Arts Commission

AGENDA MUNDELEIN ARTS COMMISSION MEETING Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 June 16, 2025 - 6:00 PM Please note that this meeting will be held in-person at the Mundelein Village Hall. The meeting will not be streamed electronically. If you cannot attend the meeting and you wish to submit a question or comment to be read during the public commentary portion of the meeting, please email your full name and your question or comment to cmalec@mundelein.org. Please put "Public Commentary" in the subject line. Comments received during the meeting, but after the public commentary portion has ended, will be provided to the Commission Members after the meeting. I. CALL TO ORDER II. ATTENDANCE III. LURE OF THE LOCAL DISCUSSION (6:00-7:00 PM) IV. ATTENDANCE V. PUBLIC COMMENTARY VI. MINUTES APPROVAL A. Approval of the May 19, 2025 Minutes VII. COMMITTEE REPORTS A. Public Art Plan B. Lure of the Local C. Scholarship Program D. Mundelein Grand Prix Page |1 Page 1 of 36  E. Indoor Art Program F. Acoustic Music and Guitar Jam G. Poetry and Storytelling Showcase H. S’Mural I. Stars on Parade J. Writing Contest K. Hand Sculpture L. Beautification Committee VIII. OLD BUSINESS A. Percent for the Arts B. ArtsLink North Directory C. Community Days/Parade D. Sidewalk Painting E. Art on Park (Farmers Market) Mundelein Arts Commission Agenda 6/16/2025 Page |2 Page 2 of 36 IX. NEW BUSINESS AND PROJECT UPDATES A. Reimbursement for Spring into Summer Supplies X. QUESTIONS, COMMENTS, AND UPDATES XI. ADJOURNMENT The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Mundelein Arts Commission Agenda 6/16/2025 Page |3 Page 3 of 36 Mundelein Arts Commission Meeting Minutes May 19, 2025 CALL TO ORDER The regularly scheduled meeting of the Mundelein Arts Commission was held on May 19, 2025. Chairperson Spicuzza called the meeting to order at 7:00 PM. ATTENDANCE A. Spicuzza took attendance. It indicated as follows: Commission Attendance PRESENT: Chairman Spicuzza, Commissioner Esson, Commissioner Justman, Commissioner Bayoneto, Commissioner Kalmanovsky (7:02 PM), Commissioner Smith, Commissioner Yim, Commissioner Woodard, Commissioner Arp, Commissioner Lyttle ABSENT: Village Attendance PRESENT: Colleen Malec, Senior Planner; Jessica Marvin, Associate Planner INTRODUCTION OF NEW MEMBERS Commissioners Arp and Lyttle were introduced to the Mundelein Arts Commission. They shared some background information about themselves, and the Commission welcomed them to the group. PUBLIC COMMENTARY There was no public commentary. MINUTES APPROVAL Approval of the April 21, 2025 Minutes Motion by S. Esson, seconded by G. Smith to approve the April 21, 2025 meeting minutes, as amended. RESULT: Passed [Yes 10, No 0, Abstained 0] MOVER: Commissioner Sue Esson SECONDER: Commissioner Gail Smith AYES: Aurelia Spicuzza, Sue Esson, Jeff Justman, Colleen Bayoneto, Stacee Kalmanovsky, Gail Smith, Rachel Yim, Chris Woodard, Seth Arp, Dannielle Lyttle NAYS: None ABSTAIN: None Page 4 of 36 COMMITTEE REPORTS Public Art Plan There was no updates. Lure of the Local Lure of the Local will take place from October 17 to November 17, 2025, with the theme this year being "Portals." The event will continue to be held in the Archer Business Center (ABC Building), but it will be in a different location within the same building. The application for Lure of the Local will open in June 2025. The subcommittee (S. Kalmanovsky, C. Woodard, and C. Bayoneto) discussed the new space, which was previously occupied by a law firm. They noted several improvements, including better parking, enhanced lighting, and a layout featuring office-like rooms. Artists will be able to use these rooms as studio spaces leading up to the show. Additionally, a second subcommittee (S. Kalmanovsky and J. Justman) was formed to manage the artist residency prior to the event. The subcommittees will continue to meet monthly to plan and discuss the event. The Lure of the Local subcommittee will meet one hour before (6:00 PM) the regularly scheduled MAC meeting on June 16, 2025. Scholarship Program The subcommittee (S. Esson, G. Smith, and C. Bayoneto) attended the Awards Ceremony on May 13, 2025, to present the scholarship awards to the recipients. They expressed interest in increasing the budget next year to provide a larger award amount. Indoor Art Program There was no updates. Acoustic Music and Guitar Jam The Acoustic Music and Guitar Jam will be held on August 17, 2025, from 1:00 to 3:00 PM at the parklet on Park Street, right next to Area Coffee. G. Smith, S. Esson, and