Arts Commission

AGENDA MUNDELEIN ARTS COMMISSION MEETING Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 November 17, 2025 - 7:00 PM Please note that this meeting will be held in-person at the Mundelein Village Hall. The meeting will not be streamed electronically. If you cannot attend the meeting and you wish to submit a question or comment to be read during the public commentary portion of the meeting, please email your full name and your question or comment to cmalec@mundelein.org. Please put "Public Commentary" in the subject line. Comments received during the meeting, but after the public commentary portion has ended, will be provided to the Commission Members after the meeting. I. CALL TO ORDER II. ATTENDANCE III. PUBLIC COMMENTARY IV. MINUTES APPROVAL A. Approval of the October 20, 2025 Minutes V. BUDGET REVIEW A. Budget and Expenditures as of November 13, 2025 VI. COMMITTEE REPORTS A. Public Art Plan B. Lure of the Local 1. Indoor Art Program C. Stars on Parade Page |1 Page 1 of 27  D. S'Murals E. Hand Sculpture F. Holiday Theater Production G. Scholarship H. Beautification Committee Updates VII. OLD BUSINESS A. Percent for the Arts B. ArtsLink North Directory C. Winter Tree Lighting Festival VIII. NEW BUSINESS AND PROJECT UPDATES A. Writing Contest IX. QUESTIONS, COMMENTS, AND UPDATES X. ADJOURNMENT The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Mundelein Arts Commission Agenda 11/17/2025 Page |2 Page 2 of 27 Mundelein Arts Commission Meeting Minutes October 20, 2025 CALL TO ORDER The regularly scheduled meeting of the Mundelein Arts Commission was held on October 20, 2025 Chairperson Spicuzza called the meeting to order at 7:00 PM. ATTENDANCE A. Spicuzza took attendance. It indicated as follows: Commission Attendance PRESENT: Chairman Spicuzza, Commissioner Esson, Commissioner Justman, Commissioner Bayoneto, Commissioner Kalmanovsky, Commissioner Smith, Commissioner Woodard, Commissioner Arp, Commissioner Lyttle ABSENT: None Village Attendance PRESENT: Colleen Malec, Senior Planner; Erin Swanson, Recording Secretary PUBLIC COMMENTARY There was no public commentary MINUTES APPROVAL Approval of the August 18, 2025 Meeting Minutes S. Arp moved, seconded by S. Esson, a Motion to approve the August 18, 2025, meeting minutes. RESULT: Passed [Yes 9, No 0, Abstained 0] MOVER: Commissioner Seth Arp SECONDER: Commissioner Sue Esson AYES: Aurelia Spicuzza, Sue Esson, Jeff Justman, Colleen Bayoneto, Stacee Kalmanovsky, Gail Smith, Chris Woodard, Seth Arp, Dannielle Lyttle NAYS: None ABSTAIN: None Approval of the September 15, 2025 Meeting Minutes J. Justman moved, seconded by G. Smith, a Motion to approve the September 15, 2025, meeting minutes. RESULT: Passed [Yes 9, No 0, Abstained 0] Page 3 of 27  MOVER: Commissioner Jeff Justman SECONDER: Commissioner Gail Smith AYES: Aurelia Spicuzza, Sue Esson, Jeff Justman, Colleen Bayoneto, Stacee Kalmanovsky, Gail Smith, Chris Woodard, Seth Arp, Dannielle Lyttle NAYS: None ABSTAIN: None BUDGET REVIEW The Commission reviewed the budget. Currently the Lure of the Local is operating under budget. COMMITTEE REPORTS Public Art Plan No updates. Lure of the Local The commission reviewed the following regarding the Lure of the Local opening: • Event attendance count • Supply sale ($751 to date) • Bar tips and raffle • D75 Trivia Night STEAM • EDC Mixer • Daily Hearld S'Murals • Volunteers - all nights have met volunteer coverage needs Indoor Art Program No Updates Acoustic Music and Guitar Jam No further updates. Tabled until Summer 2026. Poetry and Storytelling Showcase No further updates. Tabled until Spring 2026. S'Murals Page 4 of 27  No movement. On hold. Stars on Parade Commission discussed social media post featuring the artist and Star. Star artwork is in process. Hand Sculpture Hand Sculpture artist has requested a later deadline. The Commission discussed what the latest date of delivery they would find acceptable. It was decided that a hard deadline would be ideal to receive