Beautification Committee

Regular Meeting

Mundelein, IL · July 16, 2025

Minutes

Beautification Committee Meeting Minutes July 16, 2025 CALL TO ORDER The regularly scheduled meeting of the Beautification Committee was held on July 16, 2025. Co-Chairperson Tancredi called the meeting to order at 5:36 PM. ATTENDANCE Lynne Monroe took the roll call. It indicted as follows: Committee Attendance PRESENT: Committee Member Nunez, Committee Member Tancredi, Committee Member Tierney, Committee Member Mitchell, Committee Member Ross ABSENT: Committee Member Almanzo, Committee Member Jankowski Jr. Other Attendance: PRESENT: Lynne Monroe, Assistant Village Administrator ABSENT: Chris Woodard, Mundelein Arts Commissioner Liason PUBLIC COMMENTARY None MINUTES APPROVAL Approval of Minutes Motion to approve the Beautification Committee Meeting Minutes from June 18, 2025. No edits recommended MUNDELEIN ARTS COMMISSION REPORT No report; Chirs Woodard not in attendance ANNOUNCEMENTS Member Tierney recommended the members consider a Master Gardner's class that will be held in January;applications are currently being accepted. She also reported on an Open House for Master Gardeners being held Thursday, August 21, 2025: 2PM-3PM. Member Tierney reported she has been accepted into the Master Naturalist Training Program. PROJECTS Pollinator Garden Member Jankowski was not present. However, Lynne Monroe followed up on a discussion last month regarding the area outside of Village Hall being considered for a possible area to plant. Lynne explained that Public Works will establish a working irrigation system in that area, and the committee can submit a plan for suggested plantings. Committee plantings are welcome and this is a great area for the Committee to take. Public Works asks for a design that is orderly, with clean edges and groupings. The committee discussed the desire for a pollinator-friendly native garden, but this can be done with intentional design that avoids a weed appearance. Planting will ideally occur in the fall. Bird City Member Mitchell provided an update to the Bird City USA designation plans, including an event, likely a bird walk, to be held October 11. She suggested Ray's Lake or the Seminary. She will also promote the walk at the Farmer's Market on September 20. Lynne distributed the proposed Resolution and Proclamation, and explained the difference. The resolution will need to be renewed every three years, and a proclamation for a specific event will be made annually. These are both scheduled for a board meeting this fall. The group reviewed and briefly discussed the documents to be presented to the board. Lynne will come up with a checklist for the Bird City Designation, as the Village has also met several other requirements for the designation. Community Events Brat Fest - Event affected by school construction, Sarah Christ will provide informaiton soon - scheduled for September 5, 2025. • Prize Wheel - Jenny stored large items. Small / inexpensive items for kids will be needed. Chair Ross explained that she is still awaiting full details of the Brat Fest being held at Carl Sandburg. The Committee will participate, and it was suggested to include the prize wheel, inexpensive candy, and bird event promotion. The members discussed who could and could not attend. Members Tierney and Almanzo will assure participation and activities are verified. Farmer's Market - September 20, 2025 The Farmer's Market was discussed for giveaways and educational opportunities. Chair Ross recommended giving away pollinator kits still in the supply, but this may be better for the Little Maker's table earlier in the season due to the Monarch migration. Co- Chair Tancredi will reach out to the Farmer's Market director, Becca Merkau. Member Nunez suggested the creation of a laminated poster to have on the table at all events. Co-chair Tancredi will work with employee Freedom Nguyen to help create this. Garden Awards Co-Chair Tancredi is still seeking submissions for Excellence in Gardening. The deadline has been extended through August. Members will be asking their neighbors to submit nominees. New signs are being designed, and the group agreed 2025 should be on the signs to properly designate the year the yard was awarded. The group discussed the use of marigolds and maintaining this as a symbol in Mundelein. Member Mitchell suggested marigolds be given to gardeners in the neighborhoods to promote them being planted. Member Nunez suggested going door to door with marigolds or nomination forms and wondered if this was acceptable. Chair Ross and Lynne confirmed this is not soliciting and is allowed. Clean Up Events Member Nunez is organizing a clean-up event for Friday, July 18, along the Rt 176 bike path. Everyone provided their availability and Co-Chair Tancredi offered tips for a successful event. The group also discussed signage for clean-up events, but determined that the permitting needed was likely not worth exploring further. NEW BUSINESS Projects Member Tierney reported she and Member Nunez will be helping at the Regent Center with plantings. Budget Co-Chair Tancredi provided a review of the YTD budget. Members suggested a dog waste station at the Park Street Mural park. Two were installed at Courtland Commons and Lynne will inquire with Public Works about this purchase. OLD BUSINESS None OTHER BUSINESS Member Tierney asked about a display at Lure of the Local. Chair Ross suggested a raffle item. Lynne acknowledged that there are still wooden planters and last year we used them with mums for a display at the Lure. ADJOURNMENT Adjourn the Beautification Committee Meeting Motion to adjourn the Beautification Committee Meeting of July 16, 2025. Member Mitchell made a motion to adjourn the meeting. Member Nunez seconded. The meeting was adjourned at 6:41 PM. _______________________ Jenny Ross, Chairman NEXT MEETING - August 20, 2025