C. Bayoneto will assist J. Justman with this event. Poetry and Storytelling Showcase Page 5 of 36 Poetry and Storytelling Showcase will be held on August 24, 2025 from 1:00 to 3:00 PM at the parklet on Park Street, right next to Area Coffee. S'Mural C. Woodard updated the Commission on S'Murals and the next steps.A call for artists for this program will be created, and once it is published on social media, she will begin collecting artist information and building a bank of artists. She will serve as a matchmaker between the artists and building/property owners. Staff is currently working on proposing a text amendment to the Zoning Ordinance to change the regulations for murals. Additionally, C. Woodard informed the Commission that Tony Cannoli is interested in an S'Mural. They would like the mural to depict a framed window looking into a kitchen. It will be located on the front of the building, facing Lake Street. Stars on Parade The call for artists is complete and will be posted on social media soon. The MAC is collaborating on a star with the Beautification Committee and Flowerama. The theme of the star is Marigolds, Monarchs, and Mexican Heritage. Writing Contest This project has been tabled. Hand Sculpture The artist, Meg White, is still in the process of working on the hand sculpture. She has recorded snippets of her sculpting the hand, and C. Malec informed the commission to check out her YouTube channel. C. Malec also mentioned that we should post updates on Meg White's progress in the upcoming weeks on MAC's social media platforms. A. Spicuzza assisted staff by researching local concrete contractors and emailed staff a list along with their contact information. Additionally, the Commission would like the Mundelein community to name the sculpture once it has been installed. Therefore, staff will contact JR Steel & Welding to create signs for the Hand and Earth Flight sculpture. Beautification Committee C. Woodard gave the commission an update on the Beautification Committee and their Page 6 of 36  upcoming projects. OLD BUSINESS Percents for the Arts (S. Kalmanovsky) The "Percent for the Arts" program involves allocating a small percentage of the cost of new development, or significant renovations involving 50% or more of a building, into an art fund. This fund would be managed by the Mundelein Arts Commission to support future public art projects. This project will be tabled until February 2026. ArtsLink North Directory (S. Esson) S. Esson will sign the Mundelein Arts Commission (MAC) up for ArtsLink, and start posting MAC events. Community Days/Parade The Community Days Craft event is on Thursday, July 3, 2025, from 1:00 to 3:00 PM, and the Community Days Parade is on Sunday, July 6, 2025, at 1:00 PM. The subcommittee (S. Esson and G. Smith) will schedule time with Public Works to decorate the flatbed truck for the parade. Mundelein Grand Prix J. Marvin informed the Commission that the 2025 Mundelein Grand Prix will be relocated to the neighborhood directly south of Courtland Commons. This year, the volunteer t-shirts will be green, and the Commission has ordered green cowbells for this year’s event. Sidewalk Painting This project will be tabled until January 2026. Art Table at MHS Art Show A. Spicuzza shared that a teacher from Mundelein High School inquired whether the Commission would be interested in presenting an award to an artist’s work before the exhibition opens to the public. She noted that the exhibition includes works from 1st through 12th grade, which would make selecting a single winner challenging. S. Kalmanovsky suggested considering giving the award to an AP art student. This event will be re-added to the agenda in February 2026. NEW BUSINESS AND PROJECT UPDATES Page 7 of 36  Art on Park The MAC will have a table at the Mundelein Farmers Market on August 30, 2025, from 8:00 AM to 12:00 PM. The theme of the market is Art on Park. Staff will provide C. Woodard with table supplies and flyers featuring upcoming MAC projects. Other • The Commission reviewed their budget for this fiscal year and would like to add an item under committee reports to review the budget at the beginning of every MAC meeting. • C. Malec informed the Commission that they will need to transition to using their new Outlook email accounts, as staff will discontinue sending communications to personal email addresses in the coming months. • C. Bayoneto shared that her child participates in martial arts and is tested every six weeks, which involves breaking four wooden boards. She noted