Board of Trustees

AGENDA VILLAGE BOARD MEETING NO. 3335 January 12, 2026 - 7:00 PM Village Hall - Board Room 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. PLEDGE OF ALLEGIANCE IV. MINUTES APPROVAL A. Approve the Board of Trustees Regular meeting minutes from December 8, 2025 V. PUBLIC COMMENTARY VI. PRESENTATIONS / AWARDS A. Presentation: Bird City Illinois VII. PUBLIC HEARINGS VIII. MAYOR'S REPORT A. Meeting Call — Finance Committee Meeting on January 22, 2026 at 3:30 PM at the Village Hall, 300 Plaza Circle, Mundelein, to discuss the TIF II, TIF III, and TIF IV. B. Creation of a Class P Liquor License and establishing the corresponding fee Motion to approve an ordinance amending Chapter 5.76 and Chapter 3.80 creating a new Class P liquor license classification, establishing a corresponding fee, and authorizing the issuance of one (1) Class P license to the Mundelein Park and Recreation District for use at Diamond Lake Recreation Center. C. Decrease the Number of Class H Liquor Licenses Motion to pass an Ordinance amending Chapter 5.76 of the Mundelein Municipal Code to decrease the number of Class H liquor licenses authorized in the Village of Mundelein as it Page |1 Page 1 of 321  relates to Village Green Golf Course at 2501 North Midlothian Road. D. Amending Village Code: Meetings Motion to pass an Ordinance Amending Sections 2.04.035 and 2.04.070 of the Mundelein Municipal Code to ensure compliance with state law and alignment with current Village practices. E. IGA Between the Village of Mundelein and Mundelein District 75 for Use of Mundelein Public Works Facility in the Event of an Emergency Motion to authorize the Village Administrator to sign the Intergovernmental Agreement between the Village of Mundelein and the Mundelein School District 75 for the use of Mundelein Public Works Facility in the Event of an Emergency. F. IGA Between the Village of Mundelein and Mundelein District 120 for Use of Mundelein Public Works Facility in the Event of an Emergency Motion to authorize the Village Administrator to sign the Intergovernmental Agreement between the Village of Mundelein and the Mundelein School District 120 for the use of Mundelein Public Works Facility in the Event of an Emergency. IX. TRUSTEE REPORTS A. Community Happenings Committee (Grieco, Juarez, Lambert) 1. Community Happenings Report from Trustee Grieco B. Community and Economic Development Committee (Juarez, Schwenk, Grieco) 1. Housing Market Study Professional Services Agreement Motion to adopt a Resolution Approving and Authorizing the Village Administrator's Signature on a Professional Services Agreement and approving purchase order number 26-00758 and payment in an amount not to exceed $33,750 for a Housing Market Study with Development Planning Partners and Goodman Williams Group. 2. Map Amendment to Rezone the property at 103 South Lake Street Motion to pass an Ordinance approving a map amendment to rezone the property at 103 South Lake Street, Mundelein, Illinois from R-3 Single Family Residential to R-4 Two- Family Residential. C. Public Works & Engineering Committee (Lambert, Krinski, Juarez) 1. Budget Amendment 260-436-48740 - Streets Motion to authorize the Business Services Manager to sign the 2026 (FY27) MFT Joint Municipality Resurfacing Improvements proposal and the 2026 (FY27) MFT Improvements Design Services Agreement with Gewalt Hamilton Associates for the 2026 (FY27) MFT Improvements Project and authorize purchase order number 26-00745 Board of Trustees Agenda 1/12/2026 Page |2 Page 2 of 321  in the amount of $5,950.00 and purchase order number 26-00749 in the amount of $19,805.00. D. Finance Committee (Schwenk, Ugaste, Grieco) 1. TIF 2 Note Expense Amendment Motion to approve the budget amendment increase for TIF 2. 2. Governing Body Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between December 9, 2025 and ending January 12, 2026 in the amount of $3,012,339.39. E. Public Safety Committee (Ugaste, Lambert, Krinski) 1. Amending Village Code: Administrative Adjudication Motion to pass an Ordinance Amending Chapter 2.101 of the Mundelein Municipal Code to replace certified mail with first-class mail for service of administrative notices and remove outdated language regarding driver’s license suspension, including repeal Section 2.101.120. F. Building Committee (Krinski, Ugaste, Schwenk) X. SCHEDULED BUSINESS A. Omnibus Vote Items 1. Executive Session Meeting Minute Approval Motion to approve the Executive Session Meeting Minutes for the September 22, 2025 meeting. 2. GIS Consortium Membership Motion to authorize the Business Services Manager to sign the annual service provider contract with the Village's GIS Consortium Service Provider, Municipal GIS Partners, Inc. 3. IRMA 2026 Annual Contribution Motion to approve purchase order number 26-00750 in the amount of $807,862 to IRMA for the 2026 Annual Contribution. 4. Verigreen Development - Annual TIF Motion to approve purchase order number 26-00751 in the amount of $21,346.66 to Verigreen Development for the Annual TIF Payment year 2024 paid 2025. 5. Mundelein Downtown Properties LLC - TIF 2 Note Motion to approve purchase order number 26-00753 in the amount of $544,891.42 to Mundelein Downtown Properties LLC for FY26 replacement TIF 2 Note. Board of Trustees Agenda 1/12/2026 Page |3 Page 3 of 321  6. Morris Station LLC - TIF 2 Note Motion to approve purchase order number 26-00754 in the amount of $174,817.53 to Morris Station LLC for FY26 TIF 2 Note Payment. 7. DR Horton Inc-TIF 4 Note Motion to approve purchase order number 26-00756 in the amount of $293,394.00 to DR Horton Inc for FY26 TIF 4 Note Payment. 8. Budget Amendment & Purchase of David Clark wireless systems for fire apparatus Motion to approve a budget amendment in the amount of $47,500 to GL account 291- 316-484200 for purchase order number 26-00737 and payment in the amount of $47,500 to Baycom for the purchase of the David Clark Intercom System. 9. Budget Amendment & Purchase of Jail Monitoring Equipment Motion to approve the budget amendment, purchase order number 26-00763 and payment for the purchase and installation of software and hardware to replace jail monitoring equipment for the Mundelein Police Department in the amount of $60,000 to Active Alarm Company. XI. EXECUTIVE SESSION A. Motion to recess into Executive Session to discuss pending litigation pursuant to 5 ILCS 120, Section 2(c)(11), land acquisition or sale of property pursuant to 5 ILCS 120, Section 2(c)(5), personnel pursuant to 5 ILCS 120, Section 2(c)(1), and minutes pursuant to 5 ILCS 120, Section 2(c)(21). B. Motion to reconvene Village Board Meeting C. Attendance D. Action from Executive Session XII. OTHER BUSINESS XIII. ADJOURNMENT A. Motion to Adjourn the Regular Board Meeting The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Board of Trustees Agenda 1/12/2026 Page |4 Page 4 of 321 Village Board Regular Meeting Minutes December 8, 2025 CALL TO ORDER The 3334th Regular Meeting of the Board of Trustees of the Village of Mundelein was held on December 8, 2025 at 300 Plaza Circle, Mundelein. Mayor Meier called the meeting to order at 7:00 PM. ATTENDANCE Clerk Walsh took the roll call. It indicated as follows: Board Attendance PRESENT: Trustee Grieco, Trustee Juarez, Trustee Krinski, Trustee Lambert, Trustee Schwenk, Trustee Ugaste ABSENT: None Village Attendance PRESENT: Attorney Cahill, Village Administrator Guenther, Assistant Village Administrator Monroe, Finance Director Miller, Fire Chief Lark, Police Chief Seeley, Building Department Director Sellas, Community Development Director Orenchuk, Public Works and Engineering Director Boeche ABSENT: None PLEDGE OF ALLEGIANCE Mayor Meier led the Pledge of Allegiance. MINUTES APPROVAL Motion to approve the Board of Trustees Regular meeting minutes from November 24, 2025. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Daniel Juarez SECONDER: Trustee Tony Ugaste AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None PUBLIC COMMENTARY None PRESENTATIONS / AWARDS Page 5 of 321 Liquor License Letter of Interest - 440 East Hawley The Petitioner presented his concept. He has been in business for over 25 years. He is interested in having an upscale restaurant/bar with coffees and video gaming (besides serving alcohol). It would be a cocktail bar/gaming facility serving food. They would use the rooftop (if they could get it as part of their lease) for tasting events, entertainment events, solo jazz, etc. Mayor Meier interjected that a full kitchen would be necessary for video-gaming, Petitioner asked what that would consist of. Administrator Guenther explained what that would entail. Trustee Lambert asked why there was no food revenue listed in Petitioner's business plan/packet; Ms. Lambert said she had a hard time reconciling petitioner wanting to open a restaurant without listing any food revenue. Petitioner responded that they were not sure about food revenue. Trustee Schwenk asked if this concept would work without gaming. Trustee Juarez echoed the same questions and said he would like to see a better plan first as did Trustee Ugaste. Trustee Krinski questioned the noise issue if there would be music since there is a residential area close-by. Mr. Schwenk weighed in that this would parallel another one of petitioner's businesses in Round Lake--he checked out that business on-line, he said this looks very much like a gaming lounge that the Board has worked very hard to keep out of the Village. Also he stated that during his time on the Board he has never voted for video-gaming. He will vote to give the Petitioners an alcohol license and see how that goes. Trustee Grieco said she likes the idea of a coffee place; she lives in that area and it needs a coffee spot. Mayor Meier said that the Board is fine with giving a liquor license to the petitioner if all requirements for one are met. Ms. Lambert made it very clear, when the petitioner questioned the gaming issue, that a full kitchen is required for a gaming license. Petitioner responded by saying there doesn't appear to be enough space for a full kitchen. Ms. Lambert replied then maybe this is not the right location for your business. This was reiterated by the Mayor. Mayor Meier clarified again what was necessary for both an alcohol license and a gaming license; Petitioner was giving the application paperwork packet for a liquor license. Liquor License Letter of Interest - 1080 West Maple Avenue Petitioner owns the gas station located at 1080 W. Maple Ave. Nowadays people like one-stop shopping and the petitioner would like to create this here. At their other locations, they have restaurants at the other sites--wings places, Dunkin', Mexican places, etc. There are upcoming changes coming to gas stations in Illinois which will be costly, and it's necessary to be able to have the revenues to cover $300,000 cost. Selling hard liquor would help this. Trustee Lambert pointed out that there is a fully built-out location about a block away (the former Lucky Bites) and when they came before the Board years ago, they also wanted gaming and alcohol but because this site was so close to the High School she was a firm no. Trustee Schwenk stated that based on what he has heard tonight it appears that gaming is the ultimate goal. Mayor Meier Page 6 of 321  asked the petitioner if the liquor license was necessary for them to move forward. The straw poll came in as mostly negative to the liquor license. PUBLIC HEARINGS Call to order the Public Hearing on the Property Tax Levy. Presentation and Board Discussion Trustee Ugaste stated that he wanted it to be clear that the 3.2% increase comes from funding the fire/police/staff pensions. There is no increase to the corporate tax levy. Public Commentary None. Action / Motions will be made during the regular board meeting. Call to Order the Public Hearing for Ivanhoe Farms First Amendment to Annexation Agreement - Date Extension Presentation and Board Discussion Director of Community Development Orenchuk made the presentation. The initial expiration date to conclude working on the documents by all the parties was December 31, 2025. The parties all agreed that they were not ready to finalize these documents; there is a new extension request of September 30, 2026. Mayor Meier stated that this is all being done carefully and not being rushed through. Public Commentary None Action / Motions will be made during the regular board meeting. MAYOR'S REPORT Canceling the December 22, 2025 Board Meeting Page 7 of 321 Motion to adopt a Resolution canceling the Village Board Meeting of December 22, 2025, and authorizing the Village Administrator to approve payment of bills between the period of December 09, 2025 and December 22, 2025. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Tony Ugaste SECONDER: Trustee Kara Lambert AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Commission Appointment - Terry Skinner - Historical Commission Motion to approve a commission appointment of Tracy Skinner to the Mundelein Historical Commission. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Krinski SECONDER: Trustee Lambert AYES: Trustee Grieco, Trustee Juarez, Trustee Krinski, Trustee Lambert, Trustee Schwenk, Trustee Ugaste NAYS: None ABSTAIN: None Ordinance Amending Title 5 – Cannabis Business Regulations Motion to pass an Ordinance Amending Title 5 of the Mundelein Municipal Code to Establish General Cannabis Business Provisions and to Update Regulations for Medical and Adult-Use Cannabis Establishments. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Jennifer Grieco SECONDER: Trustee Erich Schwenk AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Amending Code Definitions: Liquor Licenses Motion to pass an Ordinance Amending Section 5.76.010 Definitions (Alcoholic Liquors) RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Erich Schwenk SECONDER: Trustee Arnold Krinski AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None Page 8 of 321 ABSTAIN: None Amendment to Business Registrations and Fee Schedule Motion to approve an ordinance amending Section 5.08.020 and Chapter 3.80 of the Mundelein Municipal Code to update the business registration fee effective with Fiscal Year 2027 registrations and to allow for a fee waiver for qualifying nonprofit organizations. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Jennifer Grieco SECONDER: Trustee Arnold Krinski AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Trustee Ugaste pointed out that it is difficult to raise these fees at the present time since collecting them now is difficult. Trustee Juarez agreed and feels getting the EDC involved with these decisions and does not feel it is a good time to raise these fees and where does these fees go? Administrator Guenther said it goes to a general fund that is used to reimburse the actual time it takes to collect/process these fees. Trustee Schwenk researched the archives back to 2019 and this was the issue then when the dollar amount was going from $25 to $35. Trustee Krinski added asking what efforts are made to collect these delinquent fees and maybe if everyone paid what they owed the increase would not be necessary. Mayor Meier explained what these fees fund--we do not charge anyone to be put in the dining guide nor charge businesses to be part of events that give good visibility to them; we give free marketing with the ribbon- cuttings, as an example. We give grants, even to businesses that do not pay this fee. Video Gaming Terminals — Smokin' Jack's BBQ, Inc. Motion to pass an Ordinance amending Chapter 5.98 of the Mundelein Municipal Code to increase the total number of authorized Video Gaming Terminals by six (6) terminals within the Village of Mundelein as it relates to Smokin' Jack's BBQ, Inc. at 32 East Park Street. RESULT: Passed [Yes 4, No 2, Abstained 0] MOVER: Trustee Tony Ugaste SECONDER: Trustee Jennifer Grieco AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Tony Ugaste NAYS: Kara Lambert, Erich Schwenk ABSTAIN: None Trustee Krinski asked for clarification of the amount of machines. Facilities License Agreement - The Catholic Bishop of Chicago Motion to adopt a resolution authorizing the Village of Mundelein to enter into a facilities license agreement with the Catholic Bishop of Chicago. Page 9 of 321  RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Erich Schwenk SECONDER: Trustee Arnold Krinski AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Mayor Meier made a statement concerning the leaf pickup: we have had a hard time this year with the Groot Leaf Pickup. The leaves dropped late and then the heavy snow came. Groot has said they will be picking up leaves when the snow is gone and the piles melt but it will take weeks to get through the whole Village and with how the weather is going so this may take some time; the Mayor remembers leaves being picked up in her area in February years ago. TRUSTEE REPORTS Community Happenings Committee (Grieco, Juarez, Lambert) Community Happenings Report from Trustee Grieco Trustee Grieco thanked the MCC for a great tree-lighting--they created a magical event. 2026 Chicago Grit Bike Race Contract Motion to adopt a Resolution approving the 2026 Mundelein Cycling Grand Prix and Authorizing the Execution of a Cycling Race Agreement for an amount not to exceed $10,000.00. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Jennifer Grieco SECONDER: Trustee Daniel Juarez AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Trustee Schwenk asked about the route for the race--is it going to be the same as last year--yes it is. It really impacts the residents but ideally this will be the last year this route will be used (due to the construction at the Plaza Circle). Community and Economic Development Committee (Juarez, Schwenk, Grieco) First Amendment to Annexation Agreement Ivanhoe Village Page 10 of 321 Motion to adopt a Resolution Approving a First Amendment to Annexation Agreement for Ivanhoe Village. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Daniel Juarez SECONDER: Trustee Arnold Krinski AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Public Works & Engineering Committee (Lambert, Krinski, Juarez) None Finance Committee (Schwenk, Ugaste, Grieco) Property Tax Levy Ordinance - May 1, 2025 - April 30, 2026 Motion to pass an Ordinance providing for the Levy of Property Taxes for the Current Fiscal Year beginning on May 1, 2025 and ending April 30, 2026 in the amount of $19,022,160. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Erich Schwenk SECONDER: Trustee Tony Ugaste AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Property Tax Levy Abatement Ordinance 2025 Motion to pass an Ordinance providing for the Partial Abatement of the Levy of Property Taxes for the Bond Levy Fund of the Village of Mundelein for 2025 of $1,698,231 RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Erich Schwenk SECONDER: None AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Grocery Tax Ordinance Motion to pass an Ordinance Implementing the Village of Mundelein Grocery Sales Tax Page 11 of 321 of 1%, effective July 1, 2026 replacing the State of Illinois Grocery Tax. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Erich Schwenk SECONDER: Trustee Daniel Juarez AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Governing Body Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between November 25, 2025 and ending December 8, 2025 in the amount of $1,362,839.32. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Erich Schwenk SECONDER: Trustee Jennifer Grieco AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Public Safety Committee (Ugaste, Lambert, Krinski) Purchase Order and Invoice payment approval for GEMT to Illinois Department of Healthcare / Family Services Motion to approve purchase order number 26-00715 and payment of invoice number GEMTFY26QT1-174 in the amount of $150,280.03 to the Illinois Department of Health and Family Services HFS Bureau of Fiscal Operations - GEMT. