Beautification Committee

Regular Meeting

Mundelein, IL · June 18, 2025

Minutes

Beautification Committee Meeting Minutes June 18, 2025 CALL TO ORDER The regularly scheduled meeting of the Beautification Committee was held on June 18, 2025. Chairperson Ross called the meeting to order at 5:32 PM. ATTENDANCE Lynne Monroe took the roll call. It indicated as follows: Committee Attendance PRESENT: Jenny Ross, Colleen Tancredi, Chester Jankowski, Kim Nunez, Peg Tierney, Jill Mitchell ABSENT: Catherine Almanzo Other Attendance: PRESENT: Chris Woodard, MAC Liason and Lynne Monroe, Assistant Village Administrator PUBLIC COMMENTARY There was no public commentary. MINUTES APPROVAL Approval of the May 21, 2025 Beautification Committee Minutes Motion to approve of the May 21, 2025 Beautification Committee Minutes. RESULT: Passed [Yes 4, No 0, Abstained 2] MOVER: Committee Member Tancredi SECONDER: Committee Member Jankowski Jr. AYES: Committee Member Tancredi, Committee Member Tierney, Committee Member Jankowski Jr., Committee Member Ross NAYS: None ABSTAIN: Committee Member Kim Nunez, Committee Member Jill Mitchell MUNDELEIN ARTS COMMISSION REPORT Chris Woodard provided a brief update of Mundelein Arts Commission initiatives. The Lure of the Local will be held in the fall and Chris recommended the Beautification Committee have a table again this year. The hand sculpture is in process and will eventually be displayed in the Courtland Commons Butterfly Garden. MAC received many submissions for the collaborative MAC and Beautification Committee STAR to also be placed at the Butterfly Garden. ANNOUNCEMENTS There were no announcements. PROJECTS Spring into Summer - Short Recap Chair Ross reported on the successful Spring into Summer event, with approximately 700 people in attendance. The committee discussed highlights, including successful vendor and food options, fun giveaways and beautiful weather. Flower giveaways were popular, and some volunteer names were collected for future events. Chair Ross plans to organize the remaining giveaways and event items this week, as they will be needed for future events. Pollinator Garden Member Jankowski provided an update on the pollinator garden that was replanted on May 31, 2025. One volunteer at the fest helped plant. The garden is now filled with new pollinator plants and is on an irrigation schedule. Member Jankowski also noticed a large area at Village Hall near the patio that looks to be an excellent area to consider more planting, perhaps in the fall. He will come up with a plan, and Lynne will seek approval from Public Works to use the space and determine irrigation options. He estimates the cost would be $600, and some existing plants could be split and used in the Spring. Co-Chair Tancredi is interested in putting butterfly feeders in the Village Hall planters, and she will ask Public Works if this is acceptable. Bird City Member Mitchell will work with the Autobahn society, and maybe with Lake County, to get some ideas for a bird walk in the Fall to meet a Bird City requirement. The walk would be for bird national migration week. She reminded the committee that the Farmers Market on September 20, 2025, is bird-related as well to meet more Bird City designation requirements. Lynne asked Member Mitchell to provide a sample proclamation that she would use to get started on the Mundelein proclamation at a future board meeting. Community Events Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - Birds, Birds, Birds with tongue depressor puppets Chair Ross reported the committee would be making bird puppets out of tongue depressors on Saturday, July 5, 2025 from 12:00 PM to 2:00 PM. Members discussed who would attend to help at this event. Co-Chair Tancredi will send a reminder to those involved. There will only be the activity and no giveaways or spin wheel. Member Mitchell offered to bring some flyers about bird migratory day. Chris Woodard suggested the committee consider a full-page laminated display of accomplishments and pictures to start conversation and promote the Beautification Committee at these types of events. Co-Chair Tancredi offered to put something together. Brat Fest - Date not yet published but September 5, 2025 is most likely Chair Ross asked for someone to manage this event, which would involve the spinning wheel and promotion of the committee. Chair Ross will help but asked for someone to take the lead. She will follow up at the next meeting. Farmers Market - September 20, 2025 Co-Chair Tancredi offered to manage the Farmer's Market event, and the group discussed this being the kick-off for bird migration activities and events. Garden Awards Co-Chair Tancredi discussed with the group ideas for promoting the Garden Awards. The bookmarks provide some information, but were not a big draw at Spring into Summer. She will have printed nomination forms for future events instead of always relying on the QR code. The plan will be to accept nominations through August. Co- Chair Tancredi spoke of this being a time-consuming task and everyone's help in promotion and getting nominations is appreciated. Clean Up Events Co-chair Tancredi asked for a volunteer to manage clean-up events. It was discussed that this is a core event and important to the community, Public Works, and the board. Co-Chair Tancrdi said managing this event is not difficult. The most important aspect is gathering volunteers and setting dates for clean-up. The bike path is the next scheduled clean-up event site. Member Nunez asked why the bike path was a focus for the Bike Race weekend, even though the event was on another side of town. Chair Ross explained it was an initiative to have a clean area for many people who visit from all over the country, and many use the bike path around that time. NEW BUSINESS Project Assignments Continuing the events discussions, Lynne asked everyone to consider having a bigger commitment to the events and consider specific assignments via subcommittees. As a Beautification Committee Member, each person has a role in giving time and managing the commitments of the group. If each person took the lead on a specific project or event, there is more accountability and progress. Co-Chair Tancredi and Chair Ross agreed and laid out the projects, asking each person to take a role in managing them. After discussion of the commitments to maintain, the event/project and assigned committee members were determined as follows: • Pollinator Garden ~ Chester Jankowski • Bird City USA ~Jill Mitchell • Springtinot Summer ~ Jenny Ross • Clean-Up Events ~ Kim Nunez • Garden Awards ~ Colleen Tancredi • Pop-Up Events (Lure, Farmer's Market, Community Days, Tree Lighting, Brat Fest, etc.) ~ Cat Almanzo and Peg Tierney The group discussed how everyone can help and volunteer for all events, but this system will provide structure as someone takes the lead and the arrangements are finalized. Participation in as much as possible is encouraged and needed. Budget Co-Chair Tancredi will work with Lynne to get updates to the budget spent year-to- date. Chair Ross explained it is important to plan for budget items, rather than going to Public Works and asking them for ideas at the end of the year about how to spend our money. Budget details and plans will be discussed at a future meeting. Member Nunez asked if she could offer to buy treats for clean-up workers. Lynne recommended she have a cooler and buy bottled water, expensed to the committee. Chair Ross mentioned that Public Works may have water. Lynne confirmed they have an ice machine and coolers. Member Nunez also asked if we had enough giveaways for future events. Lynne confirmed there were plenty of items to giveaway and Chair Ross suggested candy as something to possibly add if desired. OLD BUSINESS None OTHER BUSINESS Chair Ross mentioned that Libertyville Garden Club has a garden walk on June 28, 2025 if anyone is interested. ADJOURNMENT Adjourn the June 18, 2025 Beautification Committee Meeting Motion to adjourn the Beautification Committee Meeting. The meeting was adjourned at 6:37 PM. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Committee Member Mitchell SECONDER: Committee Member Tancredi AYES: Committee Member Nunez, Committee Member Tancredi, Committee Member Tierney, Committee Member Mitchell, Committee Member Jankowski Jr., Committee Member Ross NAYS: None ABSTAIN: None _______________________ Jenny Ross, Chairman NEXT MEETING - July 16, 2025

