 percent of the annual budget, and the expenditures reported are marginally higher by $72,511 or 0.5 percent compared to the Q1-2024 expenditures. This category includes employee salaries/wages, benefits, taxes, and pension contributions. Page 12 of 250 Village of Mount Prospect Q1-2025 Financial Review • Contractual Services totaled $9.0 million during Q1-2025. The expenditures amount to 20.3 percent of the annual budget and they are in line with spending compared to the previous year. This category includes various big ticket line items, including water purchase from JAWA, software costs, and insurance services. • The Village has spent $465,076 in commodities and supplies, 16.4 percent of the annual budget. The Village’s spending for the year is lower compared to last year by $233,727 or 33.4 percent, mainly due to a milder winter and lower salt consumption for snow plowing operations. • The Q1-2025 capital improvement spending totaled $2.0 million, representing 4.6 percent of the annual budget. Most of the capital projects are under a planning phase and have not started for the year yet. The major costs are expected to be paid out during the summer and fall. A few projects might face supply chain issues, which may result in delayed projects and expenditure recognition. • The major debt service payments are due on June 1 and December 1. There are no significant debt service payments in Q1-2025. $29,048 is recognized as an expense for 2025 for the Randhurst developer’s note. • The Village incurred $236,289 in Other Expenditures during Q1-2025, which represents 1.9 percent of the annual other expenditures budget. This category includes inter-fund transfers totaling $7.8 million, which will be executed during the third and fourth quarters of the current year. General Fund Reserves: The above unaudited data shows that the General Fund unrestricted reserves stood close to $44.0 million as of March 31, 2025, which equates to 51 percent of the annual budget. The available cash on hand stood at $41.9 million, which equates to 49 percent of the annual expenditures. Conclusion The Village is in strong and sustainable fiscal health and can consistently provide quality governmental services to its residents and businesses with a strong fiscal backbone. The Village’s performance in 2024 proves a strong and robust local economy. The Village Page 13 of 250 Village of Mount Prospect Q1-2025 Financial Review hopes for a AAA credit rating on its subsequent bond issuance scheduled in 2026. All of its recent efforts, including the start of an Economic Emergency Fund and revised fund balance policy, are designed to help the Village achieve the strategic goals provided by the Village Board efficiently and economically. Respectfully Submitted, Amit Thakkar, Director of Finance Page 14 of 250  DRAFT Village of Mount Prospect Regular Meeting of the Village Board Wednesday, April 2, 2025 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, and Trustee Colleen Saccotelli Absent: None 2.1. Pledge of Allegiance - Trustee John Matuszak APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - March 18, 2025 Motion by Vincent Dante, second by Terri Gens, to approve the regular meeting minutes of the Village Board for March 18, 2025: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment Mayor Hoefert expressed gratitude to the residents of Mount Prospect who participated in Tuesday's election. 4.2. PROCLAMATION: Week of the Young Child - April 5-11, 2025 Mayor Hoefert read the proclamation into the record. Michael Davey, Executive Director of the Mt. Prospect Child Care Center, accepted the proclamation and encouraged all to participate in the week's activities. 4.3. PROCLAMATION: National Library Week - April 6-12, 2025 Mayor Hoefert read the proclamation recognizing National Library Week into the record. Mary Page 15 of 250  DRAFT Anne Bendon, a Mount Prospect Public Library Board trustee, accepted the proclamation and shared information about the library's various programs and activities. 4.4. 1st reading of an ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance increases the number of Class "F-3" liquor licenses by one (1) SANKYU SUSHI CORP d/b/a SANKYU SUSHI Located at 1176 S. Elmhurst, Mount Prospect, IL. Sankyu Sushi owners Sandy Yang and Hiro appeared before the Board to request approval of a Class "F-3" liquor license. They thanked the Board and the community for their warm welcome. Ms. Yang shared specifics about their menu items. Motion by John Matuszak, second by Vincent Dante to waive the rule requiring two readings of an ordinance. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Resolution: Motion Passed Motion by Bill Grossi second by John Matuszak, to approve the ordinance as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6783 COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Louis Goodman 310 N. School St. • Congratulated Mayor Hoefert on his re-election • He hopes the Village Manager and Board can resolve the Prestige Feed issue soon; too many tax dollars have been spent. Dutch DeGroot Mount Prospect resident • He thanked the Village staff for supporting VFW Post 1337's Centennial Celebration. • He encouraged the Board to continue their good work and remarked that Mount Prospect is a great place to live. CONSENT AGENDA Motion by Vincent Dante, second by Terri Gens to to approve the consent agenda as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. List of Bills - March 12, 2025, to March 25, 2025 - $2,756,784.20 6.2. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE Page 16 of 250  DRAFT AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-1" Liquor Licenses by one (1) TFK INC. d/b/a IZAKAYA SANKYU located at 1176 Elmhurst Road, Mount Prospect, IL Ordinance No. 6782 6.3. AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-1" Liquor Licenses by one (1) TFK INC. d/b/a IZAKAYA SANKYU located at 1176 Elmhurst Road, Mount Prospect, IL. Ordinance No. 6783 6.4. A Resolution authorizing the Mayor to sign Amendment #4 to the Agreement between the Illinois Department of Natural Resources, the Illinois Department of Transportation, the City of Prospect Heights, and the Village of Mount Prospect for the Upper Des Plaines River Flood Damage Reduction Project Element, Levee 37. Resolution No. 11-25 OLD BUSINESS - None NEW BUSINESS 8.1. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING ORDINANCE NO. 3831 GRANTING A CONDITIONAL USE IN THE NATURE OF A PLANNED UNIT DEVELOPMENT FOR PROPERTY COMMONLY KNOWN AS LAKE CENTER PLAZA, AMENDED BY ORDINANCE NO. 5617, FOR PROPERTY LOCATED AT 500 WEST ALGONQUIN ROAD, MOUNT PROSPECT, ILLINOIS (PZ-02-25) Director of Community and Economic Development Jason Shallcross presented an ordinance granting a conditional use for a planned unit development for property located at 500 W. Algonquin Road. Mr. Shallcross stated the property is located at the northwest corner of Wall Street and Algonquin Road. The petitioner, AGL 500 West LLC, intends to renovate the existing 22,135- square-foot vacant office and warehouse while constructing a new 5,500-square-foot warehouse on the west side of the property. Mr. Shallcross displayed a map of the existing conditions and the proposed site plan. The existing building will be repurposed to allocate approximately 13,000 square feet for office use. The proposed new building will serve as the storage of contractor and electrical equipment materials. He added that no outside storage is proposed for this property. The new building will be constructed using various materials to create a strong masonry appearance. He displayed the proposed warehouse's elevations, including landscaping and screening. Mr. Shallcross stated that a complete landscape plan would improve the entire property. The Planning and Zoning Commission unanimously recommended approval of this request by a vote of 4-0 at the public hearing held March 13, 2025, subject to conditions stated in the ordinance. Mr. Shallcross stated that the petitioner is present and available to answer questions. There were no questions. Motion by Bill Grossi, second by John Matuszak to waive the rule requiring two readings of an ordinance and adopt the ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Page 17 of 250  DRAFT Final Resolution: Motion Passed Ordinance No. 6785 8.2. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT FOR THE COCO & MAPLE RESTAURANT COMPRISING A PART OF THE PROSPECT AND MAIN TIF DISTRICT OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS Mr. Shallcross presented an ordinance authorizing the execution of a redevelopment agreement for the Coco & Maple restaurant located at 130 E. Northwest Highway. The owners propose constructing a 3,300-square-foot restaurant and café at HQ Residences. The space would feature a bar, an indoor dining area with seating for 53, an indoor lounge with seating for 11, and an outdoor patio with seating for 56 people. Mr. Shallcross provided information on the unique features planned for the restaurant that would include a sound wall, pergola and special lighting. He displayed renderings of the east and northeast elevations. Mr. Shallcross stated that the project's estimated total cost is $880,547. The owners are requesting $250,000 in TIF assistance from the Prospect and Main Tax Increment Financing District and a waiver of permit fees not to exceed $6,600. If approved, the project is estimated to be completed by the end of the year. He shared the hours of operation. The location will close by 4 p.m. Sunday through Wednesday, 9:00 pm on Thursday, and 11:00 pm on Friday and Saturday nights. The proposed redevelopment agreement is subject to final attorney review regarding hours of operation. The owners plan to offer dishes and craft cocktails that would be unique to the CoCo & Maple location. Owners Denise and Michael Brown and their son Nate were invited to address the Board and the audience. Mr. Brown provided further details about their restaurant and expressed their excitement about joining the Mount Prospect community. He mentioned that CoCo & Maple will feature an eclectic, casual, and enjoyable atmosphere. Mr. Shallcross provided the following in response to questions from the Board: • A license agreement will cover the public sidewalks' maintenance, damage, and appearance standards. It will also include indemnification and insurance. • Noise should not be a nuisance because of the limited operating hours; residential homes are far enough away. • Parking complies with Village Code • The closed bike racks are located at the train station and at the corner of Northwest Highway and Emerson Board comments: • Great addition to downtown • Ensure job opportunities are promoted to the public • Concerned that CoCo and Maple's entertainment might conflict with the Cruise Night's entertainment Page 18 of 250  DRAFT Motion by Bill Grossi, second by John Matuszak to waive the rule requiring two readings of an ordinance and adopt the ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6786 VILLAGE MANAGER'S REPORT 9.1. As submitted Village Manager Michael Cassady requested a closed session immediately following this meeting to discuss potential LITIGATION 5 ILCS 120/2 (c) (11). ANY OTHER BUSINESS None ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to enter closed session. Trustee Dante, seconded by Trustee Gens, motioned to enter closed session at 7:53 p.m. Mayor Hoefert noted that the Board will not take final action on any issue and will therefore return to Open Session solely for the purpose of adjournment after the closed session. Trustee Grossi, seconded by Trustee Dante, moved to adjourn the meeting. By unanimous voice vote, the April 2, 2025, Regular Meeting of the Village Board of Trustees adjourned at 8:42p.m. Respectfully submitted, Karen M. Agoranos Village Clerk Page 19 of 250  Item Cover Page Subject Mayor's Comment Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category MAYORS REPORT Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 20 of 250  Item Cover Page Subject PROCLAMATION: Earth Day - April 22, 2025 Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category MAYORS REPORT Type Presentation Information Discussion Alternatives Staff Recommendation Attachments 1. Earth Day 2025 Page 21 of 250  PROCLAMATION “EARTH DAY” April 22, 2025 WHEREAS, the environmental health of the planet continues to be threatened by global climate change, growing world populations, tropical deforestation, ocean pollution and toxic wastes requiring action by all sectors of society; and WHEREAS, the global community faces challenges such as health issues, food and water shortages, and economic struggles; and WHEREAS, all people, regardless of race, gender, income, or geography, have a right to a healthy, sustainable environment with economic growth and opportunity; and WHEREAS, we are all caretakers of our planet and have an obligation to combat climate change and environmental degradation to preserve the earth’s beauty and resources; and WHEREAS, this year’s Earth Day theme, “Planet vs. Plastics,” calls to advocate for widespread awareness on the health risk of plastics, rapidly phase out all single-use plastics, urgently push for a strong UN Treaty on Plastic Pollution, and demand an end to fast fashion; and WHEREAS, this year marks the 55th anniversary of the Earth Day movement and let it be known that the Village of Mount Prospect encourages all businesses, institutions, and individuals to celebrate the Earth and commit to caring for the planet and its resources. NOW, THEREFORE, I, Paul Wm. Hoefert, Mayor of the Village of Mount Prospect, Illinois, do hereby proclaim April 22, 2025 to be “EARTH DAY” And encourage the citizens of Mount Prospect to combat climate change and environmental degradation, support green economy initiatives, and encourage others to create a plastic-free planet for future generations. _________________________ Paul Wm. Hoefert Mayor ATTEST: _________________________ Karen M. Agoranos Village Clerk Dated this 15th day of April 2025 Page 22 of 250  Item Cover Page Subject PROCLAMATION: Arbor Day - April 25, 2025 Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category MAYORS REPORT Type Presentation Information Discussion Alternatives Staff Recommendation Attachments 1. AD-Proclamation 2025 Page 23 of 250  PROCLAMATION “ARBOR DAY” April 25, 2025 WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees can cut heating and cooling costs, clean the air, provide habitat for wildlife, beautify our community, slow stormwater runoff and produce life-giving oxygen; and WHEREAS, trees are a renewable resource giving us paper, food, wood for our homes and fuel for our fires; and WHEREAS, the Village of Mount Prospect has a long history of planting and caring for our community’s trees; and NOW, THEREFORE, I, Paul Wm. Hoefert, Mayor of the Village of Mount Prospect, do hereby proclaim Friday, April 25, 2025, as “ARBOR DAY” in the Village of Mount Prospect and I urge all citizens to observe Arbor Day by planting, preserving and maintaining trees throughout the year. A ceremonial planting will be held at Saint Paul Lutheran School, 18 S. School Street, on Friday April 25, 2025, at 10:00 am. _______________________________ Paul Wm. Hoefert Mayor ATTEST: ____________________________ Karen Agoranos Village Clerk Dated this 15th day of April 2025 Page 24 of 250  Item Cover Page Subject List of Bills - March 26, 2025 to April 8, 2025 - $2,703,497.04 Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category CONSENT AGENDA Type Action Item Information Attached is the List of Bills for March 26, 2025, to April 8, 2025 - $2,703,497.04 Discussion Alternatives 1. Approve the attached List of Bills for March 26, 2025, to April 8, 2025 - $2,703,497.04. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends approval of the attached List of Bills for March 26, 2025, to April 8, 2025 - $2,703,497.04. Attachments 1. List of Bills - March 26, 2025 to April 8, 2025 Page 25 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 001 General Fund Accurate Biometrics Inc Fingerprinting Services ‐ March 2025 $ 320.00 ACS State & Local Government Solutions Illinois State Disbursement Unit 032725 3,614.31 Aero Removals‐Trisons Inc 2/28/25 Remains removals for February 2025 850.00 Air One Equipment, Inc. Boots 1,138.00 Quarterly Air Quality Testing and Compressor Maintenance 502.34 SCBA Parts and Supplies 1,471.50 Battery for stream light flashlight 47.00 Amazon Capital Services Shower Curtain for Station 12 11.99 Hands free devices 160.94 2 Pack of Carrying Straps for Hose Storage at Stations 26.98 Electric Space Heater 35.99 Equipment maintenance supplies 19.98 Credit memo ‐ returned keyboard (29.99) Dividers, hole punch, sheet protectors, binder, document holders 89.18 White Cardstock Paper 12.11 Webbing to Secure Storage Racks 13.99 CD BIS & Planning office supplies 3/27/25 336.36 Firefighting Supplies ‐ Replacement Batteries for Tools 384.16 Dewalt Reciprocating Saw Replacement 189.99 Office supplies BIS 03/19/25 24.99 Sensory Stickers, temporary tattoos 54.77 10 Flash Drives 79.99 2 Shower Curtains for Station 12 23.98 Emergency kits/lanterns/portable chargers for EM Expo give aways 460.76 3 notepads, post its, sticky tabs 23.00 Anderson Lock Company 3/18/25 PW key cut 6.36 Arbsession Inc New handle for irrigation hot box 147.60 Authorized Photo Service 3/6/25 ET camera repairs 180.00 3/6/25 ET camera repairs 220.00 Axon Enterprise, Inc. 4/15/25‐4/14/26 Software maintenance agreement 3,120.00 Azavar Audit Solutions LocalGov License Fee 2025‐Q2 MOU/009 1,635.00 Bedco Mechanical 3/19/25 PD Squad fan 1,604.30 Brownells, Inc. 3/20/25 Range supplies 202.94 Builders Asphalt LLC 3/17/25 Cold patch 159.25 3/19/25 Pot hole patching materials 124.25 3/26/25 Pot hole patching materials 399.96 Building & Fire Code Academy Training class 10/6/25 195.00 Training class 5/30/25 195.00 Case Lots, Inc. VMP Custodial cleaning supplies 2,250.40 CBS Awards Inc 3/25/25 Retirement plaque 105.00 Retirement Plaque 63.00 CDW LLC Office equipment 20.63 Office equipment 809.10 Chem‐Wise Pest Management 3/26/25 111 E Rand Pest control 40.00 3/26/25 911 E Kensington Pest control 40.00 3/26/25 2000 E Kensington Pest control 30.00 CIT Bank, N.A. March 2025 KIP plotter lease 380.69 Clerk of the Circuit Court of McHenry County Garnishment 032725 547.85 Constellation NewEnergy, Inc. 1/2‐2/14/25 Pump St electricity 323.38 2/4‐3/6/25 1051 N Elmhurst Rd electricity 335.25 2/10‐3/12/25 21 S Emerson electricity 97.14 2/12‐3/14/25 1901 1/2 E Seminole Electricity 71.33 Crystal Court Shopping Center Rent for the CCC‐ May 2025 7,822.56 EMS Management & Consultants Inc Ambulance Billing Service ‐ January 2025 5,804.97 Ambulance Billing Service ‐ February 2025 5,291.29 Experian 3/1‐3/28/25 Background checks 100.00 Fastenal Company New handle for irrigation hot box 124.49 Federal Signal Corporation Tank to suction arm hose for Vactor 1,054.26 Rocker switch for main broom 53.42 Fire Pension Fund Fire Pension 032725 34,886.82 Five Star Valet Valet Services Restaurant Row 3/6/25‐3/29/25 3,720.00 Page 1 of 8 Page 26 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Flooring Resources Corp. 12/17/24 PW Floor waxing 1,690.38 Gordon Flesch Company, Inc. Print Usage 2/22/25‐3/21/25 Contract M204292 2,459.96 Heartland Business Systems, LLC Microsoft 365 Licenses 2/9/25‐2/8/26 58,459.22 Phone and Voicemail Support 02/16/25 ‐ 02/15/26 13,757.60 Home Depot USA Inc PW Parts and supplies 529.91 Fire Dept supplies ‐ Statement 2/22/25 ‐ 3/21/25 75.13 ICMA Retirement Trust ‐ 457 MissionSquare 457 032725 53,765.26 IL Department of Innovation & Technology Primary Internet – January‐December 2025 9,120.00 Illinois Department of Revenue IL State Withholding 032725 53,713.90 IL State Withholding 033125 22.68 Illinois Phlebotomy Services LLC Phlebotomy services for March 2025 850.00 Imaging Essentials Inc 3/20/25 KIP Plotter Maintenance 60.00 IMRF IMRF Contributions ‐ February 2025 176,669.89 Intergovernmental Per.ben.coop IPBC ‐ April 2025 512.50 Internal Revenue Service Federal Tax Liability 032725 239,220.30 Federal Tax Liability 033125 283.76 International Assoc for Property & Evidence Inc 1/1/25‐12/31/25 Membership renewal 65.00 1/1/25‐12/31/25 Membership renewal 65.00 International Union of Operating Engineers IUOE PW Membership Dues 032725 2,020.42 JCH Capital Inc. 3/26/25 Shipping charges 34.07 John M Bruns 3/1‐3/18/25 ROW Survey for Oakton Street Sidewalk 1,900.00 Johnson, Tyler Reimburse expenses for Peer Jury February and March 2025 82.94 Jones and Bartlett Publishers Inc. Company Fire Ofc Textbooks for F/P 245.97 VMO, ISO Textbooks 248.13 Kast, Ryan Conference Travel Expenses 3/13‐3/20/25 63.50 Kathleen W Bono CSR LTD Court reporter for hearing 3/12/25 518.00 Kustom Signals, Inc. 3/26/25 Radar repairs 350.23 Langton Snow Solutions Inc 3/15/25 Landscape Maintenance throughout the Village 12,641.41 LoCam LLC Refund Contractors License CL25‐93 200.00 Markelonis, Joseph 3/6/25 CDL reimbursement 30.00 Masimo Americas Inc Central Pulse Ox Sensors (2 boxes) 480.00 Maxx Contractors Corp 3/17/25 Debris Hauling and Aggregate Material Delivery 379.35 3/25/25 Debris Hauling and Aggregate Material Delivery 349.66 4/1/25 Debris Hauling and Aggregate Material Delivery 187.15 McFarlane Douglass & Companies 3/1/25 White light removal on Village parkway trees 5,621.00 McMaster‐Carr Supply Co Key rings for Knox Boxes 27.13 Menard Inc. 3/11/25 Supplies for Cadet training 18.25 Dielectric grease 17.12 St #14 new outlet for fridge 64.08 3/18/25 Training supplies 67.09 Metro Door and Dock, Inc. 3/18/25 Wash bay door repair 625.33 Metro Federal Credit Union MP Fire Local 4119 Dues 032725 3,073.00 Metropolitan Alliance ‐ Police MP Police Association Dues 032725 1,867.50 Metropolitan Fire Chiefs Assoc 2025 Active Member Dues 50.00 2025 Affiliate Member Dues 50.00 2025 Affiliate Member Dues 50.00 Metropolitan Mayors Caucus Membership caucus dues 9/1/24‐8/31/25 2,558.34 Midwest Leadership Institute Leadership training VMO 475.00 Mobilear Inc 3/14/25 OSHA Required Annual Audiometric Testing 760.00 Monroe Truck & Equipment 3/14/25 Salt spreaders for 2716/2740 3,967.68 Morton Suggestion Co. 3/27/25 Uniform supplies 1,419.13 Nationwide Mutual Insurance Company Nationwide 457 032725 23,923.16 NCPERS Group Life Insurance NCPERS Life Insurance ‐ April 2025 377.60 Nedco LLC 3/17‐3/28/25 Parkway Tree Trimming 32,725.00 Neopost USA Inc. Postage Machine Replenishment 3/26/25 3,200.00 NFPA Membership Renewal 4/1/25‐3/31/26 225.00 