Agenda

Packet

AGENDA BEAUTIFICATION COMMITTEE MEETING July 16, 2025 - 5:30 PM Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. PUBLIC COMMENTARY IV. MINUTES APPROVAL A. Approval of Minutes V. MUNDELEIN ARTS COMMISSION REPORT VI. ANNOUNCEMENTS VII. PROJECTS A. Pollinator Garden B. Bird City C. Community Events 1. Brat Fest - Event affected by school construction, Sarah Christ will provide informaiton soon - scheduled for September 5, 2025. • Prize Wheel - Jenny stored large items. Small / inexpensive items for kids will be needed. Page |1 Page 1 of 7 2. Farmer's Market - September 20, 2025 D. Garden Awards E. Clean Up Events VIII. NEW BUSINESS A. Projects B. Budget IX. OLD BUSINESS X. OTHER BUSINESS XI. ADJOURNMENT A. Adjourn the Beautification Committee Meeting Motion to adjourn the Beautification Committee Meeting of July 16, 2025. XII. NEXT MEETING - AUGUST 20, 2025 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Beautification Committee Agenda 7/16/2025 Page |2 Page 2 of 7 Beautification Committee Meeting Minutes June 18, 2025 CALL TO ORDER The regularly scheduled meeting of the Beautification Committee was held on June 18, 2025. Chairperson Ross called the meeting to order at 5:32 PM. ATTENDANCE Lynne Monroe took the roll call. It indicated as follows: Committee Attendance PRESENT: Jenny Ross, Colleen Tancredi, Chester Jankowski, Kim Nunez, Peg Tierney, Jill Mitchell ABSENT: Catherine Almanzo Other Attendance: PRESENT: Chris Woodard, MAC Liason and Lynne Monroe, Assistant Village Administrator PUBLIC COMMENTARY There was no public commentary. MINUTES APPROVAL Approval of the May 21, 2025 Beautification Committee Minutes Motion to approve of the May 21, 2025 Beautification Committee Minutes. RESULT: Passed [Yes 4, No 0, Abstained 2] MOVER: Committee Member Tancredi SECONDER: Committee Member Jankowski Jr. AYES: Committee Member Tancredi, Committee Member Tierney, Committee Member Jankowski Jr., Committee Member Ross NAYS: None ABSTAIN: Committee Member Kim Nunez, Committee Member Jill Mitchell MUNDELEIN ARTS COMMISSION REPORT Chris Woodard provided a brief update of Mundelein Arts Commission initiatives. The Lure of the Local will be held in the fall and Chris recommended the Beautification Committee have a table again this year. The hand sculpture is in process and will eventually be displayed in the Courtland Commons Butterfly Garden. MAC received many submissions for the collaborative MAC and Beautification Committee Page 3 of 7 STAR to also be placed at the Butterfly Garden. ANNOUNCEMENTS There were no announcements. PROJECTS Spring into Summer - Short Recap Chair Ross reported on the successful Spring into Summer event, with approximately 700 people in attendance. The committee discussed highlights, including successful vendor and food options, fun giveaways and beautiful weather. Flower giveaways were popular, and some volunteer names were collected for future events. Chair Ross plans to organize the remaining giveaways and event items this week, as they will be needed for future events. Pollinator Garden Member Jankowski provided an update on the pollinator garden that was replanted on May 31, 2025. One volunteer at the fest helped plant. The garden is now filled with new pollinator plants and is on an irrigation schedule. Member Jankowski also noticed a large area at Village Hall near the patio that looks to be an excellent area to consider more planting, perhaps in the fall. He will come up with a plan, and Lynne will seek approval from Public Works to use the space and determine irrigation options. He estimates the cost would be $600, and some existing plants could be split and used in the Spring. Co-Chair Tancredi is interested in putting butterfly feeders in the Village Hall planters, and she will ask Public Works if this is acceptable. Bird City Member Mitchell will work with the Autobahn society, and maybe with Lake County, to get some ideas for a bird walk in the Fall to meet a Bird City requirement. The walk would be for bird national migration week. She reminded the committee that the Farmers Market on September 20, 2025, is bird-related as well to meet more Bird City designation requirements. Lynne asked Member Mitchell to provide a sample proclamation that she would use to get started on the Mundelein proclamation at a future board meeting. Community Events Mundelein Days - July 5, 2025 - 12:00 PM - 2:00 PM - Birds, Birds, Birds with tongue depressor puppets Page 4 of 7 Chair Ross reported the committee would be making bird puppets out of tongue depressors on Saturday, July 5, 2025 from 12:00 PM to 2:00 PM. Members discussed who would attend to help at this event. Co-Chair Tancredi will send a reminder to those