that the broken boards are typically discarded and placed in a large stack near the trash. She suggested exploring potential ways to repurpose the boards to prevent them from going to waste. • The MAC and the Kirk Players will be partnering on future theater programs. QUESTIONS, COMMENTS, AND UPDATES ADJOURNMENT Motion by S. Kalmanovsky, seconded by G. Smith to adjourn the meeting. RESULT: Passed [Yes 10, No 0, Abstained 0] MOVER: Commissioner Stacee Kalmanovsky SECONDER: Commissioner Gail Smith AYES: Aurelia Spicuzza, Sue Esson, Jeff Justman, Colleen Bayoneto, Stacee Kalmanovsky, Gail Smith, Rachel Yim, Chris Woodard, Seth Arp, Dannielle Lyttle NAYS: None ABSTAIN: None The meeting was adjourned at 9:27 PM. Page 8 of 36 Respectfully submitted, Jessica Marvin, Associate Planner Recording Secretary Page 9 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Public Art Plan Financial Impact: Attachments: None Background: No updates at this time. Recommendation: Page 10 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Lure of the Local Financial Impact: Attachments: None Background: The June 16 MAC meeting will commence with an optional workshop for any members interested in the Lure of the Local project. Staff recommends centering the conversation around marketing, signage, programming, live music, etc. At a prior meeting, the MAC authorized $5,000 for general Lure expenditures, and the subcommittee will come back at a later time if that needs to be adjusted. The 4th annual Lure of the Local has been announced to the public, and applications have opened to any interested artists. If you or anyone you know is interested in exhibiting work, please apply via Google Form at: https://forms.gle/oesg5Y2e1ZHkeEdF7. The application deadline is July 15, 2025. It was emailed to 300+ artists (guestbook entries, previous Lure artists, and other artists who have reached out). A great amount of information was developed and posted online at the following webpages: • General Event Info and Artist Application: www.mundelein.org/LURE • Artist Residency Program and Application: www.mundelein.org/LURERESIDENCIES Other updates: 1. Dates: October 17th – November 16th (5 weeks). Page 11 of 36 2. Opening Reception: Friday, October 17th (SAVE THE DATE) 3. New Location: ABC Building – Former KSN space (westernmost unit of the building). 4. Theme: This year’s theme, Portals, invites artists and audiences alike to consider the thresholds, literal and metaphorical, that shape human experience. A portal may be an architectural element, a moment of transformation, a liminal space, or a passage between inner and outer worlds. Portals call attention to the act of transition: the movement from one state of being, perception, or reality into another. In the context of art, they offer a framework for thinking about narrative, spatiality, memory, and transcendence. 5. Title Sponsor: Tighthead Brewing Company ($1,000) 6. Marketing: More time needs to be invested into promotion this year – particularly non-social media marketing like signage, mailings, postcards, cross-promotion, etc. 7. Residency Program:The residency program terms are under development and review by the Village legal counsel, but the draft terms generally include: a. The residency offers up to 10 select artists free studio space for a period of up to 10 weeks (September 15 – November 16). Artists can choose to move in later than September 15, but the move out date is fixed. b. Facilities include studios ranging from 120-170 square feet (private locking rooms with windows), overhead lighting, and outlets. There are two kitchenettes, bathrooms, conference rooms, and classroom spaces. c. Residents will sign a formal lease agreement with the Village of Mundelein. d. Security deposit: $500 e. Furnishings must be provided by the resident. f. Hours of access will be limited to 6:00 AM – 12:00 AM (inaccessible overnight). g. Residents will be subject to a basic background check. h. Visitor policy: Residents may not host visitors outside of public exhibition hours (Saturdays and Sundays) without prior approval. Exceptions may be granted on a case- by-case basis. i. No use or possession of alcohol, tobacco, cannabis, illicit drugs, or engagement in any illegal activity within the facility. j. The Village reserves the right to revoke residency and require early termination in the event of rule violations or significant conflicts (one week notice). k. Artists are expected to be courteous to other residents with regard to noise, lighting, and other potential disruptions. The