Special Events Commission

Village of Mount Prospect Special Events Commission Regular Meeting Agenda 50 S. Emerson St. Mount Prospect, IL 60056 July 7, 2025 Village Hall - Executive Conference Room 7:00 PM 1. Call to Order 2. Citizens To Be Heard 3. Approval of Minutes 3.1. June 2, 2025 4. Current Financial Report 4.1. June 2025 5. Old Business 5.1. Family Bike Ride Recap 5.2. 4th of July Parade Recap 5.3. Randhurst Winter Parade 5.4. Kindness Week Update 5.5. Special Events Commission Shirts 6. New Business 6.1. 2025-26 Shining Stars Gala Band 7. Any Other Business 8. Adjournment Any individual with a disability who would like to attend this meeting should contact the Village Manager's Office at 50 S. Emerson St., 847-391-6000 or djarosz@mountprospect.org Page 1 of 8  Village of Mount Prospect Special Events Commission Meeting Minutes – June 2, 2025 Mount Prospect Village Hall Members in Attendance: Brian Lambel (Chair), Katie Cousino, Chris Gordon, Denise Peterson, Vicki Chung, Patti Quill, Alan Cervenka, Jeannie Macatangay, Bill Grimpe, Christina Greco, Kylie Cerk (Staff Liaison) Absent: Fred Steinmiller, Daniel Okafor, Hazel Oreluk 1.​ Call to Order at 7:10pm 2.​ Citizens to be Heard a.​ None 3.​ Approval of Minutes a.​ Motion to approve the April 21, 2025, special meeting minutes by Commissioner Grimpe; Second by Commissioner Chung i.​ In Favor – All ii.​ Opposed – None b.​ Motion to approve the May 5, 2025, meeting minutes by Commissioner Chung; Second by Commissioner Gordon i.​ In Favor – All ii.​ Opposed – None 4.​ Current Financial Report a.​ Motion to approve by Commissioner Grimpe; Second by Commissioner Chung b.​ In Favor – All c.​ Opposed – None 5.​ Old Business a.​ Family Bike Ride 2025 i.​ Commissioner Quill reported that the Police Department will be bringing giveaways and will set up activity zones with obstacle courses and bike safety checks. ii.​ Commissioner Cousino mentioned there will be a table at the Farmers Market on the 15th where commissioners will be promoting the bike ride. iii.​ Commissioner Quill will work with the Village to facilitate the purchase of bananas, fruit snacks, and water for attendees. iv.​ Commissioner Quill stated that she and Public Works will be on site setting up at 8 am. Helpers are asked to show up at 8:30 am. CERT and Police will show up between 8-8:30 am. b.​ 4th of July Parade 2025 i.​ Commissioner Cervenka reported that they need volunteers for the parade who will be managing sections like last year. Volunteers will meet outside Caputo’s at 11:30 am to receive assignments. c.​ Randhurst Winter Parade i.​ Chairperson Lambel reported that they met with Randhurst and are still discussing the possibilities. Page 2 of 8  d.​ Kindness Week i.​ Commissioner Cousino reported that she and Commissioner Macatangay met to brainstorm ideas. ii.​ Commissioners are considering a week of activities with each day focused on a different community partner, like the Library, Park Districts, business community, etc. 6.​ New Business a.​ Special Events Commission Shirts i.​ Commissioner Macatangay reported that she reached out to Morton Suggestion, Shockwaves, and Scamper for t-shirt details.She also inquired about Threadless, an online company. ii.​ The Commission decided on unisex navy-colored t-shirts with a white logo. 7.​ Any Other Business a.​ Commissioner Macatangay stated that there is not an up-to-date sheet disseminated to the commission with contact information for the other members. Chairperson Lambel requested that Liaison Cerk ask commissioners individually if they would like to share their information. Liaison Cerk reminded the group of the Open Meetings Act and the protocol to not “reply all.” b.​ Commissioner Quill requested that the musical entertainment for the 2025-26 Shining Stars Gala be added to the next agenda. c.​ The Commission discussed moving its September 1 meeting to September 8 due to the Labor Day holiday. 