involved. There will only be the activity and no giveaways or spin wheel. Member Mitchell offered to bring some flyers about bird migratory day. Chris Woodard suggested the committee consider a full-page laminated display of accomplishments and pictures to start conversation and promote the Beautification Committee at these types of events. Co-Chair Tancredi offered to put something together. Brat Fest - Date not yet published but September 5, 2025 is most likely Chair Ross asked for someone to manage this event, which would involve the spinning wheel and promotion of the committee. Chair Ross will help but asked for someone to take the lead. She will follow up at the next meeting. Farmers Market - September 20, 2025 Co-Chair Tancredi offered to manage the Farmer's Market event, and the group discussed this being the kick-off for bird migration activities and events. Garden Awards Co-Chair Tancredi discussed with the group ideas for promoting the Garden Awards. The bookmarks provide some information, but were not a big draw at Spring into Summer. She will have printed nomination forms for future events instead of always relying on the QR code. The plan will be to accept nominations through August. Co- Chair Tancredi spoke of this being a time-consuming task and everyone's help in promotion and getting nominations is appreciated. Clean Up Events Co-chair Tancredi asked for a volunteer to manage clean-up events. It was discussed that this is a core event and important to the community, Public Works, and the board. Co-Chair Tancrdi said managing this event is not difficult. The most important aspect is gathering volunteers and setting dates for clean-up. The bike path is the next scheduled clean-up event site. Member Nunez asked why the bike path was a focus for the Bike Race weekend, even though the event was on another side of town. Chair Ross explained it was an initiative to have a clean area for many people who visit from all over the country, and many use the bike path around that time. NEW BUSINESS Project Assignments Page 5 of 7 Continuing the events discussions, Lynne asked everyone to consider having a bigger commitment to the events and consider specific assignments via subcommittees. As a Beautification Committee Member, each person has a role in giving time and managing the commitments of the group. If each person took the lead on a specific project or event, there is more accountability and progress. Co-Chair Tancredi and Chair Ross agreed and laid out the projects, asking each person to take a role in managing them. After discussion of the commitments to maintain, the event/project and assigned committee members were determined as follows: • Pollinator Garden ~ Chester Jankowski • Bird City USA ~Jill Mitchell • Springtinot Summer ~ Jenny Ross • Clean-Up Events ~ Kim Nunez • Garden Awards ~ Colleen Tancredi • Pop-Up Events (Lure, Farmer's Market, Community Days, Tree Lighting, Brat Fest, etc.) ~ Cat Almanzo and Peg Tierney The group discussed how everyone can help and volunteer for all events, but this system will provide structure as someone takes the lead and the arrangements are finalized. Participation in as much as possible is encouraged and needed. Budget Co-Chair Tancredi will work with Lynne to get updates to the budget spent year-to- date. Chair Ross explained it is important to plan for budget items, rather than going to Public Works and asking them for ideas at the end of the year about how to spend our money. Budget details and plans will be discussed at a future meeting. Member Nunez asked if she could offer to buy treats for clean-up workers. Lynne recommended she have a cooler and buy bottled water, expensed to the committee. Chair Ross mentioned that Public Works may have water. Lynne confirmed they have an ice machine and coolers. Member Nunez also asked if we had enough giveaways for future events. Lynne confirmed there were plenty of items to giveaway and Chair Ross suggested candy as something to possibly add if desired. OLD BUSINESS None Page 6 of 7 OTHER BUSINESS Chair Ross mentioned that Libertyville Garden Club has a garden walk on June 28, 2025 if anyone is interested. ADJOURNMENT Adjourn the June 18, 2025 Beautification Committee Meeting Motion to adjourn the Beautification Committee Meeting. The meeting was adjourned at 6:37 PM. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Committee Member Mitchell SECONDER: Committee Member Tancredi AYES: Committee Member Nunez, Committee Member Tancredi, Committee Member Tierney, Committee Member Mitchell, Committee Member Jankowski Jr., Committee Member Ross NAYS: None ABSTAIN: None _______________________ Jenny Ross, Chairman NEXT MEETING - July 16, 2025 Page 7 of 7