Beautification Committee

Regular Meeting

Mundelein, IL · May 21, 2025

Minutes

Beautification Committee Meeting Minutes May 21, 2025 CALL TO ORDER The regularly scheduled meeting of the Beautification Committee was held on May 21, 2025. Chairperson Ross called the meeting to order at 5:32 PM. ATTENDANCE Lynne Monroe took the roll call. It indicted as follows: Committee Attendance PRESENT: Chairperson Ross, Co-Chair Tancredi, Committee Member Jankowski, Committee Member Tierney ABSENT: Committee Member Nunez, Committee Member Mitchell, Committee Member Almanzo Other Attendance: PRESENT: Chris Woodard, Mundelein Arts Commission and Lynne Monroe, Assistant Village Administrator PUBLIC COMMENTARY None MINUTES APPROVAL Approval of the April 16, 2025 Beautification Committee Meeting Minutes Motion to approve the April 16, 2025 Beautification Committee Meeting Minutes. A few minor edits to the April meeting minutes were noted. All in favor of approving the minutes with suggested corrections. RESULT: Passed [Yes 5, No 0, Abstained 0] MOVER: Committee Member Colleen Tancredi SECONDER: Committee Member Chester Jankowski Jr. AYES: Colleen Tancredi, Margaret (Peg) Tierney, Chris Woodard, Chester Jankowski Jr., Jenny Ross NAYS: None ABSTAIN: None MUNDELEIN ARTS COMMISSION REPORT Chris Woodard reported on current Mundelein Arts Commission (MAC) initiatives. The Arts Commission has two new members, Dannielle Lyttle and Seth Arp. Lure of the Local will be held from October 16, 2025 to November 16, 2025 at the Archer Business Center, but in a different space, formerly occupied by the law firm KSN. Please mark your calendars to attend the opening night on October 17, 2025, with a special event search weekend. The theme of the event will be "Portals." Tighthead Brewery is a sponsor for the Lure of the Local. The Commission recently gave out three scholarships to seniors who are pursuing the Arts. A Call for Artists is now open for the new Beautification/MAC STAR as well as for "smurals" (small murals). Chris explained the call is made on their website and on social media and the commission maintains a list of artists. ANNOUNCEMENTS None PROJECTS Spring Into Summer Chair Ross distributed flyers for the Spring into Summer event. There has been some great publicity and we should have a great turnout. Chair Ross also distributed a sign-up sheet. Everyone's participation is needed to ensure a successful event. Chair Ross recapped the set-up, layout, and tent inventory. She will send out emails to all the participants individually to confirm set-up time, tables and tents provided and general reminders. Chris Woodard asked what time in the morning is help needed? Chair Ross indicated Public Works would be there early, but the committee can start setting up when the rentals are delivered at 10:00 AM. Chair Ross confirmed that Committee Member Almanzo will be in contact with Lynne to determine what other supplies and give-aways will be needed at the event. Committee Member Almanzo will be responsible for determining the prize wheel items. Lynne will have Public Works deliver supplies the day of the event. Chair Ross reminded everyone that after the event, leftover flowers can be delivered to local businesses for their planters, such as Emil's. Lynne noted that there are several trees donated by ComEd that will be available for give-aways. Chair Ross explained the trees and flower give-aways are first come, first served and while supplies last. Pollinator Garden Committee Member Jankowski has ordered 30–40 plants to be planted in the Village Hall Pollinator Garden during Spring into Summer. Lynne has requested a JULIE locate from Public Works and will request a tarp for weeds and debris, and shovels as well. The planting will take place from 1:00 PM to 2:00 PM, and adults and children are welcome to help. Committee Member Jankowski worked with George at Country Bumpkin who is willing to donate compost, as well as plants for the containers; 4 containers will be raffled each hour at the May 31st event. Lynne will order plant markers for the garden as well as for container packs that will be sold at Country Bumpkin. Lynne will determine watering options for the garden with Public Works. Chris Woodard has two planters at her home and will bring them May 31st; two others will come from the Village Hall supply. Bird City Committee Member Mitchell was absent. Chair Ross noted that there was a newsletter article to help with this initiative. Community Events Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - Birds, Birds, Birds with tongue depressor puppets Chair Ross reminded everyone that the Committee will sponsor a table with a BIRDS theme for Mundelein Days on July 5, 2025, with an activity to make a bird puppet with a tongue dispenser. The time is 12:00 PM - 2:00 PM. Brat Fest - Date not published yet but September 5, 2025 is most likely This event will also focus on birds although the date has not been confirmed, except that Chair Ross is aware they do not schedule home football game weekends. Farmer's Market - September 20, 2025 The Farmer's Market participation day is close to a planned Bird event, and outreach related to that event will help contribute to the Bird City designation requirements. There is a harvest theme for the market that week. Clean up events Co-chair Tancredi does not have any planned community clean-up events, but recommends that clean-up is scheduled before the Grand Prix bike race in July. She is requesting that another member take this initiative on for future clean-ups. NEW BUSINESS Co-chair Tancredi hoped to advertise the garden awards at the Spring into Summer event; it was discussed that the bookmarks we have could be used and Freedom would make sure the landing page for the QR code is updated. A sample yard sign will be on display in the Committee booth. After some discussion, it was decided the Excellence in Gardening nominations will be accepted through the end of July. Co-chair Tancredi will submit a ticket for the Communications request with Freedom. OLD BUSINESS Co-chair Tancredi inquired about the final FY25 budget. Lynne indicated not all charges were finalized, but we did not go over budget and used most of what we had available, including dog waste stations and two planters for Courtland Commons. Signage costs should be budgeted at $10 a piece, when considering ordering Excellence in Gardening signs. OTHER BUSINESS Committee Member Tierney asked if future plans for Village planters incorporate marigolds. Chair Ross agreed with this question and thinks it is a reasonable request for future years. ADJOURNMENT The meeting was adjourned at 6:19 PM. RESULT: Passed [Yes 5, No 0, Abstained 0] MOVER: Committee Member Margaret (Peg) Tierney SECONDER: Committee Member Colleen Tancredi AYES: Colleen Tancredi, Margaret (Peg) Tierney, Chris Woodard, Chester Jankowski Jr., Jenny Ross NAYS: None ABSTAIN: None _______________________ Jenny Ross, Chairman NEXT MEETING - JUNE 18, 2025