8.​ Next Meeting – Monday, July 7, 2025, 7pm at Village Hall 9.​ Adjournment at 8:46pm a.​ Motion to adjourn by Commissioner Grimpe; Second by Commissioner Cervenka b.​ In favor – All c.​ Opposed – None Minutes recorded by Kylie Cerk Page 3 of 8  SPECIAL EVENTS COMMISSION Treasurer's Report June 30, 2025 Cash Balance May 31, 2025 $ (14,155.73) Receipts: Family Bike Ride Mt Prospect Lions Club $ 1,000.00 Total Receipts $ 1,000.00 Disbursements: Family Bike Ride UMB CC - Bell Sports Helmets $ 1,100.00 Total Disbursements $ 1,100.00 Cash Balance May 31, 2025 $ (14,255.73) Page 4 of 8  SPECIAL EVENTS COMMISSION Celestial Celebration XXXII - 2025 Statement of Receipts and Disbursements June 30, 2025 Current Period Total Receipts: Sponsors Zander Enterprises (Berkshire Hathaway) 500.00 Salerno's Mt Prospect 500.00 Le Peep of Mt. Prospect 250.00 Chokshi Filippone Law 500.00 Draft Picks 250.00 HQ Residences 1,500.00 North Shore Pickleball Group LLC 250.00 Wingspan Development Group 500.00 Nicholas & Associates, Inc 1,500.00 Mt Prospect Lions Charities 1,500.00 Waxing the City 250.00 - Tickets Sales - Tickets 525.00 Village Board/Employees & SEC members 2,175.00 PayPal 16,370.00 - $ - $ 26,570.00 Disbursements: Amazon - Table Runners 386.80 Jonathan Wasielewski - AV Production Services 4,100.00 Uline - Crowd Control Posts/Ropes 528.26 Amazon - Tea lights and containers 74.98 Amazon - Name Badges 29.99 CBS Awards - Shinig Star Awards 800.00 New Crystal Palace - venue 20,460.00 Purple Rose Florest - Floral Arrangements 2,715.00 Z Search Recruiting - Photography Services 1,200.00 Out of Control Music - Gala Band 2,300.00 Irick Investments - Late night buffet 800.00 Michael Dziadus - Photography Services 1,200.00 Patti Quill - Place cards 50.85 PayPal Fees 569.56 SEC Member tickets 900.00 Signs by Tomorrow - Banner 505.89 Facebook Advertising 116.00 The Stevens Group - Porgrams 303.81 $ - $ 37,041.14 2025 Celestial Celebrations Budget 40,000.00 Remaining/(Overage) 2,958.86 Excess/(Deficiency) of Receipts Over Disbursements $ - $ (10,471.14) Page 5 of 8  SPECIAL EVENTS COMMISSION Family Bike Ride - 2025 Statement of Receipts and Disbursements June 30, 2025 Current Month Total Receipts: Event sponsorships: Mt Prospect Lions Club - Helmets 1,000.00 1,000.00 $ 1,000.00 $ 1,000.00 Disbursements: Bell Sports - Helmets (CC Expense) 1,100.00 1,100.00 $ 1,100.00 $ 1,100.00 Excess/(Deficiency) of Receipts Over Disbursements $ (100.00) $ (100.00) Page 6 of 8  SPECIAL EVENTS COMMISSION 2025 Event Activity For the Six Months Ending June 30, 2025 Event Receipts Disbursements Profit/(Loss) Celestial Celebration XXXII - 2025 26,570.00 37,041.14 (10,471.14) Celestial Celebration XXXIII - 2026 - - - Family Bike Ride 1,000.00 1,100.00 (100.00) Holiday Market - ChristKindl Market - - - Holiday Decorating - - - Other: PO Box annual fee - - Total Activity $ 27,570.00 $ 38,141.14 $ (10,571.14) Page 7 of 8  SPECIAL EVENTS COMMISSION 4th of July Parade Statement of Receipts and Disbursements June 30, 2025 Current Month Total Receipts: - Disbursements: Jesse White Tumbling Team 1,750.00 Fairway Golf Cars, Inc 800.00 800.00 Patek, David L. 900.00 900.00 Todd Gully 575.00 575.00 Illinois Brass Band Association 2,250.00 2,250.00 Illinois Region - MARC 390.00 390.00 New Generation Fancy Drill Team 2,000.00 2,000.00 Township High School District 214 2,000.00 2,000.00 Nicholas Frasch 500.00 500.00 Achen K Mathew 500.00 500.00 Prairie Brass Band 1,700.00 1,700.00 Diane A Hardy 950.00 950.00 - - - - - - - - 12,565.00 14,315.00 Excess/(Deficiency) of Receipts Over Disbursements $ (12,565.00) $ (14,315.00) * 4th of July Parade expenses are charged to a separate account number rather than to the Special Events Commission line item. These expenses are not included in the Treasurer's Report and are supplied for informational purposes. Page 8 of 8