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Tony Ugaste SECONDER: Trustee Erich Schwenk AYES: Jennifer Grieco, Daniel Juarez, Arnold Krinski, Kara Lambert, Erich Schwenk, Tony Ugaste NAYS: None ABSTAIN: None Building Committee (Krinski, Ugaste, Schwenk) Fire Chief Lark stated to please keep the hydrants clear. Also stay off the ice--not thick enough yet. Other Reports Page 12 of 321  None SCHEDULED BUSINESS Omnibus Vote Items VILLAGE STAFF REPORTS Village Administrator None Village Attorney None Village Clerk None EXECUTIVE SESSION Motion to recess into Executive Session to discuss pending litigation pursuant to 5 ILCS 120, Section 2(c)(11), land acquisition or sale of property pursuant to 5 ILCS 120, Section 2(c)(5), personnel pursuant to 5 ILCS 120, Section 2(c)(1), and minutes pursuant to 5 ILCS 120, Section 2(c)(21). RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Ugaste SECONDER: Trustee Lambert AYES: Trustee Grieco, Trustee Juarez, Trustee Krinski, Trustee Lambert, Trustee Schwenk, Trustee Ugaste NAYS: None ABSTAIN: None Motion to reconvene Village Board Meeting RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Ugaste SECONDER: Trustee Lambert Page 13 of 321  AYES: Trustee Grieco, Trustee Juarez, Trustee Krinski, Trustee Lambert, Trustee Schwenk, Trustee Ugaste NAYS: None ABSTAIN: None Attendance Action from Executive Session OTHER BUSINESS ADJOURNMENT Motion to Adjourn the Regular Board Meeting RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Trustee Schwenk SECONDER: Trustee Ugaste AYES: Trustee Grieco, Trustee Juarez, Trustee Krinski, Trustee Lambert, Trustee Schwenk, Trustee Ugaste NAYS: None ABSTAIN: None _________________________________ Village Clerk Page 14 of 321 To: Mayor and Board of Trustees From: Lynne Monroe, Assistant Village Administrator For: Village Board Meeting of January 12, 2026 Subject: Creation of a Class P Liquor License and establishing the corresponding fee Financial Impact: The license will be subject to a $2,500 liquor license fee to be established in the Village Fee Schedule. This is the same fee assessed for banquet service establishments. Attachments: None Background: The Mundelein Park and Recreation District has submitted a formal request for a liquor license for the sale of alcoholic beverages at Diamond Lake Recreation Center, located at 1016 North Diamond Lake Road. This request was initiated via a letter dated July 25, 2025. On September 24, 2025, after board consensus, the Park District was advised to move forward with the application process. To accommodate this request and issue a license, staff recommends the creation of a new Class P liquor license classification. This classification would be tailored to allow limited alcohol sales by a park district entity under specific conditions. The proposed ordinance would amend the Village Code to establish a Class P liquor license, specific to Park District Operations, which would: • Authorize the sale and service of beer and wine during regular operations. • Permit full-service bar operations (beer, wine, and spirits) during approved private rental events. • Limit alcohol service to controlled areas during scheduled events or programs. • Require wristband identification for all patrons purchasing alcohol during general public use. • Prohibit outside alcohol and outside vendors unless otherwise licensed. • Require any employee overseeing alcohol sales or service must be the age of 21 or older. • Prohibit video gaming on the premises. • Require compliance with all applicable state and local liquor laws. Page 15 of 321 Recommendation: Motion to approve an ordinance amending Chapter 5.76 and Chapter 3.80 creating a new Class P liquor license classification, establishing a corresponding fee, and authorizing the issuance of one (1) Class P license to the Mundelein Park and Recreation District for use at Diamond Lake Recreation Center. Page 16 of 321 STATE OF ILLINOIS ) ) COUNTY OF LAKE ) CERTIFICATE I, Karen Walsh, certify that I am the duly elected Municipal Clerk for the Village of Mundelein, Lake County, Illinois. I further certify that on January 12, 2026 the Corporate Authorities of such Village passed and approved: Ordinance No. O-26-01-1 which is entitled Creation of a Class P Liquor License and establishing the corresponding fee The pamphlet form of said Ordinance, including the Ordinance and a cover sheet thereof was prepared and a copy of such Ordinance was posted in the Village Hall commencing on 1/13/2026, and was posted for at least ten days thereafter. Copies of such Ordinance are available for public inspection upon request in the Customer Service Office. Dated at Mundelein, Illinois on 1/13/2026. Village Clerk Page 17 of 321  ORDINANCE NO. O-26-01-1 AN ORDINANCE AMENDING CHAPTER 5.76 AND CHAPTER 3.80 OF THE MUNDELEIN MUNICIPAL CODE TO CREATE A CLASS P LIQUOR LICENSE AND ESTABLISH THE CORRESPONDING FEE WHEREAS, the Village of Mundelein, Lake County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the Village’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Mundelein Park and Recreation District has requested authorization to sell and serve alcoholic beverages at the Diamond Lake facility, located at 1016 North Diamond Lake Road; and WHEREAS, the Village Board finds it in the public interest to create a new liquor license classification to accommodate limited alcohol service by the Park District under controlled conditions including full- service bar options for catered events; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, LAKE COUNTY, ILLINOIS, as follows: SECTION I: A new liquor license classification, Class P, is hereby created and added to Alcoholic Liquor License Classification Chapter 5.76.140 of the Mundelein Municipal Code as follows: P. Class P - Park District License A Class P license shall authorize the retail sale and service of alcoholic beverages by the Mundelein Park and Recreation District at designated park district facilities, subject to the following conditions: A Class P license shall authorize the Mundelein Park and Recreation District to sell and serve alcoholic beverages at designated park district facilities, subject to the following conditions: 1. Authorized Locations: Alcoholic beverages may be sold or served at the Diamond Lake facility located at 1016 North Diamond Lake Road and other park district properties as approved by the Village Board. 2. Facility Use: The Diamond Lake facility is a multi-use public facility owned and operated by the Mundelein Park and Recreation District. Alcohol service is intended to support both: a. Private rental events such as weddings, bridal and baby showers, corporate events, business meetings, reunions, and similar functions where alcohol service is commonly expected. b. Day-to-day operations in conjunction with food service and open recreation offerings. 3. Permitted Beverages: a. A full-service bar, including spirits, may be operated exclusively during private rental events. Page 18 of 321  b. Beer and wine may be sold or served during regular operations to complement concession sales and recreational programming. 4. Food Service: a. The facility shall ensure the availability of regularly rotating food offerings through counter service or an equivalent or superior food service method. b. Full meals for private events shall be catered on-site by approved vendors, as established by the Mundelein Park and Recreation District. 5. The Mundelein Park and Recreation District may also utilize food trucks to satisfy food service requirements for both general public use and private events, provided that all food truck vendors are registered with the Village and operate in compliance with applicable local ordinances. 6. Service Areas: Alcoholic beverages may only be sold or served in designated, controlled areas in line with day-to-day operations and during scheduled events or programs. These areas must be clearly marked and approved by the Police Department. 7. Identification: All patrons must present valid identification prior to the purchase or service of alcoholic beverages. During general public use, patrons who are verified to be of legal drinking age shall be issued a non-transferable wristband indicating eligibility for alcohol service. Wristbands are not required during private, catered events; however, identification must still be verified prior to service. The licensee is responsible for ensuring that alcohol is not served to underage individuals. 8. Outside Alcohol Prohibited: Patrons may not bring their own alcoholic beverages onto park district property during events. 9. Outside Vendors: No outside vendors may sell or serve alcohol, unless separately licensed by the Village. Caterers providing full bar service must be licensed and approved by the Village. 10. Pitchers Prohibited: Alcoholic beverages shall not be sold or served in pitchers. 11. Age of Staff: No employee under the age of 21 may sell or serve alcohol and any employee overseeing alcohol sales or service must be the age of 21 or older. 12. Security: The licensee shall coordinate with the Police Department to provide additional security if deemed necessary. 13. Video Gaming: Video gaming is prohibited on any premises operating under a Class P license. 14. State Compliance: The licensee must comply with all applicable provisions of the Illinois Liquor Control Act and any other relevant state or local regulations. SECTION II. Chapter 3.80 of the Mundelein Municipal Code is hereby amended to include the following fee: 5.76.140.P | Class P: Park and Recreation District | $2,500.00 annually. Page 19 of 321 SECTION III. The Village may issue one (1) Class P license to the Mundelein Park and Recreation District for use at Diamond Lake facility. Additional licenses may be issued upon Village Board approval only. SECTION IV. In the event any section, clause, provision, or part of this ordinance is found to be invalid by a court of competent jurisdiction, all valid parts that are severable from the invalid parts shall remain in full force and effect. If any part of this ordinance is found to be invalid in one or more of its applications, all valid applications that are severable from the invalid applications shall remain in effect. SECTION V. This ordinance shall be in full force and effect from and after its passage, approval, and publication, as required by law. SECTION VI. This ordinance shall be published in pamphlet form and made available at the office of the Village Clerk. RESULT: [] MOVER: None SECONDER: None AYES: None NAYS: None ABSTAIN: None President ADOPTED: Monday, January 12, 2026 APPROVED: Monday, January 12, 2026 ATTEST: Village Clerk Page 20 of 321 To: Mayor and Board of Trustees From: Wendy Whitaker, Customer Service Supervisor Lynne Monroe, Assistant Village Administrator For: Village Board Meeting of January 12, 2026 Subject: Decrease the Number of Class H Liquor Licenses Financial Impact: N/A Attachments: None Background: The following Ordinance decreases the number of Class H Liquor Licenses from three (3) to two (2) as the Village Green Golf Course closed and has not been in operation for greater than sixty (60) consecutive days. Recommendation: Motion to pass an Ordinance amending Chapter 5.76 of the Mundelein Municipal Code to decrease the number of Class H liquor licenses authorized in the Village of Mundelein as it relates to Village Green Golf Course at 2501 North Midlothian Road. Page 21 of 321 STATE OF ILLINOIS ) ) COUNTY OF LAKE ) CERTIFICATE I, Karen Walsh, certify that I am the duly elected Municipal Clerk for the Village of Mundelein, Lake County, Illinois. I further certify that on January 12, 2026 the Corporate Authorities of such Village passed and approved: Ordinance No. O-26-01-2 which is entitled Decrease the Number of Class H Liquor Licenses The pamphlet form of said Ordinance, including the Ordinance and a cover sheet thereof was prepared and a copy of such Ordinance was posted in the Village Hall commencing on 1/13/2026, and was posted for at least ten days thereafter. Copies of such Ordinance are available for public inspection upon request in the Customer Service Office. Dated at Mundelein, Illinois on 1/13/2026. Village Clerk Page 22 of 321  ORDINANCE NO. O-26-01-2 AN ORDINANCE AMENDING CHAPTER 5.76 OF THE MUNDELEIN MUNICIPAL CODE REGULATING THE SALE OF ALCOHOLIC LIQUOR TO DECREASE THE NUMBER OF CLASS H LIQUOR LICENSES AS IT RELATES TO VILLAGE GREEN GOLF COURSE AT 2501 NORTH MIDLOTHIAN ROAD WHEREAS, the Mundelein Board of Trustees has determined that it would be in the best interest of the Village of Mundelein to decrease the number of Class H Liquor Licenses from three (3) to two (2) as the Village Green Golf Course closed at 2501 North Midlothian and remained closed for greater than 60 consecutive days. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, LAKE COUNTY, ILLINOIS, that: SECTION I. Section 5.76.140(H) of the Mundelein Municipal Code is hereby deleted in its entirety and shall henceforth read as follows: H. CLASS H LICENSE (golf course), which shall authorize the retail sale on the licensed premises described of alcoholic liquor for consumption only on such premises. Said premises may have a full- serve bar thereon. Such licenses may be issued and retained by those establishments which: (1) Have seating capacity at tables and booths for a minimum of twenty-five persons for food service, which may consist of sandwiches, snacks and items similar thereto; (2) Have a daily fee golf course having not less than eighteen holes; and The following shall be permitted at a Class H licensed facility: (1) The sale of alcoholic liquor at a bar in the clubhouse or at tables. (2) The sale of alcoholic liquor from a motorized “beverage cart” or from a beverage facility on the golf course. (3) Consumption of alcoholic liquor on the golf course grounds. (4) The sale of alcoholic liquor in conjunction with restaurant meal service. (5) The sale of alcoholic liquor as part of banquet service, provided the facility is equipped with a banquet room that meets the occupancy requirements of the Mundelein Fire Department. (6) The sale of alcoholic liquor from a temporary structure erected on the premises for the purpose of expanding banquet service capabilities of the facility, provided the structure is erected with the property permits and approval of the Village of Mundelein. The annual fee for each license shall be set forth in the Village Fee Schedule Chapter 3.80 and there shall be no more than a total of two Class H licenses outstanding and in force at any one time. No alcoholic liquor shall be served or offered for sale on licensed premises from midnight to six a.m. SECTION II. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect the remaining provisions of this Ordinance. Page 23 of 321 SECTION III. Repeal of Prior Ordinances. All prior Ordinances in conflict or inconsistent herewith are hereby expressly repealed only to the extent of such conflict or inconsistency. SECTION IV. Effective Date. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form, as required by law. RESULT: [] MOVER: None SECONDER: None AYES: None NAYS: None ABSTAIN: None President ADOPTED: Monday, January 12, 2026 APPROVED: Monday, January 12, 2026 ATTEST: Village Clerk Page 24 of 321 To: Mayor and Board of Trustees From: Lynne Monroe, Assistant Village Administrator For: Village Board Meeting of January 12, 2026 Subject: Amending Village Code: Meetings Financial Impact: N/A Attachments: 1. O-26-01-03 - Exhibit A - Redlined Sections 2.04.035 and 2.04.070 Background: As part of the ongoing efforts to ensure consistency and clarity in the Municipal Code, staff recommends updating the Code to reflect current legal requirements and long-standing practices regarding the scheduling of meetings on election days and holidays, as well as to streamline the order of business for Village Board meetings. Section 2.04.035 previously prohibited regular meetings of the Mayor and Board of Trustees from being held on legal holidays, Christmas Eve, and New Year's Eve. However, regular meetings have historically been held on some legal holidays when the Village is not closed, therefore this restriction is no longer consistent with practice. Additionally, recent changes to Illinois law prohibit public meetings on election days. The revised ordinance removes the outdated restriction on regular meetings held on holidays to align with Village holidays instead, prohibits special meetings on legal holidays, and prohibits all meetings on election days in accordance with the Illinois Open Meetings Act. Section 2.04.070 removes item (10), “Village staff reports,” from the formal order of business. In practice, the Village Administrator, Attorney, and Clerk have not historically provided formal reports during board meetings. If a report is ever needed, it can be offered during discussion of specific agenda items or under “Other Business.” Removing this item aligns the code with actual meeting procedures and avoids confusion about expectations of staff and the public. Additionally, the final sentence of the section — allowing the Mayor to modify the agenda only with the concurrence of a majority of trustees — has been removed. This change reflects long-standing practice: the Mayor has historically managed the meeting agenda without requiring a formal vote of concurrence. The Page 25 of 321 Mayor’s role as presiding officer already provides the authority to adjust the order of business as needed, and this amendment simply codifies that consistent practice. Tracked changes of the two code sections can be found in Exhibit A. Recommendation: Motion to pass an Ordinance Amending Sections 2.04.035 and 2.04.070 of the Mundelein Municipal Code to ensure compliance with state law and alignment with current Village practices. Page 26 of 321 STATE OF ILLINOIS ) ) COUNTY OF LAKE ) CERTIFICATE I, Karen Walsh, certify that I am the duly elected Municipal Clerk for the Village of Mundelein, Lake County, Illinois. I further certify that on January 12, 2026 the Corporate Authorities of such Village passed and approved: Ordinance No. O-26-01-3 which is entitled Amending Village Code: Meetings The pamphlet form of said Ordinance, including the Ordinance and a cover sheet thereof was prepared and a copy of such Ordinance was posted in the Village Hall commencing on 1/13/2026, and was posted for at least ten days thereafter. Copies of such Ordinance are available for public inspection upon request in the Customer Service Office. Dated at Mundelein, Illinois on 1/13/2026. Village Clerk Page 27 of 321  ORDINANCE NO. O-26-01-3 AN ORDINANCE AMENDING SECTIONS 2.04.035 AND 2.04.070 OF THE MUNICIPAL CODE REGARDING MEETING SCHEDULING AND ORDER OF BUSINESS WHEREAS, the Village of Mundelein, Lake County, Illinois, is a home-rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the Village’s home-rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Illinois Open Meetings Act (5 ILCS 120) governs the scheduling of public meetings and was recently amended to prohibit meetings on election days; WHEREAS, the Village seeks to clarify its procedures regarding the scheduling of regular meetings on holidays; WHEREAS, the Village Board desires to amend Section 2.04.035 to prohibit special meetings on legal holidays and to prohibit all meetings on election days including general, primary, and consolidated elections, in accordance with Illinois law and public accessibility; WHEREAS, the Village Board also desires to amend Section 2.04.070 to streamline the order of business and clarify the role of the Mayor in setting the agenda; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, ILLINOIS, that: SECTION I: Section 2.04.035 of the Village Code is hereby amended to read as follows: 2.04.035 Rescheduling of meetings and restrictions on meeting dates. (a) Any regular weekly meeting of the president and board of trustees of the Village which falls on a Village designated holiday, including Christmas Eve and New Year's Eve shall not be held on that day and any business to be conducted at such meeting shall be carried forward to the next regular weekly meeting unless by resolution reschedules such regular weekly meeting that falls on the designated holiday to another day of the same week. (b) A resolution rescheduling a regular meeting shall be passed prior to the meeting to be rescheduled, and posting of a copy of such resolution in the village hall shall be sufficient notice thereof. (c) No special meeting of any public body of the Village shall be scheduled or held on a legal holiday. (d) No regular or special meeting of any public body of the Village shall be scheduled or held on the day of a general primary election, general election, consolidated primary election, or consolidated election, in accordance with the Illinois Open Meetings Act. SECTION II. Section 2.04.070 of the Village Code is hereby amended as follows: Page 28 of 321 Item (10) is stricken in its entirety, thereby removing “Village staff reports” from the order of business. Items (11) and (12) are renumbered as Items (10) and (11), respectively. The final sentence of this section is also stricken, which reads: “The mayor, with the concurrence of a majority of the trustees present at the meeting, may add or delete items of business or change the order of items of business set forth on the agenda for that meeting.” SECTION III: If any section, paragraph, subdivision, clause, sentence, or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such a judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION IV: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION V: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form (which publication is hereby authorized) as provided by law. RESULT: [] MOVER: None SECONDER: None AYES: None NAYS: None ABSTAIN: None President ADOPTED: Monday, January 12, 2026 APPROVED: Monday, January 12, 2026 ATTEST: Village Clerk Page 29 of 321 Exhibit A – Redlined Amendments to Sections 2.04.035 and 2.04.070 Section 2.04.035 – Rescheduling of meetings and restrictions on meeting dates 2.04.035 Rescheduling of meetings falling on holidays. (a) Any regular weekly meeting of the president and board of trustees of the village which falls on a legal holiday, Christmas Eve or New Year's Eve shall not be held on that day and any business to be conducted at such meeting shall be carried forward to the next regular weekly meeting unless the board of trustees by resolution reschedules such regular weekly meeting falling on a legal holiday, Christmas Eve or New Year's Eve to another day of the same week. (b) Such resolution rescheduling a regular weekly meeting shall be passed prior to the meeting to be rescheduled and posting of a copy of such resolution in the village hall shall be sufficient notice thereof. 