Nicolosi, Angela Senior Services ‐ Yoga ‐3/21/2025 75.00 NICOR 2/17‐3/19/25 1325 N River Natural gas 57.10 Natural Gas 1709 Algonquin 2/19/25‐3/21/25 126.03 Natural Gas 1713 Algonquin 2/19/25‐3/21/25 97.64 2/18‐3/20/25 1807 N River Rd Natural gas 57.11 Page 2 of 8 Page 27 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) NICOR (continued) Natural Gas 1711 Algonquin 2/19/25‐3/21/25 152.06 North Central Water Rescue LLC Swiftwater Tech Advanced, May 8 – 10, 2025 900.00 North East Multi Regional Training Inc 3/4/25 Training registration 350.00 3/13/25 Training registration 03/06‐06/25 600.00 Northeastern IL Public Safety Training Vehicle Machinery Ops, 4/14/25 ‐ 4/18/25 1,700.00 Vehicle Machinery Operations, 4/14/25 ‐ 4/18/25 850.00 Vehicle Machinery Technician, 4/28/25 ‐ 5/2/25 900.00 Incident Safety Officer, 4/21 – 5/2/2025 425.00 Northern Illinois Police Alarm System Jan and Feb 2025 Language line translation 110.40 Northwest Central 9‐1‐1 System WAVE Devices for 3 additional users ‐ October ‐ December 2024 135.00 Northwest Central Dispatch System Member Assessment ‐ May 2025 32,935.22 Otis Elevator Company 11/1/24‐10/31/25 Elevator Maintenance Service contract 10,481.16 Ozinga Materials, Inc. 3/21/25 WMB repair material 2,619.01 Police Pension Fund Police Pension 032725 41,646.75 Quadient Leasing USA Inc Mail Machine Lease N21061764 4/14/25‐7/13/25 1,043.10 Reliance Standard Life Insurance Co. Short Term Disability ‐ March 2025 3,757.66 Republic Services, Inc. 3/13‐3/25/25 Refuse disposal 2,659.55 RHW Customized Graphics & Promotions Replacements shirts for PW Employees 1,080.74 Replacements shirts for PW Employees 3,815.73 Open House Giveaways 745.52 Open House Giveaways 962.97 Rock River Sports LLC Swiftwater gear 1,244.65 Ryan, Paul Refund Ambulance Services 10/10/24 231.40 SHI International Corp. 3/6/25‐1/26/26 Acrobat Pro subscription 827.96 Skalon, Tim Reimbursement ‐ class registration 5/20/25 75.00 St Louis University 3/10‐13/25 Training registration 875.00 Staples Contract & Commercial, Inc. 3/25/25 Office supplies, training supplies 640.83 Stericycle, Inc. April 2025 Steri‐Safe Select Monthly 212.08 Superior Industrial Supply Co. Custodial paper products 1,980.92 Target Solutions Learning, LLC 11/05/2024‐11/04/2025 Guardian Tracking 4,132.41 Terrace Supply Company Oxygen 150.94 Oxygen 47.60 The New Crystal Palace Banquets Deposit for Shining Stars Gala Venue 2026 5,000.00 The Stevens Group LLC 1/28/25 Investigative case jackets 1,960.92 Printing of Shining Stars Gala Programs 2025 303.81 Invitations for State of the Village address 2/20/25 310.67 Tote bags for Mayors state of the village 1,055.33 3/25/25 Case cards 168.00 3/31/25 Violation envelopes 947.37 T‐Mobile USA Inc 3/14/25 Tower search 50.00 2/21/25‐3/20/25 Charges for increased data lines 482.18 Todays Uniforms Inc 300 Red Mt Prospect maltese cross patches for uniforms 1,050.00 Traffic Control & Protection Inc U‐Channel 12ft 2lbs Galvanized 4,725.00 TransUnion Risk and Alternative Data Solutions Inc March2025 Background checks 324.40 Tympani LLC VMware Subscription Renewal 02/16/25 ‐ 02/17/26 19,200.00 Uline Inc. 3/18/25 ET supplies 443.13 UMB Card Services Credit Card 2/1/25 ‐ 2/28/25 (EFT 3/26/25) 16,805.79 UniFirst Corporation 1/10/25 Uniform Rental Services 292.21 3/21/25 Uniform Rental Services 272.94 United States Postal Service EPS Postage ‐ March 2025 5,056.78 VCG Uniform Initial Issued Uniform 1,054.65 Verizon Wireless Services LLC Cellular Service & Equipment Charges 2/20‐3/19/25 5,912.42 Village of Mount Prospect Flex Cafeteria Plan 032725 11,977.12 Fringe Benefit Auto 032725 410.45 W. W. Grainger, Inc. Fuses for streetlights 51.38 Wal‐Mart Community Office supplies 0.48 Warehouse Direct Calculator 43.39 Tape for new radios 24.93 Keyboard 38.30 Wisconsin Department of Revenue WI State Withholding 1,022.31 Zimmerman, Ryan M 5/1/25‐5/1/26 Weather forecasting services 2,820.00 Page 3 of 8 Page 28 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 001 General Fund (continued) Zoll Medical Corporation Cardiac Monitor batteries 2,462.46 001 General Fund Total $ 997,204.25 020 Capital Improvement Fund BOS of Illinois Inc 3/31/25 Project Engineer Office Remodel $ 13,655.30 Ciorba Group Inc 2/1‐2/28/25 Melas‐Meadows Pedestrian Bridge ‐Phase II Eng 35,057.98 Thomas Interior Systems, Inc. Office chairs deposit 1,415.47 Utility Dynamics Corp. 3/11/25 Burning Bush Ln Lighting ‐ Construction 104,336.28 W. W. Grainger, Inc. ComEd Utility Incentive credit (1,250.00) 020 Capital Improvement Fund Total $ 153,215.03 023 Street Improvement Construction Fund Bowman Consulting Group 2/1‐2/28/25 Central Rd Resurfacing ‐ Construction Eng $ 697.56 Engineering Resource Associates 2/14/25 Schoenbeck Resurfacing Ph1 and 2 Engineering 7,625.78 Traffic Control & Protection Inc Parking stops/asphalt install hardware/temp calming 1,578.00 023 Street Improvement Construction Fund Total $ 9,901.34 024 Flood Control Construction Fund Constellation NewEnergy, Inc. 1/2‐2/14/25 Pump St electricity $ 1,122.78 Engineering Resource Associates 2/28/25 Weller Creek Bank Stabilization Study 773.76 024 Flood Control Construction Fund Total $ 1,896.54 040 Refuse Disposal Fund EAS Group Inc 3/19/25 HHW Postcard printing $ 4,512.40 ICMA Retirement Trust ‐ 457 MissionSquare 457 032725 128.40 Illinois Department of Revenue IL State Withholding 032725 597.48 IMRF IMRF Contributions ‐ February 2025 4,540.04 Internal Revenue Service Federal Tax Liability 032725 3,718.10 International Union of Operating Engineers IUOE PW Membership Dues 032725 156.94 Nationwide Mutual Insurance Company Nationwide 457 032725 550.29 NCPERS Group Life Insurance NCPERS Life Insurance ‐ April 2025 16.00 Republic Services, Inc. 3/1‐3/31/2025 Municipal Refuse Disposal 15,306.27 3/1/2025‐3/31/2025 Refuse disposal 268,505.11 Third Millennium Associates Inc E‐Bill Server & Transaction Fees March 2025 38.57 United States Postal Service EPS Postage ‐ March 2025 6,574.64 Village of Mount Prospect Flex Cafeteria Plan 032725 199.08 040 Refuse Disposal Fund Total $ 304,843.32 042 CDBG Pads to Hope, Inc. CDBG PY24 Q1 Resident Services Oct 1 2024‐Dec 31 2024 $ 2,463.00 042 CDBG Total $ 2,463.00 046 Foreign Fire Tax Board Fund Comcast 4/1/25‐4/30/25 Cable ‐ 2000 E Kensington Rd $ 126.34 UMB Card Services Credit Card 2/1/25 ‐ 2/28/25 (EFT 3/26/25) 287.29 046 Foreign Fire Tax Board Fund Total $ 413.63 050 Water and Sewer Fund ACS State & Local Government Solutions Illinois State Disbursement Unit 032725 $ 11.54 Addison Building Material Co. Hex nuts 4.50 Steel anchors 34.12 Concrete 6.75 Broom and expansion strips 162.40 Work rags 56.23 Page 4 of 8 Page 29 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund (continued) Advanced Turf Solutions Inc Restoration material for WM rehab on golf course 1,071.00 Alexander Chemical 2/25‐3/27/25 Chlorine cylinder rental fee 24.01 Backflow Solutions Inc 4/1/25 ‐ 3/31/26 BSI subscription fee 495.00 Badger Meter Inc Model 25 meter bodies 25,641.96 Cellular Endpoints 1,390.96 3/1‐3/31/25 Monthly endpoint fees 2,094.55 Baxter & Woodman, Inc. 2/14‐2/26/25 Repairs to SCADA system 1,057.50 Berland's, Inc. Replacement impact gun 499.96 Blackburn Manufacturing Company Locate marking flags 517.60 Burns & Mcdonnell Engineering Co. 2/28/25 Maple Berkshire relief st design/inspection 2,000.00 Constellation NewEnergy, Inc. 1/2‐2/14/25 Pump St electricity 16,168.74 Core & Main LP Fire Hydrants and Accessories 6,721.50 Fire Hydrants and Accessories 772.50 Datwyler, Ethan 3/7/25 514 Fairview Lead service cost share 9,444.05 EESCO, A Division of WESCO Distribution, Inc SCADA equipment Maple Berkshire relief station 1,271.40 SCADA Material Maple Berkshire relief station 1,120.58 FACIL Investments Batteries for stock 410.40 Flush Sewer & Drainage Refund Water Meter Permit #RB25‐000222 (5 George) 150.00 Gordon Flesch Company, Inc. Print Usage 2/22/25‐3/21/25 Contract M204292 59.38 HBK Water Meter Service 3/13‐3/21/25 Meter replacement/Clear water inspection 709.00 HD Supply Facilities Maintenance LTD Food grade penetrating oil for fire hydrants 96.49 Home Depot USA Inc Parts and supplies 128.90 ICMA Retirement Trust ‐ 457 MissionSquare 457 032725 2,033.34 Illinois Department of Revenue IL State Withholding 032725 4,469.66 IMEG Consultants Corp 3/23/25 Water Main replacement design/inspection services 19,980.00 IMRF IMRF Contributions ‐ February 2025 30,718.07 Internal Revenue Service Federal Tax Liability 032725 26,859.56 International Union of Operating Engineers IUOE PW Membership Dues 032725 1,773.43 Langton Snow Solutions Inc 3/15/25 Landscape Maintenance throughout the Village 6,226.37 Mauro Sewer Construction Inc Retainage for 2025 water main lining project 64,557.00 Maxx Contractors Corp 3/17/25 Debris Hauling and Aggregate Material Delivery 1,943.68 3/25/25 Debris Hauling and Aggregate Material Delivery 1,791.53 4/1/25 Debris Hauling and Aggregate Material Delivery 958.93 Menard Inc. Fence repair material 144.72 Plywood for water service pits 63.34 Mobilear Inc 3/14/25 OSHA Required Annual Audiometric Testing 760.00 Nationwide Mutual Insurance Company Nationwide 457 032725 1,450.36 NCPERS Group Life Insurance NCPERS Life Insurance ‐ April 2025 121.60 NICOR 2/20‐3/24/25 1 W Wapella natural gas 170.77 2/20‐3/24/25 112 E Highland natural gas 307.49 2/19‐3/21/25 117 N Waverly natural gas 232.75 Piyushkumar Patel Utility Refund ‐ 922 Na Wa Ta Ave 133.28 PreCise MRM LLC AVL Monthly Data Charges ‐ Feb 2025 520.00 Prosafety, Inc. VIMP Marking paint 730.80 Reliance Standard Life Insurance Co. Short Term Disability ‐ March 2025 272.52 RHW Customized Graphics & Promotions Replacements shirts for PW Employees 1,586.52 Replacements shirts for PW Employees 3,815.74 Rick's Sewer and Drainage 3/19/25 112 N Stevenson Fairview Gardens project 19,750.00 Rudnick, Susanne 2/12/25 403 W ShaBonee Lead service reimbursement 5,245.05 State Industrial Products Corporation 4/1/25 Wastewater FOG treatment program 895.55 Suburban Laboratories, Inc. 1/1/25 Lead and copper sampling 1,440.20 Tank Industry Consultants, Inc. 3/21/25 Booster Pump St 4 Rehab design/construction/eng 4,591.00 Third Millennium Associates Inc E‐Bill Server & Transaction Fees March 2025 561.53 UMB Card Services Credit Card 2/1/25 ‐ 2/28/25 (EFT 3/26/25) 722.31 UniFirst Corporation 1/10/25 Uniform Rental Services 102.29 3/21/25 Uniform Rental Services 95.55 United States Postal Service EPS Postage ‐ March 2025 6,039.09 Verizon Wireless Services LLC Cellular Service & Equipment Charges 2/20‐3/19/25 757.30 Village of Mount Prospect Flex Cafeteria Plan 032725 573.43 W. W. Grainger, Inc. Meter shop tool bag 136.74 Power supply for internal fans on VFD 77.34 Page 5 of 8 Page 30 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund (continued) W. W. Grainger, Inc. (continued) Impact sockets 61.47 Ziebell Water Service Products 18" hydrant extension for hydrant replacement 1,252.34 Hydrant repair parts 496.00 Hydrant repair parts 469.00 Hydrant repair parts 63.45 050 Water and Sewer Fund Total $ 287,072.12 051 Village Parking System Fund Constellation NewEnergy, Inc. 2/10‐3/12/25 301 S Maple Electricity $ 1,337.97 Flowbird America Inc Flowbird Transactions ‐ January 2025 204.05 IMRF IMRF Contributions ‐ February 2025 (10.98) 051 Village Parking System Fund Total $ 1,531.04 052 Parking System Revenue Fund Flowbird America Inc 1/1‐1/31/25 Pay Machine Services $ 583.00 Flowbird Transactions ‐ January 2025 734.65 2/1‐2/28/25 Pay Machine Services 583.00 3/1‐3/31/25 Pay Machine Services 583.00 NICOR 2/20‐3/24/25 11 E NWH natural gas 227.29 052 Parking System Revenue Fund Total $ 2,710.94 060 Vehicle Maintenance Fund Advance Stores Company, Inc. Micro fuses for stock $ 31.16 Al Warren Oil Co Inc 3/31/25 Diesel fuel 21,604.14 Amazon Capital Services Center console for pool cars 109.89 Diesel fuel island hose connectors/nozzles 1,425.00 Bristol Hose & Fitting Inc Hyd couplers for stock 416.14 Hydraulic fittings for stock 479.62 Chicago Parts & Sound LLC Wipers/washer fluid for stock 219.50 Stock trans fluid 73.56 Transmission fluid for 622 264.36 Battery for 652 106.00 Rear brakes for 619 328.79 Starter for 325 219.80 Oil filters for stock 209.16 Starter for 325 219.80 Batteries for stock 918.35 Battery core returns credit (242.50) Battery for 506 142.16 Elliott Auto Supply Co, Inc. 317 Rear rotors 119.98 319 317 Rear pads 119.98 Foster Coach Sales Inc. Liquid spring ‐ credit (89.05) Seat bottoms for ambulance 901.60 Hotsy of Chicago, Inc. 3/28/25 Pressure washer repair for float wash bay 202.14 ICMA Retirement Trust ‐ 457 MissionSquare 457 032725 2,370.10 Illinois Department of Revenue IL State Withholding 032725 1,699.97 IMRF IMRF Contributions ‐ February 2025 11,559.73 Internal Revenue Service Federal Tax Liability 032725 10,403.45 International Union of Operating Engineers IUOE PW Membership Dues 032725 762.45 James Drive Safety Lane LLC 3/31/25 Truck/Trailer State Safety Lane inspection 82.00 Julies Car Wash LLC Car washes ‐ January 2025 50.85 Car washes ‐ February 2025 101.70 JX Enterprises Inc. Door check straps for 4510/4512 68.46 Core return credit (151.46) Lawson Products, Inc. Drill bits for shop 314.08 MacQueen Equipment LLC Lug nut covers/tie rod boot for 530 333.72 McMaster‐Carr Supply Co Plastic board 632.41 Ubolts for new 4537 78.93 Page 6 of 8 Page 31 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund (continued) Morton Grove Automotive Inc 530 Starter 365.00 NAPA Auto Parts R/F wheel bearing for 354 109.12 Battery tender for new 4537 51.99 Battery tender for new 4528 4527 103.98 Cab marker light for 515 53.42 MAF sensor pigtail 83.51 Front drive shaft for 619 335.75 516 Marker light 73.64 619 Relays 55.82 Transmission pan/filter for 622 179.69 Power steering hose for 652 21.42 Nationwide Mutual Insurance Company Nationwide 457 032725 22.50 NCPERS Group Life Insurance NCPERS Life Insurance ‐ April 2025 28.80 Newark Corporation Plow switches for stock 3.10 Pomp's Tire Service, Inc. 3/31/25 563 Tire repair 61.50 Reliance Standard Life Insurance Co. Short Term Disability ‐ March 2025 353.70 Rush Truck Centers of Illinois, Inc. 2757 Intake heater 224.67 Oil filters for stock 291.30 4509 Rear chambers 274.00 Sid Tool Co., Inc. Hardware for stock shop 474.23 Bolts for stock 496.40 Shop supplies 282.30 Snap On Industrial Div of IDSC Holdings Inc. Prolink Scanner 3,276.58 Terrace Supply Company 3/2025 Gas tank rental 23.25 Verizon Wireless Services LLC Cellular Service & Equipment Charges 2/20‐3/19/25 268.02 Village of Mount Prospect Flex Cafeteria Plan 032725 208.15 Waytek Inc Electrical supplies 511.29 060 Vehicle Maintenance Fund Total $ 64,319.10 061 Vehicle Replacement Fund JX Enterprises Inc. Rear fenders for new 4537 4557 $ 1,133.96 Monroe Truck & Equipment 3/14/25 Salt spreaders for 2716/2740 12,564.32 Redistrip Company New truck build blasting body for 4537 3,162.00 Sid Tool Co., Inc. Hydraulic hose for stock 8,367.03 061 Vehicle Replacement Fund Total $ 25,227.31 063 Risk Management Fund Anderson Lock Company 2/5/25 Door frame for hot water tank $ 295.00 Asset Control Solutions Inc Appraisal Services ‐ Onsite Inventory Project 202429 5,227.50 Favia, Joseph PSEBA Reimbursement ‐ April 2025 1,249.12 Home Depot USA Inc PW Parts and supplies 2,170.66 Intergovernmental Per.ben.coop IPBC ‐ April 2025 784,022.99 Intergovernmental Risk Management Agency Deductible ‐ February 2025 49,162.69 Menard Inc. Misc items for drywall install 143.24 Drywall VH Gym 50.92 Drywall screws VH Gym 48.93 Drywall cap VH Gym 65.47 Mount Prospect Paint, Inc. VH gym wall primer 509.90 VH gym wall paint 524.93 Mount Prospect Park District Employee Wellness ‐ March 2025 120.00 Steiner Electric Company Light fixtures for open area 2,106.00 Parts for new outlets 394.02 Parts for new outlets 253.97 UMB Card Services Credit Card 2/1/25 ‐ 2/28/25 (EFT 3/26/25) 124.28 W. W. Grainger, Inc. Drinking fountain for VH workout room 2,229.80 063 Risk Management Fund Total $ 848,699.42 Page 7 of 8 Page 32 of 250  VILLAGE OF MOUNT PROSPECT List of Bills March 26, 2025 ‐ April 8, 2025 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund ABC Plumbing Heating Cooling Refund Escrow Permit #RB241558 (1005 Cardinal) $ 100.00 Refund Escrow Permit #RB250126 (805 Ironwood) 100.00 Bradford and Kent Refund Escrow Permit #RB241170 (17 Maple) 350.00 C&S General Contractors Inc Refund Escrow Permit #RB250059 (700 Na Wa Ta) 100.00 Crown Lift Trucks Refund Escrow Permit #CB250017 (2240 S Busse) 200.00 Delta Renovations Inc Refund Escrow Permit #RB241859 (121 George) 250.00 Flush Sewer & Drainage Refund Escrow Permit #RB250222 (5 George) 100.00 Four Seasons Heating and Air Refund Escrow Permit #RB240742 (222 Mt Prospect Rd) 100.00 Refund Escrow Permit #RB242049 (1327 Columbine Dr) 100.00 Jayveer Electric Inc Refund Escrow Permit #RB250055 (1107 Busse) 100.00 JBS Management LLC Refund Escrow Permit #CB240093 (501 Algonquin) 300.00 Kerr Mechanical Corp Refund Escrow Permit #RB250248 (1719 Robbie) 100.00 Refund Escrow Permit #RB250325 (1911 Cholo) 100.00 Matuszak, John Refund Escrow Permit #RB241115 (806 Golfview) 600.00 Refund Escrow Permit #RB241116 (808 Golfview) 600.00 NVC Inc Refund Escrow Permit #RB241489 (1424 Park) 100.00 Pavestone Brick Paving Refund Escrow Permit #RB241022 (811 Busse) 100.00 Ricks Sewer & Drainage Refund Escrow Permit #RB250251 (307 Pine) 100.00 Saday Design Studio Refund Escrow Permit #CB240284 (211 Randhurst) 200.00 Sunrun Installation Services Refund Escrow Permit #RB241993 (710 Hackberry) 100.00 Refund Escrow Permit #RB250111 (1213 Greenacres) 100.00 Superior Rooter & Drain Refund Escrow Permit #RB250229 (1415 Sauk) 100.00 073 Escrow Deposit Fund Total $ 4,000.00 Grand Total $ 2,703,497.04 Page 8 of 8 Page 33 of 250  Item Cover Page Subject Motion to accept the proposal from Sauber MFG for the Hose Wagon buildout through the Sourcewell National Auto Fleet Group Contract 091521 for an amount not to exceed of $56,632.00. Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Y Dollar Amount $56,632 Budget Source Capital Investment Plan Category CONSENT AGENDA Type Action Item Information The Village of Mount Prospect is home to the O’Hare Tank Farms, which supports one of the busiest airports in the United States—O’Hare International Airport. These large-scale fuel storage facilities are important to airport operations, and it is estimated that approximately 300 tank cars, each carrying 9,600 gallons of fuel, travel in and out of Mount Prospect each day. Given the potential hazards associated with these operations, the Mount Prospect Fire Department has long maintained a specialty response vehicle equipped to handle incidents involving flammable liquids and fuel transport vehicles. Hose Wagon 12 was originally acquired in 2006, built on a repurposed 1989 Public Works truck chassis. It was specifically designed to respond to petroleum-based emergencies, such as those involving storage tanks and tanker trucks. Key features of the current Hose Wagon include 550 gallons of foam concentrate, 600 pounds of Purple-K dry chemical agent for Class B (flammable liquids) and Class C (electrical fires) and over 3,000 feet of 5” hose for use in non-hydranted areas The vehicle was scheduled for replacement in 2021. However, due to the COVID-19 pandemic, the project was delayed. The Apparatus Committee, in collaboration with the Department’s Hazardous Materials Team, developed a proposal to modernize the vehicle. The new design offers significant improvements in fire suppression, deployment speeds, and overall maneuverability. Proposed Enhancements: • Dry Chemical Delivery: The current configuration uses two 300-gallon wheeled units requiring crane-assisted removal, which takes a long time to be able to deploy dry chem onto a fire. The updated layout includes a 500-gallon Gorilla Unit that remains fixed on the vehicle, enabling faster deployment via a hose line. Although this results in a 100- gallon reduction, the increased response speed more than offsets the volume change. Page 34 of 250  Gorilla Units are widely used at similar fuel storage sites. • HydroChem Monitor: A new mounted fire attack monitor will deliver up to 2,000 GPM of HydroChem (dry chemical added with water). The previous layout did not allow for any high-volume HydroChem delivery. • Foam Capacity: The new design continues use of two foam totes, totaling 550 gallons. • Design Improvements: Elimination of crane to streamline layout and a shorter overall length to enhance maneuverability, especially for highway responses (e.g., I-90). Please see the attached quote detailing the scope, pricing, and other relevant terms. Discussion The Department has identified Sauber MFG to construct the custom body for the new Hose Wagon. Sauber previously built the current unit and has also worked on projects for Public Works, offering a trusted and proven track record. The quoted price for this build is $56,632, which includes a discount of $5,663 through the Sourcewell National Auto Fleet Group Contract (#091521). The platform will be 216 inches long by 96 inches wide, galvanized to support and accommodate all necessary equipment. The Department will be repurposing a 2007 International truck previously used by Public Works. Originally serving as a vacuum truck, it was replaced due to the need for significant repairs to the chassis-mounted equipment. However, since the chassis itself is in excellent condition and has fewer than 13,000 miles, Public Works and the Fire Department thought the best use would be to repurpose this for the new Hose Wagon. In 2021, the project was budgeted at $200,000. Since that time, the cost of vehicles and equipment has risen, with comparable builds now exceeding $300,000. However, by repurposing an existing Public Works vehicle and working with Sauber MFG, the Department will complete the project well under the original budget. Sourcewell meets the Village’s bidding requirements, and the estimated production time is approximately six months. We are asking that the Village Board approve the proposal from Sauber MFG for $56,632 for the construction of the new Hose Wagon body. Alternatives 1. Accept the proposal of $56,632.00 from Sauber MFG for the Hose Wagon buildout through the Sourcewell National Auto Fleet Group Contract 091521. 