by the end of the fiscal year. The Commission also discussed that this upcoming summer would be the Commission's 10-year anniversary. The first meeting of the Mundelein Arts Commission was held on August 15, 2026. Holiday Theater Production The Kirk Players have chosen to do Miracle on 34th Street as their Holiday theater production. It will be held in the Lure of the Local space (175 N Archer). They will hold auditions and rehearsal in the space as well. The opening night will be the same night as the Winter Tree Lighting Festival. Beautification Committee Updates Liaison C. Woodard gave a summary of the following topics regarding the Beautification Committee: • Raffle donation for the Lure • One committee spot open • Audobon Society • Landscaping cleanup OLD BUSINESS Percent for the Arts No updates. ArtsLink North Directory Sue made a post for lure of the local on the ArtsLink North Directory MAC page. Page 5 of 27  Storage Room Update Danielle & Aurelia organized the storage room. Community Days/Parade No updates. Art on Park at Farmers Market No updates. D75 Tiger Truck Fest (Formerly Bratfest) No updates. Mundelein Arts Festival Booth No updates. NEW BUSINESS AND PROJECT UPDATES Winter Tree Lighting Festival The Commission also discussed manning a table at the Winter Tree Lighting Festival. Danielle offered to man the table. Erin can assist if needed. The Commission agreed to a budget of $300 for creating a children's craft for the table at the festival. S. Arp moved, seconded by G. Smith, a Motion to approve a payment up to $300 to purchase a craft for the Winter Tree Lighting Festival. RESULT: Passed [Yes 9, No 0, Abstained 0] MOVER: Commissioner Seth Arp SECONDER: Commissioner Gail Smith AYES: Aurelia Spicuzza, Sue Esson, Jeff Justman, Colleen Bayoneto, Stacee Kalmanovsky, Gail Smith, Chris Woodard, Seth Arp, Dannielle Lyttle NAYS: None ABSTAIN: None There was a discussion on future project ideas and allocation of the remaining budget for the fiscal year. QUESTIONS, COMMENTS, AND UPDATES Page 6 of 27  No further questions or comments. ADJOURNMENT J. Justman moved, seconded by S. Esson, a Motion to adjourn the Mundelein Arts Commission meeting of October 20, 2025. RESULT: Passed [Yes 9, No 0, Abstained 0] MOVER: Commissioner Jeff Justman SECONDER: Commissioner Sue Esson AYES: Aurelia Spicuzza, Sue Esson, Jeff Justman, Colleen Bayoneto, Stacee Kalmanovsky, Gail Smith, Chris Woodard, Seth Arp, Dannielle Lyttle NAYS: None ABSTAIN: None The meeting adjourned at 7:36 PM. Erin Swanson, Recording Secretary Page 7 of 27 Arts Commission Expenditures FYE 2026 (Ends April 30, 2026) EARMARKED CATEGORIES Total Budget: $28,500 Earmarked Actual Spent Unspent (or Overspent) Notes Community Days $300 $57 $243 Expecting about $1,200 more $6,000 $3,668.42 $2,331.58 Lure of the Local as of 11/13 Kirk Players $1,250 $0 $1,250 Intelligentsia Cup (chalk, spray chalk, artist $1,800 $1,247 $553 payments) Honorarium, topcoat, $900 $750.00 $150.00 Stars on Parade Monarch Star concrete pad Sponsorships and Advertisements $1,300 $2,292.40 ($992.40) Scholarships $3,000 $0.00 $3,000.00 Storage Shelves $1,000 $1,014.00 ($14.00) S'Mural (Tony Cannoli) $1,100 $0.00 $1,100.00 Honorarium plus topcoat $11,500 $2,500.00 $9,000.00 Second payment ($8,500) plus Hand Sculpture footer ($2,500) and sign ($500) Total: $28,150 $11,529.23 ACTUAL EXPENDITURES Amount Date Category Notes Aurelia Reimbursement - Tablecloth clips and tape for Spring into Summer (Ace hardware) $72.45 Sponsorships and Marketing MAC Tablecloths (2) from PPP $322.50 5/1/2025 Mundelein Grand Prix Mundelein Grand Prix Cowbells from PPP $825.54 5/1/2025 Sponsorships and Marketing Lure of the Local A-Frame Sign (Signs Now) $45.97 7/2/2025 Lure of the Local Spray Chalk (Amazon) $241.88 7/16/2025 Mundelein Grand Prix Spray Chalk - Blick $382.80 7/18/2025 Mundelein Grand Prix Aurelia Reimbursement - Michaels (Community Days Fabric Markers) $53.57 6/30/2025 Community Days Aurelia Reimbursement - Woodmans (Community Days Pans) $3.66 6/30/2025 Community Days Mundelein Grand Prix Artist Payments $300.00 8/4/2025 Mundelein Grand Prix Business Cards (Arp, Lyttle) $140.00 5/6/2025 Sponsorships and Marketing Oriental Trading - Booth Items and Crafts $969.32 5/2/2025 Sponsorships and Marketing Stars on Parade - Artist Payment (First 1/2) $250.00 8/14/2025 Stars on Parade Uline - Storage Shelves and Totes $1,014.00 8/19/2025 Other Mundelein Arts Festival Sponsorship $125.00 8/19/2025 Sponsorships and Marketing Amazon - Acrylic Sign Holders and Command Strips $95.75 9/10/2025 Lure of the Local Amazon - Push pins $28.49 9/19/2025 Lure of the Local Display walls (4) $2,000.00 9/19/2025 Lure of the Local Associated Graphics - Postcards $102.84 9/29/2025 Lure of the Local Window Sign Vinyl Roll - Grimco $250.00 9/29/2025 Lure of the Local Keybox (Uline) $158.71 9/30/2025 Lure of the Local Museum Gel (Amazon) $11.30 10/6/2025 Lure of the Local Lure of the Local Sponsorship - Tighthead ($1,000.00) 10/8/2025 Lure of the Local AT&T - Wifi Hotspot for Lure Space (First Bill) $2.08 10/9/2025 Lure of the Local Home Depot - Drywall Mud and Supplies $25.41 10/10/2025 Lure of the Local Amazon - Guestbook and Sticky Tack $54.79 10/14/2025 Lure of the Local Signs Now - Vinyl Wall Signs $272.81 10/16/2025 Lure of the Local Ernest Schweit Photography - Lure Opening Night $375.00 10/20/2025 Lure of the Local New Vintage Strings - Opening Night Music $750.00 10/20/2025 Lure of the Local IRMA Liquor Liability Coverage $125.00 10/27/2025 Lure of the Local Winterfest Gingerbread House Craft (Amazon) $160.09 10/27/2025 Sponsorships and Marketing AT&T Bill (Lure Wifi) - Issued Oct 19 $58.33 10/31/2025 Lure of the Local Salvation Army - Table for Reception $10.81 10/17/2025 Lure of the Local State of IL - Liquor License Application Fee $51.13 10/17/2025 Lure of the Local Lure Sponsorship - Woodland Grove ($100.00) 11/7/2025 Lure of the Local Pending Lure Sponsorship - Center for Wellness ($100.00) 11/7/2025 Lure of the Local Pending - Issue with Check Lure Sponsorship - Bill's Pizza ($500.00) 11/7/2025 Lure of the Local Lure Sponsorship - Shear Paradise ($100.00) 11/7/2025 Lure of the Local Lure Sponsorship - Three Bird yard ($50.00) 11/7/2025 Lure of the Local Lure Workshop Stipends $1,100.00 11/13/2025 Lure of the Local Raising Chicago's Concrete - Hand Sculpture Footer $2,500.00 10/15/2025 Other Public Art Raising Chicago's Concrete - Monarch Star Pad $500.00 10/15/2025 Stars on Parade Total FYE 2026 Expenditures $11,529.23 Remaining $16,970.77 Remaining minus hand sculpture costs $5,470.77 Last Revised on 11/13/2025 Kracklauer Fund for Public Art Donations Amount Date Mundelein Grand Prix Donations $25.00 7/21/2025 Farmers Market (Chris Booth) $18.00 Opening Night Cash 889.00 10/17/2025 Opening Night Checks (1) 100.00 Garage Sale First Weekend Cash 721.00 Garage Sale First Weekend Checks (1) 50.00 Total Donations FY25: $1,803.00 Global Donation Total: $7,044.45 Page 8 of 27 Historical Spending by Category FY2026 (as of FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 Fiscal Year: November) Writing Contest NO DATA $952.00 $973.00 $404.00 NO DATA $455.00 $549.00 $449.00 --- --- Photo Contest NO DATA $105.75 $23.86 NO DATA $156.13 --- $213.85 $220.00 --- Community Days NO DATA $31.93 $12.14 $1,519.55 NO DATA $277.89 $199.00 --- $351.84 $57.00 Lure of the Local NO DATA NO DATA $5,612.24 $4,566.11 $5,344.28 $3,668.42 Summer Shakespeare NO DATA $120.00 NO DATA $0.00 $1,040.00 $1,080.75 $619.66 --- Shorts Mundelein Grand Prix NO DATA NO DATA $1,944.33 $1,652.89 $2,026.62 $1,562.20 $1,247.00 A Christmas Carol NO DATA NO DATA $173.50 $596.19 $662.86 $150.00 --- Stars on Parade NO DATA $19,600.00 NO DATA $4,228.90 $188.94 -$214.95 --- $750.00 Sponsorships and NO DATA $376.24 NO DATA $332.56 $305.00 $926.66 $256.75 $2,292.40 Marketing Other Public Art NO DATA $10,552.09 NO DATA $20,000.00 $15,643.01 $11,610.07 --- $2,500.00 Dance NO DATA NO DATA $253.87 $300.00 --- --- Scholarships NO DATA NO DATA $4,500.00 $3,000.00 --- Poetry/Guitar NO DATA NO DATA --- --- --- Other NO DATA $1,100.00 $386.24 NO DATA $703.84 $450.00 --- --- --- FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 Total Spent: NO DATA $2,460.17 $12,029.22 $21,667.41 NO DATA $28,272.15 $26,490.14 $26,120.97 $11,556.96 Total Budget: NO DATA $13,000.00 $13,000.00 $34,500.00 NO DATA $31,300.00 $30,000.00 $27,500.00 $27,500.00 Total Fundraised: $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $657.45 $1,412.00 $3,147.20 Page 9 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Public Art Plan Financial Impact: Attachments: None Background: No updates at this time. Recommendation: Page 10 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Lure of the Local Financial Impact: Attachments: None Background: See a summary of the Lure of the Local budget below. We are expecting about $1,200 more in expenditures this year. The project is expected to come in at least $1,000 under budget. Total Spent as of 11/13: $5,518.42 Total Sponsorships: $1,850.00 Total Spent Minus $3,668.42 Sponsorships: Total Budget Allocated: $6,000.00 Other updates: • The last day of Lure of the Local is November 16th. • Artwork pickup will take place November 16th and November 17th. • There is a Business Mixer being hosted in the space on November 18th by the Economic Development Commission. We are also happy to share the news that Village Administration has agreed to extend the no-cost artist residencies through January 31, 2026. The extension was formally approved by the Village Board on November 24th. More information: Page 11 of 27  • The residencies have been a positive experience for the MAC and staff. The residents have been engaged, professional, and enthusiastic. Staff has encountered very few issues or complaints. • The Village is exploring the long-term future of the building and evaluating whether an arts center is feasible for the community (in the Lure of the Local space or elsewhere). The residency program has provided much insight into how artists use the space, what works well, and what challenges exist. Extending the program another three months will allow us to continue learning, especially outside the context of Lure of the Local and other large events. Staff believe that rented studio spaces have potential to be part of a future arts or community center concept, and this pilot program is helping to build that vision. • After the residency period ends, the building will likely remain vacant and unprogrammed for a time while the Village goes back to the drawing board and works with the Village Board on next steps. After the Miracle on 34th Street program, the Village is requesting that the space remain empty for some time. If we move forward with any facility, we want to do so intentionally with a thoughtful program and management plan. Staff requests that the MAC indicate whether they are okay continuing to offer wi-fi in the space until January 31st, which costs approximately $58/month. Recommendation: Page 12 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Indoor Art Program Financial Impact: Attachments: None Background: On hold until after Lure of the Local, or will be incorporated into Lure of the Local if budget allows for a purchase award. Recommendation: Page 13 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Stars on Parade Financial Impact: Attachments: None Background: The artist, Xitlally Garcia, is working on her star. She said it’s moving a little slower than anticipated because she is busy with school (but we wouldn’t install it until after winter anyway). The pad is installed at the Pollinator Garden. Recommendation: Page 14 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: S'Murals Financial Impact: Attachments: None Background: An artist has been selected for the S’Mural at Tony Cannoli. Next steps include: • Contacting the artist (Ava McQuain) to confirm that she is still interested and available. • Connecting