Agenda

Packet

AGENDA BEAUTIFICATION COMMITTEE MEETING June 18, 2025 - 5:30 PM Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. PUBLIC COMMENTARY IV. MINUTES APPROVAL A. Approval of the May 21, 2025 Beautification Committee Minutes V. MUNDELEIN ARTS COMMISSION REPORT VI. ANNOUNCEMENTS VII. PROJECTS A. Spring into Summer - Short Recap B. Pollinator Garden C. Bird City D. Community Events 1. Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - Birds, Birds, Birds with tongue depressor puppets 2. Brat Fest - Date not yet published but September 5, 2025 is most likely Page |1 Page 1 of 6 3. Farmers Market - September 20, 2025 E. Garden Awards F. Clean Up Events VIII. NEW BUSINESS A. Project Assignments B. Budget IX. OLD BUSINESS X. OTHER BUSINESS XI. ADJOURNMENT A. Adjourn the June 18, 2025 Beautification Committee Meeting Motion to adjourn the Beautification Committee Meeting. XII. NEXT MEETING - JUNE 18, 2025 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Beautification Committee Agenda 6/18/2025 Page |2 Page 2 of 6 Beautification Committee Meeting Minutes May 21, 2025 CALL TO ORDER The regularly scheduled meeting of the Beautification Committee was held on May 21, 2025. Chairperson Ross called the meeting to order at 5:32 PM. ATTENDANCE Lynne Monroe took the roll call. It indicted as follows: Committee Attendance PRESENT: Chairperson Ross, Co-Chair Tancredi, Committee Member Jankowski, Committee Member Tierney ABSENT: Committee Member Nunez, Committee Member Mitchell, Committee Member Almanzo Other Attendance: PRESENT: Chris Woodard, Mundelein Arts Commission and Lynne Monroe, Assistant Village Administrator PUBLIC COMMENTARY None MINUTES APPROVAL Approval of the April 16, 2025 Beautification Committee Meeting Minutes Motion to approve the April 16, 2025 Beautification Committee Meeting Minutes. A few minor edits to the April meeting minutes were noted. All in favor of approving the minutes with suggested corrections. RESULT: Passed [Yes 5, No 0, Abstained 0] MOVER: Committee Member Colleen Tancredi SECONDER: Committee Member Chester Jankowski Jr. AYES: Colleen Tancredi, Margaret (Peg) Tierney, Chris Woodard, Chester Jankowski Jr., Jenny Ross NAYS: None ABSTAIN: None MUNDELEIN ARTS COMMISSION REPORT Chris Woodard reported on current Mundelein Arts Commission (MAC) initiatives. The Arts Commission has two new members, Dannielle Lyttle and Seth Arp. Lure of the Local will be held from October 16, 2025 to November 16, 2025 at the Archer Page 3 of 6 Business Center, but in a different space, formerly occupied by the law firm KSN. Please mark your calendars to attend the opening night on October 17, 2025, with a special event search weekend. The theme of the event will be "Portals." Tighthead Brewery is a sponsor for the Lure of the Local. The Commission recently gave out three scholarships to seniors who are pursuing the Arts. A Call for Artists is now open for the new Beautification/MAC STAR as well as for "smurals" (small murals). Chris explained the call is made on their website and on social media and the commission maintains a list of artists. ANNOUNCEMENTS None PROJECTS Spring Into Summer Chair Ross distributed flyers for the Spring into Summer event. There has been some great publicity and we should have a great turnout. Chair Ross also distributed a sign-up sheet. Everyone's participation is needed to ensure a successful event. Chair Ross recapped the set-up, layout, and tent inventory. She will send out emails to all the participants individually to confirm set-up time, tables and tents provided and general reminders. Chris Woodard asked what time in the morning is help needed? Chair Ross indicated Public Works would be there early, but the committee can start setting up when the rentals are delivered at 10:00 AM. Chair Ross confirmed that Committee Member Almanzo will be in contact with Lynne to determine what other supplies and give-aways will be needed at the event. Committee Member Almanzo will be responsible for