2.04.035 Rescheduling of meetings and restrictions on meeting dates. (a) Any regular weekly meeting of the president and board of trustees of the Village which falls on a Village designated holiday, including Christmas Eve and New Year's Eve shall not be held on that day and any business to be conducted at such meeting shall be carried forward to the next regular weekly meeting unless by resolution reschedules such regular weekly meeting that falls on the designated holiday to another day of the same week. (b) A resolution rescheduling a regular meeting shall be passed prior to the meeting to be rescheduled, and posting of a copy of such resolution in the village hall shall be sufficient notice thereof. (c) No special meeting of any public body of the Village shall be scheduled or held on a legal holiday. (d) No regular or special meeting of any public body of the Village shall be scheduled or held on the day of a general primary election, general election, consolidated primary election, or consolidated election, in accordance with the Illinois Open Meetings Act. Section 2.04.070 – Order of Business (1) Call to order; (2) Roll call; (3) Pledge of allegiance to United States of America; Page 30 of 321 (4) Approval of minutes of village board meeting immediately prior thereto; (5) Public commentary; (6) Public hearings and presentations; (7) Mayor's report including appointments, proclamations, communications, petitions, motions, resolutions, ordinances and other business not on omnibus vote agenda or included in trustees' reports; (8) Trustees' reports including committee reports and motions, resolutions and ordinances relating thereto; (9) Omnibus vote agenda; (10) Village staff reports including reports of village administrator, attorney and village clerk; (101) Other business; (112) Executive sessions and similar proceedings, if any. The mayor, with the concurrence of a majority of the trustees present at the meeting, may add or delete items of business or change the order of items of business set forth on the agenda for that meeting. Page 31 of 321 To: Mayor and Board of Trustees From: Eric Guenther, Village Administrator For: Village Board Meeting of January 12, 2026 Subject: IGA Between the Village of Mundelein and Mundelein District 75 for Use of Mundelein Public Works Facility in the Event of an Emergency Financial Impact: N/A Attachments: 1. Mundelein School District 75 - Emergency Sheltering IGA Background: District 75 approached the Village asking to utilize our Public Works Facility as part of their overall disaster response plan. Specifically, our facility would be utilized as a reunification center in the event of a full evacuation of District 75 schools. Recommendation: Motion to authorize the Village Administrator to sign the Intergovernmental Agreement between the Village of Mundelein and the Mundelein School District 75 for the use of Mundelein Public Works Facility in the Event of an Emergency. Page 32 of 321  INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MUNDELEIN AND MUNDELEIN SCHOOL DISTRICT 75 FOR USE OF MUNDELEIN PUBLIC WORKS FACILITY IN THE EVENT OF AN EMERGENCY THIS AGREEMENT is entered into this 12th day of January 2026, (hereinafter referred to as "Effective Date"), by and between the Village of Mundelein, an Illinois home rule municipal corporation, (hereinafter referred to as "Village") and Mundelein School District 75, (hereinafter referred to as "District"); collectively, the Parties and individually, Party; and WHEREAS, both Parties recognize that natural or man-made emergency occurrences may result in a situation where the District must evacuate students and staff and that the Village’s facility located at 801 Allanson Road, Mundelein (“Public Works Facility”) is adequate to provide shelter and assistance to students and staff evacuated during emergency situations when the students and staff have a need to be sheltered; and WHEREAS, it is in the best interests of both the Village and the District to enter into this Agreement; NOW, THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and in the exercise of their powers and authority under the intergovernmental cooperation provisions of Article VII, Section 10 of the Illinois Constitution of 1970, the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and other applicable authority, the Parties do hereby agree as follows: Section 1: Incorporation of Recitals The foregoing recitals are hereby incorporated herein and made a part of this Agreement. Section 2: Emergency use of the Public Works Facility In the event of a natural or man-made emergency occurrence that impacts the habitability of the District’s facilities and necessitates the evacuation of students and staff, the Village agrees to allow the District the use of its Public Works Facility to provide shelter and assistance to students and staff evacuated during emergency situations when the students and staff have a need to be sheltered. The Village may continue to use its Public Works Facility during the evacuation period. Section 3: Obligations of the Village The Village will be responsible for opening the building and developing procedures for making the building accessible, including restrooms and an area with phone and internet connection (if available) for District administrative personnel. Section 4: Obligations of the District A. The District will make every effort to notify the Village of Mundelein Public Works of evacuation possibilities with as much notice as possible. The Parties will coordinate respective contact information. B. The District will provide supervision for all students and staff during the time that the facility is used as an emergency shelter site. C. The District agrees that it shall exercise reasonable care in the conduct of its activities in said facilities and further agrees to replace or reimburse the Village for any items, materials, equipment, or supplies that may be Page 33 of 321  used by the District in the conduct of its sheltering activities in said facilities. D. The District shall be responsible for replacing, restoring, or repairing damage occasioned by the use of any building, facilities, or equipment belonging to the Village. E. The District shall reimburse the Village for any bona fide expenditure of personnel required to maintain the facility, including overtime costs, upon production of receipts or time sheets, except for the Village’s operational or administrative fees. F. The District shall provide any and all releases of information to the press and media. Requests for interviews or information submitted to the Village shall be directed to the Mundelein School District's Public Information Officer or the Superintendent of Schools. G. The District shall make every effort to recognize the hospitality of the Village in any press or media releases pertaining to the re-location and sheltering of students and staff. Section 5: Waiver; Release; Indemnity The District agrees to indemnify, defend, and hold harmless the Village, its officers, agents and employees, for any and all claims, demands, liabilities, damages, injury, causes of action, suits in law or in equity, costs and expenses, including reasonable attorneys' fees, of any kind or nature whatsoever, arising either directly or indirectly from this Agreement. Nothing in this Agreement prevents either Party from asserting any tort immunities or other legal defenses against lawsuits instituted by any nonparty against one or both parties to this Agreement. Section 6: Employment Status and Compensation/Relation of the Parties While operating on the premises of the Public Works Facility, the District employees shall remain employees of the District for all purposes, including workers' compensation insurance and postings, salary, benefits, and appropriate equipment. The District shall maintain sufficient workers compensation and employers liability insurance which covers its own employees operating in and around the Public Works Facility. In the performance of this Agreement, both Parties hereto will be acting in their individual governmental capacities and not as agents, employees, partners, joint ventures, or associates of each other. The employees, agents, or subcontractors of one Party shall not be deemed or construed to be the employees or agents of the other Party. Nothing in this Agreement is intended, or shall be construed or applied, to create the relationship of principal and agent, partners, or joint ventures between the Village and the District. Section 7: Insurance Each party shall maintain liability insurance coverage with minimum limits of $1 million which covers their respective operations on the Public Work Facility premises and their obligations undertaken pursuant to this Agreement. Each party shall provide a certificate of insurance stating the aforementioned coverage upon request. Section 8: Term This Agreement shall be effective for 5 years commencing on the date of full execution of this Agreement and terminating on the last day before the fifth annual anniversary of the Effective Date, unless otherwise terminated as provided hereinafter. Either Party shall have the right to terminate this Agreement upon 60 Page 34 of 321 days written notice to the other Party. Section 9: No Assignment Neither Party shall assign this Agreement without the prior written consent of the other Party. Section 10: Amendments; Waivers This Agreement and the rights created by this Agreement may not be amended, modified, or waived in any respect except by written agreement expressly referring to this Agreement and duly and validly authorized, executed, and delivered by the Parties. Section 11: Governing Law. The Parties agree that because this Agreement is to be performed in Illinois, the State of Illinois shall govern their relation in the interpretation of this Agreement, the State in which the Agreement has deemed to have been executed and delivered. Section 12: Severability. The purposes of this Agreement are severable if any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held to be contrary to law or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. However, upon the occurrence of such event, either party may terminate this Agreement forthwith, upon the delivery of written notice of termination of the other Party. Section 13: Notices. All notices permitted regarding this Agreement shall be transmitted only by personal delivery or by First Class, Certified, or Registered United States mail to the following persons at the addresses stated: To Mundelein: Village of Mundelein Attn: Village Administrator 300 Plaza Circle Mundelein, IL 60060 To Mundelein School District 75: Mundelein School District 75 Attention: Superintendent Corey Tafoya 470 North Lake Street Mundelein, IL 60060 Section 14: Authorized Representatives The officers of Mundelein School District 75 executing this Agreement warrant that they have been lawfully authorized to execute this Agreement on behalf of the District. The officers of the Village of Mundelein hereby warrant that they have been lawfully authorized to execute this Agreement on behalf of Mundelein. Page 35 of 321 Section 15: Entire Agreement It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements in negotiations between the parties relating to the subject matter hereof. Section 16: Execution This Agreement may be executed in counterparts or duplicate originals or with separate signature pages, each of which shall constitute and be deemed on the same document. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written. VILLAGE OF MUNDELEIN MUNDELEIN SCHOOL DISTRICT 75 By: By: Its: Its: Dated: Dated: Attest: Village Clerk Page 36 of 321 To: Mayor and Board of Trustees From: Eric Guenther, Village Administrator For: Village Board Meeting of January 12, 2026 Subject: IGA Between the Village of Mundelein and Mundelein District 120 for Use of Mundelein Public Works Facility in the Event of an Emergency Financial Impact: N/A Attachments: 1. Mundelein School District 120 - Emergency Sheltering IGA Background: District 120 approached the Village asking to utilize our Public Works Facility as part of their overall disaster response plan. Specifically, our facility would be utilized as a reunification center in the event of a full evacuation of District 120 schools. Recommendation: Motion to authorize the Village Administrator to sign the Intergovernmental Agreement between the Village of Mundelein and the Mundelein School District 120 for the use of Mundelein Public Works Facility in the Event of an Emergency. Page 37 of 321  INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF MUNDELEIN AND MUNDELEIN SCHOOL DISTRICT 120 FOR USE OF MUNDELEIN PUBLIC WORKS FACILITY IN THE EVENT OF AN EMERGENCY THIS AGREEMENT is entered into this 12th day of January 2026 (hereinafter referred to as "Effective Date"), by and between the Village of Mundelein, an Illinois home rule municipal corporation, (hereinafter referred to as "Village") and Mundelein School District 120, (hereinafter referred to as "District"); collectively, the Parties and individually, Party; and WHEREAS, both Parties recognize that natural or man-made emergency occurrences may result in a situation where the District must evacuate students and staff and that the Village’s facility located at 801 Allanson Road, Mundelein (“Public Works Facility”) is adequate to provide shelter and assistance to students and staff evacuated during emergency situations when the students and staff have a need to be sheltered; and WHEREAS, it is in the best interests of both the Village and the District to enter into this Agreement; NOW, THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and in the exercise of their powers and authority under the intergovernmental cooperation provisions of Article VII, Section 10 of the Illinois Constitution of 1970, the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and other applicable authority, the Parties do hereby agree as follows: Section 1: Incorporation of Recitals The foregoing recitals are hereby incorporated herein and made a part of this Agreement. Section 2: Emergency use of the Public Works Facility In the event of a natural or man-made emergency occurrence that impacts the habitability of the District’s facilities and necessitates the evacuation of students and staff, the Village agrees to allow the District the use of its Public Works Facility to provide shelter and assistance to students and staff evacuated during emergency situations when the students and staff have a need to be sheltered. The Village may continue to use its Public Works Facility during the evacuation period. Section 3: Obligations of the Village The Village will be responsible for opening the building and developing procedures for making the building accessible, including restrooms and an area with phone and internet connection (if available) for District administrative personnel. Section 4: Obligations of the District A. The District will make every effort to notify the Village of Mundelein Public Works of evacuation possibilities with as much notice as possible. The Parties will coordinate respective contact information. B. The District will provide supervision for all students and staff during the time that the facility is used as an emergency shelter site. C. The District agrees that it shall exercise reasonable care in the conduct of its activities in said facilities and further agrees to replace or reimburse the Village for any items, materials, equipment, or supplies that may be Page 38 of 321  used by the District in the conduct of its sheltering activities in said facilities. D. The District shall be responsible for replacing, restoring, or repairing damage occasioned by the use of any building, facilities, or equipment belonging to the Village. E. The District shall reimburse the Village for any bona fide expenditure of personnel required to maintain the facility, including overtime costs, upon production of receipts or time sheets, except for the Village’s operational or administrative fees. F. The District shall provide any and all releases of information to the press and media. Requests for interviews or information submitted to the Village shall be directed to the Mundelein School District's Public Information Officer or the Superintendent of Schools. G. The District shall make every effort to recognize the hospitality of the Village in any press or media releases pertaining to the re-location and sheltering of students and staff. Section 5: Waiver; Release; Indemnity The District agrees to indemnify, defend, and hold harmless the Village, its officers, agents and employees, for any and all claims, demands, liabilities, damages, injury, causes of action, suits in law or in equity, costs and expenses, including reasonable attorneys' fees, of any kind or nature whatsoever, arising either directly or indirectly from this Agreement. Nothing in this Agreement prevents either Party from asserting any tort immunities or other legal defenses against lawsuits instituted by any nonparty against one or both parties to this Agreement. Section 6: Employment Status and Compensation/Relation of the Parties While operating on the premises of the Public Works Facility, the District employees shall remain employees of the District for all purposes, including workers' compensation insurance and postings, salary, benefits, and appropriate equipment. The District shall maintain sufficient workers compensation and employers liability insurance which covers its own employees operating in and around the Public Works Facility. In the performance of this Agreement, both Parties hereto will be acting in their individual governmental capacities and not as agents, employees, partners, joint ventures, or associates of each other. The employees, agents, or subcontractors of one Party shall not be deemed or construed to be the employees or agents of the other Party. Nothing in this Agreement is intended, or shall be construed or applied, to create the relationship of principal and agent, partners, or joint ventures between the Village and the District. Section 7: Insurance Each party shall maintain liability insurance coverage with minimum limits of $1 million which covers their respective operations on the Public Work Facility premises and their obligations undertaken pursuant to this Agreement. Each party shall provide a certificate of insurance stating the aforementioned coverage upon request. Section 8: Term This Agreement shall be effective for 5 years commencing on the date of full execution of this Agreement and terminating on the last day before the fifth annual anniversary of the Effective Date, unless otherwise terminated as provided hereinafter. Either Party shall have the right to terminate this Agreement upon 60 Page 39 of 321 days written notice to the other Party. Section 9: No Assignment Neither Party shall assign this Agreement without the prior written consent of the other Party. Section 10: Amendments; Waivers This Agreement and the rights created by this Agreement may not be amended, modified, or waived in any respect except by written agreement expressly referring to this Agreement and duly and validly authorized, executed, and delivered by the Parties. Section 11: Governing Law. The Parties agree that because this Agreement is to be performed in Illinois, the State of Illinois shall govern their relation in the interpretation of this Agreement, the State in which the Agreement has deemed to have been executed and delivered. Section 12: Severability. The purposes of this Agreement are severable if any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement is for any reason held to be contrary to law or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. However, upon the occurrence of such event, either party may terminate this Agreement forthwith, upon the delivery of written notice of termination of the other Party. Section 13: Notices. All notices permitted regarding this Agreement shall be transmitted only by personal delivery or by First Class, Certified, or Registered United States mail to the following persons at the addresses stated: To Mundelein: Village of Mundelein Attn: Village Administrator 300 Plaza Circle Mundelein, IL 60060 To Mundelein School District 120: Mundelein School District 120 Attention: Superintendent Corey Tafoya 470 North Lake Street Mundelein, IL 60060 Section 14: Authorized Representatives The officers of Mundelein School District 120 executing this Agreement warrant that they have been lawfully authorized to execute this Agreement on behalf of the District. The officers of the Village of Mundelein hereby warrant that they have been lawfully authorized to execute this Agreement on behalf of Mundelein. Page 40 of 321 Section 15: Entire Agreement It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements in negotiations between the parties relating to the subject matter hereof. Section 16: Execution This Agreement may be executed in counterparts or duplicate originals or with separate signature pages, each of which shall constitute and be deemed on the same document. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written. VILLAGE OF MUNDELEIN MUNDELEIN SCHOOL DISTRICT 120 By: By: Its: Its: Dated: Dated: Attest: Village Clerk Page 41 of 321 To: Mayor and Board of Trustees From: Amanda Orenchuk, Director of Community Development For: Village Board Meeting of January 12, 2026 Subject: Housing Market Study Professional Services Agreement Financial Impact: $33,750 - 100-203-46410 - Consulting Services Attachments: 1. R-26-01-01 - Exhibit A - Agreement and Proposal - Housing Study Background: The Village desires to enter into a professional services agreement with entities that conduct housing market studies. The Village desires to review the housing market as there has been changes over the last 10 years. The Village experienced growth of 961 multi-family housing units in the Downtown/TOD area (242 of the 961 currently under construction), in addition to 1,720 townhomes, single-family, and apartments outside of Downtown/TOD since 2005). There are still great opportunity sites downtown, such as the Bank Triangle. However, developers are asking if we have any market studies to show if the area supports more housing and what type. The Village also has a proposal for 3,157 housing units over a 25+ year timeline from Wirtz Realty for a mixed-use TND on the western edge of the Village. Lake County completed a housing study in 2023 by Valerie Kretchmer & Associates; however, she is now retired. After receiving recommendations and engaging in conversations with Development Planning Partners and Goodman Williams Group, staff recommends entering into a professional services agreement for an amount not to exceed $33,750. The estimated time of completion is around April 2026. This item was not specifically contemplated for the FY2026 Budget. If all projects are initiated as anticipated, this may result in the Community Development Consulting Services Account exceeding the budget by approximately $10,000. However, this study is important to the continued downtown redevelopment efforts and understanding of Village's market positioning. Recommendation: Motion to adopt a Resolution Approving and Authorizing the Village Administrator's Signature on a Professional Services Agreement and approving purchase order number 26-00758 and payment in an amount not to exceed $33,750 for a Housing Market Study with Development Planning Partners and Goodman Williams Group. Page 42 of 321  I hereby certify that the attached is an original of Resolution No. R-26-01-1 that said Resolution was adopted on January 12, 2026, that it was posted in the Village Hall commencing on 1/13/2026 and for at least 10 days thereafter. Copies are available for public inspection upon request of the Village Clerk. Village Clerk Page 43 of 321 RESOLUTION NO. R-26-01-1 A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE ADMINISTRATOR'S SIGNATURE ON A PROFESSIONAL SERVICES AGREEMENT AND PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $33,750 FOR A HOUSING MARKET STUDY WITH DEVELOPMENT PLANNING PARTNERS AND GOODMAN WILLIAMS GROUP WHEREAS, Illinois Compiled Statutes 65 ILCS 5/8-9-1 provides that a contract in which the expense to be incurred by a municipality exceeds $25,000 shall be competitively bid, except that such contract may be entered into by the proper municipal officers without advertising for bids if authorized by a vote of two- thirds (2/3) of all Trustees then holding office; and WHEREAS, Section 3.04.020 of the Mundelein Municipal Code provides that a contract in which the expense to be incurred by the Village exceeds $20,000 may be entered into without advertising for bids if authorized by a vote of two-thirds (2/3) of all Trustees then holding office; and WHEREAS, Village seeks to complete a housing market study to provide context for development and negotiations by utilizing third-party professional services; and WHEREAS, Development Planning Partners and Goodman Williams Group have extensive experience in the field of housing studies and land economics; and WHEREAS, Development Planning Partners and Goodman Williams Group are recommended by economic development experts; and WHEREAS, awarding a contract to Development Planning Partners and Goodman Williams Group provides the expertise necessary to complete the studies within a reasonable amount of time; and WHEREAS, time is of the essence as economic conditions are rapidly changing. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION I: The formal competitive bidding process provided in Section 3.04.020 of the Mundelein Municipal Code, and the Illinois Compiled Statutes 65 ILCS 5/8-9-1, is hereby waived for short-term Housing Market Study. SECTION II: The professional services agreement and proposal submitted by Development Planning Partners and Goodman Wiliams Group in the cumulative amount of $33,750, a copy of which is attached hereto as Exhibit A, is accepted, and the Village Administrator is authorized to execute said agreement. SECTION III: Purchase order number 26-00758 in the amount of $33,750 is approved. XXX this 12th day of January 2026 by roll call vote. Page 44 of 321 RESULT: [] MOVER: None SECONDER: None AYES: None NAYS: None ABSTAIN: None President ADOPTED: Monday, January 12, 2026 APPROVED: Monday, January 12, 2026 ATTEST: Village Clerk Page 45 of 321  Professional Services Agreement Housing Market Study PREAMBLE This Agreement is made between Development Planning Partners, LLC (hereinafter “Consultant”) having its principal place of business at 4N579 Pheasant Run Dr. in St. Charles, Illinois and the Village of Mundelein, an Illinois home-rule municipal corporation (hereinafter the “Village” or “Client”; collectively the “Parties”): WITNESSETH FOR AND IN CONSIDERATION of their mutual promises, covenants, undertakings and agreements, the parties agree as follows: GENERAL PROVISIONS 1. Scope of Services. Consultant agrees to provide, as an independent contractor, the professional services included in Exhibit A: Proposal for Housing Market Study, attached hereto and made a part hereof, as well as such other or incidental services as may be necessary to carry out said professional services, as well as any other professional services requested by the Village (hereinafter the “Services”) to complete a Housing Market Study. Said Services shall be conducted by Consultant using the degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locale at the time services are provided, the expectations of the Village, and the laws and regulations of the State of Illinois and the Village of Mundelein. The express terms of this Agreement shall take precedence and control over any term or provision of any Exhibit that in any way conflicts with, differs from, or attempts to alter the terms of this Agreement. 2. Qualifications and certifications. The Services shall be provided by employees of Consultant, who are experienced, certified, and qualified to the extent necessary to perform said Services in the State of Illinois. 3. Responsibilities of Consultant. It is understood and agreed by the parties that the Consultant is an independent contractor retained for the above-mentioned purpose. The Village shall not control the manner nor the means of Consultant’s performance, but shall be entitled to a work product as described herein. The term "subcontractor" shall mean and include only those hired by and having a direct contract with Consultant for performance of work on the Project. The Village shall have no responsibility to any subcontractor employed by Consultant for performance of work on the Project, and all subcontractors and material suppliers shall look exclusively to Consultant for any payments due. Consultant shall have the right to hire subcontractors with the prior written approval of the Village which shall not be unreasonably withheld or delayed. The Village will not be responsible for reporting or paying employment taxes or other similar levies that may be required by the United States Internal Revenue Service or other State or Federal agencies. Every subcontractor shall be bound by the terms and provisions of this Contract as far as applicable to their work. Consultant shall be fully responsible to the Village for the negligent acts and omissions of its subcontractors, and shall ensure that any Page 46 of 321  Professional Services Agreement – Housing Market Study subcontractors perform in accordance with the requirements of this Agreement. Nothing contained herein shall create any contractual or employment relations between any subcontractor and the Village. Consultant is solely responsible for the safety procedures, programs and methods of its employees and agents and shall hold the Village harmless for any and all damages resulting from violations thereof. Consultant and its subcontractors shall comply with all applicable Federal, State and local safety laws and regulations. 4. Deliverables. Deliverables for the Village are outlined in Exhibit A: Proposal for Market Study. 5. Compensation. Consultant will be compensated based upon the following fee schedule: a. Defined Project Scope: Development Planning Partners, LLC will perform the services detailed in the Scope of Work section of the attached proposal (Exhibit A) and provide all Deliverables detailed therein for the total lump sum labor fee of $33,750, inclusive of direct and reimbursable expenditures to provide the Deliverables. Total compensation paid to the Consultant by the Village shall not exceed the sum of $33,750 for all services rendered. 6. Payment Terms. Consultant will be paid for services as follows: • Lump sum fees for the defined project scope will be invoiced monthly based upon the overall percentage of services performed. • For authorized and approved additional meetings and graphics, labor fee will be billed on an hourly basis according Exhibit B: Hourly Rates. • Payment of each invoice will be due within 30 days of receipt and will include an invoice number and brief description of work performed within the billing period. The Client shall also pay any applicable sales tax. If the Client fails to make any payment due the Consultant under this agreement within 60 days after the Consultant's transmittal of its invoice, the Consultant may, after giving a written notice of default to the Client at least fifteen (15) days prior thereto, suspend services and withhold deliverables until all amounts due are paid in full. • The Client shall retain $5,000 of the total fee until receipt of final documents and electronic files. Once provided, Consultant will issue a final invoice to Client for all unbilled work and/or amount retained. 7. Ownership of Documents & Files. Deliverables outlined in Exhibit A, inclusive of report drafts and Final Report files, any other interim reports and other project files in all formats, and other documents prepared by Consultant in connection with this Agreement, except for proprietary models, shall be the property of, and delivered to, the Client upon payment in full for services rendered. However, provided it complies with the Confidentiality provision herein, the Consultant shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Files shall be delivered to the Client no later than thirty days (30 days) following the adoption of the Final Document by the Village Board and payment in full for services rendered. 2 Page 47 of 321  Professional Services Agreement – Housing Market Study 8. Notices. Except to the extent that verbal notice is otherwise permitted herein, proper notice may be given from Consultant to Client by personal service or certified or registered mail (return receipt requested), e-mail or facsimile transmission to: Eric Guenther, Village Administrator Village of Mundelein 300 Plaza Circle Mundelein, Illinois 60060 E-mail: aorenchuk@mundelein.org Proper notice may be given from Village to Consultant by personal service or certified or registered mail (return receipt requested), e-mail or facsimile transmission to: Zach Lowe, Principal Development Planning Partners 4N579 Pheasant Rund Drive St. Charles, IL 60175 E-mail: zach@devpp.com The name and/or address to which notice is required may be amended at any time by written notice to the other party as provided herein. 9. Indemnification. Consultant will indemnify and hold harmless, protect and defend, at its own cost and expense, the Village, its officers, officials, Village President and Board of Trustees, agents, employees, volunteers, representatives, assigns, successors, transferees, licensees, invitees, attorneys, or other persons or property standing in the interest of the Village, from any and all risks, lawsuits, actions, damages, losses, expenses (including attorneys' fees), claims, or liabilities of any character, brought because of any death, injuries or damages received or sustained by any person, persons, or property to the extent caused by the negligent act, omission, or error of Consultant, its officers, agents and/or employees, including any of its subcontractors, arising out of or in performance of any provision of this Agreement, including any claims or amounts arising or recovered under the Workers’ Compensation Act or any other law, ordinance, order or decree. 10. Insurance. During the term of this Agreement, Consultant shall carry and maintain Professional Liability insurance with a policy limit of $1,000,000 per occurrence and $2,000,000 excess umbrella coverage. Consultant shall furnish to the Village, prior to commencing any activities under this Agreement, satisfactory proof of the above insurance requirements by a reliable insurance company authorized to do business in Illinois. Such proof shall consist of a certificate executed by the insurance company and attached to this Agreement. Said certificate shall list the Village and its officers, officials, Village President and Board of Trustees, agents, employees, volunteers, 3 Page 48 of 321  Professional Services Agreement – Housing Market Study representatives, assigns, successors, transferees, licensees, invitees, and attorneys, as additional insured on all required insurance policies (except E&O and Workman’s Comp policies). 11. Warranty. Consultant represents and warrants to the Village that it has the experience and ability to perform the services required by this Agreement, and that that it has the power to enter into and perform this Agreement. 12. Conflict of Interest. The Consultant certifies that to the best of its knowledge, no Client's employee or agent is interested in the business of Consultant or this Agreement. The Consultant further certifies that, to the best of its knowledge, no person associated with the Consultant has any interest that would conflict in any manner or degree with the performance of this Agreement. Consultant shall not accept employment or assignments from other local governments having overlapping jurisdiction with the Client for the duration of this Agreement, unless specifically released in writing to do so by the Client. 13. Time for Performance. All services and products to be provided by Consultant shall be delivered to the Client in a timely manner in accordance with the Scope of Services and Deliverables outlined Exhibit A, except for Excusable Delays, as provided herein. Consultant shall complete the delivery of all services and products within four (4) months following the date on which this Agreement is executed by both parties. 14. Excusable Delays. Consultant and Client shall not be in default by reason of any failure in performance if such failure arises out of causes beyond the reasonable control and without the fault or negligence of the Consultant or Client, respectively. Such causes may include, but are not restricted or limited to, acts of God, or of a public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, illness, accidents, freight embargoes, and unusually severe weather, but in every case the failure to perform must be beyond the reasonable control and without the fault or negligence of the Consultant or the Client, respectively. This includes the unavailability or indecision of parties essential to the transactions envisioned herein. 15. Independent Contractor. It is mutually understood and agreed, and it is the intent of Consultant and Client that an independent contractor relationship be established and is hereby established under the terms and conditions of this Agreement; that employees of the Client are not, nor shall they be deemed to be, employees of Consultant; and, that employees of Consultant are not nor shall they be deemed to be employees of Client. 16. Nondiscrimination and Affirmative Action. Consultant agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff and termination, compensation, selection for training, or participation in recreational and educational activities. The Consultant actively seeks qualified minorities when filling professional, technical and clerical positions. 4 Page 49 of 321  Professional Services Agreement – Housing Market Study 17. Confidentiality. Consultant shall not disclose, publish or authorize others to publish data, drawings, specifications, surveys, reports or other information pertaining to the work assigned to Consultant by the Client without the prior written approval of the Client and shall require each of the subcontractors to sign a written agreement of non-disclosure. Following the expiration or earlier termination of this Agreement, upon receiving a written or verbal request from the Client, the Consultant shall return to the Village all originals and copies of drawings, specifications, data and other material obtained by Consultant from the Client or developed by the Consultant or its subcontractors in connection with the performance of this Agreement. 18. Waiver. The waiver of one party of any breach of this Agreement or the failure of one party to enforce any provisions hereof, shall be limited to the particular instance and shall not operate to bar or be deemed a waiver of enforcing against other or future breaches. 19. Severability. If any provision of this Agreement is found to be invalid, illegal or unenforceable, that provision shall be severable from the rest of this Agreement and the validity, legality and enforceability of the remaining provisions will in no way be affected or impaired. 20. Modification. This Agreement shall not be modified in any manner, except by an instrument in writing executed by or on behalf of all parties. 21. Interpretation. This Agreement provides for services to be performed within the State of Illinois. Accordingly, this Agreement, and all questions of interpretation, construction and enforcement hereof, and all controversies hereunder, shall be governed by the applicable statutory and common law of the State of Illinois. The parties agree that for the purpose of any litigation relative to this Agreement and its enforcement, venue shall be in the Circuit Court of Lake County, Illinois and the parties consent to the in personam jurisdiction of said Court for any such action or proceeding. 22. Entire Understanding. This Agreement sets forth all of the entire understanding of the parties relative to the subject hereof and supersedes any and all prior agreements, express or implied, oral or written. No amendment or modification of this Agreement shall be effective unless reduced to writing and executed by the parties. 23. Term. The effective date of this Agreement is the date the Village executes the Agreement by signing below. Either party may terminate this Agreement at any time and for any reason, upon providing twenty-four hours written notification. As of the date of termination, the Consultant shall cease work and deliver all materials associated with the project to the Village. The Village will pay the Consultant compensation for services satisfactorily completed up to the termination date. IN WITNESS WHEREOF, the Village of Mundelein and Development Planning Partners, LLC have executed this Agreement as of the dates set forth below. 5 Page 50 of 321  Professional Services Agreement – Housing Market Study VILLAGE OF MUNDELEIN an Illinois home-rule municipal corporation ____________________________ Eric Guenther, Administrator Date: _______________________ DEVELOPMENT PLANNING PARTNERS, LLC ____________________________ Zach Lowe, Principal Date: January 5, 2026 _______________________ 6 Page 51 of 321  Professional Services Agreement – Housing Market Study EXHIBIT A: PROPOSAL FOR HOUSING MARKET STUDY EXHIBIT B: HOURLY RATES EXHIBIT C: CERTIFICATE OF INSURANCE 7 Page 52 of 321  DECEMBER 2025 VILLAGE OF MUNDELEIN Housing Market Study A PROPOSAL PREPARED EXCLUSIVELY FOR Page 53 of 321 December 2, 2025 Amanda Orenchuk Community Development Director Village of Mundelein 300 Plaza Circle Mundelein, IL 60060 RE: Proposal for Housing Market Study Dear Ms. Orenchuk: Development Planning Partners (DPP), together with Goodman Williams Group (GWG) appreciate the opportunity to assist the Village of Mundelein in preparing a comprehensive housing market study that will guide future development decisions and support the Village’s ongoing revitalization efforts—particularly within its downtown and transit-oriented districts. Mundelein has experienced remarkable residential growth over the past two decades, and the Village’s remaining opportunity sites present a critical moment to plan for continued, balanced investment. We understand that developers have already begun asking important questions about the market capacity for additional housing, which underscores the need for a data-driven evaluation. Our team will bring a deep understanding of regional housing dynamics, significant experience working in Lake County, and a long track record of helping municipalities and developers align local objectives with market realities. Thank you for your consideration. We are enthusiastic about assisting Mundelein at this strategic moment. Sincerely, Zach Lowe Principal, Development Planning Partners On behalf of DPP + GWG Phone: (312) 550-8281 Email: zach@devpp.com 3023 N Clark St., #896 | Chicago, Illinois 60657 | www.devpp.com Page 54 of 321  DEVELOPMENT PLANNING PARTNERS & GOODMAN WILLIAMS GROUP (DPP+GWG) Together we help enhance the lives of residents by increasing access to high quality housing and building community wealth through actionable real estate and development strategies that foster stronger, more resilient, and prosperous communities for generations to come. HOUSING MARKET STUDY VILLAGE OF MUNDELEIN, IL Contact Zach Lowe E: zach@devpp.com P: (312) 550-8281 Page 55 of 321 Table of Contents 5 About Our Team 12 Scope of Work Understanding & 8 Objectives 16 Project Timeline 10 Project Approach 17 Cost Proposal Appendix I. Firm Profiles (DPP+GWG) II. Resumes of Key Project Team Members III. Examples of Representative Project Experience IV. References Page 56 of 321 PROJECT PROPOSAL About Our Team Prime Consultant Development Planning Partners (DPP) is a market analysis, housing planning, and development strategy consultancy specializing in residential, commercial, and mixed-use feasibility. For over a decade, we have assisted communities throughout Illinois and the Midwest in understanding their housing ecosystems—balancing demographic dynamics, market performance, affordability considerations, and product-type feasibility. Our work translates rigorous data analysis into critical insights and implementable strategies that support both community goals and successful development outcomes. DPP works throughout the Chicago metro and beyond. We have extensive experience within Lake County and the surrounding region, including – as well as Mundelein itself – work in Lake Zurich, Deerfield, Buffalo Grove, Highland Park, and Barrington, among other communities. Additionally, DPP Senior Consultant Ryan Holmes recently helped lead the Lake County Housing Analysis for Lake County Partners, providing detailed assessments of rental and for sale markets, construction trends, affordability, and housing demand projections. Project Partner Goodman Williams Group (GWG) is a trusted real estate market research firm with over 30 years of experience supporting communities throughout the Chicago region. GWG brings expertise in market feasibility, redevelopment strategy, stakeholder engagement, and data- rich analysis. The firm is a certified WBE and has supported communities such as Des Plaines, Wilmette, Skokie, Niles, and others. DPP and GWG have worked together for more than a decade on a variety of market analysis and planning assignments, including a recent comprehensive housing market study for the Village of Deerfield. Detailed firm profiles and examples of representative project experience are included in the Appendix to this proposal. Housing Market Study - Mundelein, IL 5 Page 57 of 321 PROJECT PROPOSAL Project Team Zach Lowe – Principal / Lead Analyst (DPP) Zach Lowe will serve as Project Manager and lead analyst for this assignment, guiding all phases of the study from initial data collection through final recommendations. With more than 25 years of experience in housing market analysis, development feasibility, and economic development strategy, Zach has led hundreds of assignments across Illinois and the Midwest. His work is grounded in a rigorous analytical framework paired with a practical understanding of how development decisions are made. Zach specializes in translating demographic, economic, and real estate market dynamics into clear, actionable strategies that align public-sector goals with market realities. His leadership ensures that the Village will receive a study that is both technically sound and directly useful to conversations with developers, elected officials, and community stakeholders. Jack Lemuz - Managing Partner (DPP) Jack Lemuz will support the market evaluation components of this assignment, contributing research, data analysis, and comparative market assessments. Jack brings a strong foundation in housing planning and real estate economics, with experience evaluating housing conditions, demographic trends, and development patterns across a range of Midwest communities. Jack’s work focuses on synthesizing quantitative and qualitative inputs into clear, actionable insights that strengthen the overall analysis. Jack’s attention to detail and ability to translate complex datasets into meaningful market context will provide valuable support throughout this study. Housing Market Study - Mundelein, IL 6 Page 58 of 321 PROJECT PROPOSAL Ryan Holmes - Senior Consultant (DPP) Ryan Holmes will support demographic and economic analysis, housing supply evaluation, and the development of the housing needs and demand forecasting components of the study. Ryan is an urban planner and real estate analyst with over 15 years of experience in both public- and