Tony Cannoli with the artist so they can discuss the artwork. • Apply for a building permit for the mural. • Prime the wall (paint has already been purchased). • Coordinate payment, timing, schedule with artist. Recommendation: Page 15 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Hand Sculpture Financial Impact: Attachments: None Background: The artist, Meg White, is still midway through working on the hand sculpture. Staff requested an update from her on her delivery date expectation. She continues to share regular YouTube videos from her channel about its making, found at www.youtube.com/@possmom8. The MAC should consider sharing an update with the public with some video clips. The concrete footer is installed for a price of $2,500 (excuse the pedestrian bridge construction mess): Page 16 of 27 View of Sculpture Straight-On: Page 17 of 27 Recommendation: Page 18 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Holiday Theater Production Financial Impact: Attachments: None Background: The MAC is partnering with Kirk Players this winter on a production of Miracle on 34th Street. • The MAC has $1,250 set aside to fund equipment, a cast party, and any other costs of the production. So far, we have incurred $46.73 for promotional business cards that were handed out at Lure of the Local. • A. Spicuzza, D. Lyttle, and S. Esson volunteered to take lead on this project and have been working directly with The Kirk Players. • The venue is the ABC Building (same space as Lure of the Local). They are rehearsing twice per week in the space. • The promotional flyer is attached! Any help putting this up around town is appreciated. Event details: • Radio Play adaptation of Miracle on 34th Street • Dates: • Friday, December 5th @ 7:30 PM • Saturday, December 6 @ 7:30 PM • Sunday, December 7 @ 2:00 PM • Ticket price: $5, purchased at www.kirkplayers.org • Location: 175 N. Archer Avenue Page 19 of 27 Recommendation: Page 20 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Scholarship Financial Impact: Attachments: None Background: The scholarship subcommittee will report on any updates. Recommendation: Page 21 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Beautification Committee Updates Financial Impact: Attachments: None Background: C. Woodard will report on any updates. Recommendation: Page 22 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Percent for the Arts Financial Impact: Attachments: None Background: The subcommittee will report on any updates, if applicable. S. Arp has volunteered to help S. Kalmanovsky. They have conducted some research and are working on developing a recommendation letter to the Village Board. A meeting was held with the Community Development Director and Village Administrator. Recommendation: Page 23 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: ArtsLink North Directory Financial Impact: Attachments: None Background: S. Esson found the ArtsLink North Directory, which is a directory of northern Illinois arts events, attractions, businesses, and organizations: https://artslinknorth.com. She offered to add the MAC to the directory and manage that listing. She will report on any updates. Recommendation: Page 24 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Winter Tree Lighting Festival Financial Impact: Attachments: None Background: D. Lyttle volunteered to organize the MAC’s craft booth at the Winter Tree Lighting Festival on Saturday, December 6 (3:00-6:00 PM). She selected the homemade gingerbread house craft, which cost $160.09 in supplies from Amazon. If volunteers are needed, the MAC should coordinate. Here is an example version she made: Page 25 of 27 Recommendation: Page 26 of 27 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner For: Mundelein Arts Commission Meeting of November 17, 2025 Subject: Writing Contest Financial Impact: Attachments: None Background: At the last meeting, someone talked about resurrecting the Writing Contest. Recommendation: Page 27 of 27