2. Action at the discretion of Village Board. Staff Recommendation Staff recommends approval from the Village Board to accept the proposal of $56,632.00 from Sauber MFG for the Hose Wagon buildout through the Sourcewell National Auto Fleet Group Contract 091521. Attachments 1. Hose Wagon Buildout Memo 2. Sauber Hose Wagon Sales Quote SQ12814 3. Sourcewell Quote ID#1000170 Page 35 of 250 4. Hose Wagon Configuation Pics 5. Current Hose Wagon Page 36 of 250  Village of Mount Prospect Fire Department INTEROFFICE MEMORANDUM TO: FIRE CHIEF JOHN DOLAN FROM: DEPUTY CHIEF TOM WANG DATE: APRIL 11, 2025 SUBJECT: HOSE WAGON 12 REPLACEMENT The Village of Mount Prospect is home to the O’Hare Tank Farms, which supports one of the busiest airports in the United States—O’Hare International. These large-scale fuel storage facilities are important to airport operations, and it is estimated that approximately 300 tank cars, each carrying 9,600 gallons of fuel, travel in and out of Mount Prospect each day. Given the potential hazards associated with these operations, the Mount Prospect Fire Department has long maintained a specialty response vehicle equipped to handle incidents involving flammable liquids and fuel transport vehicles. Hose Wagon 12 was originally acquired in 2006, built on a repurposed 1989 Public Works truck chassis. It was specifically designed to respond to petroleum-based emergencies, such as those involving storage tanks and tanker trucks. Key features of the current Hose Wagon include 550 gallons of foam concentrate, 600 pounds of Purple-K dry chemical agent for Class B (flammable liquids) and Class C (electrical fires) and over 3,000 feet of 5” hose for use in non-hydranted areas The vehicle was scheduled for replacement in 2021. However, due to the COVID-19 pandemic, the project was delayed. The Apparatus Committee, in collaboration with the Department’s Hazardous Materials Team, developed a proposal to modernize the vehicle. The new design offers significant improvements in fire suppression, deployment speeds, and overall maneuverability. Proposed Enhancements: • Dry Chemical Delivery: The current configuration uses two 300-gallon wheeled units requiring crane-assisted removal, which takes a long time to be able to deploy dry chem onto a fire. The updated layout includes a 500-gallon Gorilla Unit that remains fixed on the vehicle, enabling faster deployment via a hose line. Although this results in a 100-gallon reduction, the increased response speed more than offsets the volume change. Gorilla Units are widely used at similar fuel storage sites. • HydroChem Monitor: A new mounted fire attack monitor will deliver up to 2,000 GPM of HydroChem (dry chemical added with water). The previous layout did not allow for any high- volume HydroChem delivery. • Foam Capacity: The new design continues use of two foam totes, totaling 550 gallons. Page 37 of 250 Hose Wagon Custom Platform Body Replacement April 11, 2025 Page 2 • Design Improvements: Elimination of crane to streamline layout and a shorter overall length to enhance maneuverability, especially for highway responses (e.g., I-90). The Department has identified Sauber MFG to construct the custom body for the new Hose Wagon. Sauber previously built the current unit and has also worked on projects for Public Works, offering a trusted and proven track record. The quoted price for this build is $56,632, which includes a discount of $5,663 through the Sourcewell National Auto Fleet Group Contract (#091521). The platform will be 216 inches long by 96 inches wide, galvanized to support and accommodate all necessary equipment. The Department will be repurposing a 2007 International truck previously used by Public Works. Originally serving as a vacuum truck, it was replaced due to the need for significant repairs to the chassis-mounted equipment. However, since the chassis itself is in excellent condition and has fewer than 13,000 miles, Public Works and the Fire Department thought the best use would be to repurpose this for the new Hose Wagon. In 2021, the project was budgeted at $200,000. Since that time, the cost of vehicles and equipment has risen, with comparable builds now exceeding $300,000. However, by repurposing an existing Public Works vehicle and working with Sauber MFG, the Department will complete the project well under the original budget. Sourcewell meets the Village’s bidding requirements, and the estimated production time is approximately six months. We are asking that the Village Board approve the proposal from Sauber MFG for $56,632 for the construction of the new Hose Wagon body. TW/tw Page 38 of 250  Sales Quote Sales Quote Number: SQ12814 Document Date: 11/26/24 Page : 1 / 3 Sell To Ship To Mount Prospect Fire Department Mount Prospect Fire Department Todd Novak Todd Novak 1601 West Golf Road 1601 West Golf Road Mount Prospect, IL 60056 Mount Prospect, IL 60056 United States United States Salesperson Shipment Method Payment Terms Bill-to Customer No. Josh Wicks Customer Pickup Net 30 Days C02180 Unit Price Line Amount No. Description Qty. Unit Excl. Tax Excl. Tax 10295 Custom Platform Installation 1 Each 56,632.00 56,632.00 216"L x 96"W Overall - Galvanized 1 3/8" Shiplap Apitong Decking Install Clip Every 3rd Crossmember 6"x8.2 #/Ft or Formed Perimeter 3"x4.1 #/Ft Cross Sills on 24" Centers 5"x6.7 #/Ft Long Sills Sealed Beam LED Lighting 18067 Harness System Installation & Modesty Panel 10250 Anti-Sail Mud Flap Brackets - Galv w/ Flaps Torque Mounting Bolts & Check Fuel Fill 17957 Certification Sticker & 16819 Placard 19587 Thompson's WaterSeal Applied to Deck Top I1028 Truck Equipment Sealed Lighting System Z1193 Front Bulkhead - Formed Tubing 6,144 Units 1 1/2" x 1 1/2" x 3/16" Tubing Construction Profile Approximates Cab Contour Angle 10 Gauge VisiPerf Bulkhead Window Extends From Window Bottom to Bulkhead Top I1111 Bulkhead Mounted Full Width Light Bracket 1 Each 77"L x 9.5"W Offset Over Cab - S6386 9.5"W Offset Over Cab ++ Underbody Toolbox ++ 19664 Stainless Steel Tool Box - Single Door 4,032 Each 24"D x 24"H x 72" L - Target Size Bottom Hinge Along 72" Side 14 Gauge Stainless - Tig & Mig Welded (3) 19665 Stainless Steel Hinges (2) 21400 Vector 2 T-Handle Latches 10676 90-Degree Rubber Sealer 21608 Drawer/Shelf Liner Stainless Steel Carriage Bolts & Lock Nuts *Note: Review Toolbox Size @ Drawing Stage. May Require revision due to Chassis Limitations. ++ Rear End ++ Z1195 ICC Tube Bumper - 4"x8"x.250" Tube - Galv 1 Each Page 39 of 250  Sales Quote Sales Quote Number: SQ12814 Document Date: 11/26/24 Page : 2 / 3 Unit Price Line Amount No. Description Qty. Unit Excl. Tax Excl. Tax Not Full Width Change to 6' W 12570 6000/30000# Rigid Pintle Hook on Rear Bumper Not to Exceed 28"H Z1217 Bumper Receiver Tube Installation 1 Each 2" Receiver Tube: 15,000# Trailer GVWR; 2500# Vertical Load D-Rings & 19705 Stainless Eye Bolt For Breakaway Effective Capacity May Be Less Due to Chassis Limits Refer to S5567-BMP-00 - ICC Mount Install Below Pintle Hook G-MP Lower 8" Tube Bumper to Support Receiver; Centered Vertically 1 Each w/ Receiver Face 5" From Bumper Face Z1215 Truck/Trailer Socket Installation 1 Each 11123 7-Way RV Socket Installed & Wired LS Center Pin Location Empty - Per Todd Provision For Chassis Supplied Socket Install & Wired LS Z1213 Brake Controller Installation 1 Each Electric Installation w/ 16054 Controller w/ Wiring & Fasteners G-PP Smart Alarm 77-97 dB(A); 12-48V 1 Each Measures Ambient Noise & Adjusts Sound Levels ---- ++ Fold Down Racks and Swing Down Steps ++ Install Fold Down Racks L/R sides from Front Bulkhead to Mid-Mounted Bulkhead. Locate Steps 1 per side, Approx 50" from Front Bulkhead Directly Rear of Totes Behind 2nd Rack Section 1 - Rack Ea. Side -Approx 50" W, Bulkhead - Enclosing Tote Area - 2 - Racks Ea. Side Totes to Mid-Mounted Bulkhead Z1197 4-Slat Fold Down Azek Racks - 36" H 20 Foot Galvanized Uprights Stainless Safety Connector Hardware 17881 Lower Latch on Each Stake Upright per Rack 2"x3/8" Rub Rail; 4-Slat; (x) Side Sections 1"T x 5.5"H AZEK CPVC Slats; Wood Grain Outside Installed w/ (4) 3/8" SS Truss Fasteners w/ Nuts Outside; Boards @ 19142-16' / 19143-12' Gates Labeled R1/R2.. & L1/L2... Starting @ Front 19567 Swing Down Step Ladder w/ Dual Handles - Galv 2 Each 19707-End Cap Installed w/ Adhesive on Uprights w/ 19704 Gas Spring Assist - 375# Capacity (3) 18"W Steps w/ Built-In Dual Handles S6615 - Used w/ Platform Racks - Pocket Install, 3-Step ---- G-MP Angle Iron for Tote Retention 1 Each Z1165 Surface Mount D-Ring Installation - 9120# WLL 2 Each 3/4" x 4.5 w/ 12317 Bracket & 12316 D-Ring Install 1 Ea. Side - Mid Point of Totes One Strap Over Both Totes Customer to Provide 4" Strap to Secure Totes to Platform Page 40 of 250  Sales Quote Sales Quote Number: SQ12814 Document Date: 11/26/24 Page : 3 / 3 Unit Price Line Amount No. Description Qty. Unit Excl. Tax Excl. Tax 12216 3-Rung Stowaway Step - S4937-100 2 Each Install One Ea. Side of Modesty Panel @ Rear 13309 17"L Stainless Steel Grab Handle 2 Each w/ 5/16" x 1 5/16" Installation Stud Each End Z1193 Mid - Bulkhead Formed Tubing 3,312 Units 1 1/2" x 1 1/2" x 3/16" Tubing Construction 36"H Closed End of Hose Box 10 Gauge VisiPerf Bulkhead G-MP Hose Bed w/ Solid Sides & Center Divider 3 Each (2) Sides (1) Center Divider - No Railing on Top Edge Approx 8'L x 36"H at Rear of Platform G-PP Hose Bed Tarp (RED) 1 Each 13336 Stainless Steel Utility Hook 21 Each 304 SS w/ Polished Finish - 1/2" Projection Customer to Provide & Install Netting to Retain Hose @ Hose Box Rear ++ Hose Tray Box ++ G-MP HD Box to House - Hose Trays w/ Opening Lid - Approx 89" L x 16"W x 1 Each 17" H Locate on Floor Forward Mid-Bulkhead Piano Hinged Lid to Double as Step Open @ Ends - Customer to Provide & Install Netting to Retain Hose @ Sides Z1304 Install @ Deck Floor Forward Side Against Mid-Bulkhead 1 Each G-PP Cross-Lay Hose Tray- (2) Approx 88"L x 16"H x 7"W 2 Each 8500-FO All Weather Wheel Chock w/ Urethane Grip - Orange Over Galv 2 Each 8505-B Underbody Almag Chock Holder - 22° Angle - S3652 2 Each ++ Paint ++ G-MP Paint Ea. Side of Hose Box Color Code OEM #90 RED , PPG #911659 1 Each (2) 96" x 36" Sides = 48 Sq. Ft. Z1295 Customer Approval Drawing @ Order 1 Each Delivery/Freight Not Included 1 0.00 0.00 Subtotal (USD): 56,632.00 Total Tax (USD): 0.00 Total (USD): 56,632.00 Page 41 of 250 Page 42 of 250 Page 43 of 250 Page 44 of 250 Page 45 of 250 Proposed new dry chemical unit Proposed high flow water nozzles 2000 GPM Page 46 of 250 Proposed nozzle configuration with new dry chemical suppression unit Proposed new fire hose configurations (currently existing fire hose configuration) Page 47 of 250 Page 48 of 250  Item Cover Page Subject Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE CODE OF MOUNT PROSPECT. This ordinance decreases the number of Class "F-2" Liquor Licenses by one (1) TRILOKAH INC. d/b/a TRILOKAH RESTAURANT located at 1746 W. Golf Road, Mount Prospect, IL. Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category CONSENT AGENDA Type Action Item Information Owner Shabin Matthews opened Trilokah restaurant in January 2019. Mr. Matthews closed Trilokah's doors in January 2025 due to rising inflation costs. Discussion Alternatives 1. Approve ordinance decreasing the number of Class "F-2" liquor licenses. 2. Action at the discretion of Village Board. Staff Recommendation Staff recommends approval in order to maintain an accurate number of liquor licenses. Attachments 1. Trilokah delete Page 49 of 250  ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended. This Ordinance will decrease the number of Class “F-2” licenses by (1) TRILOKAH INC.. d/b/a TRILOKAH RESTAURANT located at 1746 W. Golf, Mount Prospect, IL. Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 License One (1) Class P-3 License Zero (0) Class P-4 License Zero (0) Class P-5 License Eight (8) Class F-1 License One (1) Class F-1-V License Six (6) Class F-2 License Five (5) Class F-2-V License Seventeen (17) Class F-3 License Twelve (12) Class F-3-V License One (1) Class F-4-V License Three (3) Class F-5 License Two (2) Class F-6 License Zero (0) Class F-7 License One (1) Class F-8 License Two (2) Class S-1 License Three (3) Class S-2 License Zero (0) Class S-3License Zero (0) Class S-4License One (1) Class S-5 License Two (2) Class S-6 License Two (2) Class S-7 License One(1) Class S-8 License Zero (0) Class S-9(with conditions as Attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this ______ day of ___________________, 2025. ______________________________ Mayor ATTEST: ___________________________________ Village Clerk Page 50 of 250 Class Establishment Number P-1 Cardinal Wine & Spirits; D&H Liquors; Jay Liquors; Jenny’s Liquors; Mount Prospect Liquors & Tobacco; 5 P-2 Caputo’s Fresh Market; Costco; Fiesta Market; KD Market; Osco Drug Store #3476; 9 CVS Pharmacy; Walgreens #00209 (Kensington); Walgreens #05107(Elmhurst); Wal-Mart #1681 P-3 Aldi; 1 P-4 0 F-1 Chung Wa 827; Honey Biscuit; LePeep Café; Los Arcos; MI Restaurant; 8 Mr. Kimchi Korean BBQ; New Pusan Restaurant; Pueblo Viejo; F-1-V La Presa; 1 F-2 Buona; E-Sushi; Misoya Chicago; MOD Pizza; Sakae Restaurant; 5 F-2-V Avanti Café and Sandwich Bar; Jelly Café; Mr. Beef & Pizza; 6 Rosati’s Pizza; Tortas Locas; Wingsnob F-3 Balkan Taste; BlackFinn –Randhurst Grille; Buffalo Wild Wings Grill and Bar; 17 Fellini Restaurant & Pizzeria; Hacienda El Sombrero; Hong Dae; Khepri Kitchen +Coffee; Lady Dahlia Tequila Bar; Mia’s Cantina;Mr.Kimchi Korean BBQ; Patina Wine Bar; Summertime; Sankyu Sushi; Tavern on Elmhurst; Texas Road House; The Prospect; Trezero’s; F-3-V Big Fish’s Icehouse; Canta Napoli; Draft Picks; Emerson’s; Jameson's Charhouse; 12 Langostino’s Nayarit; Moretti’s; Mount Prospect Public House; Mrs. P & Me; Sports Shack; Station 34; The Red Barn; F-4-V Prospect Moose Lodge 1 F-5 Emerald Banquets; Olive Palace; Victoria in the Park 3 F-6 Mt. Prospect Park District-Golf Course; Prospect Heights Park District 2 F-7 0 F-8 Salerno’s Pizzeria & Eatery & Whiskey Hill Brewing & Kitchen 1 S-1 Four Points by Sheraton Mount Prospect; Hampton Inn & Suites 2 S-2 Bowlero; Golf Factory; The Picklr 3 S-3 0 S-4 0 S-5 AMC Randhurst 12 1 S-6 Amethyst Skye; Lumi Studio & Shoppe 2 S-7 Northern Fork; Victoria Venue 2 S-8 Two Eagles Distillery 1 82 Page 51 of 250  Item Cover Page Subject Motion to accept the 2025/2026 Municipal Partnering Initiative Joint Bid Results for Asphalt Pavement Patching for an amount not to exceed $50,000. Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Y Dollar Amount $50,000.00 Budget Source Street Improvement Construction Fund Category CONSENT AGENDA Type Action Item Information This proposed contract provides for asphalt restoration services following emergency repairs to Village-owned underground utilities. Staff determined that the Municipal Partnering Initiative (MPI) joint bid for asphalt restoration provides the most competitive and cost-effective means to procure these services. MPI is a regional collective of municipalities that jointly procures a range of commodities, services, and projects to better leverage economies of scale. The MPI joint bid includes nearly 40,000 square yards of asphalt restoration work in 2025. The Village of Mount Prospect is administering the bid, and the villages of Wheeling, Wood Dale, Round Lake Beach, Mundelein, Lake Zurich, Kenilworth and the City of Evanston are participants. Participation in the MPI joint bid process satisfies the village’s public bidding requirements and has been found to be economically beneficial for these services in the past. The contract is for a two (2) year term in 2025 and 2026. There is also an option to extend the contract for up to two (2) one (1) year extensions beyond the termination date by mutual, written agreement between the Village and the successful contractor for years 2027 and 2028. Price escalations in 2027 and 2028 will be at the Chicago-area consumer price index and constrained by 2%-4% collars (the minimum increase is 2% and the maximum increase is 4%). Bid Results: The following five (5) bids were opened on Monday, March 17, 2025, at 1 p.m. by Mount Prospect, the lead MPI community, at the Village of Mount Prospect Village Hall. All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. All bids were checked for their accuracy and all bidders correctly signed their Page 52 of 250 bids. The bid prices in the table below represent the quantities in this bid that are applicable to the Village of Mount Prospect for asphalt restoration services project sought for 2025 and 2026 from each bidder as follows: Bidder 2025 Bid Total 2026 Bid Total Total Chicagoland Paving Contractors, Inc. $37,937.50 $38,453.45 $76,390.95 McGill Construction $43,000.00 $45,150.00 $88,150.00 Brothers Asphalt Paving $55,360.00 $60,890.46 $116,250.46 M&J Asphalt Paving $74,585.00 $78,802.50 $153,387.75 Builders Paving $103,462.50 103,462.50 $206,925.00 Schroeder Asphalt Services Non-responsive Non-responsive Discussion The lowest cost bidder is Chicagoland Paving Contractors, Inc. of Lake Zurich, Illinois. Chicagoland Paving Contractors has performed asphalt restoration services for the Village since 2016 and all work has been acceptable. Additionally, reference checks indicate they have successfully completed work of this scale and scope for multiple municipalities across both Lake and Cook counties in an acceptable manner. In the current budget, $50,000 has been allocated for asphalt restoration services. Because contract quantities are estimates, staff recommends authorizing the award up to the budget available to facilitate quantity variances. This proposed project requires an expenditure of $50,000 in 2025. Expenditures in the subsequent contract years will be limited to amounts authorized in approved budgets. Alternatives 1. Accept MPI joint bid results for asphalt pavement patching. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends accepting the MPI joint bid for asphalt restoration work and awarding a two (2) year contract to Chicagoland Paving Contractors, Inc. of Lake Zurich, Illinois in an amount not to exceed $50,000 in 2025. Expenditures in 2026 will be limited to amounts authorized in approved budgets. Staff also requests Village Board authorization to extend the contract to a third (2027) and fourth year (2028), provided work is acceptable and the contractor agrees to the contractual price escalator terms. Attachments 1. Asphalt Patching 2025 - CHICAGOLAND PAVING BID (1) Page 53 of 250 Page 54 of 250 Page 55 of 250 Page 56 of 250 Page 57 of 250 Page 58 of 250 Page 59 of 250 Page 60 of 250 Page 61 of 250 Page 62 of 250 Page 63 of 250 Page 64 of 250 Page 65 of 250 Page 66 of 250 Page 67 of 250 Page 68 of 250 Page 69 of 250 Page 70 of 250 Page 71 of 250 Page 72 of 250 Page 73 of 250 Page 74 of 250 Page 75 of 250 Page 76 of 250  Item Cover Page Subject Waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024, AND ENDING DECEMBER 31, 2024 Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category CONSENT AGENDA Type Ordinance Information The Village amends its annual budget from time to time, as needed. The Village recently amended its 2024 budget carrying over $11.4 million from 2024 to 2025. Now, the Village staff is proposing the final amendment for the year 2024. Discussion The final amendment to the 2024 budget recognizes the following items. Please refer to the attached memo, which discusses these items in detail. a) The amendment recognizes outperforming revenues totaling $10,926,400 for the General Fund. It also reduces the budget for underperforming revenue items by $2,135,377. The amendment also recognizes additional expenditures of $430,100 for the Fire Department. b) The amendment also recognizes outperforming investment income by $2.7 million for funds other than the General Fund. c) The amendment reduces the revenue budget for the Capital Project Fund by $2.2 million for the grants not received in 2024. These grants are expected to be received in 2025. d) The amendment also recognizes outperforming TIF increments of $649,500 for the South Mount Prospect TIF. e) The pass-through Business District Fund collected additional revenue of $881,000. The same is being recognized by this amendment. This results in additional payments to the owners of Randhurst Mall, which is also being recognized by this amendment. f) The Water and Sewer Fund collected $1.4 million in reimbursements from the Northwest Water Commission for the interconnect project. This item was not in the initial budget and is being recognized herewith. g) Risk Management Fund collected an additional $394,700 in insurance reimbursement, which is included in the budget now. Page 77 of 250 h) The Rural Special Service Area (SSA) Fund was estimated to collect $160,000 in revenues. The SSA approval was granted in 2024, and the first levy will be collected in 2025, requiring the removal of a $160,000 budgeted amount. i) The amendment recognizes $6,200 in additional banking and credit card fees (Refuse and Parking Fund), $3,190 in additional other equipment budget (Asset Seizure Fund), $55,000 in additional equipment budget for the Foreign Fire Tax Fund, and $42,380 in Metra Lease payments (Parking System Revenue Fund). j) Lastly, the amendment increases the Risk Management Fund budget by $729,790 for additional insurance and workers' compensation claim costs. The above items are discussed at length in the attached memo. The Village has enough funds and cash on hand to support the expenditure portion of the amendment, while revenue outperformances are good news items and staff recommends approval of the attached final amendment for the year 2024. Alternatives 1. Waive the rules requiring two readings of an amendment and approve the attached amendment for the 2024 budget, setting the revenue budget at $177,541,859 and the Page 78 of 250  expenditure budget at $181,116,055. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends waiving the rules requiring two readings of an amendment and approving the attached amendment for the 2024 budget, setting the revenue budget at $177,541,859 and the expenditure budget at $181,116,055. Attachments 1. 