private-sector market research, with a particular focus on housing, retail, and economic development initiatives across Illinois, Indiana, and Wisconsin. Ryan played a major role in the recent Lake County Housing Analysis, bringing experience directly relevant to this assignment. His expertise includes assembling complex datasets, assessing housing performance across diverse markets, and synthesizing technical material into clear narratives. Ryan’s knowledge of Lake County’s market conditions and his strong analytical skills will be instrumental in producing a high-quality housing evaluation for Mundelein. Christen Hayes - Principal (GWG) Christen Hayes will lead stakeholder outreach and support market evaluation for this study. As a Principal at Goodman Williams Group, Christen brings deep experience in urban planning, real estate research, and development strategy, contributing to dozens of planning and development initiatives throughout the Chicago region. Her expertise spans residential, retail, office, and industrial markets, with a focus on translating market conditions into implementable strategies. Christen is known for her collaborative approach and her ability to gather and synthesize local insight through interviews, on-the-ground research, and community engagement. Her experience working with municipalities, transit agencies, and major planning consultancies— combined with her award-winning work on strategic planning initiatives—positions her to provide valuable qualitative context that will strengthen the study’s conclusions. Project team resumes are included in the Appendix. Housing Market Study - Mundelein, IL 7 Page 59 of 321 PROJECT PROPOSAL Project Understanding & Objectives A Village experiencing sustained growth. Mundelein has drawn a significant level of residential investment over the past twenty years, adding 961 multi-family units in the Downtown/TOD area (including 242 currently under construction) 1,720 townhomes, single-family homes, and apartments elsewhere in the Village This scale of development reflects a strong and evolving market—one aligned with the Village’s Strategic Plan focus on managed, balanced growth and a robust downtown. At the same time, future proposals—such as Wirtz Realty’s concept for 3,157 mixed-use TND units over the next 25+ years—demonstrate the importance of obtaining an updated, independent evaluation of real market capacity. The Purpose of the Housing Market Study The study will provide the Village with key insights, including A full assessment of current housing conditions An analysis of market demand for new housing types Insight into attainability and workforce alignment A forecast of housing demand over the next decade A detailed evaluation of downtown opportunity sites This document will also serve as a developer-facing resource that helps answer the market questions the Village is increasingly receiving. Alignment with Planning Efforts Mundelein already has a community planning foundation, having recently undertaken several important planning project. The study Housing Market Study will build upon and reinforce the goals established in the Village’s prior planning efforts. These include Housing Market Study - Mundelein, IL 8 Page 60 of 321 PROJECT PROPOSAL The 2024–2027 Strategic Plan, emphasizing growth that balances residential, commercial, and industrial needs and supports a welcoming downtown. The 2021 Comprehensive Plan, which calls for reinvestment in key corridors, modern housing options, and a range of attainable choices. The 2021 Residential Design Guidelines, which will inform our evaluation of product quality and design expectations. These documents together outline a clear vision for a vibrant, resilient, and well-planned community—one that this market study will support. Housing Market Study - Mundelein, IL 9 Page 61 of 321 PROJECT PROPOSAL Project Approach Our approach will emphasize technical rigor, local insight, and clear, actionable guidance. The project will unfold as follows: A. Project Launch and Data Coordination We will begin by confirming project goals with Village representatives, reviewing existing plans, gathering additional Village data, and establishing communication protocols. We will respectfully rely on the Village to share datasets not available through public sources (e.g., GIS layers, local permit data, infrastructure capacity reports, etc.). B. Market Fundamentals Analysis We will prepare a comprehensive update of demographic and economic conditions to establish the foundation for evaluating housing needs and projecting demand. This will include population trends, household characteristics, income distribution, resident age profile trends, local labor market conditions, and other economic drivers. C. Housing Supply and Development Pipeline Assessment We will evaluate the Village’s full spectrum of housing stock, including occupancy, pricing, absorption, competitive positioning, new construction, and known proposals. Comparisons with nearby communities will provide context. D. Stakeholder Engagement We will conduct interviews with developers, brokers, Village staff, and other market participants to gather qualitative insights that complement the market data. GWG will take the lead on these engagements. E. Housing Needs, Attainability, and Workforce Alignment We will analyze how well the current housing stock meets local needs and workforce profiles, focusing on housing “attainability” rather than traditional affordability analysis. F. Ten-Year Housing Demand Forecast We will prepare a transparent, defensible forecast segmented by major housing product types, price/rent bands, and key market segments. Housing Market Study - Mundelein, IL 10 Page 62 of 321 PROJECT PROPOSAL G. Downtown Opportunity Site Evaluation We will provide a focused analysis of remaining downtown/TOD opportunity sites, assessing likely product types, achievable rents and/or sale prices, and anticipated absorption. H. Recommendations and Implementation Strategy We will develop clear, actionable recommendations aligned with Village goals and ongoing planning work, supporting both near-term decision-making and long-term policy direction. Housing Market Study - Mundelein, IL 11 Page 63 of 321 PROJECT PROPOSAL Scope of Work The following scope outlines the tasks required to complete the comprehensive Housing Market Study for the Village of Mundelein. Each task area encompasses a number of key subtasks. The proposed scope will ensure that analysis, qualitative insight, and actionable guidance are integrated into an efficient, cohesive project workflow. Task 1 PROJECT MANAGEMENT + KICKOFF This initial task will establish expectations, responsibilities, and communication protocols, ensuring a smooth and coordinated project. We will begin by aligning with Village staff on the study’s goals, relevant planning documents, available datasets, and any early questions from the development community. 1.1: Conduct a kickoff meeting with Village staff to review objectives and confirm expectations 1.2: Prepare and transmit an initial data request 1.3: Establish communication channels, schedule check-ins, and confirm workflow 1.4: Finalize a project workplan and calendar incorporating key milestones Task 2 DEMOGRAPHIC AND ECONOMIC MARKET FUNDAMENTALS A strong understanding of housing demand begins with a clear, up-to-date investigation of local and regional demographic and economic conditions. In this task, we will prepare a comprehensive assessment of Mundelein’s population, households, age cohorts, incomes, employment, and broader market drivers. This “market fundamentals” section will serve as the analytical foundation for evaluating current housing conditions and projecting future demand. 2.1: Analyze population and household trends 2.2: Examine age distribution, lifecycle patterns, and household composition 2.3: Evaluate income distribution, workforce profiles, and commuting patterns 2.4: Review employment, industry, and economic indicators 2.5: Summarize implications for the Village’s near- and long-term housing needs Housing Market Study - Mundelein, IL 12 Page 64 of 321 PROJECT PROPOSAL Task 3 HOUSING SUPPLY ASSESSMENT This task will provide a thorough evaluation of existing housing conditions in the Village, including both rental and for sale stock. We will examine occupancy patterns, product types, pricing, absorption trends, and the competitive context within Mundelein and nearby communities. This assessment will also incorporate relevant design and policy considerations drawn from the Village’s Residential Design Guidelines 3.1: Inventory the Village’s existing rental and for sale housing 3.2: Analyze rent levels, pricing, occupancy, and recent performance trends 3.3: Review new construction, active pipeline, and known development proposals 3.4: Evaluate competitive submarkets throughout Lake County 3.5: Assess product quality, amenity levels, and design considerations Task 4 STAKEHOLDER OUTREACH Quantitative analysis will be supplemented with targeted qualitative insights from professionals who understand the local housing market firsthand. In coordination with the Village, we will identify and interview key developers, brokers, community officials, and other stakeholders who can speak to prevailing trends, opportunities, and barriers. GWG will lead this task, working closely with DPP to integrate interview findings into the broader study. 4.1: Develop a stakeholder list and outreach protocol 4.2: Conduct interviews with developers, brokers, real estate professionals, and Village officials 4.3: Synthesize interviews into key themes that inform analysis and recommendations Task 5 HOUSING NEEDS + ATTAINABILITY ASSESSMENT This component will encompass an analysis of how well the Village’s current housing stock meets the needs of residents and the local workforce. While the study’s focus is primarily on market rate housing, we will evaluate housing attainability and alignment with workforce needs to better understand gaps, opportunities, and areas where additional product types may be needed. Housing Market Study - Mundelein, IL 13 Page 65 of 321 PROJECT PROPOSAL 5.1: Evaluate housing supply relative to household income and workforce distribution and resident age distribution 5.2: Analyze the balance between rental and ownership opportunities 5.3: Identify supply gaps across pricing and product segments 5.4: Assess opportunities for missing-middle housing and other underserved formats Task 6 HOUSING DEMAND FORECAST Based on the demographic, economic, and housing supply analyses, we will prepare a transparent, data-driven forecast of Mundelein’s housing demand over the next decade. The forecast will specify potential demand by product type, including rental multi-family, attached for-sale housing, detached single-family homes, and age- targeted/active adult housing. 6.1: Develop a demand forecast model tailored to the Village’s local context 6.2: Estimate demand by major housing product type 6.3: Segment demand by achievable price and rent bands 6.4: Document methodology and underlying assumptions Task 7 DOWNTOWN/TOD OPPORTUNITY AREAS ANALYSIS Given the Village’s interest in understanding market potential within its remaining downtown opportunity sites, this task will provide a focused evaluation of the area’s competitive position, achievable product types, pricing expectations, and absorption potential. This assessment will help inform discussions with developers and guide future redevelopment actions. 7.1: Analyze market positioning of the Downtown/TOD districts 7.2: Evaluate remaining redevelopment sites and development constraints 7.3: Recommend appropriate product types, densities, and amenities 7.4: Forecast achievable rents/sale pricing, and likely absorption performance Task 8 RECOMMENDATIONS + STRATEGIC GUIDANCE Building upon the analytics and site evaluations, we will develop clear, actionable guidance for the Village as it evaluates proposals, engages with developers, and plans for long-term residential growth. Recommendations will align with the Village’s Strategic Plan (2024–2027) emphasis on balanced, high-quality growth and a vibrant downtown. Housing Market Study - Mundelein, IL 14 Page 66 of 321 PROJECT PROPOSAL 8.1: Establish recommendations on product types and target audiences 8.2: Provide strategic considerations for developer conversations and proposal review 8.3: Identify implementation steps related to phasing and long-range planning 8.4: Assess implications for proposals such as the Wirtz Realty TND Task 9 DELIVERABLES This task covers the preparation of the draft and final reports, along with a formal presentation of findings. Deliverables will be designed to serve as both an internal decision-making tool and a developer-facing document supporting the Village’s April outreach. 9.1: Prepare and submit a draft report for Village review 9.2: Incorporate feedback and prepare the final report (PDF + web-friendly format) 9.3: Present findings to a Village-selected audience Housing Market Study - Mundelein, IL 15 Page 67 of 321 PROJECT PROPOSAL Project Timeline Assuming a project commencement date of mid-December, the following schedule will ensure that the Village has a complete study in advance of anticipated April outreach and discussions related to downtown opportunity sites. Task Dec Jan Feb Mar Kickoff + Data Collection ●● ● Demographic/Economic Analysis ●●● ● Housing Supply + Pipeline ●●● ● Stakeholder Outreach ●● ● Needs + Attainability Analysis ●● Demand Forecast ●● ● Downtown Opportunity Sites Assessment ●●● ● Conclusions + Recommendations ●● Draft Report ● Final Report + Presentation ● Housing Market Study - Mundelein, IL 16 Page 68 of 321 PROJECT PROPOSAL Cost Proposal The proposed budget reflects a carefully calibrated level of effort designed to deliver maximum value to the Village. Each milestone below is structured to ensure that the study is thorough, defensible, and immediately useful—providing the depth of analysis, market insight, and developer-ready materials needed to guide investment and support informed decisions about Mundelein’s current and future housing opportunities. 🟦 Milestone 1: Project Initiation & Market Foundations $11,750 Kickoff, data coordination, demographic & economic analysis, initial housing review 🟩 Milestone 2: Housing Market Evaluation & Outreach $10,500 Supply analysis, stakeholder interviews, and attainability assessment 🟨 Milestone 3: Forecasting & Opportunity Areas $8,500 Ten-year demand forecast; downtown/TOD opportunity site evaluation 🟧 Milestone 4: Recommendations & Deliverables $3,000 Recommendations, draft report, final report, presentation of findings Total Project Cost: $33,750. Housing Market Study - Mundelein, IL 17 Page 69 of 321 PROJECT PROPOSAL Appendix I. Firm Profiles (DPP+GWG) II. Resumes of Key Project Team Members III. Examples of Representative Project Experience IV. References Housing Market Study - Mundelein, IL Page 70 of 321 We help communities create successful housing strategies and plans that address housing needs and affordability, encourage new housing investment, catalyze economic development, and help build and maintain strong neighborhoods. Housing Market Analysis We provide valuable perspectives and insights on housing markets at the neighborhood, community, or regional level to keep you informed and guide your planning efforts. We combine quantitative and qualitative research to help you achieve a deep understanding of community housing dynamics at the most granular level and give you the tools you need to communicate these insights to elected officials and residents clearly and convincingly. Needs Assessment & Housing Balance At the community level, we can provide a thorough analysis of housing needs, identifying areas of imbalance and challenges to attainability and offering recommendations on plans, policies, programs, and other interventions to close housing gaps and address underserved populations. Housing Strategy We give planners and other municipal officials the tools and insights they need to make the tactical decisions required to achieve their community development goals and plan for and manage growth. We help communities understand the opportunities offered by their land assets, prioritize their planning and development goals, attract housing investment, and achieve sustainable growth. Page 71 of 321  Housing & Workforce Solutions Housing & Workforce Studies examine the relationship between local housing availability and workforce needs, identifying gaps and misalignments as well as opportunities to support economic growth. These studies offer data- driven insights to help communities align housing strategies with employment demands for sustainable development and community prosperity. Housing Impact Analysis Our housing impact analyses assess the potential effects of housing development on local communities, including schools, transportation, and other infrastructure. These analyses provide critical insights for planning and development decision- making, ensuring sustainable growth and balanced How We Work community development. Our team is flexible and responsive in meeting your needs. We have the resources to operate as independent Community Development partners or can plug in as an extension of your existing Our community and economic development work team. brings together classic housing market analysis and economic and demographic research investigations We work with community officials, developers, planning to provide a basis for robust community and firms, and a wide range of other industry experts to find economic development strategies anchored in the best solutions for your community. We understand market realities and sensitive to the needs of the both the public and private sectors and can bridge the community. planning gaps to create winning strategies. info@devpp.com 312.550.8281 www.devpp.com Page 72 of 321 Goodman Williams Group (GWG) is a trusted market research and real estate consulting firm with over 30 years of experience shaping plans and developments across the Chicago region. The firm provides clear, actionable insights to help cities, business districts, and developers understand market realities, uncover opportunities, and implement effective strategies. Grounded in deep local knowledge, GWG delivers analysis for residential, commercial, industrial, institutional and mixed-use markets in a rapidly evolving landscape. ECONOMIC DEVELOPMENT STRATEGY GWG combines demographic and real estate analysis with implementation frameworks to identify opportunity sites, support small businesses, and attract investment aligned with community goals. These efforts help partners translate planning objectives into realistic, market-ready strategies. The firm has supported numerous Special Service Areas and business organizations including Six Corners SSA #28, Northalsted SSA #18, State Street SSA #1, Lincoln Square SSA #21, and Lincoln Avenue SSA #35, as well as municipalities such as Des Plaines, Wilmette, Skokie, Niles, and others. COMMERCIAL CORRIDOR REVITALIZATION GWG has extensive experience analyzing and strengthening Chicago’s commercial corridors. The firm evaluates business mix, vacancy trends, and redevelopment potential to guide investment and support corridor vitality. Its work has helped communities enhance retail performance, attract new businesses, and direct reinvestment toward underutilized properties. Recent efforts include contributions to the Department of Planning and Development’s Commercial Corridor Analyses in Chicago’s north, west, and northwest planning regions, as well as revitalization studies on Harlem Avenue, Milwaukee Avenue, Archer Avenue, and Irving Park Road. TRANSIT-ORIENTED DEVELOPMENT GWG partners with transit agencies and municipalities to connect market feasibility with mobility and land use. The firm has collaborated with CTA, Pace, RTA, Metra, and CDOT on projects promoting development around major corridors and stations. TOD projects include the Red Line Extension Transit-Supported Development Plan, Far South Halsted Corridor Plan, Chicago Union Station Master Plan, and station area plans in Bartlett,Palatine, Worth, Maywood, Cary, University Park, and others. REDEVELOPMENT & SITE FEASIBILITY GWG provides market and real estate analyses that guide redevelopment, land use, and investment decisions for site-specific projects and larger mixed-use developments. This work helps public agencies, developers, and property owners identify realistic programs and position sites for successful implementation. GWG’s experience spans large redevelopment areas such as Bronzeville Lakefront and The 78, former public housing sites like Cabrini-Green, and institutional partners such as Northeastern Illinois University, as well as projects for the Preservation of Affordable Housing (POAH). Goodman Williams Group is a certified Women Owned Business Enterprise (WBE) Page 73 of 321  Zach Lowe MIRM, LAI Founder & Principal Zach Lowe is a seasoned real estate market analyst and economic development advisor with more than 25 years of experience supporting local governments and private developers in advancing data-driven, community-centered development strategies. He has worked in markets across 23 states—ranging from small towns to major urban centers—to provide in-depth market research, feasibility analysis, and actionable planning guidance that drives commercial and residential investment, supports housing attainability and workforce development, and fosters long- term economic vitality. Certifications Representative Project Experience National Council of Housing Market Oak Forest Hospital Campus Redevelopment Demand Study Analysts (NCMA) Directed a comprehensive market and feasibility assessment to guide redevelopment of a 200- Member of the Institute of Residential acre former institutional site, defining strategic residential, retail, and employment-generating Marketing (MIRM) opportunities to catalyze reinvestment. Certified Marketing Professional (CMP) City of Effingham Housing & Economic Recovery Plan Managed and co-led a citywide strategy linking housing production, workforce development, Previous Experience and commercial reinvestment to support long-term economic resilience and population growth. Tracy Cross &Associates (IL) Director of Client Services Peoria South Plan for Transformation Forte Residential Marketing (MI/FL) Led a market analysis for the Peoria South Neighborhood as part of the HUD Choice Founding Principal Neighborhoods initiative, identifying pathways to reinvestment and inclusive redevelopment Boerema Chaben & Company (MI) F in a historically