Special Events Commission

Village of Mount Prospect Special Events Commission Regular Meeting Agenda 50 S. Emerson St. April 6, 2026 Executive Conference Room 7:00 PM 1. Call to Order 2. Citizens To Be Heard 3. Approval of Minutes 3.1. March 2, 2026 4. Financial Reports 4.1. February 2026 4.2. March 2026 5. Old Business 5.1. 2026 4th of July Parade 6. New Business 6.1. 2026 Family Bike Ride 6.2. 2026 Celebration of Cultures 6.3. April 2027 New Event Opportunities 6.4. Membership Update 7. Any Other Business 8. Adjournment Any individual with a disability who would like to attend this meeting should contact the Village Manager's Office at 50 S. Emerson St., 847-391-6000. Page 1 of 12  SPECIAL EVENTS COMMISSION Treasurer's Report February 28, 2026 Cash Balance January 31, 2026 $ 15,213.03 Receipts: Shining Stars Gala $ 4,100.00 Total Receipts $ 4,100.00 Disbursements: Shining Stars Gala $ 28,204.60 Total Disbursements $ 28,204.60 Cash Balance February 28, 2026 $ (8,891.57) Page 2 of 12  SPECIAL EVENTS COMMISSION Celestial Celebration XXXIII - 2026 Statement of Receipts and Disbursements February 28, 2026 Current Period Total Receipts: Sponsors Hi-Five Sports Mount Prospect 500.00 Mt Prospect Lions Charities 2,500.00 River Trails Park District 250.00 The Prospect 500.00 Zander Enterprises 500.00 Irick Investments 250.00 Friedrichs Funeral Home 2,500.00 Nicholas & Associates 2,500.00 Peterson Roofing 2,500.00 Busse Automotives 2,500.00 Susan Burns 250.00 250.00 Mt Prospect Park District 250.00 250.00 Vince Dante Real Estate 500.00 500.00 Busey Bank 500.00 500.00 - Tickets Sales - Tickets ** 255.00 4,270.00 Village Board/Employees & SEC members 2,400.00 2,400.00 Paypal (55.00) 16,805.00 - $ 4,100.00 $ 39,475.00 Disbursements: Amazon - Vases 42.61 Z Search Recruiting - Photography Services 1,200.00 Out of Control Music - Gala Band 2,400.00 Perfect Booths - 360 photo booth 800.00 G&J Associates - Shining Stars Gala Banner 259.78 CBS Awards - Shinig Star Trophies 918.00 918.00 Michael Dziadus - Photography Services 1,200.00 1,200.00 New Crystal Palace - venue 20,790.00 20,790.00 Purple Rose Florest - Floral Arrangements 2,832.50 2,832.50 The Stevens Group - Name Badges & Programs 474.04 474.04 Dollar Tree - Vases 289.04 289.04 PayPal Fees 576.02 576.02 SEC Member tickets 1,125.00 1,125.00 - $ 28,204.60 $ 32,906.99 2026 Celestial Celebrations Budget 40,000.00 Remaining/(Overage) 7,093.01 Excess/(Deficiency) of Receipts Over Disbursements $ (24,104.60) $ 6,568.01 Page 3 of 12  SPECIAL EVENTS COMMISSION 2026 Event Activity For the Two Months Ending February 28, 2026 Event Receipts Disbursements Profit/(Loss) Celestial Celebration XXXIII - 2026 39,475.00 32,906.99 6,568.01 Celestial Celebration XXXIV - 2027 - - - Family Bike Ride - - - Holiday Market - ChristKindl Market - - - Holiday Decorating - - - Other: - - - - - Total Activity 39,475.00 32,906.99 6,568.01 Page 4 of 12  SPECIAL EVENTS COMMISSION Treasurer's Report March 31, 2026 Cash Balance February 28, 2026 $ (8,891.57) Receipts: Total Receipts $ - Disbursements: Shining Stars Gala $ 4,739.09 Other expenses - SEC Shirts $ 263.00 Total Disbursements $ 5,002.09 Cash Balance March 31, 2026 $ (13,893.66) Page 5 of 12  SPECIAL EVENTS COMMISSION Celestial Celebration XXXIII - 2026 Statement of Receipts and Disbursements March 31, 2026 Current Period Total Receipts: Sponsors Hi-Five Sports Mount Prospect 500.00 Mt Prospect Lions Charities 2,500.00 River Trails Park District 250.00 The Prospect 500.00 Zander Enterprises 500.00 Irick Investments 250.00 Friedrichs Funeral Home 2,500.00 Nicholas & Associates 2,500.00 Peterson Roofing 2,500.00 Busse Automotives 2,500.00 Susan Burns 250.00 Mt Prospect Park District 250.00 Vince Dante Real Estate 500.00 Busey Bank 500.00 - Tickets Sales - Tickets ** 4,270.00 Village Board/Employees & SEC members 2,400.00 Paypal 16,805.00 - - $ 39,475.00 Disbursements: Amazon - Vases 42.61 Z Search Recruiting - Photography Services 1,200.00 Out of Control Music - Gala Band 2,400.00 Perfect Booths - 360 photo booth 800.00 G&J Associates - Shining Stars Gala Banner 259.77 519.55 CBS Awards - Shinig Star Trophies 102.00 1,020.00 Michael Dziadus - Photography Services 1,200.00 New Crystal Palace - venue 20,790.00 Purple Rose Florest - Floral Arrangements 2,832.50 The Stevens Group - Name Badges & Programs 474.04 Dollar Tree - Vases 45.20 334.24 PayPal Fees 576.02 SEC Member tickets 1,125.00 Jonathan Wasielewski - AV Production Services 4,300.00 4,300.00 Instagram Advertising 32.12 32.12 4,739.09 $ 37,646.08 2026 Celestial Celebrations Budget 40,000.00 Remaining/(Overage) 2,353.92 Excess/(Deficiency) of Receipts Over Disbursements $ 1,828.92 Page 6 of 12  SPECIAL EVENTS COMMISSION 2026 Event Activity For the Three Months Ending March 31, 2026 Event Receipts Disbursements Profit/(Loss) Celestial Celebration XXXIII - 2026 39,475.00 37,646.08 1,828.92 Celestial Celebration XXXIV - 2027 - - - Family Bike Ride - - - Holiday Market - ChristKindl Market - - - Holiday Decorating - - - Other: SEC Shirts 263.00 (263.00) - - - - Total Activity 39,475.00 37,909.08 1,565.92 Page 7 of 12  Item Cover Page Subject 2026 4th of July Parade Meeting April 6, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 8 of 12  Item Cover Page Subject 2026 Family Bike Ride Meeting April 6, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category New Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 9 of 12  Item Cover Page Subject 2026 Celebration of Cultures Meeting April 6, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category New Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 10 of 12  Item Cover Page Subject April 2027 New Event Opportunities Meeting April 6, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category New Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 11 of 12  Item Cover Page Subject Membership Update Meeting April 6, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category New Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 12 of 12