2024 Budget Amendment 5 - Final - Ordinance 2. Budget Amendment Memo - April 15 2025 Page 79 of 250  ORDINANCE NO. _______________ AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 ________________________________________________________________________ PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2025 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2025. Page 80 of 250  ORDINANCE NO. ________ AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 ________________________________________________________________________ WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342, which sets the finances of the Village under the “Budget Officer System”; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois, an annual budget for the fiscal year commencing January 1, 2024, and ending December 31, 2024, was adopted through the passage of Ordinance No. 6708 approved by the Corporate Authorities of the Village of Mount Prospect on November 7, 2023; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6731 on March 19, 2024 amending the annual budget for the fiscal year commencing January 1, 2024 and ending December 31, 2024; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6745 on July 9, 2024 amending the annual budget for the fiscal year commencing January 1, 2024 and ending December 31, 2024; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No.6771 on December 17, 2024 amending the annual budget for the fiscal year commencing January 1, 2024 and ending December 31, 2024; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No.6781 on March 18, 2025 amending the annual budget for the fiscal year commencing January 1, 2024 and ending December 31, 2024; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2024, and ending December 31, 2024, and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2024, through December 31, 2024, Budget Amendment No. 5 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number Five, attached hereto. Page 81 of 250 NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2024, through December 31, 2024, for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 5 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this day of , 2025. ____________________________________ Paul Wm. Hoefert Mayor ATTEST _______________________________________ Karen Agoranos Village Clerk Page 82 of 250  Village of Mount Prospect Budget Amendment No. 5 Fiscal Year January 1, 2024 to December 31, 2024 Revenues Current Increase / Amended Fund/Account Number Budget (Decrease) Budget Amended Funds 001 ‐ General Fund Amended Accounts 001.401.003 ‐ NICOR Gas Tax 830,000 (331,250) 498,750 001.402.003 ‐ Food & Bev Tax 1,250,000 281,000 1,531,000 001.403.003 ‐ HR Sales Tax‐3rd 6,700,000 1,103,100 7,803,100 001.415.002 ‐ State Income Tax 8,212,060 1,443,000 9,655,060 001.415.004 ‐ State Sales Tax 25,000,000 5,241,000 30,241,000 001.415.005 ‐ State Use Tax 2,387,784 (348,000) 2,039,784 001.418.027 ‐ American Rescue Plan 6,706,133 (1,134,000) 5,572,133 001.456.001 ‐ Interest Income 1,193,000 1,525,000 2,718,000 001.467.006 ‐ PMA ‐ 309,200 309,200 001.479.005 ‐ Miscellaneous Income ‐ 151,900 151,900 001.70.00.00.0.000.449.001 ‐ Ambulance Fee 3,000,000 578,000 3,578,000 001.400.002 ‐ Prop Taxes ‐ PY ‐ (322,127) (322,127) 001.473.019 ‐ Ins. Reimb ‐ TTD ‐ 193,300 193,300 001.418.028 ‐ General ‐ 100,900 100,900 Amended Accounts Total 55,278,977 8,791,023 64,070,000 Other Other Budgeted Accounts for the Fund 26,140,776 ‐ 26,140,776 Other Total 26,140,776 ‐ 26,140,776 001 ‐ General Fund Total 81,419,753 8,791,023 90,210,776 020 ‐ Capital Improvement Fund Amended Accounts 020.456.001 ‐ Interest Income 95,200 276,500 371,700 020.418.006 ‐ STP Grant 580,573 (580,573) ‐ 020.420.003 ‐ Other Grants 625,000 (625,000) ‐ 020.418.018 ‐ ITEP 979,052 (968,500) 10,552 020.418.028 ‐ General ‐ 85,800 85,800 Amended Accounts Total 2,279,825 (1,811,773) 468,052 Other Other Budgeted Accounts for the Fund 4,868,000 ‐ 4,868,000 Other Total 4,868,000 ‐ 4,868,000 020 ‐ Capital Improvement Fund Total 7,147,825 (1,811,773) 5,336,052 024 ‐ Flood Control Construction Fund Amended Accounts 024.456.001 ‐ Interest Income 5,000 128,700 133,700 Amended Accounts Total 5,000 128,700 133,700 Other Other Budgeted Accounts for the Fund 2,195,760 ‐ 2,195,760 Page 83 of 250  Village of Mount Prospect Budget Amendment No. 5 Fiscal Year January 1, 2024 to December 31, 2024 Revenues Current Increase / Amended Fund/Account Number Budget (Decrease) Budget Other Total 2,195,760 ‐ 2,195,760 024 ‐ Flood Control Construction Fund Total 2,200,760 128,700 2,329,460 036 ‐ Rural Special Service Area Fund Amended Accounts 036.400.007 ‐ Prop Taxes ‐ SSA CY 160,000 (160,000) ‐ Amended Accounts Total 160,000 (160,000) ‐ 036 ‐ Rural Special Service Area Fund Total 160,000 (160,000) ‐ 037 ‐ SMP TIF Fund Amended Accounts 037.400.011 ‐ Prop Tax Increment CY 150,100 649,500 799,600 037.456.001 ‐ Interest Income ‐ 16,900 16,900 Amended Accounts Total 150,100 666,400 816,500 Other Other Budgeted Accounts for the Fund ‐ ‐ ‐ Other Total ‐ ‐ ‐ 037 ‐ SMP TIF Fund Total 150,100 666,400 816,500 038 ‐ Economic Emergency Fund Amended Accounts 038.456.001 ‐ Interest Income 100,000 396,000 496,000 Amended Accounts Total 100,000 396,000 496,000 Other Other Budgeted Accounts for the Fund 6,500,000 ‐ 6,500,000 Other Total 6,500,000 ‐ 6,500,000 038 ‐ Economic Emergency Fund Total 6,600,000 396,000 6,996,000 048 ‐ Business District Fund Amended Accounts 048.00.00.00.0.775.402.003 ‐ Food & Bev Tax 350,000 30,000 380,000 048.00.00.00.0.775.402.005 ‐ Hotel/Motel Tax 235,000 40,000 275,000 048.00.00.00.0.775.402.008 ‐ Movie Thtre Tax 52,000 1,000 53,000 048.00.00.00.0.775.415.004 ‐ State Sales Tax 800,000 800,000 1,600,000 048.456.001 ‐ Interest Income 3,000 29,000 32,000 048.00.00.00.0.775.405.001 ‐ Business Dist Tax 310,000 10,000 320,000 Amended Accounts Total 1,750,000 910,000 2,660,000 Other Other Budgeted Accounts for the Fund ‐ ‐ ‐ Other Total ‐ ‐ ‐ 048 ‐ Business District Fund Total 1,750,000 910,000 2,660,000 050 ‐ Water and Sewer Fund Amended Accounts 050.456.001 ‐ Interest Income 120,000 873,200 993,200 Page 84 of 250  Village of Mount Prospect Budget Amendment No. 5 Fiscal Year January 1, 2024 to December 31, 2024 Revenues Current Increase / Amended Fund/Account Number Budget (Decrease) Budget 050.479.005 ‐ Miscellaneous Income 50,000 1,436,100 1,486,100 Amended Accounts Total 170,000 2,309,300 2,479,300 Other Other Budgeted Accounts for the Fund 26,600,814 ‐ 26,600,814 Other Total 26,600,814 ‐ 26,600,814 050 ‐ Water and Sewer Fund Total 26,770,814 2,309,300 29,080,114 061 ‐ Vehicle Replacement Fund Amended Accounts 061.456.001 ‐ Interest Income 100,000 296,700 396,700 061.467.006 ‐ PMA ‐ 289,300 289,300 Amended Accounts Total 100,000 586,000 686,000 Other Other Budgeted Accounts for the Fund 1,642,870 ‐ 1,642,870 Other Total 1,642,870 ‐ 1,642,870 061 ‐ Vehicle Replacement Fund Total 1,742,870 586,000 2,328,870 063 ‐ Risk Management Fund Amended Accounts 063.456.001 ‐ Interest Income 25,000 388,000 413,000 063.473.016 ‐ Insurance Reimb ‐ 394,700 394,700 Amended Accounts Total 25,000 782,700 807,700 Other Other Budgeted Accounts for the Fund 11,127,729 ‐ 11,127,729 Other Total 11,127,729 ‐ 11,127,729 063 ‐ Risk Management Fund Total 11,152,729 782,700 11,935,429 Amended Funds Total 139,094,851 12,598,350 151,693,201 Other Funds Other Funds Other Other Budgeted Accounts for the Fund 25,848,658 ‐ 25,848,658 Other Total 25,848,658 ‐ 25,848,658 Other Funds Total 25,848,658 ‐ 25,848,658 Other Funds Total 25,848,658 ‐ 25,848,658 Total All Funds 164,943,509 12,598,350 177,541,859 Page 85 of 250  Village of Mount Prospect Budget Amendment No. 5 Fiscal Year January 1, 2024 to December 31, 2024 Expenditures Fund/Account Number Current Budget Amendments Amended Budget Amended Funds 001 ‐ General Fund Amended Accounts 001.70.01.00.0.000.513.003 ‐ Retiree Sick Incentive ‐ 141,100 141,100 001.70.01.00.0.000.567.016 ‐ GEMT State Share 600,000 289,000 889,000 Amended Accounts Total 600,000 430,100 1,030,100 Other Other Budgeted Accounts for the Fund 90,220,913 ‐ 90,220,913 Other Total 90,220,913 ‐ 90,220,913 001 ‐ General Fund Total 90,820,913 430,100 91,251,013 040 ‐ Refuse Disposal Fund Amended Accounts 040.30.01.00.0.102.563.003 ‐ Bank Processing Fees 15,300 5,000 20,300 Amended Accounts Total 15,300 5,000 20,300 Other Other Budgeted Accounts for the Fund 5,487,265 ‐ 5,487,265 Other Total 5,487,265 ‐ 5,487,265 040 ‐ Refuse Disposal Fund Total 5,502,565 5,000 5,507,565 043 ‐ Asset Seizure Fund Amended Accounts 043.60.61.66.0.000.665.031 ‐ Other Equipment 3,000 3,190 6,190 Amended Accounts Total 3,000 3,190 6,190 Other Other Budgeted Accounts for the Fund 2,000 ‐ 2,000 Other Total 2,000 ‐ 2,000 043 ‐ Asset Seizure Fund Total 5,000 3,190 8,190 046 ‐ Foreign Fire Tax Board Fund Amended Accounts 046.70.71.00.0.301.605.001 ‐ Other Equipment ‐ 48,000 48,000 046.70.71.00.0.301.665.045 ‐ Turn Out Clothing ‐ 7,000 7,000 Amended Accounts Total ‐ 55,000 55,000 Other Other Budgeted Accounts for the Fund 141,000 ‐ 141,000 Other Total 141,000 ‐ 141,000 046 ‐ Foreign Fire Tax Board Fund Total 141,000 55,000 196,000 Page 86 of 250  Village of Mount Prospect Budget Amendment No. 5 Fiscal Year January 1, 2024 to December 31, 2024 Expenditures Fund/Account Number Current Budget Amendments Amended Budget 048 ‐ Business District Fund Amended Accounts 048.00.00.00.0.775.691.002 ‐ Randhurst RDA Interest Payment 1,750,000 910,000 2,660,000 Amended Accounts Total 1,750,000 910,000 2,660,000 Other Other Budgeted Accounts for the Fund ‐ ‐ ‐ Other Total ‐ ‐ ‐ 048 ‐ Business District Fund Total 1,750,000 910,000 2,660,000 051 ‐ Village Parking System Fund Amended Accounts 051.30.01.00.0.000.563.003 ‐ Bank Processing Fees 12,000 1,200 13,200 Amended Accounts Total 12,000 1,200 13,200 Other Other Budgeted Accounts for the Fund 153,136 ‐ 153,136 Other Total 153,136 ‐ 153,136 051 ‐ Village Parking System Fund Total 165,136 1,200 166,336 052 ‐ Parking System Revenue Fund Amended Accounts 052.80.81.81.0.000.550.001 ‐ Metra Land Lease ‐ 42,380 42,380 Amended Accounts Total ‐ 42,380 42,380 Other Other Budgeted Accounts for the Fund 92,756 ‐ 92,756 Other Total 92,756 ‐ 92,756 052 ‐ Parking System Revenue Fund Total 92,756 42,380 135,136 063 ‐ Risk Management Fund Amended Accounts 063.00.00.00.4.000.595.002 ‐ Claims Admin‐Medical 200,000 185,000 385,000 063.00.00.00.4.000.596.010 ‐ IRMA Annual Contribution 1,000,000 77,790 1,077,790 063.00.00.00.4.000.599.003 ‐ Workers' Comp. Claims 400,000 467,000 867,000 Amended Accounts Total 1,600,000 729,790 2,329,790 Other Other Budgeted Accounts for the Fund 9,171,827 ‐ 9,171,827 Other Total 9,171,827 ‐ 9,171,827 063 ‐ Risk Management Fund Total 10,771,827 729,790 11,501,617 Amended Funds Total 109,249,197 2,176,660 111,425,857 Other Funds Other Funds Other Other Budgeted Accounts for the Fund 69,690,198 ‐ 69,690,198 Other Total 69,690,198 ‐ 69,690,198 Other Funds Total 69,690,198 ‐ 69,690,198 Other Funds Total 69,690,198 ‐ 69,690,198 Total All Funds 178,939,395 2,176,660 181,116,055 Page 87 of 250  Village of Mount Prospect Mount Prospect, Illinois INTEROFFICE MEMORANDUM TO: MICHAEL CASSADY – VILLAGE MANAGER, CC: ALEX BERTOLUCCI – ASST. VILLAGE MANAGER FROM: AMIT THAKKAR, DIRECTOR OF FINANCE DATE: APRIL 9, 2025 SUBJECT: BUDGET AMENDMENTS The Village amends its annual budget from time to time, as needed. The Village recently amended its 2024 budget carrying over $11.4 million from 2024 to 2025. Now, the Village staff is proposing the final amendment for the year 2024, as discussed below: a) General Fund The General Fund is the Village’s main operating fund. The following revenue line items outperformed compared to their annual budget, and these items are discussed below: 1. Food & Beverage Tax—New restaurants and overall inflationary increases have increased the food and beverage tax collection for the General Fund by $281,000, and the final amount for the year is $1,531,000. 2. Home-Rule Sales Tax—The Village has seen a significant increase in its home- rule sales tax collections, which totaled $7.8 million. An outperformance of $1.1 million is recorded and recognized herewith in the proposed budget amendment. 3. State Income Tax—The State of Illinois has increased the LGDF (Local Page 88 of 250  Government Distributive Fund) allocation from 6.16% to 6.47%, resulting in an increase in overall income tax revenues. Besides that, increased income tax collection at the State level has increased the total LGDF allocation. The Village collected $9.7 million against the budgeted amount of $8.2 million. 4. State Sales Tax—The total sales tax collected for the year is $37.7 million. Of this amount, $6.0 million is allocated to three capital project funds, $1.5 million is recognized in the Business District Fund (per the redevelopment agreement with Randhurst), and the remaining amount is recognized in the General Fund. The General Fund budget amount was set at $25.0 million, while the actual amount recognized for the General Fund portion totaled $30.2 million. This amendment recognizes the outperformance of $5.2 million. 5. Interest Income: The Village collected investment income of $6.9 million, while the original budget was set at $1.8 million. Of this $6.9 million, the General Fund investment income totaled $3.0 million, while the original budget was set at $1.2 million, and the proposed amendment recognizes the investment income outperformance of $1.8 million. 6. Ambulance Billing – The ambulance billing budget was set at $3.0 million, while the actual revenue for the year totaled $3.6 million. The overall increased collection from the Ground Emergency Medical Transport program resulted in higher-than- expected collections. The proposed amendment recognized the outperformance of $578,000. The following revenue line items did not perform well against the budget: 1. NICOR Gas Tax – The total budget was set at $830,000. However, due to a milder winter, the total collection was $498,750, and the revenue line is reduced by $331,250. 2. American Rescue Plan – The original budget included $6.7 million in revenues. However, during the 2023 audit, $1.1 million was recognized for the year 2023, and the same amount is reduced herewith from the 2024 budget as the revenue was already recognized in the prior year. 3. State Use Tax – Due to recent changes in the State Law, certain items, which were previously subject to state use tax, are now covered under the sales tax. This change has shifted a portion of the state use tax revenue under sales tax and resulted in a reduction in the use tax. The same is being recognized by reducing the state use tax budget by $348,000. 4. Property Tax – (Previous Years) – Due to appeals and settlement of property tax disputes by the County, the Village was required to pay back $322,127 in taxes collected previously. The same is being recognized as an amendment to the budget herewith. Both the outperforming items and revenue items being reduced as discussed above; staff is proposing an overall increase in the revenue budget by $8,791,023. With the amendment, the final General Fund revenue budget for 2024 will be $90,210,776. 2 Page 89 of 250 Expenditures The following expense line items for the Fire Department need budget amendments: 1. Retiree Sick Incentive: The Village pays accumulated sick hours upon retirement to employees. This line item is normally not budgeted as it is hard to predict. During the year, the Village paid $141,100 in retiree sick payout and the same has been added to the current amendment. 2. GEMT State Share: The Village collects a significant amount from the Federal Government under the Ground Emergency Medical Transport (GEMT) program. The Village has to share 50 % of the collected amount with the State. The initial budget was set at $600,000. However, the amount that the Village needs to share is $889,000, resulting in a need for an amendment totaling $289,000. With the above proposed amendments for the Fire Department totaling $430,100, the General Fund budget will be set at $91,251,013. b) Other Revenue Amendments 1. Investment Income: The Village deployed active investment strategies and has earned significant investment income. The following funds need budget amendments for their investment income line items. 2. Grant Timing Issues: The Village budgeted $2.2 million in various grants under the Capital Project Fund. The village did not receive these grants in 2024 and is expected to receive them in 2025. These grants are on a reimbursement basis, and the Village is still conducting some of these projects. These grants are listed below: STP Grant - $580,573 (Central Road Resurfacing) ITEP Grant - $968,500 (Algonquin Rd and Kensington Rd Bike Path) Other Grant - $625,000 (CMAQ Grant for Rand/Central/Mount Prospect) 3 Page 90 of 250 3. South Mount Prospect TIF Increment: The South Mount Prospect TIF is in its early years, and the Village budgeted $150,000 in TIF increments. The actual increment reached $799,600, and the staff is proposing an amendment of $649,500 to recognize this outperformance. 4. Business District Fund: The Business District Fund is a pass-through fund. The Village receives certain revenue line items, as listed below, which are shared with the owners of Ranhurst Mall. The following line items outperformed, and the same is being recognized herewith. 5. Water and Sewer Fund: The Village completed the Northwest Water Commission Interconnect project in 2024. As part of the project, the Village received reimbursement from the Northwest Water Commission totaling $1,436,100. This amount was originally not budgeted, and the proposed amendment recognized this revenue line item for the water and sewer fund. 6. Risk Management Fund: The Village received miscellaneous insurance reimbursements totaling $394,700, which was not initially budgeted for the year. The same is being recognized with an amendment herewith. 7. Rural Special Service Area Fund: The Rural Special Service Area Fund was estimated to have revenues totaling $160,000. However, the SSA approval was granted in 2024, and the first levy will be received in 2025. In light of the same, $160,000 in special service area taxes were removed for the year 2024. c) Other Expenditure Amendments 1. Banking Fees: The Refuse Fund and the Parking System Fund fell short on their banking fee budget by $6,200. The proposed amendment includes an additional $6,200 in banking and credit card fees. 2. Asset Seizure Fund: The other equipment budget was $3,000, while the actual expenditure for the year is $6,190. The amendment proposed an additional $6,190 4 Page 91 of 250  for the line item. 3. Foreign Fire Tax Fund: The Foreign Fire Tax Board has authorized additional expenditures for certain furniture items for the newly renovated Fire Station 11. These items were not in the original budget. The fund has enough cash balance on hand to support these items. The Foreign Fire Tax Board is a separate body and is responsible for the management and approval of these expenditures. The Village hereby merely acts in an accounting capacity. 4. Business District Fund: The Business District Tax fund is a pass-through fund, and it collects certain revenue items, which are passed on to the owners of Randhurst Mall. The Village collected additional revenue items and now needs to pass on to the owners of Randhurst Mall. The same additional amount is recognized here as an expense ($910,000) 5. Parking System Revenue Fund – The Metra Lot lease amount is based on the collected parking revenues. The Village collected $127,140 in parking fees and now needs to pay $42,380 in lease payments to Metra (Union Pacific). 6. Risk Management Fund: Due to inflationary and other reasons, the Village needed to pay an extra $185,000 to the Intergovernmental Personnel Benefit Corporation for insurance payments. Additionally, the IRMA insurance premium budget was $1.0 million, while the actual premium was $1,077,790. Per the accounting rules, the Village has to book an estimated provision amount for all the open workers’ compensation claims. The Village has recently seen an increase in its workers’ compensation claims and needed to book an additional $467,000 for all the open claims as of December 31, 2024. With the above-discussed revenue amendments, the Village’s total revenue budget will be $177,541,859, while the expenditure budget will be $181,116,055. 5 Page 92 of 250 The Village has enough fund balance and cash on hand to accommodate the above expenditure amendments, while the revenue budget amendments will recognize the actual outperformance of reported line items. Staff recommends approval of the proposed budget amendment. Thank you. Respectfully Submitted, Amit Thakkar, Director of Finance 6 Page 93 of 250  Item Cover Page Subject Motion to renew software service agreements with Tyler Technologies, Inc. for an amount not to exceed $130,100 and with Heartland Business System, LLC for an amount not to exceed $58,500. Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category CONSENT AGENDA Type Action Item Information The Village purchased New World Systems Enterprise Resource Planning (ERP) software 2010. New World Systems was acquired by Tyler Technologies in 2015. Tyler New World ERP is the leading enterprise software for financial management, payroll, HR, utility billing, budgeting and purchase orders. The Village switched to Microsoft 365 in 2022. Initially, the purchasing cost of this item was within the purchasing powers of the Village Manager. Now, with the amount of licenses and overall inflationary increases, the total cost of Microsoft Office 365 is $58,500. Per the Village's procurement policy and the Village Code, this purchase requires Village Board approval. Discussion Tyler New World Tyler Technology is the sole service provider for this ERP and the Village needs to pay for its annual support, updates and data hosting services. The ERP is hosted on Tyler's server and Tyler is responsible for database management, disaster recovery as well as cybersecurity measures. There are other software (CitizenServe for building permits, Quicket for code enforcement, and CityBase for online payments) that integrates with Tyler ERP and Tyler Technologies also supports the same. The last contract with Tyler Technologies was renewed in 2022 (from April 2022 to April 2025) by the Village Board. The last contract price was $123,813 per year. The current contract price includes a 5% increase from the previously contracted price. The renewal amount of $130,100 is appropriately budgeted in the 2025 budget to pay for this contract. Microsoft Office 365 The Village switched to Office 365 in 2023. The Village Board approved a contract with Page 94 of 250 Heartland Business Solutions to purchase Microsoft Office 365 in 2023. The staff recommends renewal of this subscription. The new amount with added licenses and price increase is $58,459.22 and requires the Village Board's approval. The amount is appropriately budgeted in the 2025 budget to pay for this subscription. The Village expects five to ten percent increases year over year, which is normal for any subscription-based service. MS Office 365 product pricing is set by Microsoft and government licensing is only sold through resellers. Alternatives 1. Approve the motion to renew software/subscription service agreements with Tyler Technologies for an amount not to exceed $130,100 and with Heartland Business System LLC for an amount not to exceed $58,500. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends renewing the software service agreements with Tyler Technologies for an amount not to exceed $130,100 and with Heartland Business System LLC for an amount not to exceed $58,500. Attachments 1. Tyler Technologies Inc - 24096 - 045-503817 (002) 2. Heartland Business Systems - 24266 - 771504-H Page 95 of 250 Page 96 of 250 Page 97 of 250 Page 98 of 250  Item Cover Page Subject Motion to waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025, AND ENDING DECEMBER 31, 2025. Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Category CONSENT AGENDA Type Ordinance Information The Storm Sewer Lining Project was originally budgeted for the year 2024. This project is grant funded. The grant application was not approved in time for 2024. The grant application is approved, and the grant funding is now available in 2025. Hence, the project has been added for the year 2025. This item should have been included with other carryover projects. However, it was not on the original schedule of projects. With this amendment, the project is now added to the 2025 Budget. Discussion Alternatives 1. Waive the rules requiring two readings of an amendment and approve the attached amendment for the 2025 budget, adding $823,091 to the budget for the Flood Control Construction Fund. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends waiving the rules requiring two readings of an amendment and approving the attached amendment for the 2025 budget, adding $823,091 to the budget for the Flood Control Construction Fund. Attachments 1. 2025 Budget Amendment 2 Page 99 of 250  ORDINANCE NO. _______________ AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025 AND ENDING DECEMBER 31, 2025 ________________________________________________________________________ PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2025 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the day of , 2025. Page 100 of 250  ORDINANCE NO. ________ AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025 AND ENDING DECEMBER 31, 2025 ________________________________________________________________________ WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342, which sets the finances of the Village under the “Budget Officer System”; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois, an annual budget for the fiscal year commencing January 1, 2025, and ending December 31, 2025, was adopted through the passage of Ordinance No. 6762 approved by the Corporate Authorities of the Village of Mount Prospect on November 6, 2024; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6782 on March 18, 2025 amending the annual budget for the fiscal year commencing January 1, 2025 and ending December 31, 2025; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2025, and ending December 31, 2025, and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2025, through December 31, 2025, Budget Amendment No. 2 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number Two, attached hereto. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2025, through December 31, 2025, for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 2 attached hereto. SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Page 101 of 250 AYES:__________________________________________________________ NAYES: ___________________________________________________________ ABSENT:____________________________________________________________ PASSED and APPROVED this day of , 2025. ____________________________________ Paul Wm. Hoefert Mayor ATTEST _______________________________________ Karen Agoranos Village Clerk Page 102 of 250  Village of Mount Prospect Budget Amendment No. 2 Fiscal Year January 1, 2025 to December 31, 2025 Expenditures Increase / Fund/Account Number Current Budget (Decrease) Amended Budget Amended Funds 024 - Flood Control Construction Fund Amended Accounts 024.80.90.00.1.703.677.019 - Storm Sewer Imp - 823,091 823,091 Amended Accounts Total - 823,091 823,091 Other Other Budgeted Accounts for the Fund 1,293,970 - 1,293,970 Other Total 1,293,970 - 1,293,970 024 - Flood Control Construction Fund Total 1,293,970 823,091 2,117,061 Amended Funds Total 1,293,970 823,091 2,117,061 Other Funds Other Funds Other Other Budgeted Accounts for the Fund 175,548,366 - 175,548,366 Other Total 175,548,366 - 175,548,366 Other Funds Total 175,548,366 - 175,548,366 Other Funds Total 175,548,366 - 175,548,366 Total All Funds 176,842,336 823,091 177,665,427 Page 103 of 250  Item Cover Page Subject 1st reading of AN ORDINANCE AMENDING CHAPTER 10, “LICENSES AND PERMITS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category NEW BUSINESS Type Action Item Information The Village Board began the 2025 Budget discussions at the September 10, 2024, Committee of the Whole meeting, with a Public Representation Budget and Event Funding Discussion. Many of Mount Prospect’s community events receive funding from the Village by way of the annual budget process through direct funding. Events also receive support through the contribution of staff time during regular working hours and overtime. Some community events are Village hosted and others are Village supported. Village hosted events may be sorted into two categories; hosted by a department(s) or by the Special Events Commission. The Public Representation budget is where most of the Village’s event expenditures are allocated, not including overtime. The September 10 presentation provided an overview of community events in a year hosted by the village, supported by the village or other community events in town. In addition, it became apparent through the process of modernizing Chapters 10 and 11 of the Village Code in April 2023 that there is a lack of clear, consistent or applicable regulations related to community/special events. A standardized application process will help keep the Village informed of new events and potential scope creep of existing events, allowing for better planning and budgeting. Most events hosted start small, and over time grow into larger, more successful - yet more demanding - community events. Events that require very little resources at one point could end up requiring additional staff overtime, road closures, or have negative impacts on the surrounding residents or businesses. This applies to events planned for public areas like Centennial Green or private property like a business's parking lot. Discussion Staff shared a draft Special Event Application Procedure for the September 10, 2024, Committee of the Whole discussion. Staff reviewed special event applications from other communities and used their examples to create a draft application for the Village. That draft was then refined by incorporating Mount Prospect's applications and requirements related to hosting an event (i.e. tents, electrical generators, temporary food event application, special Page 104 of 250 event liquor permit, etc). The draft application is substantially unchanged from September 2024. The notable changes include: • Reducing the submission time period from "no less than 90 days prior to a major special event and 30 days prior to a minor special event", to "no less than 30 business days prior to the proposed event start date." • Correcting the Certification of Insurance information from "naming the Village of Mount Prospect as an additional insured in the amount of $2,000,000", to "naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000 per incident, aggregate of $2,000,000". Also, removing the Surety Bond requirement. This is the Intergovernmental Risk Management Agency's recommendation. • Changing the department receiving application requests from Community Development to the Village Manager's Office. The Application defines the event categories of Major Special Event and Minor Special Events. Please reference the definitions below. While the application asks the applicant to select an event category, the final determination will be made by the Village from staff reviewing the proposed event details and evaluating the potential impact on surrounding streets and properties. • Major Special Event: Any event that includes closure of a Village street(s) and/or sidewalk(s), occurs more than one day, has significant parking/traffic impact(s), and/or requires enhanced public safety and public works pre-planning and assistance. • Minor Special Event: Any event that does not require the closure of a Village street(s) and/or sidewalk(s), and does not require enhanced public safety or adversely impact parking or traffic. As proposed, the Village Manager (or designee) shall have applicable Village Departments review the special event application, along with any additional applications, and provide written recommendations on whether the application should be issued or not. Factors Village Departments shall consider in reviewing special applications shall include, but not be limited to: impact on traffic, police and fire protection, noise, and public safety. The Village Manager (or designee) shall make the decision to approve or deny a special event application after determining that: 1. All the requirements of the application have been met, the application is complete, and the information contained in the application is true and correct. 2. The Special Event Permit Applicant and Event Manager have not been convicted of a felony. 3. The Special Event Permit Applicant and/or the sponsoring organization is not delinquent in payment to the Village of any tax or payment required by the Village Code. 4. The proposed special event will not substantially or unnecessarily interfere with traffic in the area. 5. There are available at the time of the special event sufficient law enforcement personnel to police and protect lawful participants as well as any spectators. 6. The concentration of police and firefighters required at the special event will not prevent proper fire and police protection or ambulance service to the Village. 7. The special event is not being conducted for an unlawful purposes. 8. The special event will not subject the surrounding neighborhood to excessive noise, littering or parking difficulties given the neighborhood character. Page 105 of 250  9. The special event will not conflict with any other special event previously scheduled. 10. The special event will not require additional Village services that cannot be reasonably made available. 11. Any special event signage will not create an undue hazard to pedestrian or vehicular traffic and will not threaten the health, safety and general welfare of the public. 12. The scope of the special event would exceed the Village’s personnel and/or financial capacity. The proposed ordinance includes an appeal process through the Village Board if the Village Manager disapproves of a special event application. This appeal process also exists in other communities special event applications procedures. Alternatives 1. Approve an ordinance amending Chapter 10, "Licenses and Permits" of the Village Code in order to implement a Special Event Application Procedure. 2. Action at the discretion of the Village Board. Staff Recommendation Approve an ordinance amending Chapter 10, "Licenses and Permits" of the Village Code in order to implement a Special Event Application Procedure. Attachments 1. Special Event Application Final DRAFT - 04.11.2025 2. Ordinance amending the Code re Special Event Permit Applications(2036354.1) 4.15.2025 - Markup 3. Ordinance amending the Code re Special Event Permit Applications(2036354.1) 4.15.2025 - Clean Page 106 of 250  Village of Mount Prospect SPECIAL EVENT APPLICATION PROCEDURE 1. Please complete and submit your application, no less than 30 business days prior to the proposed event start date, to: VILLAGE MANAGER’S OFFICE VILLAGE OF MOUNT PROSPECT 50 S. EMERSON STREET MOUNT PROSPECT, IL 60056 2. Completed applications will be forwarded to all necessary Village Departments for review and approval. 3. Any application(s) requiring the use or closure of Village Streets, the use of public infrastructure, or staff time during the event will be forwarded to the Village Manager for final consideration. 4. The following documents will be required prior to issuance of a permit: a. A completed Hold Harmless Agreement. b. A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000 per incident, aggregate of $2,000,000. c. Should further information be necessary, or if an event requires Village services, additional info may be required. 5. Special Event Applications are reviewed in accordance with the standards and procedures set forth in Section ______ of the Village Code, which can be found at _______. Factors that will be considered include, without limitation: impact on traffic; police and fire protection; noise; and public safety. 6. The Village reserves the right to charge the organizer for staff time associated with labor and materials used in preparation for or during the event. In addition, the organizer may be held responsible for the costs associated with repairing any damage to public property that occurred because of the special event. Page 107 of 250  1 Date Application Received: Village of Mount Prospect ________________ SPECIAL EVENT PERMIT APPLICATION Staff: ________________ EVENT CATEGORIES The Village has two special event categories; major special events and minor special events, which are defined below: Major Special Event: Any event that includes closure of a Village street(s) and/or sidewalk(s), occurs more than one day, has significant parking/traffic impact(s), and/or requires enhanced public safety and public works pre-planning and assistance. Minor Special Event: Any event that does not require the closure of a Village street(s) and/or sidewalk(s), and does not require enhanced public safety or adversely impact parking or traffic. The Village will determine the event category for a Special Event. EVENT TYPE _____ Major Special Event _____ Minor Special Event EVENT INFORMATION 1. Name of Event: _____________________________________________________________ 2. Date(s) of Event: ______________________ Rain Date(s): __________________________ 3. Event Set-up begins: ________________ Event Dismantling ends: _____________________ Event Start time: ____________________ Event End time: ___________________________ 4. Location of Event and, if applicable, Route *Please Attach Event Site Plan/Route Map* ___________________________________________________________________________ 5. Event Type (circle one): Festival/Fair Race/Walk/Bike Ride Concert/Parade Other:______________________________________________________________________ 6. Event Description: ____________________________________________________________ 7. Estimated attendance: ____________________ # of Event Monitors: ___________________ *The Village of Mount Prospect may require additional monitors at our discretion. ORGANIZATION INFORMATION THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 108 of 250  2 8. Sponsoring Organization: ______________________________________________________________________ Non-profit (if yes, attach 501(c)(3) Private business Government/public entity 9. Address: ____________________________________________________________________________________ 10. Business Phone: ________________________________ CONTACT PERSON / EVENT MANAGER *Please provide multiple copies of this page to include contact information for all “managers” who will be on-site the day(s) of the event. 11. Name: _____________________________________________________________________________________ 12. Phone: ______________________________________ Cell Phone: ____________________________________ 13. Email: _____________________________________________________________________________________ 14. Driver’s License #: ____________________________________________ Date of Birth: ___________________ 15. Relation to above organization: __________________________________________________________________ 16. Has a similar permit been granted by the Village or any other municipality in Illinois within the past two years? YES ______________ NO _____________ Has any Illinois municipality ever revoked, refused to issue or renew such a permit, for the Applicant? YES ______________ NO _____________ 17. Has the Applicant ever been convicted of a felony? YES ______________ NO _____________ If yes, what was the nature of the offense and the punishment or penalty assessed? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 109 of 250  3 State of Illinois ) ) SS. County of Cook ) The undersigned, being first duly sworn, an oath deposes and says that he/she has read the foregoing application and knows the contents thereof, and that the matters and things therein contained are true to the best of his/her knowledge, information, and belief. _______________________________________ _________________________________________ SIGNATURE of Applicant Date I AGREE THAT ALL ANTICIPATED VILLAGE EXPENSES IN CONNECTION WITH THIS EVENT WILL BE PAID EITHER WITH REGARD TO HOURLY OVERTIME RATES OR RENTAL RATES, UNLESS OTHERWISE APPROVED BY THE VILLAGE MANAGER. SIGNATURE OF APPLICANT: _____________________________________ DATE: __________________________________________________________ THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 110 of 250  4 SPECIAL EVENT HOLD HARMLESS AGREEMENT (Applicant) In consideration of the Village of Mount Prospect (“Village”) granting a Special Event Permit to ______________ ______________________________________, operating at _____________________________________(“Applicant”), to allow the ____________________________________(“Event”)1, scheduled to occur on _______________, ________ between _____________ AM/PM and ____________ AM/PM, at _____________________________________________ (“Location”)2, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Applicant hereby agrees as follows: Waiver and Release of Claims for Injury The Applicant shall, and does hereby, waive, release, and relinquish all claims of every kind, known and unknown, present and future, that the Applicant may have against the Village and its officers, agents, servants, and employees, arising out of, connected with or in any way related to the Event or the Applicant’s participation therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the Event. Indemnity and Defense The Applicant shall, and does hereby, indemnify, hold harmless, and defend the Village and its officers, agents, servants, attorneys, and employees from and against any and all claims of every kind, known and unknown, present and future, that the Applicant may have arising out of, connected with, or in any way related to the Event or the Applicant’s participation therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the Event. The Applicant has read and fully understands this document and executes it of the Applicant’s own free will and without any reservation whatsoever. Dated this _______ day of _________, 20_____. _______________________________________________ Applicant Signature _______________________________________________ Applicant Name (printed) _______________________________________ Attest _______________________ THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 111 of 250  5 1 Any Not-for-Profit Special Event, or Commercial Special Event approved by the Village. 2 If necessary, please attach additional information regarding the Location REQUIREMENTS Different events have varying requirements. Please check all relevant criteria for your event. If you check “yes” to any of the following questions, please complete the referenced additional requirement(s). The Village reserves the right to determine event requirements. YES NO QUESTION Are you requesting the closure of Village streets? Are you requesting the use of Village sidewalks? Are you requesting the use of other Village property? (parking lots/garages, Centennial Green/Village Hall/Busse Pocket Park) if yes, indicate location: Does any portion of the event take place on private property? If yes, and the applicant is not the property owner, please submit a letter of consent from the property owner, or a copy of the agreement. Are you hiring a private firm for traffic control and/or event security? If no, how will traffic and pedestrian circulation be handled? If yes, please read the section about police services on Page 7 The Village will determine if extra duty officers are required for the special event. . Will food, beverages, or merchandise be sold at the event? If yes, please read section about vendor permits on Page 7. Provide Attachment C to your participating vendors. Will tents be used at the event? If so, please read the section on tents on Page 8. Will electrical service, and/or generators be required for the event? If yes, please read section on electrical service on Page 8. Temporary Signage? Types of signage include: event promotion, liquor restrictions, parking restrictions, towing, and traffic detour. If yes, please read and complete the Temporary Signage Application on Page 9. Applicant must provide # of signs and dimensions for each, sign text and graphics, how the signs will be secured, sign location site map. Are you requesting the use of electricity in Busse Pocket Park/on Centennial Green/Melas Park? If yes, please note that service is limited to 15 amps per outlet; You must provide a list of equipment and the amps to be plugged in and the location(s) with your application. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 112 of 250  6 YES NO QUESTIONS Will you be using speakers and sound amplification equipment? Weekdays 7am – 9pm, Weekends 9am – 11pm, Never on Holidays other than the 4th of July Will portable toilets & handwashing stations be provided for the Event? If yes, please provide the vendor’s name and contact information. Number of toilets: Number of hand wash sinks: Provide the location(s) of sanitary facilities to be provided at the event on a site map. Please note that all sanitary facilities must be removed immediately following the event. The Village will provide final determination if portable toilets/handwashing stations will be required. Will liquor be served? If yes, special rules and regulations govern the sale of alcohol at Special Events. Read Page 10 for guidance. Contact Executive Assistant to the Village Manager Doreen Jarosz, 847-818-5300 or djarosz@mountprospect.org Are you holding a raffle at the event? A raffle involves selling tickets or chances and is restricted by State law to non-profit organizations only. A prize drawing involves no purchase by participants, e.g. drop business card in fishbowl. If yes, a Raffle Permit is required. Raffle Permit Fee is $25. Complete Attachment D.. Are you requesting barricades? (Events on private property not eligible) If yes: Delivery location: ____________________________________________________________________ Name of contact person & phone number:_________________________________________________ Date of delivery (set up will not be provided): ______________________________________________ Read section on Page 11. Depending on number and type of barricade, you may be charged for these. Will any other public works services be needed at the event? (Events on private property not eligible) Read section on Page 11. Will garbage, recycling, and compost be produced as a result of this event? If yes, applicant is responsible for event-related trash collection and removal. Read section on Page 12. Will there be provisions for First Aid & Emergency Medical Services? If yes, please provide plan: At minimum, Event Manager must have cell phone to dial 911. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 113 of 250  7 POLICE SERVICES A minimum of one (1) extra-duty officer is required during all hours an event is open to the public at all Major Outdoor Special Events. Village staff review each application to determine the total number of extra duty officers required based on the scale of the event, event criteria, if streets are closed, etc. The applicant will be notified about the determination and scheduling. For more information, please contact Investigative Commander Kanupke , 847-870-5656 or jkanupke@mountprospect.org. How many extra-duty officer(s) to be scheduled: ___________ FIRE/EMS SERVICES The Village may require the presence of MPFD/EMS staff presence during all hours an event is open to the public at all Major Outdoor Special Events. Village staff review each application to determine the total number of extra duty MPFD/EMS staff required based on the scale of the event, event criteria, if streets are closed, etc. The applicant will be notified about the determination and scheduling. For more information, please call The Mount Prospect Fire Department at 847-870-5663 or email JDolan@mountprospect.org The information below is provided to help the applicant better plan and budget for this type of expense. How many extra-duty officer(s) to be scheduled: ___________ PUBLIC WORKS SERVICES Will you be requesting any resources from the Public Works Department? Barricades: ______________________________________________________________________________________ Fencing: ________________________________________________________________________________________ Signs: __________________________________________________________________________________________ Other: __________________________________________________________________________________________ For more information, please contact _______________, 847-XXX-XXXX or XXXXXX@mountprospect.org THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 114 of 250  8 THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 115 of 250  9 Short Term Merchant • A short term merchant is defined as a person or business selling food, beverages, or merchandise. • The Event Manager is responsible for coordinating collection of all completed vendor permit application forms and fees. A list of all participating vendors should be submitted to the Village Manager’s Office on a spreadsheet. • All participating vendors must complete a Special Event Short Term Merchant Application (ATTACHMENT A) • Local businesses that are registered with the Village of Mount Prospect must also complete all forms but may not be charged a fee. • All participating short term merchants, including local businesses, must sign the Event Inspection Checklist (ATTACHMENT C) • IMPORTANT – As mandated by law, all participating vendors are required to file paperwork on gross sales with the State of Illinois, following conclusion of the event. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 116 of 250  10 TENTS How many tents for the event? ______________ The tent(s) is/are to be used: ____ as a shelter ____for cooking ____for dining _____entertainment How will tent(s) be secured? ________________________________________________________________________ Dimensions? _______________________________________ Tent rental company and contact information: _____________________________________________________________ __________________________________________________________________________________________________ Address / Phone: ____________________________________________________________________________________ For tents larger than 100-square-feet (or 10’ x 10’), a Tent Permit is required. Please see Attachment C. Tents, shelters, or any other kind of covering shall not be staked to any public road, parking lot, sidewalk, or right-of- way. Offenders will be fined $500 per incident. ELECTRICAL GENERATORS Any event utilizing generators or temporary electrical is required to apply for and obtain an Electrical Permit from the Building and Inspection Services Division. All electrical work must be done by licensed electrical contractors. The work will be inspected on-site by the Building Division prior to the event. It is recommended that your electrical contractor be onsite during the inspection to address issues that may arise during the inspection. Number of generators: _________________________________ Generator Locations (attach site map): __________________________________________________________________ _________________________________________________________________________________________________ Licensed Electrical Contractor Name: __________________________________________________________________ Contractor’s 24-hour phone: ___________________________________ Email: ________________________________ Please see Attachment C for the Application form. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 117 of 250  11 TEMPORARY EVENT BANNERS & SIGN APPLICATION Will you be displaying? A-frame signs #_____ Dimensions__________________________________________ How will signage be secured? ___________________________ Please attach a site map with signage location(s) Please attach artwork/designs for A-frame signage H-frame signs #_____ Dimensions__________________________________________ How will signage be secured? ___________________________ Please attach a site map with signage location(s) Please attach artwork/designs for H-frame signage Banners #_____ Dimensions__________________________________________ How will signage be secured? ___________________________ Please attach a site map with signage location(s) Please attach artwork/designs for temporary banner Banner signs are limited to one 32-square-foot banner a day for a maximum of 14 days Pole Signs #_____ Dimensions__________________________________________ How will signage be secured? ___________________________ Please attach a site map with signage location(s) Please attach artwork/designs for pole signage Dates signs will be displayed: From: _____________________ To: _____________________________ (14 days max.) Signage must be removed after the event. Important Warning – it is illegal to install temporary signs on the public parkways (unless you’re specifically instructed to do a public alert about a race route which will impact residents). All illegal signage will be removed and disposed of by Village staff. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 118 of 250  12 TEMPORARY SPECIAL EVENT LIQUOR PERMIT A. A Village of Mount Prospect Special Event liquor permit is required for any local business selling or serving alcohol at an event. B. Temporary Special Event liquor permits may be issued on a daily basis. No event permit can be issued for more than (5) five consecutive days. C. No more than (12) such permit days shall be available to any one such organization during a year term. D. The permitee is responsible for securing any applicable State Permit. If the State liquor Commission requires a permit and it is not obtained, then the Village temporary permit shall be deemed void ab initio. It is the responsibility of the permitee to determine whether or not a State permit is needed and issuance of a Village Permit has no bearing on the issue of whether a State permit is required. E. Liquor Liability insurance must be submitted with the Special Event application and the Village of Mount Prospect named as the certificate holder. The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the dates with the dates of the event. F. Cost is $25. Per day Submit application to Village Managers Office 847-818-5300. REFUSE & RECYCLING REQUIREMENTS The Applicant/Event Manager is responsible for providing refuse, recycling, and composting collection services for events which generate waste that impacts the Village’s receptacles. For more information about temporary cans, dumpsters, and special pick-ups, please contact Republic 847-981-0091. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 119 of 250  13 LIST OF ATTACHMENTS Attachment A – Short Term Merchant Application Attachment B – Event Checklist for Participating Short Term Merchants Attachment C – Food Merchant Addendum Attachment D – Tent / Generator Inspection Application Attachment E – State of Illinois Special Event Liquor License Attachment F – Special Event Liquor Permit Attachment G – Raffle License Application THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 120 of 250  14 ATTACHMENT A: SHORT TERM MERCHANT APPLICATION Annual license for vendors, peddlers, and itinerant merchants 1. Vendor Name/Names: _________________________________________________________________________ 2. Date of Birth (attach copy of license or State ID):____________________________________________________ 3. Vendor Business Name:________________________________________________________________________ 4. Vendor Business Address:______________________________________________________________________ 5. Mailing Address if different from above:___________________________________________________________ 6. Business Phone Number:_______________________________________________________________________ 7. Business Email Address:_______________________________________________________________________ 8. Nature and kind of business conducted (if selling food products, attach Temporary Food Event Application): ___________________________________________________________________________________________ 9. Location where goods are to be sold:______________________________________________________________ 10. Illinois Sales Tax Number:______________________________________________________________________ 11. Please list all vehicles, including state and license plate number to be used in conjunction with this vendor permit: ___________________________________________________________________________________________ ___________________________________________________________________________________________ 12. Please list all addresses (other than permanent place of business) where the applicant conducted a transient business within the last 6 months:________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ *Please attach a Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the sum of $1,000,000 per incident, $2,000,000 aggregate* The undersigned acknowledges and agrees that they are familiar with, have read and reviewed, and understand, all laws and regulations applicable to this application and the requested license, including, without limitation, the Village Code. The undersigned further agrees that the applicant complies with any and all eligibility requirements for the requested license, and that the applicant will comply with all applicable laws and regulations with respect to the requested license. Dated this _______day of _______, 20_____________________________________________ Vendor Signature THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 121 of 250  15 ATTACHMENT B: VENDOR CHECKLIST THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 122 of 250  16 ATTACHMENT C: FOOD VENDOR ADDENDUM In addition to the information submitted with Attachments A and B, please submit the following (you do not have to submit Health Permit, Business License, and food inspection report if your business operated within the Village of Mount Prospect): � Most recent Health Permit and Business License from the community that your business operates in � Most recent food inspection report from the community that your business operates in � Cottage Food License (if applicable) � Certified Food Protection Manager (CFPM) certificate if preparing or serving open foods Failure to maintain all potentially hazardous foods at proper temperature (less than 41 degrees or more than 135 degrees) will result in their immediate disposal. I agree to abide by the rules and regulations established for this event. Owner’s signature (Required) ________________________________________ Date ________________________ Please do not hesitate to contact the Environmental Health Division with any questions (847) 818-5292. TEMPORARY FOOD OPERATOR MENU REQUIREMENTS All potentially hazardous foods (including, but not limited to, most animal products, sliced melons, cooked starches) must be stored at temperatures outside of the Danger Zone (41F - 135F). A calibrated thermometer is required to monitor temperatures often at the event. Indicate below all temperature control measures you will use to keep potentially hazardous foods either below 41F or above 135F. Specify how many units and sources of power (electric, generator, propane, freezer packs). Identify which food items correspond to each category. Cold Holding Cooking Hot Holding � Refrigerator � Oven � Oven � Refrigerated Truck � Wok � Steam Table � Freezer � Stove � Gas Grill Oven � Dry Ice � Roaster Oven � Stove � Ice Chest � Fryer � Chafing Dish � Other � Gas Grill � Other � Other Note: STERNO is not acceptable as a heating source THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 123 of 250  17 Food / Beverages List all foods and beverages you will serve at the event. Only items listed will be approved for service. Any changes must be approved by the Village of Mount Prospect before the event. Food / Beverage Item Where Purchased – Preparation / Transportation / Holding Procedures Source Example: Salad Mix Restaurant (Joe’s Pizza) Prepared at restaurant, kept on ice and in refrigeration onsite Example: Hamburger Retail Store (Walmart) Frozen meat, kept in reach in freezer patties THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 124 of 250  18 Temporary Food Vendor Checklist Use this list as a guide to assure you are prepared for the event and an inspection. Items on the list are required to be onsite and set up prior to opening your booth to sales. __ 1. Check the amount of power that you will need to adequately operate all of your equipment and lighting (# of AMPS) and verify with the event organizer that sufficient power is provided. __ 2. A rented portable toilet with hand sink is recommended for hand washing, but other methods can be used. You must provide adequate amount of warm water, pump style hand soap, paper towels, and a catch bucket for wastewater. __ 3. A tent/overhead covering must be provided to protect food service areas. Grills/cooking equipment should not be under the tent. __ 4. All food and non-food items must be stored 6” off the ground on pallets, tables, or dunnage racks. __ 5. Dish washing onsite is not required. Provide enough extra clean utensils to get through the duration of the event. __ 6. Provide sanitizer wipe buckets or spray bottles to keep tables clean and sanitized. Also, provide chemical test kits to verify concentration. __ 7. Provide lidded garbage cans. Cardboard boxes are not approved. __ 8. Clean aprons, shirts, hats, and adequate hair restraints are required for all booth workers. __ 9. A food probe thermometer is required for all food handling tasks. __ 10. Single use disposable gloves are required for all food handling tasks. __ 11. Ground covering shall be made of concrete, wood, asphalt, duckboards, or platforms. __ 12. Dispensers for condiments (individual packets, pump dispensers, or squeeze bottles and lidded containers for condiments such as onions, relish, etc.) __ 13. Eating utensils must be dispensed properly and organized to avoid hand contact. Individual sealed utensils are best. __ 14. Brooms, oil dry, etc. for booth cleanup at the end of the event. __ 15. Containers to transport, store, and remove used charcoal and fryer grease. __ 16. Water must be obtained from an approved source and be run through a food grade hose to your booth. __ 17. Mechanical refrigeration / freezers must be provided for cold holding potentially hazardous foods at a temperature of 41F or below. Please contact the sanitarian to determine what foods are not permitted on ice. __ 18. Electric or propane fired equipment must be provided for hot holding potentially hazardous foods at 135F or above. STERNOS ARE NOT APPROVED OUTDOORS. __ 19. If you are transporting hot food, it must be reheated to 165F rapidly, if it does not arrive at 135°F or above to the event. __ 20. USE YOUR THERMOMETER TO CHECK FOOD TEMPERATURES OFTEN. __ 21. Leftover foods must be discarded at the end of each day and shall not be reserved during subsequent days of the event. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 125 of 250  19 Temporary Hand Washing Set-Up Free Flowing Wastepaper Basket Spigot Warm Water Soap Discard Bucket Each temporary hand washing set-up for food service employees must be provided with: � A container of clean water with a free flowing spigot � A wastewater discard bucket � Liquid, dispensed hand soap � Paper towels � Wastepaper basket THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 126 of 250  20 Booth Layout Information Indicate all food service equipment, including mechanical cold and hot holding units, cooking equipment, hand washing facilities, dish washing facilities, sneeze guards, sanitizer, potable water supply, garbage cans, racks or pallets for food and single service storage, electrical source, gas cylinders, fire extinguishers, and insect fans. SAMPLE Front, customer service area Condiments in Service Service Table Table Squeeze Bottles Utensil Sink Gas Table or Grill drainboard For dishes Trash Gas Fryer Table Soap Hand Ice & Cooler- Pallets for Sink Drinks refrigerated food Paper towels Dry Storage PROVIDE DRAWING OF BOOTH IN BOX BELOW THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 127 of 250  21 Guidelines for Temporary Food Events and Farmers’ Markets • Limit foods to the least potentially hazardous, such as frankfurters and hamburgers, prepackaged chips, and snack foods from approved sources. If other foods are to be served, contact your health inspector. Minimize onsite preparation. • Mechanical refrigeration is strongly recommended to be available for potentially hazardous foods. Ice coolers must be approved by Health authority. Store cold foods at 41 degrees or lower. If foods are kept hot in a steam table or by other means, they must be 135 degrees or higher. Foods must be transported and received onsite at the proper temperatures. • Protect foods by use of sneeze guards, display counters, tents, storage trucks, locking refrigerators, etc. Flooring or hard surfaces are strongly recommended. All pre-packaged items must be properly labeled. • Store cleaners, bleach, and other toxics away from the food preparation and food storage areas. • Condiments must be served prepackaged or with hand pumps or squeeze bottles. • Use bagged ice from an approved source. Use ice scoops for dispensing. Cover ice in ice storage bins. • Don’t eat or smoke in the food preparation area. • Use aprons, hats, or effective hair restraints. Remove aprons when using restroom facilities. • Provide hand-washing facilities: provide a jug or container of water with a tap, liquid hand soap, paper hand towels, refuse container, and a bucket to catch wastewater. This must be set up prior to any food preparation. • Provide a sufficient number of lined garbage containers, preferably covered to minimize insect activity. • Provide an approved method of utensil washing (wash, rinse, sanitize). Three large buckets with wash water, rinse, and sanitizer are acceptable. Use test strips to check sanitizing agent. • Use single service items only, such as plastic knives, forks, and spoons, paper napkins, paper plates, cups, etc. • Wiping cloths must be stored in a sanitizing solution (½ ounce of household bleach per gallon of water) and must be used for wiping non-food contact surfaces of equipment. A separate bucket of bleach sanitizer must be used for food contact surfaces of equipment and utensils. • Provide an adequate number of restrooms conveniently located throughout the event area. • Fans are recommended for flying insect control in areas where food is being cut, prepared, or assembled. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 128 of 250  22 Guidelines for Temporary Food Events and Farmers’ Markets • Store food and food supplies off the ground or pavement. • A food grade hose is required for all temporary potable water connections. Provide vacuum breakers on hose bibs for water. • Do not dispose of liquid waste on the ground. Capture waste and return to facility for proper disposal in a sink. • Honey, maple syrup, apple cider, fruit and vegetable juices, and herb vinegars shall be made in an inspected facility. • Baked goods shall be prepared in an inspected facility. Potentially hazardous baked goods (i.e. cream or custard filled items, egg-based or custard pies, etc.) shall be transported and held at or below 41 degrees at all times. • Raw or milk cheeses may be sold if made in a licensed dairy plant and aged over 60 days. • Meats and poultry must bear U.S.D.A. and/or the State of Illinois inspection label or stamp. • Seafood must come from a verified source with a bill of lading. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 129 of 250  23 ATTACHMENT D: Tent / Generator Inspection Application A Tent Permit is REQUIRED if the tent is over 100 square feet. Submission Requirements: Along with this completed application, please submit signed rental agreement, State business license or registration, Certificate of flame resistance, liability insurance, and sketch of layout for tent. Date: _________________________________ Event Name: ________________________________________________ Applicant Name(s): __________________________________________ Must schedule an inspection 24hrs prior to event Event Address: ______________________________________ Event Date: _____________________________________ Applicant’s Phone: ____________________________________ Applicant’s Email: ______________________________ Property Owner’s Name(s): ___________________________________________________________________________ Property Owner’s Phone: _____________________________________________________________________________ Property Owner’s Address: ___________________________________________________________________________ Number of tents: ____________ Tents to be properly secured and certificate of flame resistance displayed. Contractor Signature: ________________________________________________ Date: ___________________________ GENERATORS: LICENSED ELECTRICIAN REQUIRED Date: ________ Event Address: Must schedule an inspection 24 hours prior to the event: _____________________ • Grounding on the generator is required Contractor Name: ________________________________ • Extension cords required to have GFCI & covered Contractor Address: ______________________________ • Fire extinguisher required by the generator Contractor Phone: _______________________________ Contractor Email: ________________________________ • Avoid tripping hazards with the extension cords Contractor’s License Number: ______________________ • Provide a copy of the electrical license Number of Generators: ____________________________ Contractor Signature: _____________________________ THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 130 of 250  24 ATTACHMENT E: STATE OF ILLINOIS LIQUOR LICENSING State liquor licensing information and applications can be found at the links provided below. A copy of the state-provided liquor license must be provided prior to the event for liquor to be present. APPLICATION FOR STATE OF ILLINOIS SPECIAL USE PERMIT LIQUOR LICENSE (https://ilcc.illinois.gov/content/dam/soi/en/web/ilcc/sitecollectiondocuments/special-use-permit.pdf) APPLICATION FOR STATE OF ILLINOIS SPECIAL EVENT RETAILER’S LIQUOR LICENSE (NOT-FOR- PROFIT) (https://ilcc.illinois.gov/content/dam/soi/en/web/ilcc/sitecollectiondocuments/special-event-retailer-liquor-license-nfp.pdf) THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 131 of 250  25 ATTACHMENT F: SPECIAL EVENT LIQUOR PERMIT Commented [AB1]: Attach as PDF file in Final. VILLAGE OF MOUNT PROSPECT SPECIAL EVENT LIQUOR PERMIT (ALL INFORMATION ON THIS FORM MUST BE COMPLETED IN BLACK INK, PRINTED OR TYPED AND RETURNED TO THE LIQUOR CONTROL COMMISSIONER’S OFFICE I. BUSINESS/ORGANIZATION INFORMATION Name: Address: Phone: Fax: Website: Type: Corporation Civic Religious Government Other: Employer Identification Number (EIN) or 501C3 Number Business License Number: Does your business have a Liquor License? Yes No If Yes, what is your license? II. APPLICANT (Applicant must be the owner, primary manager, or authorized agent of the business or organization.) Name: Address: Work Phone: Cell Phone: Email: III. EVENT Name: Purpose: Location: Outdoors? Yes No Type: Civic Library Village Daily Sampling Temporary Outdoor Entertainment Promotion ($0) ($0) ($0) ($25 per day) ($0) ($25 per day) Start Date: Start Time: End Date: End Time: Type of Liquor Served: Beer Wine Spirits Live or Amplified Music? Yes No THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT Page 1 of 2 Revised 2/25/09 PRESENTLY LISTED IN THIS DRAFT Page 132 of 250  26 IV. INSTRUCTIONS 1. APPLICATION DATE: Permit applications MUST be submitted at least seven (7) calendar days prior to the date of the event. 2. INSURANCE: In addition to this application, you must also submit proof of Dram Shop or Host Liability Insurance for the event. The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the dates of the event. If the event is being hosted on a liquor licensee’s premises, no proof of insurance is necessary. 3. PERMIT FEE: Make you check or money order payable to the VILLAGE OF MOUNT PROSPECT and attach it to this application. 4. STATE OF ILLINOIS SPECIAL EVENT PERMIT: If an applicant is applying for a Civic Permit, then they must obtain a State of Illinois Special Event Permit after they obtain an approved Village of Mount Prospect Civic Permit. V. AFFIDAVIT I, the undersigned applicant or authorized agent thereof, have read this application and the statements are true, complete and correct. The statements are made for the purpose of inducing the Village of Mount Prospect to issue a liquor permit for a specific event. I further understand that any misrepresentation or failure to notify the Liquor Control Commissioner of any fact requested in this application or omission of any fact pertinent to this application shall constitute good cause for the Liquor Control Commissioner to deny this permit application and/or to revoke any permit issued pursuant to this application. Signature of Applicant/Authorized Agent Title/Position Date OFFICIAL USE ONLY Requirements APPROVED DENIED Insurance Fee NOTES Signature of Local Liquor Control Commissioner Local Liquor Control Commissioner Date THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 133 of 250  27 APPENDIX G: APPLICATION FOR NONPROFIT RAFFLE Commented [AB2]: Attach as PDF file in Final. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 134 of 250  28 THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Page 135 of 250  ORDINANCE NO. _________ AN ORDINANCE AMENDING CHAPTER 10, “LICENSES AND PERMITS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS: Section 1: Chapter 10, “Licenses and Permits” of the Mount Prospect Village Code shall be amended as follows: “ARTICLE I: SPECIAL EVENTS. 10.101: DEFINTITIONS A. “Major Special Event” is any event, whether conducted on public or private property, that includes the closure of a Village street(s) and/or sidewalk(s), occurs more than one day, has significant parking/traffic impact(s), and/or requires enhanced public safety and public works pre-planning and assistance. For example, Major Special Events include, but are not limited to, parades, farmers markets, and festivals. Events that close a Village street as a neighborhood block party intended for residents of the block, their family members and close friends and is not intended to be open to the general public, shall not be considered a Major Special Event and shall be governed as a Minor Special Event. B. “Minor Special Event” is any event, whether conducted on public or private property, that does not require the closure of a Village street(s) and/or sidewalk(s), and does not require enhanced public safety or adversely impact parking or traffic. C. “Special Event Permit” is a permit issued by the Village of Mount Prospect for a Special Event to occur within the corporate limits of the Village. 1 Page 136 of 250 D. “Event Manager” is the person indicated on the Special Event Permit Application who is primarily responsible for managing a special event. E. “Special Event Permit Applicant” is the person who completes and submits a Special Event Application to the Community Development DirectorVillage Manager (or designee) on behalf of a special event. 10.102: PERMIT REQUIRED: No person, organization or other entity may conduct a special event within the corporate limits of the Village of Mount Prospect unless a Special Event Permit has been issued pursuant to this Article. 10.103: PERMIT APPLICATION: A. Not less than 30 days prior to when the proposed special event is scheduled to start, the Special Event Permit Applicant shall complete and submit a written application for a special event permit to the Director of Community DevelopmentVillage Manager (or designee) on the application forms provided by the Village. B. The special event application requires the following documents be provided before the Village issues a permit: (1) A completed Hold Harmless Agreement (attached to the Special Event Permit Application), where the Special Event Permit Applicant agrees to: (a) Waive, release and relinquish all claims for injury against the Village and its officers, agents, servants, and employees, arising out of the participation therein or operation thereof the special event; and 2 Page 137 of 250  (b) Indemnify, hold harmless and defend the Village of Mount Prospect and its officers, agents, servants, attorneys and employees from and against claims that arise out of the participation in or operation of the special event. (2) A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000.00 per incident, aggregate of $2,000,000.00. (3) A Surety Bond in the amount of $10,000.00 may be required, based on the scope and location of the event, to guarantee cleanup and reimbursement for all Village Services related to the special event. C. Additional Applications. If a special event includes activities for which a separate application or license is required, the applications and fees for those licenses shall be filed with the application for a special event. D. A sworn affidavit that all information provided on the application is complete and truthful. 10.104: SALE OF ALCOHOLIC LIQUOR. No alcoholic liquor shall be sold at a special event unless in strict compliance with the applicable provisions of Chapter 13, “Alcoholic Liquors,” of the Mount Prospect Village Code. Person, organizations and other entities seeking to have alcoholic liquor sold at a special event must secure a special event license pursuant to Chapter 13, Article II, “Licensing for Regulated Service,” section 13.204.1(D)(2)(B). 10.105: APPLICATION REVIEW 3 Page 138 of 250 A. All competed special event applications, along with all applicable additional applications shall be submitted to the Director of Community DevelopmentVillage Manager (or designee) either ninety (90) days prior to a major special event or thirty (30) business days prior to a minor special event. B. The Director of Community DevelopmentVillage Manager (or designee) shall have applicable Village Departments review the special event application, along with any additional applications, and provide written recommendations on whether the application should be issued or not. Factors Village Departments shall consider in reviewing special applications shall include, but not be limited to: impact on traffic, police and fire protection, noise, and public safety. Additionally, the reviewing departments shall consider any Village Code provisions that apply to unique circumstances posed by a special event application. After conducting a review of a special event application, the Village Departments shall submit comments and recommendations to the Village Manager (or designee) who shall decide whether to approve or deny a special event application. C. The Village Manager (or designee) shall make his or her decision to approve or deny a special event application after determining that: (1) All the requirements of the application have been met, the application is complete, and the information contained in the application is true and correct. (2) The Special Event Permit Applicant and the Event Manager havehas not been convicted of a felony. 4 Page 139 of 250 (3) The Special Event Permit Applicant and/or the sponsoring organization is not delinquent in payment to the Village of any tax or payment required by the Village Code. (4) The proposed special event will not substantially or unnecessarily interfere with traffic in the area. (5) There are available at the time of the special event sufficient law enforcement personnel to police and protect lawful participants as well as any spectators. (6) The concentration of police and firefighters required at the special event will not prevent proper fire and police protection or ambulance service to the Village. (7) The special event is not being conducted for an unlawful purposes. (8) The special event will not subject the surrounding neighborhood to excessive noise, littering or parking difficulties given the neighborhood character. (9) The special event will not conflict with any other special event previously scheduled. (10) The special event will not require additional Village services that cannot be reasonably made available. (11) Any special event signage will not create an undue hazard to pedestrian or vehicular traffic and will not threaten the health, safety and general welfare of the public. 5 Page 140 of 250  (12) The scope of the special event would exceed the Village’s personnel and/or financial capacity. D. The Village Manager (or designee) shall approve or disapprove a special event application within twenty fourteen (1420) business days of its receipt. The Special Event Pemit Applicant shall be provided with a written copy of the findings made on the application. E. If the Village Manager (or designee) disapproves of a special event application, he or she shall, within three (3) business days of the denial, provide the Special Event Permit Applicant by personal service or by mail, with the reasons for denying the permit. An applicant whose special event permit application has been denied shall have five (5) business days after receiving the reasons for permit application denial to appeal the application decision to the Village Board. The appeal shall be in writing and filed with the Village Clerk. The Village Manager (or designee) shall set a time and place for a hearing of the Special Event Permit Applicant’s appeal with the notice of the hearing given to the applicant by mail. The conduct of the appeal hearing shall include the following: (1) The Special Event Permit Applicant shall have the right to representation at the hearing by counsel; (2) At the hearing, all interested persons, including the Special Event Permit Applicant, community residents and representatives of community groups, shall be given an opportunity to be heard; (3) The Village Board shall accept any relevant written testimony or documentation concerning the proposed special event; and 6 Page 141 of 250  (4) The Village Board shall make a decision on the appeal with a written order within five (5) business days and the decision will be final. 10.106: ISSUANCE OF A SPECIAL EVENT PERMIT. A. When a special event application is approved and issued, the Special Event Permit Applicant shall pay in advance all of the estimated costs and other required fees and make all the required bond and insurance deposits. (1) All required bonds must be approved by the Village Attorney. (2) The Special Event Permit Applicant must provide the Village Manager (or designee) with the necessary policy or policies of insurance from an insurance company acceptable to the Village Attorney and that protect the Village from all potential liability arising from the operation of the special event. Each insurance policy must include a provision that it shall not be subject to cancellation, reduction in amounts of its liabilities, or to other material changes until notice has been received by the Village Manager (or designee) not less than 60 days prior to any such cancellation or policy change. (3) Insurance required for a special event shall remain in full force and effect for the duration of the permit. Failure to maintain required insurance during the permit period shall result in an automatic revocation of the special event permit. The “permit period” for purposes of insurance coverage shall include the duration of the special event as well as the time required prior to the special event for setup and the time after the special event during 7 Page 142 of 250  which the public property involved shall be cleared and restored to the condition it was in before the special event. B. Following receipt by the Village of all required funds and deposits, upon approval of the bond(s) and insurance by the Village Attorney, the Village Manager (or designee) shall issue the special event permit. C. No special event conducted pursuant to a permit issued by the Village shall continue for more than seven (7) consecutive days.No permit issued by the Village may authorize the conduct of a special event for longer than five (5) days. D. All special events shall be subject to inspections by authorized Village personnel to ensure compliance with applicable Village Code provisions. 10.107: NON-TRANSFERABILITY AND TERM OF SPECIAL EVENT PERMIT. A. No special event permit issued by the Village shall be transferred, assigned or used by any person other than the one to whom it is issued, or at any location other than the one for which it is issued. B. No special event conducted pursuant to a permit issued by the Village shall continue for more than seven (7) consecutive days. 10.108: MAINTENANCE OF PUBLIC PROPERTY AND PAYMENT OF COSTS. A. During a special event, the Event Manager shall keep any public property affected by the event clean and free from paper, debris, or refuse, and at the end of the special event, the Event Manager shall cause the removal all materials and equipment and clean the affected public property, including any public street(s) and sidewalk(s). If public property is damaged as a result of the special event, the 8 Page 143 of 250  Event Manage shall ensure it is repaired and restored to the condition it was in prior to the special event. B. Following the special event, each Village Department that provided special services shall send to the Village ManagerDirector of Community Development (or designee) a statement of the costs for its services. The Director of Community DevelopmentVillage Manager (or designee) shall total the costs and send an invoice to the Permittee and the Event Manager for the difference between the total expense amount and the estimated amount paid in advance of the special event, if any. 10.109: EMERGENCY VEHICLE ACCESS. When a special event permit includes a public street closure, a clear path of not less than ten feet must be maintained on the street for passage of emergency vehicles. 10.110: WAIVER. Upon request of the Special Event Permit Applicant or a sponsoring organization, the Village Board may waive any or all of the special event permit requirements, including fees and costs for Village special services. 10.111: PERMIT REVOCATION. A. The Village Manager (or designee) may at any time revoke a special event permit if the operation of the special event violates any applicable Village Code provision(s), any applicable law or, if in the judgement of the Village Manager (or designee), in consultation with other department directors as necessary, permit 9 Page 144 of 250  revocation is necessary to preserve public health and/or safety. Additionally, a special event permit may be revoked if; (1) It is determined the special event permit application contains any false, fraudulent or misleading material statement; or (2) The Special Event Permit Applicant, the permittee and/or the Event Manager made any false, fraudulent or misleading material statement(s), or has been convicted of perpetrating a fraud upon any person, regardless of whether the fraud was perpetuated during the course of conducting any business in the Village; or, the Special Event Permit Applicant, the permittee and/or Event Manager has committed a felony; or (3). The special event permittee and/or the Event Manager has conducted any activities directly related to his or her business in the Village in an unlawful manner or in such manner that constitutes a breach of the peace or threatens the public health, safety or general welfare. B. A special event permit shall automatically be revoked whenever the required insurance for the event terminates. D. Except for the automatic revocation of a special event permit due to insurance termination, the special event permittee shall receive written notice of permit revocation with the reasons for the revocation either by personal service or by mail. E. When necessary to prevent an eminent threat to public health or safety, the Village Manager (or designee) shall order the permittee or the Event Manager to immediately cease the operation of the special event. 10 Page 145 of 250 ADOPTED this ___ day of _______________, 2025, pursuant to a roll call vote as follows: AYES:_______________________________________________ NAYS:_______________________________________________ ABSENT:_____________________________________________ APPROVED by me this ___ day of __________, 2025, and attested to by the Village Clerk this same day. ________________________________ Mayor Paul Wm. Hoefert ATTEST: ________________________________ Karen Agoranos, Village Clerk 11 Page 146 of 250  ORDINANCE NO. _________ AN ORDINANCE AMENDING CHAPTER 10, “LICENSES AND PERMITS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS: Section 1: Chapter 10, “Licenses and Permits” of the Mount Prospect Village Code shall be amended as follows: “ARTICLE I: SPECIAL EVENTS. 10.101: DEFINTITIONS A. “Major Special Event” is any event, whether conducted on public or private property, that includes the closure of a Village street(s) and/or sidewalk(s), occurs more than one day, has significant parking/traffic impact(s), and/or requires enhanced public safety and public works pre-planning and assistance. For example, Major Special Events include, but are not limited to, parades, farmers markets, and festivals. Events that close a Village street as a neighborhood block party intended for residents of the block, their family members and close friends and is not intended to be open to the general public, shall not be considered a Major Special Event and shall be governed as a Minor Special Event. B. “Minor Special Event” is any event, whether conducted on public or private property, that does not require the closure of a Village street(s) and/or sidewalk(s), and does not require enhanced public safety or adversely impact parking or traffic. C. “Special Event Permit” is a permit issued by the Village of Mount Prospect for a Special Event to occur within the corporate limits of the Village. 1 Page 147 of 250 D. “Event Manager” is the person indicated on the Special Event Permit Application who is primarily responsible for managing a special event. E. “Special Event Permit Applicant” is the person who completes and submits a Special Event Application to the Village Manager (or designee) on behalf of a special event. 