disinvested area. Director of Client Services City of Racine Market Overview &Opportunity Analysis Directed a citywide assessment of housing and commercial markets to prioritize Education redevelopment and reinvestment opportunities along key corridors and within urban B.A. English & Communications neighborhoods. The University of Kansas, Lawrence, KS City of Des Plaines Housing &Economic Development Study Led research and analysis for a citywide initiative to revitalize aging retail and industrial Selected Speaking corridors and strengthen the housing market through targeted redevelopment strategies. Engagements Chicago Transit Authority – Red/Purple Line Modernization Plan Metropolitan Mayors Caucus Led analysis of housing and mixed-use market potentials to inform transit-oriented Housing Market Perspectives and redevelopment and land disposition strategies surrounding major infrastructure investments. Outlook City of Evanston Housing Gap Analysis Chicago Metropolitan Agency for Directed an in-depth analysis of housing needs, affordability, and development feasibility, Planning (CMAP) producing new data-driven tools to identify attainable housing opportunities. ON TO 2050 Big Ideas Forum Fort Benning / City of Columbus, Georgia Market Analysis Led an assessment of housing and commercial market capacity in preparation for large-scale population and employment shifts resulting from federal base realignment. Private-Sector Market Studies Zach has led or co-led hundreds of feasibility and market studies for private developers and investors, helping advance infill, mixed-use, and housing projects that align with local redevelopment and economic priorities. Page 74 of 321  Jack Lemuz Managing Partner With more than 20 years of experience in residential and commercial market analysis, Jack Lemuz brings deep expertise in identifying and activating market potential within evolving communities. His skills in data analytics, target marketing, and consumer behavior provide a level of rigor that elevates DPP’s guidance beyond traditional market research. Jack’s expertise in trade area profiling enables DPP and its clients to better understand how local demographics, retail dynamics, and lifestyle preferences intersect to drive successful redevelopment and create more desirable, sustainable neighborhoods that serve as economic development catalysts. License Representative Project Experience Licensed Real Estate Broker, Oak Forest Hospital Campus Redevelopment Demand Study State of Illinois Contributed market research and analytical support to evaluate redevelopment opportunities across residential, commercial, and industrial sectors for the 200-acre former hospital site. Previous Experience University of Illinois System – Market Analysis for Office Space Demand Forte Market Services (MI/FL) Led market research examining office space conditions and demand in and around the Principal University’s Chicago, Champaign, and Springfield campuses, identifying opportunities for Overstock, Overruns, &Product innovation districts and university-adjacent commercial growth. Surplus Outlets (13 states) City of Effingham Housing & Economic Recovery Plan Owner & President Co-led market analysis and data modeling to evaluate housing demand and economic recovery opportunities, supporting strategies to stimulate reinvestment and diversify the city’s Professional Affiliations housing supply. International Council of Shopping Village of Westmont Market Analysis &Downtown Strategy Centers (ICSC) Led market analysis and feasibility testing for downtown and corridor redevelopment American Planning Association (APA) strategies, evaluating market potential for new housing and commercial development to National Housing & Rehabilitation strengthen the Village’s core districts. Association (NH&RA) Peoria South Plan for Transformation Illinois Housing Council (IHC) Contributed to a detailed market study as part of the HUD Choice Neighborhoods initiative, providing analytical insight into housing, retail, and employment trends to inform Education neighborhood reinvestment strategies. B.A. Political Science City of Racine Market Overview &Opportunity Analysis Fort Hays State University - Hays, KS Supported a comprehensive market assessment of residential and commercial conditions across Racine, WI, identifying redevelopment and reinvestment opportunities to guide the city’s revitalization strategy. Private Sector Market Studies Jack has led or co-led numerous feasibility and market analyses for private developers and investors, delivering data-driven insights to guide residential, mixed-use, and commercial development decisions across the Chicago region and beyond. Page 75 of 321  Ryan Holmes MUP Senior Consultant Ryan is an urban planner and real estate market analyst with more than 15 years of experience in both the public and private sectors. He brings a deep understanding of how market forces shape development outcomes, providing data- driven insights that ground commercial and residential development plans in real-world feasibility. Ryan has led and supported market analyses for municipalities, planning agencies, and private developers across Illinois, Indiana, and Wisconsin. His experience includes extensive work throughout Lake County, where he led a comprehensive countywide housing analysis for Lake County Partners and contributed to multiple local redevelopment initiatives. Professional Affiliations Representative Project Experience American Planning Association (APA) Local Technical Assistance Consultant - Chicago Metropolitan Agency for Planning National Council of Housing Market Analyzed local retail, office, residential, and industrial markets and recommended economic Analysts (NCHMA) development strategies in 28 communities, including North Chicago, Waukegan, Lombard, Illinois Housing Council (IHC) Downers Grove, Braidwood, Thornton, Franklin Park, Morton Grove, Chicago Heights, and multiple Chicago neighborhoods. Previous Experience Lake County Housing Analysis Valerie S. Kretchmer Associates, For Lake County Partners, helped prepare detailed housing analysis that examined rental and Evanston for sale housing, construction trends, affordability, and demand for new housing. Scope Vice President, Project Manager, included demographic, employment, and housing market data research and conducting Senior Planner, Planner interviews. Army Corps of Engineers North Chicago Comprehensive Plan Construction Engineering As part of a team with Valerie S. Kretchmer Associates and CMAP, provided market analysis for Research Lab (CERL), Champaign the City’s 2016 Comprehensive Plan, examining retail and commercial markets across multiple Research Assistant districts. Researched local companies and institutions, including Naval Station Great Lakes and Community Preservation Rosalind Franklin, conducted interviews, analyzed data, and made detailed economic Corporation Resources (CPC), development recommendations. New York Village of Glen Ellyn - Market Analysis for Redevelopment Site Asset Management Assistant Led retail, entertainment, office, and residential market analysis for a key redevelopment site on Roosevelt Road that was purchased by the Village. This analysis formed the basis for Education community discussions around development plans and affordable housing. Master of Urban Planning (MUP) City of Harvey - Market Analysis for Development Plan University of Illinois at Urbana- Conducted residential, retail, and office market analysis for a Transit-Oriented Development Champaign (TOD) plan led by SOM and the Regional Transportation Authority (RTA) in downtown Harvey B.A. English (Theology minor) and the connecting corridor to Ingalls Hospital. Saint Joseph’s University, Philadelphia Lake-McHenry-Northwest Cook Senior Housing Screen Designed and conducted housing market analysis using demographic and real estate data and maps. Identified development gaps where seniors were being underserved by existing housing that developer used to target future development proposals. Peoria South Plan for Transformation Researched and analyzed the Peoria South neighborhood's affordable housing market as part of the HUD Choice Neighborhoods initiative to help the Peoria Housing Authority understand the scale of unmet market demand and the local capacity for more mixed-income housing. Page 76 of 321  CHRISTEN HAYES Principal Christen Hayes joined Goodman Williams Group in 2018 as an Associate and was promoted to Principal in 2025. She brings specialized expertise in urban planning and real estate research, with a focus on analyzing market trends and shaping data-informed development strategies. Based in Chicago, IL Christen plays a lead role in guiding projects across residential, retail, office, and industrial markets, contributing to dozens of planning and development initiatives with clear, actionable insights grounded in market realities. EDUCATION Her work supports implementation strategies tied to economic University of Illinois development goals, ensuring recommendations are both feasible and Chicago, IL impactful. Known for her collaborative approach, she also supports Master of Urban Planning community and stakeholder engagement, spatial analysis, mapping, and & Policy data visualization. Selected Project Experience Michigan State University East Lansing, MI Northalsted Neighborhood Improvement Plan SSA #18, Northalsted Business Alliance, 2025 Bachelor of Arts, Political Role: Market Study Lead | Prime Contractor: MKSK Science Skokie Main Street Corridor Study Village of Skokie, 2024 Role: Market Study Advisor | Prime Contractor: MKSK Des Plaines Downtown Economic Development Strategy AFFILIATIONS City of Des Plaines, 2025 Role: Market Study Lead | Prime Contractor: Teska Associates Urban Land Institute Chicago Commercial Corridor Analysis (3) Department of Planning & Development, 2024 & 2025 Chicago Loop Alliance Role: Market Study Lead | Prime Contractor: SB Friedman Cabrini Now Development Framework Plan Chicago Housing Authority, 2025 Role: Market Study Lead | Prime Contractor: SCB AWARDS Harlem Avenue Visioning Study Department of Planning & Development, 2024 Role: Market Study Lead | Prime Contractor: site design group 2023 APA-IL Strategic Plan Award Milwaukee Ave Jefferson Park & Portage Park Market Study Department of Planning & Development, 2024 CTA Red Line Extension Role: Market Study Lead | Prime Contractor: SB Friedman Transit Supported Development Plan Wilmette Comprehensive Plan Village of Wilmette, 2024 Role: Market Study Lead | Prime Contractor: Teska Associates Red Line Extension Transit-Supported Development Plan Chicago Transit Authority, 2023 Role: Market Study Lead | Prime Contractor: SCB Chicago Loop Market Studies SSA #1, Chicago Loop Alliance, 2018, 2022 Role: Market Study Advisor | Prime Contractor: Goodman Williams Group Page 77 of 321  Housing Market Analysis & Demand Study Client: Village of Deerfield, IL In 2024, Development Planning Partners (DPP) and Goodman Williams Group (GWG) were retained to complete a focused Housing Demand Study for the Village of Deerfield, Illinois. This project involved evaluating current housing conditions, demographic trends, and the community’s near-term development potential. A central component of the work was Deerfield’s interest in key redevelopment sites— particularly large, underutilized corporate and commercial properties where new residential uses could support broader community goals. The study assessed several strategic opportunity areas, including portions of the Walgreens campus, Parkway North Center, Deerbrook Mall, and other legacy office properties. For each, the team evaluated market positioning, redevelopment constraints, and the most appropriate housing formats—rental apartments, townhomes, attached for-sale products, senior housing, or mixed-density configurations. Beyond site evaluation, the study examined housing conditions across the broader Competitive Market Area (Deerfield, Northbrook, and Highland Park). Despite strong incomes, schools, and quality of life, the region faces long-standing supply shortages: Deerfield’s occupancy rate is 98%, for sale inventory is well below balanced levels, and half of all homes in the Village were built before 1970. These dynamics, paired with rising demand from young households and downsizing empty nesters, point to clear opportunities for new, diverse housing options. Grounded in demographic and market forecasting, the team projected approximately 1,200 new units of demand over five years CMA-wide, with Deerfield positioned to capture nearly 600 units based on its strong market fundamentals and the availability of redevelopment- ready sites. The study also identified significant unmet needs in affordable housing and senior living, underscoring the importance of incorporating these segments into future planning. Overall, the Housing Demand Study provided Deerfield with a concise, data-driven roadmap for guiding reinvestment, aligning redevelopment sites with realistic market opportunities, and supporting long-term housing and economic vitality. info@devpp.com 312.550.8281 www.devpp.com Page 78 of 321  Market Analysis & Downtown Development Strategy Client: Village of Westmont, IL The Village of Westmont engaged Development Planning Partners (DPP) and Goodman Williams Group (GWG) to conduct a comprehensive market analysis of residential and commercial conditions, with a focus on identifying strategies to strengthen the Village’s downtown core and commercial corridors. While the study encompassed all neighborhoods and business districts, particular attention was given to Downtown Westmont, where reinvestment momentum had been limited despite strong locational assets—including a Metra commuter rail station, a walkable environment, an established TIF district, and recent infrastructure and streetscape improvements. The analysis evaluated existing housing supply, demographic trends, retail leakage, and development patterns to identify key opportunities for new residential and commercial investment. The study highlighted opportunities to attract locally scaled retail, dining, and mixed-use residential development that could reinforce Downtown’s emerging identity as a regional destination for arts, food, and culture. A central component of the assignment involved site-specific planning guidance for two priority parcels adjacent to the Metra station, envisioned as a signature gateway to Downtown. DPP prepared detailed recommendations illustrating the redevelopment potential of an existing parking lot for a mixed- use residential and commercial project, alongside strategies for adaptive reuse of a nearby historic structure. These recommendations were packaged as investor-ready materials to support the Village’s outreach to developers, property owners, and prospective partners. The resulting strategy provided Westmont with a clear, market-supported path forward—linking its physical assets and community character to tangible development opportunities capable of attracting new investment and sustaining the Village’s long-term economic vitality. info@devpp.com 312.550.8281 www.devpp.com Page 79 of 321  Oak Forest Hospital Campus Redevelopment Demand Study Client: Cook County, IL In early 2025, Development Planning Partners (DPP) was retained as part of the planning team for the redevelopment of Cook County’s Oak Forest Hospital Campus. With the planning effort already underway, the team recognized the need for a rigorous, data-driven analysis of market conditions and demand characteristics to ensure that the resulting plan would reflect market realities. While DPP was tasked with evaluating all market sectors—including residential, commercial/retail, and light industrial—the primary focus of the assignment was on housing conditions. DPP conducted a detailed analysis of housing conditions within a six- community primary market area that featured a diverse range of demographic and socioeconomic conditions, including both low- and high-income neighborhoods, a significant presence of older households, and areas catering to young families and singles. At the core of its approach, DPP applied a robust methodological framework to assess housing balance throughout the market area. This included assessing housing supply throughout the defined market area, evaluating housing needs and levels of cost burden, and forecasting demand by defined market segments through both quantitative and qualitative analysis. Leveraging its expertise in data-driven housing gap analysis, DPP identified and quantified unmet needs across both market-rate and affordable housing sectors, addressing requirements for both ownership and rental units. As planning for the redevelopment progresses, DPP’s Demand Study will continue to inform decision-making for both the project team and Cook County. The study will help ensure that the final development effectively addresses current and future housing needs and becomes a key component of sustainable growth in the area. info@devpp.com 312.550.8281 www.devpp.com Page 80 of 321  Housing & Economic Recovery Plan Client: City of Effingham, IL | Adopted: 2024 Facing economic stagnation tied to offshoring, workforce outmigration, and a housing shortage of crisis proportions, the City of Effingham engaged Development Planning Partners (DPP) and project partner 1861 Group to lead a comprehensive initiative linking housing and economic revitalization. The resulting Housing & Economic Recovery Plan provides a coordinated strategy to expand development capacity, attract private investment, and restore long- term population and employment growth. Serving as project lead, DPP began by conducting a rigorous market analysis of housing and commercial conditions across the city and its trade area. This included detailed evaluation of housing supply and demand, market segmentation, and affordability, paired with an analysis of Effingham’s retail, office, and industrial sectors to identify gaps, redevelopment potential, and opportunities for business expansion. Through extensive stakeholder engagement—including more than 20 interviews with local employers, developers, and community organizations— the project team uncovered critical inefficiencies in both the housing and commercial markets. These ranged from limited workforce housing and land readiness to high development costs and regulatory constraints. Drawing on best practices and advanced modeling, the project team developed actionable strategies to overcome these barriers: expanding residential development capacity, lowering the cost of doing business, strengthening downtown and corridor commercial nodes, and diversifying the city’s housing stock to meet employer and workforce needs. The plan also outlined implementation timelines, cost projections, and measurable performance outcomes to guide ongoing decision-making. Adopted unanimously by the City Council in January 2024, the Effingham Housing & Economic Recovery Plan now serves as the City’s roadmap for coordinated housing and economic growth—anchored in market realities and designed to position Effingham as a model for small-city revitalization and reinvestment. info@devpp.com 312.550.8281 www.devpp.com Page 81 of 321  Market Overview & Opportunity Analysis Client: City of Racine, WI The City of Racine retained Development Planning Partners (DPP) to prepare a comprehensive Market Overview and Opportunity Analysis to serve as a foundation for new housing, commercial, and economic development initiatives. The broad-based assignment included both a citywide Housing Market Study and a detailed analysis of the City’s four primary commercial districts. DPP’s work combined data-driven analysis with practical development insight to help Racine chart a path toward renewed growth. The housing component identified opportunities to restore balance to the city’s residential market by expanding attainable housing options and introducing new product types attractive to both current and incoming residents. Recommendations emphasized the adaptive reuse and rehabilitation of vacant properties— particularly in older neighborhoods—as a strategy to stabilize distressed areas and expand workforce housing for moderate-income households critical to Racine’s long-term vitality. On the commercial side, DPP evaluated market conditions across the city’s major retail and employment districts, identifying redevelopment priorities and market-supported tenant recruitment strategies. For each district, the team provided targeted investment “road maps” highlighting opportunities to strengthen local business activity, attract new investment, and improve the overall consumer environment. Finally, DPP’s work highlighted Racine’s enduring legacy of innovation—tracing its roots from early manufacturing leadership to the city’s pioneering role in business incubation—and proposed strategies to leverage that history as a modern economic driver. Through the concept of an “Entrepreneurial Zone,” DPP outlined a vision for revitalization rooted in Racine’s unique identity, designed to attract new businesses, foster innovation, and reestablish the city as a regional hub of economic opportunity. info@devpp.com 312.550.8281 www.devpp.com Page 82 of 321 PROJECT PROPOSAL References The following references are provided in support of our team’s professional qualifications and expertise. Additional references are available upon request. City of Evanston – Housing Gap Analysis (2024–2025). Innovative housing analysis quantifying needs and supporting community planning. Uri Pachter Senior Housing Planner City of Evanston, Illinois upachter@cityofevanston.org 847-859-7675 Village of Deerfield – Housing Demand Study (2024). Technical rigor and successful collaboration (DPP+GWG). Andrew Lichterman, ICMA-CM Deputy Village Manager / Director of Community Development Village of Deerfield, Illinois alichterman@deerfield.il.us 847-719-7403 City of Mount Sterling - Housing Solutions (2025 and ongoing). Housing market analysis and innovative solutions for moving housing forward in a smaller market. Dan Teefey President Tracy Family Foundation dan.teefey@tracyfoundation.org 217-773-4411 City of Effingham – Housing & Economic Recovery Plan (2023). Effingham officials describe the plan as their “housing Bible,” underscoring its ongoing utility. Steven W. Miller, P.E. City Administrator City of Effingham, Illinois smiller@effinghamil.com 217-342-5300 ext. 5314 Housing Market Study - Mundelein, IL Page 83 of 321 We are here to help. For more information, please reach out to us. www.devpp.com zach@devpp.com (312) 550-8281 www.goodmanwilliamsgroup.com hayes@goodmanwilliamsgroup.com (248) 736-9931 Page 84 of 321 STANDARD HOURLY RATES Principal - $200 Managing Partner - $175 Senior Consultant - $150 Research Assistance - $100 Subconsultant Principal - $175 Page 85 of 321  HANOVER SMALL COMMERCIAL POLICY COMMON POLICY DECLARATIONS Allmerica Financial Benefit Insurance Company (A Stock Company) 440 Lincoln Street Worcester, MA 01653 Renewal of Z2C J261747 02 Policy Number: Policy Period: Coverage is provided by: Agency Code: From: 12/22/2025 To: 12/22/2026 Allmerica Financial Benefit Z2C J261747 03 12:01 A.M. Standard Time at your mailing 1309613 address shown below. 