Agenda

Packet

AGENDA BEAUTIFICATION COMMITTEE MEETING May 21, 2025 - 5:30 PM Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. PUBLIC COMMENTARY IV. MINUTES APPROVAL A. Approval of the April 16, 2025 Beautification Committee Meeting Minutes V. MUNDELEIN ARTS COMMISSION REPORT VI. ANNOUNCEMENTS VII. PROJECTS A. Spring Into Summer B. Pollinator Garden C. Bird City D. Community Events 1. Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - Birds, Birds, Birds with tongue depressor puppets 2. Brat Fest - Date not published yet but September 5, 2025 is most likely Page |1 Page 1 of 7 3. Farmer's Market - September 20, 2025 E. Clean up events VIII. NEW BUSINESS IX. OLD BUSINESS X. OTHER BUSINESS XI. ADJOURNMENT XII. NEXT MEETING - JUNE 18, 2025 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Beautification Committee Agenda 5/21/2025 Page |2 Page 2 of 7 Beautification Committee Meeting Minutes April 16, 2025 CALL TO ORDER The regularly scheduled meeting of the Beautification Committee was held on April 16, 2025. Chairperson Ross called the meeting to order at 5:32 PM. ATTENDANCE Lynne Monroe took the roll call. It indicted as follows: Committee Attendance PRESENT: Chairperson Ross, Co-Chair Tancredi, Committee Member Jankowski, Committee Member Nunez, Committee Member Mitchell, Committee Member Tierney ABSENT: Committee Member Almanzo Other Attendance: PRESENT: Chris Woodard, Mundelein Arts Commission and Lynne Monroe, Assistant Village Administrator PUBLIC COMMENTARY No Public Commentary MINUTES APPROVAL Approval of the March 19, 2025 Minutes Motion to approve the Beautification Committee Meeting Minutes from March 19, 2025. A few minor edits to the March meeting minutes were noted by Co-Chair Tandredi; Motion to approve the March 19, 2025 minutes with edits was made by Committee Member Nunez, seconded by Committee Member Mitchell. All in favor. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Committee Member Colleen Tancredi SECONDER: Committee Member Jill Mitchell AYES: Jenny Berman Ross, Kim Nunez, Colleen Tancredi, Margaret (Peg) Tierney, Chris Woodard, Jill Mitchell, Chester Jankowski Jr. NAYS: None ABSTAIN: None MUNDELEIN ARTS COMMISSION REPORT Chris Woodard reported on current Mundelein Arts Commission (MAC) initiatives. Lure of the Local will be held October 16, 2025 through November 16, 2025 at the Archer Business Center, but in a different space, formerly occupied by the law firm KSN. Please mark your calendars to attend the opening night on October 17, 2025. Chris suggested the Page 3 of 7 Committee consider another display as they had done in 2024. The theme of the event will be "Portals." A Call for Artists is now open for the new Beautification/MAC STAR as well as for "smurals," (small murals). The first smural location will be at Tony Canoli's, with Bill's Pub and Emil's also being considered. The MAC will hold its regular meeting next week, and Chris will have more updates next month. ANNOUNCEMENTS Chair Ross reminded the committee about the SWALCO event-Compost Awareness week May 3-11, 2025, with an event on one of the days, to be determined, at Mundelein Public Works. Committee Member Tierney distributed a Plant Sale flier. The plant sale is May 17, 2025 hosted by Master Gardner's. PROJECTS Spring Into Summer Final layout and participants Chair Ross reported on the final layout and participants for the May 31, 2025 Spring into Summer event. Chair Ross will provide Lynne with the required table and chairs so she can reserve for the event. Old Number One Fire truck, a police car and a Public Works truck will all be there, as well as Hay Bontana and Pizzeria DeVille food vendors. There will be a reptile show from 2:00 - 3:00 PM indoors. Set-up will begin at 11:00 AM. Publicity Lynne will send the finalized fliers for distribution now that the final activities are confirmed. Vendors and Committee Members should plan to pick them up and distribute them once Lynne is given the count for printing. Specific Tasks Page 4 of 7 In advance Finalized marketing and layout are nearing completion and all giveaways have been