10.102: PERMIT REQUIRED: No person, organization or other entity may conduct a special event within the corporate limits of the Village of Mount Prospect unless a Special Event Permit has been issued pursuant to this Article. 10.103: PERMIT APPLICATION: A. Not less than 30 days prior to when the proposed special event is scheduled to start, the Special Event Permit Applicant shall complete and submit a written application for a special event permit to the Village Manager (or designee) on the application forms provided by the Village. B. The special event application requires the following documents be provided before the Village issues a permit: (1) A completed Hold Harmless Agreement (attached to the Special Event Permit Application), where the Special Event Permit Applicant agrees to: (a) Waive, release and relinquish all claims for injury against the Village and its officers, agents, servants, and employees, arising out of the participation therein or operation thereof the special event; and (b) Indemnify, hold harmless and defend the Village of Mount Prospect and its officers, agents, servants, attorneys and employees from and 2 Page 148 of 250  against claims that arise out of the participation in or operation of the special event. (2) A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000.00 per incident, aggregate of $2,000,000.00. C. Additional Applications. If a special event includes activities for which a separate application or license is required, the applications and fees for those licenses shall be filed with the application for a special event. D. A sworn affidavit that all information provided on the application is complete and truthful. 10.104: SALE OF ALCOHOLIC LIQUOR. No alcoholic liquor shall be sold at a special event unless in strict compliance with the applicable provisions of Chapter 13, “Alcoholic Liquors,” of the Mount Prospect Village Code. Person, organizations and other entities seeking to have alcoholic liquor sold at a special event must secure a special event license pursuant to Chapter 13, Article II, “Licensing for Regulated Service,” section 13.204.1(D)(2)(B). 10.105: APPLICATION REVIEW A. All competed special event applications, along with all applicable additional applications shall be submitted to the Village Manager (or designee) thirty (30) business days prior to a special event. B. The Village Manager (or designee) shall have applicable Village Departments review the special event application, along with any additional applications, and 3 Page 149 of 250  provide written recommendations on whether the application should be issued or not. Factors Village Departments shall consider in reviewing special applications shall include, but not be limited to: impact on traffic, police and fire protection, noise, and public safety. Additionally, the reviewing departments shall consider any Village Code provisions that apply to unique circumstances posed by a special event application. After conducting a review of a special event application, the Village Departments shall submit comments and recommendations to the Village Manager (or designee) who shall decide whether to approve or deny a special event application. C. The Village Manager (or designee) shall make his or her decision to approve or deny a special event application after determining that: (1) All the requirements of the application have been met, the application is complete, and the information contained in the application is true and correct. (2) The Special Event Permit Applicant and the Event Manager have not been convicted of a felony. (3) The Special Event Permit Applicant and/or the sponsoring organization is not delinquent in payment to the Village of any tax or payment required by the Village Code. (4) The proposed special event will not substantially or unnecessarily interfere with traffic in the area. 4 Page 150 of 250  (5) There are available at the time of the special event sufficient law enforcement personnel to police and protect lawful participants as well as any spectators. (6) The concentration of police and firefighters required at the special event will not prevent proper fire and police protection or ambulance service to the Village. (7) The special event is not being conducted for an unlawful purposes. (8) The special event will not subject the surrounding neighborhood to excessive noise, littering or parking difficulties given the neighborhood character. (9) The special event will not conflict with any other special event previously scheduled. (10) The special event will not require additional Village services that cannot be reasonably made available. (11) Any special event signage will not create an undue hazard to pedestrian or vehicular traffic and will not threaten the health, safety and general welfare of the public. (12) The scope of the special event would exceed the Village’s personnel and/or financial capacity. D. The Village Manager (or designee) shall approve or disapprove a special event application within fourteen (14) business days of its receipt. The Special Event Pemit Applicant shall be provided with a written copy of the findings made on the application. 5 Page 151 of 250 E. If the Village Manager (or designee) disapproves of a special event application, he or she shall, within three (3) business days of the denial, provide the Special Event Permit Applicant by personal service or by mail, with the reasons for denying the permit. An applicant whose special event permit application has been denied shall have five (5) business days after receiving the reasons for permit application denial to appeal the application decision to the Village Board. The appeal shall be in writing and filed with the Village Clerk. The Village Manager (or designee) shall set a time and place for a hearing of the Special Event Permit Applicant’s appeal with the notice of the hearing given to the applicant by mail. The conduct of the appeal hearing shall include the following: (1) The Special Event Permit Applicant shall have the right to representation at the hearing by counsel; (2) At the hearing, all interested persons, including the Special Event Permit Applicant, community residents and representatives of community groups, shall be given an opportunity to be heard; (3) The Village Board shall accept any relevant written testimony or documentation concerning the proposed special event; and (4) The Village Board shall make a decision on the appeal with a written order within five (5) business days and the decision will be final. 10.106: ISSUANCE OF A SPECIAL EVENT PERMIT. A. When a special event application is approved and issued, the Special Event Permit Applicant shall pay in advance all of the estimated costs and other required fees and make all the required bond and insurance deposits. 6 Page 152 of 250  (1) All required bonds must be approved by the Village Attorney. (2) The Special Event Permit Applicant must provide the Village Manager (or designee) with the necessary policy or policies of insurance from an insurance company acceptable to the Village Attorney and that protect the Village from all potential liability arising from the operation of the special event. Each insurance policy must include a provision that it shall not be subject to cancellation, reduction in amounts of its liabilities, or to other material changes until notice has been received by the Village Manager (or designee) not less than 60 days prior to any such cancellation or policy change. (3) Insurance required for a special event shall remain in full force and effect for the duration of the permit. Failure to maintain required insurance during the permit period shall result in an automatic revocation of the special event permit. The “permit period” for purposes of insurance coverage shall include the duration of the special event as well as the time required prior to the special event for setup and the time after the special event during which the public property involved shall be cleared and restored to the condition it was in before the special event. B. Following receipt by the Village of all required funds and deposits, upon approval of the bond(s) and insurance by the Village Attorney, the Village Manager (or designee) shall issue the special event permit. C. No special event conducted pursuant to a permit issued by the Village shall continue for more than seven (7) consecutive days. 7 Page 153 of 250 D. All special events shall be subject to inspections by authorized Village personnel to ensure compliance with applicable Village Code provisions. 10.107: NON-TRANSFERABILITY AND TERM OF SPECIAL EVENT PERMIT. A. No special event permit issued by the Village shall be transferred, assigned or used by any person other than the one to whom it is issued, or at any location other than the one for which it is issued. B. No special event conducted pursuant to a permit issued by the Village shall continue for more than seven (7) consecutive days. 10.108: MAINTENANCE OF PUBLIC PROPERTY AND PAYMENT OF COSTS. A. During a special event, the Event Manager shall keep any public property affected by the event clean and free from paper, debris, or refuse, and at the end of the special event, the Event Manager shall cause the removal all materials and equipment and clean the affected public property, including any public street(s) and sidewalk(s). If public property is damaged as a result of the special event, the Event Manage shall ensure it is repaired and restored to the condition it was in prior to the special event. B. Following the special event, each Village Department that provided special services shall send to the Village Manager (or designee) a statement of the costs for its services. The Village Manager (or designee) shall total the costs and send an invoice to the Permittee and the Event Manager for the difference between the total expense amount and the estimated amount paid in advance of the special event, if any. 8 Page 154 of 250 10.109: EMERGENCY VEHICLE ACCESS. When a special event permit includes a public street closure, a clear path of not less than ten feet must be maintained on the street for passage of emergency vehicles. 10.110: WAIVER. Upon request of the Special Event Permit Applicant or a sponsoring organization, the Village Board may waive any or all of the special event permit requirements, including fees and costs for Village special services. 10.111: PERMIT REVOCATION. A. The Village Manager (or designee) may at any time revoke a special event permit if the operation of the special event violates any applicable Village Code provision(s), any applicable law or, if in the judgement of the Village Manager (or designee), in consultation with other department directors as necessary, permit revocation is necessary to preserve public health and/or safety. Additionally, a special event permit may be revoked if; (1) It is determined the special event permit application contains any false, fraudulent or misleading material statement; or (2) The Special Event Permit Applicant, the permittee and/or the Event Manager made any false, fraudulent or misleading material statement(s), or has been convicted of perpetrating a fraud upon any person, regardless of whether the fraud was perpetuated during the course of conducting any business in the Village; or, the Special Event Permit Applicant, the permittee and/or Event Manager has committed a felony; or 9 Page 155 of 250  (3). The special event permittee and/or the Event Manager has conducted any activities directly related to his or her business in the Village in an unlawful manner or in such manner that constitutes a breach of the peace or threatens the public health, safety or general welfare. B. A special event permit shall automatically be revoked whenever the required insurance for the event terminates. D. Except for the automatic revocation of a special event permit due to insurance termination, the special event permittee shall receive written notice of permit revocation with the reasons for the revocation either by personal service or by mail. E. When necessary to prevent an eminent threat to public health or safety, the Village Manager (or designee) shall order the permittee or the Event Manager to immediately cease the operation of the special event. ADOPTED this ___ day of _______________, 2025, pursuant to a roll call vote as follows: AYES:_______________________________________________ NAYS:_______________________________________________ ABSENT:_____________________________________________ APPROVED by me this ___ day of __________, 2025, and attested to by the Village Clerk this same day. ________________________________ Mayor Paul Wm. Hoefert ATTEST: ________________________________ Karen Agoranos, Village Clerk 10 Page 156 of 250 11 Page 157 of 250  Item Cover Page Subject Motion to accept the Suburban Purchasing Cooperative joint bid results for the purchase of seven (7) 2025 Ford Explorer all- wheel drive hybrid pursuit vehicles and two (2) non-pursuit rated 2025 Ford Explorers from Currie Motors, and waive the bid process and accept the GM Government Pricing for the purchase of one (1) 2025 Chevy Tahoe pursuit rated interceptor from Miles Chevrolet, and the purchase and installation of any associated emergency lighting and communications equipment for these ten (10) vehicles in a total amount not to exceed $621,000. Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Y Dollar Amount $621,000.00 Budget Source 2025 Capital Improvement Plan: 061.60.90.00.1.708.660.003 for $557,000.00 and 043.60.90.00.1.708.660.003 for $64,000 Category VILLAGE MANAGER'S REPORT Type Budget Item Information The Police Department is looking to purchase ten (10) vehicles; nine (9) of the vehicles are on the Village’s Vehicle Replacement Program and scheduled for replacement in 2025 and one (1) vehicle would be a new vehicle which we would like to add to our fleet. The 2025 Budget has funds allocated for the purchase of these vehicles. Of the nine (9) vehicles scheduled for replacement, four (4) serve as front-line emergency vehicles utilized by the patrol section, two (2) vehicles are utilized by Detectives and staff, and three (3) vehicles are used by our Community Service Officers. The tenth vehicle the department is looking to purchase would be a new vehicle dedicated for the Special Response Team. The Special Response Team is currently using a 2013 Ford Explorer, which was removed from the Village’s Vehicle Replacement Program in 2021. At that time, the vehicle was repurposed and assigned to our Gang Unit. In 2023, the vehicle was reassigned to the Special Response Team. Over the past few years, the vehicle has experienced numerous mechanical issues and, as such, we are asking for a new and dedicated vehicle for the Special Response Team; one that is included in the Village’s Vehicle Replacement Program. The vehicles we are looking to replace and add to the fleet are: Page 158 of 250 Vehicles Scheduled for Replacement Vehicle Number Miles Current Replacement Vehicle Vehicle Description P-11 112,095 2020 Dodge 2025 Ford Explorer Hybrid Charger AWD P-19 73,204 2020 Dodge 2025 Ford Explorer Hybrid Charger AWD P-40 82,566 2020 Dodge 2025 Ford Explorer Hybrid Charger AWD P-20 (Supervisor) 55,232 2015 Dodge 2025 Chevrolet Tahoe Police Charger Rated 4WD I-23 79,111 2016 Dodge 2025 Ford Explorer AWD Durango S-31 89,548 2016 Ford 2025 Ford Explorer AWD Explorer P-13 49,870 2017 Ford 2025 Ford Explorer Hybrid Escape AWD P-21 82,618 2016 Ford 2025 Ford Explorer Hybrid Explorer AWD P-39 78,590 2017 Ford 2025 Ford Explorer Hybrid Explorer AWD New Vehicle Added to the Department's Fleet I-27 100,668 2013 Ford 2025 Ford Explorer Hybrid Explorer AWD Discussion Staff would like to replace three of the frontline patrol vehicles (P-11, P-19, and P-40) with three (3) 2025 Ford Explorer all-wheel drive (AWD) hybrid pursuit rated utility vehicles. The remaining frontline patrol vehicle (P-20), which serves as a supervisor vehicle for Patrol Commanders, would be replaced with one (1) 2025 Chevy Tahoe PPV Police Interceptor. The Detectives vehicle (I-23) would be replaced by one (1) non-pursuit rated 2025 Ford Explorer Active. This vehicle will be unmarked which allows Investigators to conduct surveillance and case follow-up. The staff vehicle (S-31) would also be replaced with one (1) non-pursuit rated 2025 Ford Explorer Active. The three (3) Community Service Officer vehicles (P-13, P-21 and P-39) will be replaced with three (3) 2025 Ford Explorer all-wheel drive (AWD) hybrid rated utility vehicles. The remaining vehicle (I-27) will be a 2025 Ford Explorer all-wheel drive (AWD) hybrid pursuit rated utility vehicle for the Special Response Team. Page 159 of 250 The Police Department has utilized Ford Explorers for the past 15 years, primarily as frontline patrol vehicles. During this time, staff have found them to be reliable. The Chevy Tahoe has been utilized by patrol sergeants since 2017. We have found them to be a reliable vehicle and the larger cargo area in the Chevy Tahoe accommodates the increased equipment needs of our frontline patrol supervisors and allows them to function as a command post during critical incidents. The Village is a member of the Northwest Municipal Conference (NWMC), which has pricing available through the Suburban Purchasing Cooperative (SPC). The 2025 Ford Explorer all- wheel drive hybrid pursuit rated vehicles are included in the Joint Purchasing Contract #204. The non-pursuit rated 2025 Ford Explorers are included in the Joint Purchasing Contract #231. These are public bid contracts that satisfy the procurement requirements of the Village of Mount Prospect’s Purchasing Policy. Occasionally, GM will open their order banks and allow municipalities the ability to purchase Chevy Tahoe’s at their GM Government Pricing. GM Government Pricing is the price the dealer would bid if there was a formal bid process. In 2024, Miles Chevrolet was the sole provider of Chevy Tahoe PPV vehicles in the State of Illinois honoring GM Government Pricing. In September 2024, the Police Department purchased two (2) 2025 Chevy Tahoe PPV Vehicles from Miles Chevrolet to replace vehicles P-1 and P-2, both of which serve as Supervisor vehicles for Patrol Sergeants in the Patrol Section. Since then, the opportunity to order 2025 Chevy Tahoe’s has closed. However, Miles Chevrolet recently let staff know they have some extra 2025 Chevy Tahoe PPV vehicles on their lot, which they are trying to sell. The price they are offering to sell these vehicles for is the same GM Government Pricing the Village paid in 2024 for vehicles P-1 and P-2. Due to no formal bid process being available through GM for the 2025 Chevy Tahoe PPV, the Police Department is requesting the Village waive the bid process to purchase one (1) 2025 Chevy Tahoe Police Interceptor. The waiver of the bid process and purchase of the (1) Chevy Tahoe at GM Government Pricing would provide the best benefit to the Village. Funding for the replacement of the eight (8) Ford Explorers and one (1) Chevy Tahoe is provided in the 2025 Capital Investment Plan (CIP) and is listed under account number 061.60.90.00.1.708.660.003. The total budgeted amount for this purchase is $557,000. Funding for the purchase of an additional vehicle to the fleet, one (1) new 2025 Ford Explorer for the Special Response Team, is provided in the 2025 CIP an dis listed binder account number 043.60.90.00.1.708.660.003. The total budgeted amount for this purchase is $64,000.00. The vehicles being replaced will be evaluated by Public Works to determine whether or not they should be sold through GovDeals.com internet auction or repurposed within the Village as a pool car. Alternatives 1. Accept the Suburban Purchasing Cooperative bid for the purchase of seven (7) Ford Explorer all-wheel drive (AWD) hybrid pursuit rated utility vehicles, and two (2) non- pursuit rated 2025 Ford Explorers from Currie Motors in an amount not to exceed $557,000, and waive the bid process and accept the GM Government Pricing for the purchase of one (1) 2025 Chevy Tahoe pursuit rated police vehicle from Miles Chevrolet in an amount not to exceed $64,000. Page 160 of 250  2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends the acceptance of the Suburban Purchasing Cooperative joint bid results for the purchase of seven (7) 2025 Ford Explorer all-wheel drive hybrid pursuit vehicles and two (2) non-pursuit rated 2025 Ford Explorers from Currie Motors, and waive the bid process and accept the GM Government Pricing for the purchase of one (1) 2025 Chevy Tahoe pursuit rated interceptor from Miles Chevrolet, and the purchase and installation of any associated emergency lighting and communications equipment for these ten (10) vehicles in a total amount not to exceed $621,000. Attachments 1. P-11, P-19, P-40, P-20 Order Forms 2. I-23, S-31, P-13 Order Forms 3. P-21, P-39, I-27 Order Forms Page 161 of 250 Page 162 of 250 Page 163 of 250 Page 164 of 250 Page 165 of 250 Page 166 of 250 Page 167 of 250 Page 168 of 250 Page 169 of 250 Page 170 of 250 Page 171 of 250 Page 172 of 250 Page 173 of 250 Page 174 of 250 Page 175 of 250 Page 176 of 250 Page 177 of 250 Page 178 of 250 Page 179 of 250 Page 180 of 250 Page 181 of 250 Page 182 of 250 Page 183 of 250 Page 184 of 250 Page 185 of 250 Page 186 of 250 Page 187 of 250 Page 188 of 250 Page 189 of 250 Page 190 of 250 Page 191 of 250 Page 192 of 250 Page 193 of 250 Page 194 of 250 Page 195 of 250 Page 196 of 250 Page 197 of 250 Page 198 of 250 Page 199 of 250 Page 200 of 250 Page 201 of 250 Page 202 of 250 Page 203 of 250 Page 204 of 250 Page 205 of 250 Page 206 of 250 Page 207 of 250 Page 208 of 250 Page 209 of 250 Page 210 of 250 Page 211 of 250 Page 212 of 250 Page 213 of 250 Page 214 of 250 Page 215 of 250 Page 216 of 250 Page 217 of 250 Page 218 of 250 Page 219 of 250 Page 220 of 250 Page 221 of 250 Page 222 of 250 Page 223 of 250 Page 224 of 250 Page 225 of 250 Page 226 of 250 Page 227 of 250 Page 228 of 250 Page 229 of 250 Page 230 of 250 Page 231 of 250 Page 232 of 250 Page 233 of 250 Page 234 of 250 Page 235 of 250 Page 236 of 250 Page 237 of 250 Page 238 of 250 Page 239 of 250 Page 240 of 250 Page 241 of 250 Page 242 of 250 Page 243 of 250 Page 244 of 250 Page 245 of 250 Page 246 of 250 Page 247 of 250 Page 248 of 250 Page 249 of 250  Item Cover Page Subject As submitted Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category VILLAGE MANAGER'S REPORT Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 250 of 250