determining the prize wheel items. Lynne will have Public Works deliver supplies the day of the event. Chair Ross reminded everyone that after the event, leftover flowers can be delivered to local businesses for their planters, such as Emil's. Lynne noted that there are several trees donated by ComEd that will be available for give-aways. Chair Ross explained the trees and flower give-aways are first come, first served and while supplies last. Pollinator Garden Committee Member Jankowski has ordered 30–40 plants to be planted in the Village Page 4 of 6 Hall Pollinator Garden during Spring into Summer. Lynne has requested a JULIE locate from Public Works and will request a tarp for weeds and debris, and shovels as well. The planting will take place from 1:00 PM to 2:00 PM, and adults and children are welcome to help. Committee Member Jankowski worked with George at Country Bumpkin who is willing to donate compost, as well as plants for the containers; 4 containers will be raffled each hour at the May 31st event. Lynne will order plant markers for the garden as well as for container packs that will be sold at Country Bumpkin. Lynne will determine watering options for the garden with Public Works. Chris Woodard has two planters at her home and will bring them May 31st; two others will come from the Village Hall supply. Bird City Committee Member Mitchell was absent. Chair Ross noted that there was a newsletter article to help with this initiative. Community Events Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - Birds, Birds, Birds with tongue depressor puppets Chair Ross reminded everyone that the Committee will sponsor a table with a BIRDS theme for Mundelein Days on July 5, 2025, with an activity to make a bird puppet with a tongue dispenser. The time is 12:00 PM - 2:00 PM. Brat Fest - Date not published yet but September 5, 2025 is most likely This event will also focus on birds although the date has not been confirmed, except that Chair Ross is aware they do not schedule home football game weekends. Farmer's Market - September 20, 2025 The Farmer's Market participation day is close to a planned Bird event, and outreach related to that event will help contribute to the Bird City designation requirements. There is a harvest theme for the market that week. Clean up events Co-chair Tancredi does not have any planned community clean-up events, but Page 5 of 6 recommends that clean-up is scheduled before the Grand Prix bike race in July. She is requesting that another member take this initiative on for future clean-ups. NEW BUSINESS Co-chair Tancredi hoped to advertise the garden awards at the Spring into Summer event; it was discussed that the bookmarks we have could be used and Freedom would make sure the landing page for the QR code is updated. A sample yard sign will be on display in the Committee booth. After some discussion, it was decided the Excellence in Gardening nominations will be accepted through the end of July. Co-chair Tancredi will submit a ticket for the Communications request with Freedom. OLD BUSINESS Co-chair Tancredi inquired about the final FY25 budget. Lynne indicated not all charges were finalized, but we did not go over budget and used most of what we had available, including dog waste stations and two planters for Courtland Commons. Signage costs should be budgeted at $10 a piece, when considering ordering Excellence in Gardening signs. OTHER BUSINESS Committee Member Tierney asked if future plans for Village planters incorporate marigolds. Chair Ross agreed with this question and thinks it is a reasonable request for future years. ADJOURNMENT The meeting was adjourned at 6:19 PM. RESULT: Passed [Yes 5, No 0, Abstained 0] MOVER: Committee Member Margaret (Peg) Tierney SECONDER: Committee Member Colleen Tancredi AYES: Colleen Tancredi, Margaret (Peg) Tierney, Chris Woodard, Chester Jankowski Jr., Jenny Ross NAYS: None ABSTAIN: None _______________________ Jenny Ross, Chairman NEXT MEETING - JUNE 18, 2025 Page 6 of 6