ordered. Sample items, including a cloth bag and garden gloves, were shared with everyone. The items will be used with a prize wheel for a give-away for attendees. In an e-mail or next meeting, day of tasks will be assigned. Day of Chair Ross indicated she has a list of tasks and will need helpers at each stage. From set-up at 11:00 AM until the start at Noon, someone will need to help direct cars and vendors. Cat has already volunteered to set up the Committee's table. Members will need to help at the table 12:00 PM - 4:00 PM, and others will be assigned to the reptile show and to clean-up. Chester can still hold a planting event; funds from next year's budget can be used to plants. Chester will create a plan for the garden layout, determine plants to order, and plan for a small planting group at 1:00 PM. Two-hour shifts at the booth are needed, but plenty of other tasks will keep people busy for the entire span of the event. Chris Woodard plans to chalk the parking lot before the event because she is unable to attend. Stencils have been orderedand should be ready soon. Chair Tancredi discussed the options for a flower bundle to be sold at Country Bumpkin that can be promoted at the Spring into Summer event. Follow up Chair Ross asked for ideas for leftover marigolds, if there are any, and suggested planting them in business pots around town. Chair Ross also suggested a survey be used after the event to continue to improve the event. Last year there was a positive response, in spite of the poor weather. Co-Chair Tancredi encouraged everyone to read the Lessons Learned documnet on SharePoint from last year's event. Pollinator Garden Chester would like to have some help on Sunday, April 27, 2025, removing weeds and splitting plants in the pollinator garden. Noon was the agreed-upon time. Lynne can help with the purchase of plants when the design is ready and plants are selected. He estimates the cost at $650. Bird City Page 5 of 7 Lynne reported that the Bird City application requires evidence of tasks completed to qualify. Therefore, the application process will not take place until we have held events, posted newsletter articles, etc. A newsletter article will be in the next Insider, and future e-0newsltters. A resolution will also be needed in the coming months to qualify. Jill Mitchell is planning a BirdWalk in the fall. Lynne confirmed that the Village already has Tree City designations. Community Events A-May-Zing Mundelein - May 3, 2025 International Compost Awareness Week Chair Ross reported Mundelein Public Works will host a compost event for SWALCO. Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - finalize title and project The Committee will sponsor a table with a BIRDS theme for Mundelein Days on July 5, 2025, with an activity to make a bid puppet with a tongue dispenser. The time is 12:00 - 2:00 PM. Brat Fest - Date not published yet but September 5, 2025 is most likely This event will also focus on birds and the prize wheel will be a big draw. Farmer's Market - September 20, 2025 The Committee will have giveaways and answer questions at the Farmer's Market in September. It was suggested to have educational bird activities and promote a Bird Walk to benefit the Bird City designation. OLD BUSINESS 2025 Committee Calendar Chair Ross covered the events under Community Events Budget 2025 and 2026 Page 6 of 7 Final 2025 Expenditures Co-Chair Tancredi presented the final items for FYE2024 budget spending. The committee will be purchasing two planters and two dog waste stations. The waste stations will be at the mural park on Park Street and at Courtland Commons. For the next year, starting with expenses in May, the committee will have $10,000. Some will be spent right away with the Spring to Summer event. 2026 Plan No further discussion. NEW BUSINESS None OTHER BUSINESS None ADJOURNMENT Adjourn the Beautification Committee Meeting Motion to adjourn the Beautification Committee Meeting of April 16, 2025. The meeting was adjourned at 6:32 PM. _______________________ Jenny Ross, Chairman NEXT MEETING - MAY 21, 2025 Page 7 of 7