Village reserves the right to request adjustments if such impacts interfere with the usability of other studio spaces. l. No work may be conducted that requires a ventilation system. m. Additional storage space can be considered on a case-by-case basis. Page 12 of 36 Page 13 of 36 Recommendation: Page 14 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Scholarship Program Financial Impact: Attachments: None Background: The $1,000 scholarships were awarded to three MHS students pursuing higher education in the arts: • Matteo Bonilla • Mason Jerome • Chloe Langford All three scholarship checks are on their way to their respective schools. The subcommittee attended the award ceremony at MHS on May 13th. Recommendation: Page 15 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Mundelein Grand Prix Financial Impact: Attachments: 1. Mundelein Grand Prix Chalk Flyer Background: The chalk art opportunities at the Mundelein Grand Prix have been announced, and applications are now open for chalk art crosswalks! Please see www.mundelein.org/CHALK for more details. Applications are due July 3, 2025. Page 16 of 36 Recommendation: Page 17 of 36  mundelein grand prix CALL FOR ARTISTS! The Mundelein Grand Prix is a professional and amateur bicycle race. The day's races are part of the nationally-renowned Intelligentsia Cup race series (now MONDAY Chicago Grit), which is a weeklong series across the JULY 21 Chicagoland suburbs. Last year, about 1,500 spectators attended. The Mundelein Arts Commission (MAC) is participating in the festivities by hosting chalk art events to entertain visitors and participants! OPPORTUNITY #1: CHALK ART DEMONSTRATIONS! • Seeking chalk artists to entertain attendees through chalk art demonstrations. Any skill level is welcome! • Asphalt area near main stage will be taped off for each artist. • Close to the main stage, expo, and food trucks! • High-pigmented, professional grade chalk provided for free. • Chalk Artists are encouraged to work between 2 - 6 PM to coincide with larger crowds! However, artists can start as early as 9 AM. • No reservations required! For more info or to sign up: OPPORTUNITY #2: www.mundelein.org/chalk RACE COURSE CROSSWALKS! or email cmalec@mundelein.org • Seeking artists to create artistic pedestrian crosswalks using Montana Spray Chalk. Supplies will be provided for free. • Montana Spray Chalk functions more like spray paint than chalk, so color-blocking and use of stencils is encouraged! Artwork can last for months on the roadway! DEADLINE TO APPLY • $100 payment for each crosswalk. FOR CROSSWALKS: • Space is limited. Please provide a brief, conceptual proposal explaining your idea for the space! JULY 3 • TIME CONSTRAINT NOTE: Artists must complete the work between 7 - 9 AM after the roads close, but before the first race begins. Scan for more info: Page 18 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Indoor Art Program Financial Impact: Attachments: None Background: S. Kalmanovsky will report on any updates. At prior meetings, the MAC discussed taking photos of location options for indoor artwork. Recommendation: Page 19 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Acoustic Music and Guitar Jam Financial Impact: Attachments: None Background: J. Justman is working towards a 2025 Acoustic Music and Guitar Jam and will report on any updates. G. Smith and C. Bayoneto will be assisting this year with the event. Recommendation: Page 20 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Poetry and Storytelling Showcase Financial Impact: Attachments: None Background: J. Justman will report on any updates. Recommendation: Page 21 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: S’Mural Financial Impact: Attachments: 1. S'Murals Flyer Background: The S’Murals project has been launched (but not marketed heavily on social media to avoid too many notices within short proximity). It was featured in the e-newsletter and quarterly mailed newsletter. Please see www.mundelein.org/SMURALS for details. The flyer is attached. Recommendation: Page 22 of 36 Page 23 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Stars on Parade Financial Impact: Attachments: 1. Star Call for Artist Flyer Background: The call for artists is live and being actively marketed on social media, the e-newsletter, and the quarterly mailed newsletter. The MAC should discuss ways to increase the opportunity’s exposure in the Hispanic and Latino community. Recommendation: Page 24 of 36 Page 25 of 36 Page 26 of 36 To: Mayor and Board of Trustees From: For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Writing Contest Financial Impact: Attachments: None Background: Recommendation: Page 27 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Hand Sculpture Financial Impact: Attachments: None Background: The artist, Meg White, is still midway through working on the hand sculpture. She continues to share regular YouTube videos from her channel about its making, found at www.youtube.com/@possmom8. The MAC should consider sharing an update with the public with some video clips. Next steps: • Work with MAC, Public Works, and artist on refining the final location within the Pollinator Garden. • Secure additional concrete footer quotes (already received two for $2,800 and $5,400). • Have concrete footer installed in advance of artwork delivery. • Determine a name for the sculpture – a community naming contest was discussed previously. In March, the Commission felt that it should be named after installation so the community has a chance to interact with it before naming it. Recommendation: Page 28 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Beautification Committee Financial Impact: Attachments: None Background: C. Woodard will report on any updates. Spring Into Summer took place on May 31st. A. Spicuzza and C. Woodard needed to buy tablecloth grips and alien tape to hold down the flyers, and are requesting reimbursement: • Alien Tape Clear 3pk ($19.99) • Utility Knife Heavy Duty Aluminum ($6.99) • Super Grip Clamp 6” (Quantity: 5) ($7.99 each) • Total: $72.45 Recommendation: Page 29 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Percent for the Arts Financial Impact: Attachments: None Background: S. Kalmanovsky and R. Yim will report on any updates. They have conducted some research and are working on developing a recommendation letter to the Village Board. A meeting was held with the Community Development Director and Village Administrator. Recommendation: Page 30 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: ArtsLink North Directory Financial Impact: Attachments: None Background: S. Esson found the ArtsLink North Directory, which is a directory of northern Illinois arts events, attractions, businesses, and organizations: https://artslinknorth.com. She offered to add the MAC to the directory and manage that listing. She will report on any updates. Recommendation: Page 31 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Community Days/Parade Financial Impact: Attachments: None Background: 1. Craft Event: The MAC will host their usual kids’ craft event at Community Days on Thursday, July 3rd from 1-3 PM. The craft will be the same as last year, so the MAC does not need to purchase any (it was not used last year due to the evacuation coinciding with the MAC’s time slot). 2. Parade: The MAC is participating in the annual Community Days parade on Sunday, July 6th at 1:00 PM. S. Esson and G. Smith have been working on decorating the parade float owned by Public Works, and public works will pull the float. Decoration supplies and beads were purchased from Amazon for a total of $399.99. Recommendation: Page 32 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Sidewalk Painting Financial Impact: Attachments: None Background: The Commission previously discussed sidewalk and asphalt painting, with ideas including the Park Street closure and the sidewalk to the south of Courtland Commons. After speaking with supervisors, the Village’s direction is as follows: 1. The MAC should conduct research and prepare a proposal with information such as: a. Potential locations b. Material options c. How long it lasts d. How to remove e. Possible types of content/artwork f. How artists are selected 2. Send out proposal to department heads for comments/concerns. 3. Present the project to the Village Board for feedback, including any department head comments. Another staff member recently visited a city that had “micro” sidewalk art installations scattered throughout the city. They mentioned that something like that could be a cool idea to involve the public with a scavenger hunt. Recommendation: Page 33 of 36 Page 34 of 36 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Art on Park (Farmers Market) Financial Impact: Attachments: None Background: C. Woodard will report on any updates. Recommendation: Page 35 of 36 To: Mayor and Board of Trustees From: For: Mundelein Arts Commission Meeting of June 16, 2025 Subject: Reimbursement for Spring into Summer Supplies Financial Impact: Attachments: None Background: Recommendation: Page 36 of 36