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AMOUNTS INCURRED FOR “DEFENSE EXPENSES” ARE SUBJECT TO THE APPLICABLE DEDUCTIBLE. POLICY NUMBER COVERAGE IS PROVIDED BY: AGENCY CODE: Allmerica Financial Benefit Z2C J261747 03 1309613 Insurance Company Item 1: NAMED INSURED AND MAILING ADDRESS: AGENT: DEVELOPMENT PLANNING PARTNERS LAKEVIEW INSURANCE AGENCY LLC; DEVELOPMENT PLANNING 3714 N SOUTHPORT AVE DBA: PARTNERS, LLC CHICAGO, IL 60613 3023 N. CLARK ST. (773) 871-8000 APT 865 CHICAGO, IL 60657-5200 Item 2. POLICY PERIOD Inception Date: 12/22/2025 Expiration Date: 12/22/2026 (12:01 AM standard time at the address shown in Item 1.) IN RETURN FOR THE PAYMENT OF THE PREMIUM AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. YOUR POLICY CONSISTS OF THE COVERAGE PART(S) FOR WHICH A SPECIFIC LIMIT OF INSURANCE IS SHOWN. Item 3. AGGREGATE LIMIT OF LIABILITY FOR THIS COVERAGE PART Maximum Aggregate Limit of Liability $25,000 Item 4. INSURING AGREEMENTS Prior and Pending Proceedings Date: 12/22/2022 Retroactive Date: 12/22/2022 Insuring Agreements Limits of Liability Deductible A. Privacy and Security Liability $25,000 $5,000 Date Issued: 10/16/2025 Payment Type: Direct Bill 850-3000 08 19 Page 1 of 2 Insured Copy Page 89 of 321 Insuring Agreements Limits of Liability Deductible B. Cyber Media Liability $25,000 $5,000 Item 5. PREMIUM FOR COVERAGE PART $40 Item 6. FORMS, ENDORSEMENTS AND NOTICES: Form Number Edition Date Title 850-3001 08/19 Cyber Liability Coverage Form 850-3080 12/25 Exclusion - War And Cyber War NOTICE OF A “CLAIM” Report any “claim” to: The Hanover Insurance Company P.O. Box 15145 Worcester, MA 01615 Email: cyberclaims@hanover.com Cyber Claims Telephone Number: 800-385-5271 Date Issued: 10/16/2025 Payment Type: Direct Bill 850-3000 08 19 Page 2 of 2 Insured Copy Page 90 of 321  EXECUTIVE LINES DECLARATIONS Renewal of Z2C J261747 02 CLAIMS-MADE NOTICE THIS POLICY MAY PROVIDE COVERAGE ON A CLAIMS-MADE BASIS. SUBJECT TO ITS TERMS, THIS POLICY MAY APPLY ONLY TO “CLAIMS” FIRST MADE AGAINST YOU DURING THE POLICY PERIOD, AUTOMATIC EXTENDED REPORTING PERIOD OR ANY PURCHASED OPTIONAL EXTENDED REPORTING PERIOD THAT MAY APPLY. PLEASE READ THE POLICY CAREFULLY TO DETERMINE RIGHTS, DUTIES, COVERAGE AND COVERAGE RESTRICTIONS. “CLAIM EXPENSE” WITHIN LIMITS NOTICE THIS POLICY MAY PROVIDE FOR “CLAIM EXPENSE” PAYABLE WITHIN, AND NOT IN ADDITION TO, THE LIMITS OF INSURANCE. “CLAIM EXPENSE” WILL REDUCE AND MAY EXHAUST THE LIMIT OF INSURANCE, AND WILL BE APPLIED AGAINST THE DEDUCTIBLE. IN THE EVENT THAT THE LIMIT OF INSURANCE IS EXHAUSTED, WE SHALL NOT BE LIABLE FOR “CLAIM EXPENSE”, JUDGMENTS OR SETTLEMENTS IN EXCESS OF THE APPLICABLE LIMIT. Policy Number: Policy Period: Coverage is provided by: Agency Code: Z2C J261747 03 From: 12/22/2025 To: 12/22/2026 1309613 Allmerica Financial Benefit 12:01 A.M. Standard Time Insurance Company at your mailing address shown below. Item #1: Named Insured and Mailing Address: Agent: DEVELOPMENT PLANNING PARTNERS LAKEVIEW INSURANCE AGENCY LLC; DEVELOPMENT PLANNING 3714 N SOUTHPORT AVE DBA: PARTNERS, LLC CHICAGO, IL 60613 3023 N. CLARK ST. (773) 871-8000 APT 865 CHICAGO, IL 60657-5200 IN RETURN FOR THE PAYMENT OF THE PREMIUM AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. YOUR POLICY CONSISTS OF THE COVERAGE PART(S) FOR WHICH A SPECIFIC LIMIT OF INSURANCE IS SHOWN. Item #2: Item #3: Item #4: Item #5: Coverage Each “Claim” Each “Claim” Retroactive Limit/Aggregate Limit Deductible Date ERRORS AND OMISSIONS LIABILITY Description of Professional Service: Miscellaneous Professional Liability $ 1,000,000/$1,000,000 $ 1,000 12/22/2022 DIRECTORS AND OFFICERS LIABILITY EMPLOYMENT PRACTICES LIABILITY (CLAIM EXPENSE WITHIN LIMITS) $ 25,000/$25,000 $ 5,000 12/22/2022 ^FS^Date Issued: 10/16/2025 Payment Type: Direct Bill 820-0001 08 19 Page 1 of 2 ^FE^ Insured Copy Page 91 of 321  Item #6: Executive Lines Policy Premium: Annual Premium: Total Errors and Omissions Liability Premium: $ 472 Total Directors and Officers Liability Premium: $ 0 Total Employment Practices Liability Premium: $ 18 Total Executive Lines Advance Premium: $ 490 Item #7: This policy is comprised of the following forms, endorsements and notices: Form Number Edition Date Title 820-0002 08/19 Executive Lines Common Policy Conditions 820-0113 08/19 Illinois Changes - Executive Lines 820-1000 08/19 Errors And Omissions Liability Coverage 820-1003 08/19 Miscellaneous Professional Liability Companion 820-1017 08/19 Important Notice To Policyholders Claims Made Coverage 820-1042 08/25 Exclusion - Access Or Disclosure Of Confidential Or Personal Material Or Information And Electronic 820-1043 08/25 Exclusion - Violation Of Law Addressing Data Privacy - Errors And Omissions 820-3000 08/19 Employment Practices Liability (Claim Expense Within Limits) 820-3011 08/25 Exclusion - Violation Of Law Addressing Data Privacy - Employment Practices Liability NOTICE OF A CLAIM Report any “claim” or “suit” to: The Hanover Insurance Company National Claims Telephone Number: 800-628-0250 P.O. Box 15145 Facsimile: 800-399-4734 Worcester, MA 01615 Email: firstreport@hanover.com ^FS^Date Issued: 10/16/2025 Payment Type: Direct Bill 820-0001 08 19 Page 2 of 2 ^FE^ Insured Copy Page 92 of 321  FOLLOW FORM EXCESS AND UMBRELLA LIABILITY DECLARATIONS Renewal of Z2C J261747 02 CLAIMS-MADE WARNING COVERAGE A – FOLLOW FORM EXCESS LIABILITY PROVIDES COVERAGE ON A CLAIMS-MADE BASIS WHEN THE APPLICABLE “UNDERLYING INSURANCE” IS WRITTEN ON A CLAIMS-MADE BASIS. WHEN CLAIMS-MADE COVERAGE APPLIES, THIS POLICY, SUBJECT TO ITS TERMS, APPLIES ONLY TO “CLAIMS” FIRST MADE AGAINST YOU DURING THE POLICY PERIOD, AUTOMATIC EXTENDED REPORTING PERIOD OR ANY PURCHASED OPTIONAL EXTENDED REPORTING PERIOD. PLEASE READ THE POLICY CAREFULLY TO DETERMINE RIGHTS, DUTIES, COVERAGE AND COVERAGE RESTRICTIONS. “CLAIMS EXPENSE” WITHIN LIMITS NOTICE THIS POLICY MAY PROVIDE FOR “CLAIM EXPENSE” PAYABLE WITHIN, AND NOT IN ADDITION TO, THE LIMITS OF INSURANCE. “CLAIM EXPENSE” WILL REDUCE AND MAY EXHAUST THE LIMIT OF INSURANCE, AND WILL BE APPLIED AGAINST THE DEDUCTIBLE. IN THE EVENT THAT THE LIMIT OF INSURANCE IS EXHAUSTED, WE SHALL NOT BE LIABLE FOR “CLAIM EXPENSE”, JUDGMENTS OR SETTLEMENTS IN EXCESS OF THE APPLICABLE LIMIT. Policy Number: Policy Period: Coverage is provided by: Agency Code: Z2C J261747 03 Inception Date: 12/22/2025 Allmerica Financial Benefit 1309613 Expiration Date: 12/22/2026 Insurance Company 12:01 A.M. Standard Time at your mailing address shown below. Named Insured and Mailing Address: Agent: DEVELOPMENT PLANNING PARTNERS LAKEVIEW INSURANCE AGENCY LLC; DEVELOPMENT PLANNING 3714 N SOUTHPORT AVE DBA: PARTNERS, LLC CHICAGO, IL 60613 3023 N. CLARK ST. (773) 871-8000 APT 865 CHICAGO, IL 60657-5200 IN RETURN FOR THE PAYMENT OF THE PREMIUM AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. YOUR POLICY CONSISTS OF THE COVERAGE PART(S) FOR WHICH A SPECIFIC LIMIT OF INSURANCE IS SHOWN. Date Issued: 10/16/2025 Payment Type: Direct Bill 826-0003 08 19 Page 1 of 3 Insured Copy Page 93 of 321  FOLLOW FORM EXCESS AND UMBRELLA LIABILITY COVERAGE LIMITS OF INSURANCE: Each Occurrence or Each Claim Limit $2,000,000 Products – Completed Operations Aggregate Limit $2,000,000 General Aggregate Limit $2,000,000 Retained Limit $0 FORMS, ENDORSEMENTS AND NOTICES Forms, Endorsements and Notices applying to this Coverage Part and made a part of this policy: Form No. Edition Date Title 826-0001 08/19 Follow Form Excess And Umbrella Liability Coverage 826-0002 09/21 Schedule Of Underlying Coverages 826-0040 08/19 Exclusion - Aircraft Products, Grounding And Testing(Coverage B) 826-0053 08/19 Other Coverage Endorsement (Coverage B) 826-0068 08/19 Exclusion - Professional Liability (Coverage A) 826-0081 08/19 Exclusion - Abuse Or Molestation (Coverage A And B) 826-0113 08/19 Illinois Changes 826-0158 08/19 Exclusion - Silica (Coverage A And B) 826-0189 08/19 Exclusion - Cross Suit (Coverage A And B) 826-0192 08/19 Exclusion - Occupational Disease (Coverage B) 826-0259 08/19 Exclusion - Fungi Or Bacteria Liability (Coverage B) 826-0275 08/19 Underlying Insurance Redefined 826-0321 08/25 Exclusion - Violation Of Law Addressing Data Privacy (Coverage A And B) 826-0322 08/25 Exclusion - Access Or Disclosure Of Confidential Or Personal Material Or Information And Electronic Data (Coverage A And B) 826-0325 08/25 Exclusion - Cyber Incident - Cyber Content NOTICE OF A CLAIM Report any claim or “suit” to: The Hanover Insurance Company National Claims Telephone Number:800-628-0250 P.O. Box 15145 Facsimile: 800-399-4734 Worcester, MA 01615 Email: firstreport@hanover.com Date Issued: 10/16/2025 Payment Type: Direct Bill 826-0003 08 19 Page 2 of 3 Insured Copy Page 94 of 321  PREMIUM Estimated Annual Umbrella Premium $ 1,150.00 Premium Surcharges $ (Premium Surcharges NOT APPLICABLE in New York) Terrorism – Umbrella $ 25.00 Annual Minimum Premium $ None Advance Umbrella Premium $ 1,175.00 Estimated Annual Premium $ 1,175.00 Date Issued: 10/16/2025 Payment Type: Direct Bill 826-0003 08 19 Page 3 of 3 Insured Copy Page 95 of 321  SCHEDULE OF UNDERLYING COVERAGES Insured: DEVELOPMENT PLANNING PARTNERS Effective on and after 12/22/2025 12:01 A.M. Standard Time This Schedule is part of Policy Number: Z2C J261747 03 CARRIER, POLICY NUMBER & PERIOD TYPE OF POLICY APPLICABLE LIMITS OR AMOUNT OF INSURANCE (a) Carrier: Allmerica Financial Benefit Commercial General Liability $ 1,000,000 Occurrence/ Each Claim Insurance Company ☐ Owned Autos $ 1,000,000 Personal Injury and Advertising Injury Policy Number: Z2C J261747 03 ☒ Non-owned & Hired Autos $ 2,000,000 General Aggregate Policy Period: 12/22/2025 - 12/22/2026 $ INCLUDED Products/Completed Operations Aggregate Retroactive Date, if applicable: N/A (b) Carrier: Automobile Liability including Bodily Injury and Property Damage Liability Combined: Policy Number: ☐ Owned Autos $ Each Accident Policy Period: ☐ Non-owned & Hired Autos Other: (c) Carrier: Standard Workers’ Compensation Coverage B – Employers Liability Policy Number: & Employers’ Liability Bodily Injury by Accident: Policy Period: NEW YORK ONLY: $ Each Accident The Umbrella Coverage for Bodily Injury by Disease: Workers’ Compensation and $ Each Employee Employers Liability is not applicable in situations where an $ Aggregate employee is subject to the New York Workers’ Compensation Law. (d) Carrier: Employers Liability $ Each Employee Policy Number: $ Aggregate Policy Period: Retroactive Date, if applicable: (e) Carrier: Liquor Liability $ Each Common Cause Policy Number: $ Aggregate Policy Period: (f) Carrier: Errors and Omissions Liability $ Each Occurrence / Claim Policy Number: Industry: $ Aggregate Policy Period: Retroactive date, if applicable: (g) Carrier: Directors & Officers Liability $ Each Occurrence Policy Number: $ Each Claim Policy Period: $ Aggregate Retroactive date, if applicable: (h) Carrier: Stop Gap Liability Bodily Injury by Accident Policy Number: $ Each Accident Policy Period: NEW YORK ONLY: Bodily Injury by Disease The Umbrella Coverage for Stop Gap is not available for $ Each Employee employees in New York. $ Aggregate 826-0002 09 21 Copyright 2021 The Hanover Insurance Company. All Rights Reserved. Page 1 of 2 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Insured Copy Page 96 of 321  CARRIER, POLICY NUMBER & PERIOD TYPE OF POLICY APPLICABLE LIMITS OR AMOUNT OF INSURANCE (i) Carrier: Abuse and Molestation $ Each Occurrence Policy Number: $ Each Claim Policy Period: $ Aggregate Retroactive date, if applicable: (j) Carrier: Employee Benefits Liability $ Each Employee Policy Number: $ Aggregate Policy Period: Retroactive date, if applicable: (k) Carrier: Foreign – General Liability $ Each Occurrence Policy Number: $ General Aggregate Policy Period: Retroactive date, if applicable: (l) Carrier: Foreign – Auto $ Combined Single Limit Policy Number: Policy Period: (m) Carrier: Foreign – Employers Liability Bodily Injury by Accident Policy Number: $ Each Accident Policy Period: NEW YORK ONLY: Bodily Injury by Disease The coverage for Workers Compensation and Employers $ Each Employee Liability is not applicable in $ Aggregate situations where an employee is subject to the New York Workers Compensation Law. (n) Carrier: Foreign – Employee Benefits $ Each Employee Policy Number: Liability $ Aggregate Policy Period: Retroactive date, if applicable: (o) Carrier: Other $ Each Occurrence Policy Number: $ Each Claim Policy Period: $ Aggregate Retroactive date, if applicable: Countersigned By: Date: Authorized Representative of the Company 826-0002 09 21 Copyright 2021 The Hanover Insurance Company. All Rights Reserved. Page 2 of 2 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Insured Copy Page 97 of 321 To: Mayor and Board of Trustees From: Colleen Malec, Senior Planner Amanda Orenchuk, Director of Community Development For: Village Board Meeting of January 12, 2026 Subject: Map Amendment to Rezone the property at 103 South Lake Street Financial Impact: N/A Attachments: 1. O-26-01-04 - Exhibit A - Legal Description - 103 South Lake Street 2. O-26-01-04 - Findings of Fact - 103 South Lake Street 3. O-26-01-04 - PZC Minutes with Attachments - 11-19-2025 4. O-26-01-04 - Petitioners Packet - 103 South Lake Rezoning Background: Property History The subject property at 103 South Lake Street has longstanding historical significance in Mundelein. Aerial imagery indicates that the home has existed since at least 1939, and records suggest it was originally built in 1895 (well before the Village’s incorporation in 1909). The house sits on land once owned by the Rouse family, one of Mundelein’s oldest founding families. The Rouse Family operated a dairy farm and Rouse Bros. Dairy in the early 1900s. At first, the business operated out of the small brick garage that still sits on the property at 103 South Lake, before the retail storefront relocated to a building north on Lake Street (where the Police Station sits today). John and Matilda Rouse arrived from England around 1840 and acquired acreage northeast of Diamond Lake, including the 125-acre lake itself. By the late 1800s, the Rouse farm extended to 387 acres, including the subject property. The neighboring home to the rear on Seymour Avenue was originally the dairy barn serving this property before being converted to a residence. Members of the Rouse family have remained active in public, civic, and agricultural life in Lake County since 1844 and continue to reside in the area today. According to letters found in Village records, the property was owned by the Rouse family until at least 1965. Page 98 of 321 Figure 1: Location Map Figure 2: Street View Figure 3: 1939 Historic Aerial Page 99 of 321 Use of Property The property has long functioned as a two-unit dwelling, although there are no Village records documenting when or under what circumstances the conversion occurred and whether it received any municipal approvals. Anecdotal accounts from family friends of the prior owner suggest the structure has operated as a duplex since at least the 1970s, but permit records from that era are incomplete and unreliable. Code enforcement history suggests that the Village became aware of the two-family use in 2004 and acknowledged it as an existing condition. However, it does appear that the property has been zoned for single-family use since at least 1957: • 1957 Zoning Classification: R-2 One-Family Dwelling District • 2012 Zoning Classification: R-5 One Family (10,000 SF Minimum Lot Size) • 2013-2025 Zoning Classification: R-3 Single-Family Residential The previous owner (whose family also owned the neighboring Jake Moran’s) contacted the Village in early 2025 stating their intention to sell the property, and requested written confirmation that the duplex use was a permitted, conforming use. At that time, staff consulted legal counsel, who advised that there was no documentation formally establishing that it was converted legally, and as a result, the Village could not put such a statement in writing because the property is zoned for single-family use. However, the Village clarified that it would not pursue enforcement to require conversion back to a single-family home and accepts the existing condition. Page 100 of 321 Although the property was not formally registered as a rental, the prior owner reportedly lived in the building and rented the other unit to a family member, which might explain why it was not treated by the owner as a traditional rental arrangement. The two units share water and sewer service, but have long maintained separate ComEd electric accounts and have separate entrances. Rezoning Request (Map Amendment) The previous owner had submitted an application in early 2025 for a rezoning to the R-4 Two-Family Residential district; however, the property sold before the application proceeded. The new property owner has submitted a new application requesting the rezoning for the purpose of aligning the property’s long-standing use with the zoning map. The new owner has not proposed any changes to the building or site and solely seeks to rezone the property to bring it into legal, conforming status. Staff notes that the current zoning designation does not permit duplexes; however, the R-4 District allows this use by right and is contiguous with other R- 4 parcels in the immediate area. • Current Zoning: R-3 Single-Family Residential • Proposed Zoning: R-4 Two-Family Residential Figure 4: Zoning District Map Staff Comments Page 101 of 321 Both the Finance Department and Public Works & Engineering strongly recommend that the site utilities are modified to separate the water and sewer services for the two separate units (i.e. two separate meters). As it currently stands, the property owner has no way of quantifying how much water is used by each separate unit. If a water bill is unpaid, then the water shutoff would affect both tenants. The property owner has agreed to this change, stating that it is their preference as well, and will separately pursue this with Public Works & Engineering. Based on anecdote, the secondary unit has historically been rented out to the prior owner’s family members, so it is likely that utility billing was handled informally and never necessitated a separate meter. Public Comments No comments were received from the public at the time of writing this staff report. Comprehensive Plan The Future Land Use Plan within the Comprehensive Plan designates the subject property as “Single- Family Attached Residential” (i.e. duplex), despite the current zoning or R-3 Single-Family Residential. The rezoning would be consistent with the long-term plan, which encourages additional density in and around the downtown, particularly on busy corridors such as Route 45. Figure 5: Comprehensive Plan Excerpt – Future Land Use Plan Planning and Zoning Commission The Planning and Zoning Commission held a public hearing to consider the request on November 19, 2025 and voted 7-0 in favor of recommending approval of the map amendment. Page 102 of 321 Analysis Staff supports the proposed map amendment based on the following: • Zoning Compliance: Bringing the property into conformance with the Zoning Ordinance benefits both the Village and current/future owners by reducing ambiguity and ensuring the use matches the zoning classification on record. • Contiguity: The property is contiguous with other R-4 parcels; therefore, the rezoning would not constitute spot zoning and aligns logically with the existing zoning pattern. • Appropriate Density Near Downtown: The location’s proximity to Downtown Mundelein makes a slightly higher residential density appropriate and compatible with nearby townhouses and multi-family developments already present or under construction in the downtown area. • Long-Standing Use: Limited evidence suggests that the duplex configuration has existed for decades, indicating this is not a new or intensified use but an established condition. Evidence includes anecdotal testimony, electric billing records, and the existing layout of the home itself. • No Known Negative Impacts: Staff is not aware of any complaints, enforcement issues, or neighborhood concerns associated with the two-unit use. • Limited Additional Uses in R-4: Aside from permitting duplexes, the R-4 District does not introduce new uses beyond those already permitted in the R-3 District, minimizing the risk of unintended impacts. • Correction of Historical Oversight: The property was likely zoned R-3 during the 2012 Zoning Ordinance rewrite because the Village did not know the structure contained two units. Rezoning corrects this map inaccuracy to reflect on-the-ground conditions. • Consistency with Comprehensive Plan: The 2021 Comprehensive Plan’s Future Land Use Plan designates the subject property as “Single-Family Attached Residential” despite the current R- 3 zoning. • Purpose of Request: The applicant seeks rezoning solely to align the zoning map with the long-standing duplex use; no building modifications or intensification are proposed. Recommendation: Motion to pass an Ordinance approving a map amendment to rezone the property at 103 South Lake Street, Mundelein, Illinois from R-3 Single Family Residential to R-4 Two-Family Residential. Page 103 of 321 STATE OF ILLINOIS ) ) COUNTY OF LAKE ) CERTIFICATE I, Karen Walsh, certify that I am the duly elected Municipal Clerk for the Village of Mundelein, Lake County, Illinois. I further certify that on January 12, 2026 the Corporate Authorities of such Village passed and approved: Ordinance No. O-26-01-4 which is entitled Map Amendment to Rezone the property at 103 South Lake Street The pamphlet form of said Ordinance, including the Ordinance and a cover sheet thereof was prepared and a copy of such Ordinance was posted in the Village Hall commencing on 1/13/2026, and was posted for at least ten days thereafter. Copies of such Ordinance are available for public inspection upon request in the Customer Service Office. Dated at Mundelein, Illinois on 1/13/2026. Village Clerk Page 104 of 321  ORDINANCE NO. O-26-01-4 AN ORDINANCE APPROVING A MAP AMENDMENT TO REZONE THE PROPERTY AT 103 SOUTH LAKE STREET, MUNDELEIN, ILLINOIS FROM R-3 SINGLE FAMILY RESIDENTIAL TO R-4 TWO-FAMILY RESIDENTIAL WHEREAS, the Village of Mundelein, Lake County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the Village’s home rule powers and functions as granted in the Constitution of the State of Illinois. WHEREAS, pursuant to 65 ILCS 5/7-1-25, Marsha and Jose Rodriguez (“Petitioner”), filed a petition with the Village of Mundelein, an Illinois municipal corporation located in Lake County, Illinois, to change the zoning classification for property commonly known as 103 South Lake Street, which property is legally described and attached hereto as Exhibit A (the “Subject Property”) from R-3 Single-Family Residential to R-4 Two-Family Residential; and WHEREAS, a public hearing was held before the Mundelein Planning and Zoning Commission on November 19, 2025, on the petition and the Planning and Zoning Commission has made its findings of fact and recommended approval of the petition; and WHEREAS, at the Village Board meeting on January 12, 2026, the Mundelein Village Board of Trustees accepted the Planning and Zoning Commission’s recommendation and findings of fact and determined that it is necessary to adopt this Ordinance amending the Village of Mundelein Zoning Map and have determined that the petition will benefit the Village. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION I: The foregoing recitals are, by this reference, fully incorporated into and made a part of this Ordinance. SECTION II: Upon the passage of this ordinance, the Subject Property, further described in Exhibit A attached hereto, shall be zoned R-4 Two-Family Residential Zoning pursuant to the Mundelein Zoning Ordinance. SECTION III: All requirements in the Mundelein Zoning Ordinance, as would be required of any owner of property zoned in the same manner as the Subject Property, shall be complied with, except as otherwise provided in this Ordinance, or other ordinances approved by the Mayor and Board of Trustees with respect to the Subject Property. SECTION IV: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. Page 105 of 321 SECTION V: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION VI: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. RESULT: [] MOVER: None SECONDER: None AYES: None NAYS: None ABSTAIN: None President ADOPTED: Monday, January 12, 2026 APPROVED: Monday, January 12, 2026 ATTEST: Village Clerk Page 106 of 321 Page 107 of 321  FINDINGS OF FACT – 103 S. LAKE STREET Map Amendment from R-3 to R-4 CASE NUMBER PZ2025-0018 PUBLIC November 19, 2025 HEARING DATE On November 19, 2025, the Planning and Zoning Commission voted 7-0 to recommend approval of a map amendment to rezone the property at 103 S. Lake Street from R-3 Single-Family Residential to R-4 Two-Family Residential. The planning and zoning commission recommendation and the village board decision on any zoning amendment, whether text or map amendment, is a matter of legislative discretion that is not controlled by any particular standard. However, in making their recommendation and decision, the planning and zoning commission and the village board shall consider the following standards. The approval of amendments is based on a balancing of these standards. 1. The existing use and zoning of nearby property. Draft Approval The location’s proximity to Downtown Mundelein makes a slightly higher residential density appropriate and compatible with nearby townhouses and multi-family developments already present or under construction in the downtown area. Furthermore, this property is contiguous with other R-4 Two-Family Residential properties and would not be out of character with the properties on this block. 2. The extent to which property values of the subject property are diminished by the existing zoning. Draft Approval The property values of the subject property could be diminished by the existing zoning, as it has long been structured as a duplex and considered an existing nonconforming use in the current R-3 Single- Family zoning district. The property has been used as a duplex for at least 50 years, possibly longer. The nonconforming status could affect the property value. 3. The extent to which the proposed amendment promotes the public health, safety, and welfare of the village. Draft Approval The amendment promotes the public health, safety, and welfare of the Village by bringing an existing use into conformance with the Zoning Map. Furthermore, the R-4 Two-Family Residential zoning district promotes slightly higher residential density near Downtown Mundelein, which helps to address a county-wide housing shortage, is a more efficient use of infrastructure, and brings more residents and spending power to support the businesses in Downtown Mundelein. 4. The relative gain to the public, as compared to the hardship imposed upon the applicant. Draft Approval The Planning and Zoning Commission found that the public stands to gain by eliminating nonconformities and promoting additional density in the area surrounding Downtown Mundelein. 5. The suitability of the property for the purposes for which it is presently zoned, i.e. the feasibility of developing the property in question for one or more of the uses permitted under the existing zoning classification. Draft Approval The property is currently used for a two-family purpose and is therefore not suitable for the current zoning of R-3 Single-Family Residential. It has been separated into two dwelling units for at least 50 years, and possibly up to 100 years. Combining the two dwelling units would be costly, burdensome, and would provide little benefit to the public. 6. The length of time that the property in question has been vacant, as presently zoned, considered in the context of development in the area where the property is located. Draft Approval The property has not been used for its present zoning (single-family residential) for at least 50 years. It has been occupied as a duplex. 7. The evidence, or lack of evidence, of community need for the use proposed by the applicant. Draft Approval There is a need for housing in Lake County – in order for Lake County to attract and retain residents and businesses, it must have a diverse housing stock that provides options for households at different life stages, ages, incomes, and sizes. The lack of housing limits the community’s ability to attract and retain workers, particularly with an aging population, and projected decline in the working age population. 8. The consistency of the proposed amendment with the comprehensive plan. Page 108 of 321 Draft Approval The map amendment is consistent with the Comprehensive Plan, which recommends a future land use of “Attached Single Family” for this property. The current zoning designation is actually inconsistent with the Comprehensive Plan. 9. That the proposed amendment will benefit the residents of the village as a whole, and not just the applicant, property owner(s), neighbors of any property under consideration, or other special interest groups, and the extent to which the proposed use would be in the public interest and would not serve solely the interest of the applicant. Draft Approval The Planning and Zoning Commission found that the introduction of additional housing options to the community, as well as the elimination of nonconformities, benefits the residents of the Village as a whole beyond just the applicant. Additionally, the subject property has significant historic value, and any actions that might render it unusable, or even demolished, would be a loss to the community. 10. The extent to which the proposed amendment creates nonconformities. Draft Approval The proposed amendment would eliminate a nonconformity. 11. The trend of development, if any, in the general area of the property in question. Draft Approval The trend of development in the general area of the property in question is an increase in residential density, as the property is located just south of the Downtown zoning district, where townhouses and multi-family projects have been constructed. 12. Whether adequate public facilities are available including, but not limited to, schools, parks, police and fire protection, roads, sanitary sewers, storm sewers, and water lines, or are reasonably capable of being provided prior to the development of the uses, which would be permitted on the subject property if the amendment were adopted. Draft Approval The site is served by adequate public facilities. Page 109 of 321 Planning and Zoning Commission Meeting November 19, 2025 Minutes CALL TO ORDER The Regular Meeting of the Planning and Zoning Commission of the Village of Mundelein was held on November 19, 2025 at 300 Plaza Circle, Mundelein. Commission Chairman T. Roswick called the meeting to order at 7:00 PM. PLEDGE OF ALLEGIANCE Chairman T. Roswick led the Pledge of Allegiance. ATTENDANCE Chair Roswick took the roll call. It indicated as follows: Board Attendance PRESENT: K. Anderson, K. Garesche, J. Holden, S. Petti, T. Roswick, K. Teehan, T. Wilson ABSENT: None Village Attendance PRESENT: Amanda Orenchuk, Director of Community Development; Colleen Malec, Senior Planner; Erin Swanson, Recording Secretary MINUTES APPROVAL Approve the Planning and Zoning Commission Regular meeting minutes from October 15, 2025. Chairman T. Roswick asked the commission if there were any requested changes or alterations to the Planning and Zoning Commission Meeting Minutes from October 15, 2025. There were no suggested changes. K. Teehan moved, seconded by J. Holden, a Motion to approve the Planning and Zoning Commission Meeting Minutes from October 15, 2025. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner K. Teehan SECONDER: Commissioner J. Holden AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Page 110 of 321 PUBLIC COMMENTARY There was no general public commentary. OLD PZC BUSINESS There was no old business to be discussed. NEW PZC BUSINESS Public Hearing - PZ2025-0018 - 103 S Lake Street - Map Amendment Open Public Hearing S. Petti moved, seconded by K. Teehan, a Motion to open Public Hearing PZ2025-0018. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner S. Petti SECONDER: Commissioner K. Teehan AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Staff Presentation C. Malec gave the attached presentation and provided a background on the property and the requested map amendment to rezone the property at 103 S Lake Street from R-3 Single Family Residential to R-4 Two Family Residential. The commissioners requested clarification between the zoning map and the comprehensive plan. The Comprehensive plan is a guiding document and the zoning map shows what the actual zoning of each lot within the Village is. Staff is in support of the petition. Staff does not usually take a stance, but the zoning request fits with the history of the property as well as the vision of the property within the Comprehensive Plan. Petitioner Presentation Marsha and Jose Rodriguez, owners of the property at 103 S Lake Street, were sworn in. Commissioner Petti asked if both units will be rented out. The property owners confirmed that both units will be rented out. The rental contract would detail which Page 111 of 321 parking spaces would be used for the units. The garage will be used by the property owner. Public Commentary Chairman T. Roswick opened the floor to public commentary. Robert Ward of 46 S. Greenview Avenue was sworn in. Mr. Ward expressed concerns about the future development of the property. He inquired if the house could be torn down and there could be several 2-units developed across the multiple lots. C. Malec stated that in theory they could if the lots were re-subdivided in a way that would allow the development and meet the setback requirements. It would not be an easy task to do, but in theory it would be able to do. Mr. Ward also asked about how the addresses would be handled with the separation of the units. C. Malec stated that the Building Department handles the addressing within the Village and it would be under the Director's discretion. J. Holden asked if there was any historical protections within the Village. C. Malec stated there are no protections on historical homes within the Village. The Historical Commission does collect information on some of the historical homes within the Village, but there are no protections in ways done by some other municipalities. Chairman T. Roswick closed the floor to public commentary. Commission Discussion J. Holdens stated she was in favor of this petition in order to do some cleanup based on the historical use of the property. K. Teehan stated that he does have some concerns with developing all the lots as two family due to the historical significance of the home. S. Petti stated that he was not concerned with the home being torn down and the lots developed due to the cost that would be needed to develop all the lots. K. Anderson thanked staff for elaborating the staff report on the case. In reviewing the application with the comprehensive plan, he expressed support for the application. Chairman T. Roswick asked the Commission to review the Findings of Fact. Map Amendment Request S. Petti moved, seconded by J. Holden, a Motion to recommend approval of a Map Amendment to rezone the property at 103 S Lake Street from R-3 Single-Family Page 112 of 321 Residential to R-4 Two-Family Residential, including the findings of fact as presented. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner S. Petti SECONDER: Commissioner J. Holden AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Close Public Hearing J. Holden moved, seconded by K. Anderson, a Motion to close Public Hearing PZ2025- 0018. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner J. Holden SECONDER: Commissioner K. Anderson AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Public Hearing - PZ2025-0038 - Comprehensive Plan Amendment Open Public Hearing J. Holden moved, seconded by S. Petti, a Motion to open Public Hearing PZ2025-0038. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner J. Holden SECONDER: Commissioner S. Petti AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Staff Presentation Page 113 of 321 A. Orenchuk stated that the comprehensive plan update will incorporate traditional neighborhood design use recommendations. Staff is still working with Village Attorneys and Consultants. The current recommendation from staff is to continue the public hearing to allow additional review time of this update to be presented at a future Planning and Zoning Commission meeting. Prospective dates for the continuation could be December 3, December 17, or January 7. Continue Public Hearing K. Teehan moved, seconded by K. Garesche, a Motion to continue Public Hearing PZ2025-0038 to Wednesday, December 17th at 7:00 PM at the Mundelein Village Hall located at 300 Plaza Circle, Mundelein, Illinois. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner K. Teehan SECONDER: Commissioner K. Garesche AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Public Hearing - PZ2025-0037 - Zoning Ordinance Text Amendments, Title 20 of the Municipal Code Open Public Hearing K. Anderson moved, seconded by J. Holden, a Motion to open Public Hearing PZ2025- 0037. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner K. Anderson SECONDER: Commissioner J. Holden AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson NAYS: None ABSTAIN: None Staff Presentation and Commission Discussion A. Orenchuk gave the attached presentation detailing the proposed zoning ordinance Page 114 of 321 text amendments that have been in progress since 2017. J. Holden requested clarification on the procedure for approving text amendment changes to the Zoning Ordinance. A. Orenchuk reviewed the approval procedure and the difference between the comprehensive plan and the zoning map. The Comprehensive Plan is a guide for a vision of how the Village sees future uses of properties located within the Village. The Zoning Map is a record of the current actual zoning designations of the properties within the Village. A. Orenchuk indicated that at the end of the several sessions anticipated to discuss the amendments, there will be a redline version of the document for the PZC to review and provide a recommendation to the Board. Traditional Neighborhood / New Urbanism District The project proposed as Ivanhoe Village is considered a Traditional Neighborhood Design (TND) or New Urbanism project with a mix of building types and open spaces along with specific street typography. The discussion at this meeting was not to specifically discuss the Ivanhoe Village proposal, but to discuss TND zoning in general. Staff is requesting language within the code to create a shell district that would require any Traditional Neighborhood project to apply as a Planned Unit Development, which requires a regulating PUD Ordinance that gets considered with the application for a TND Map Amendment. There is a lot of nuance and prescriptive design for these types of developments that need some flexibility in locations of open space, road typologies, and mixtures of building types. The PUD gives the Village the ability to control the development a little better in terms of architecture and open spaces while supporting the form-based/design focused development. The commission discussed similar projects located throughout the country and how municipalities have handled the zoning to date. Staff explained that in light of the Ivanhoe development, there was an avenue that was explored that looked at integrating a full form-based code for New Urbanism into the Village's municipal code. In a master-planned community scenario with a long time horizon this became a challenge. This led to the exploration of TND as a PUD. The Commission supported adding language for Traditional Neighborhood/New Urbanism regulations within the Zoning Ordinance. Administrative Hearings There have been a couple hurdles in recent history regarding notification for hearings. Being a home-rule community, there is more flexibility regarding notification requirements. Certified mailers with green receipts are a significant cost for any property owner that needs to go through a public hearing. The requested change would allow the property owners to have virtual receipts, allowing for a significant cost Page 115 of 321 savings for the applicant. The commission discussed other changes, including adding notices centrally on the Village Website. It was discussed that any changes made would need to be applied to all cases. Accessory Structures The Commission discussed accessory structure sizes allowed. Recreational Equipment The current zoning code references Recreation Equipment but does not have a definition. Staff included proposed text for this definition including swing sets, play sets, tree houses, ice rinks, basketball and other sports equipment on private residential property. The commission supported adding the definition to the Zoning Code. Accessory Structures Attached to a Principal Structure The commission discussed the merits of allowing an attached accessory structure, such as a pergola, to be expanded to the maximum property envelope that would be allowed for an enclosed addition to the principal structure. The Commission discussed the similar issue of allowing a detached accessory structure, such as a gazebo, larger than the 144 square feet allowed by the Zoning Code, such as those currently available for purchase from major retailers such as Home Depot or Costco. There was a lot more to discuss, but it was after 9:30 PM, so the Commission decided to continue the discussion to another meeting date. Public Commentary There was no public commentary. Continue Public Hearing J. Holden moved, seconded by K. Teehan, a Motion to continue Public Hearing PZ2025- 0037 to Wednesday, December 17th at 7:00 PM at the Mundelein Village Hall located at 300 Plaza Circle, Mundelein, Illinois. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner J. Holden SECONDER: Commissioner K. Teehan AYES: T. Roswick, K. Anderson, K. Garesche, J. Holden, S. Petti, K. Teehan, T. Wilson Page 116 of 321 NAYS: None ABSTAIN None QUESTIONS AND COMMENTS There were no further questions or comments ADJOURNMENT Adjourn the Planning and Zoning Commission Meeting S. petti moved, seconded by K. Teehan, a Motion to adjourn the Planning and Zoning Commission Meeting of November 19, 2025. SECONDER: Commissioner K. Teehan NAYS: ABSTAIN: The meeting was adjourned at 9:32 PM JhLn warwtu-) Erin Swanson, Recording Secretary Page 117 of 321  P[anning and Zoning Commission Meeting VILLAGE OF X. November 19,2025 Vill.age Hatt Munde Iein 300 Ptaza CircLe, Mundetein, lL 60060 Sign-ln Sheet NAME/COMPANY ADDRESS PHONE/EMAIL ffi 6n s[tp].q, n q t rc: 2\(>A<\1,2<-{1 b\r Qr ll - L+bLr ^ k65:. , ruame: Phone: \ )l rnr)l,1. H.\\ < toOO La t v Company: Emair: $ry\c. rqr}.vl arL( <s_t-r., O crr^f\Ct r \. dr-,M- -\- Name:Po%na lx/lp^ 46 s, 4 zea,uutz,o ,non"-?*? ' '-'-' -i/ o-52o/- ,hutrt>.Z. .tz,^t hlaD,.1 /7/ PZamcnra tri Company: Emait: Name: Phone: Company: Emai[: Name: Phone: Company: Ema it: Name: Phone: l_ Company: Emait: Name: Phone: Company: Emai[: Name: Phone: Company: Emai[: L Name: Phone: Company: Emait: Name: Phone: Company: Emait: L t_ Name: Phone: Company: Emait: J Name: Phone: Company: Emait: Name: Phone: Company: Emai[: Name: -t Phone: Company: jrr,:__ I Page 118 of 321 PZ2025-0018 103 S. Lake Street Rezoning Request Colleen Malec, Senior Planner November 19, 2025 Page 119 of 321 Page 120 of 321 Page 121 of 321 Page 122 of 321 1861 Atlas History 103 S. Lake predates Mundelein – one of the community’s oldest homes. Constructed in 1895 by the Rouse Family, who arrived from England around 1840 and John Rouse acquired hundreds of acres (1828-1917) northeast of Diamond Lake (including the lake itself). Built on the foundation of a prior house that burnt down by Harry Rouse, son of John and Matilda. Members of the Rouse family have remained active in Lake County to this day. The home was owned by the Rouse Family Matilda Rouse until at least 1965. (1831-1903) Page 123 of 321 1939 Aerial Dairy Farm The Rouse Family operated a dairy farm in the early 1900’s and started Rouse Bros. Dairy in 1921. The business fist Former Barn (Now a operated out of the Residence) small brick garage that is still on the property. The house behind the property (on Seymour) was originally the dairy barn, and has since Former Dairy Business been converted to a Main Residence (Now Garage) residence. Page 124 of 321 Rouse Bros. Dairy Started in 1921. They owned one truck that they used to deliver milk from their farm. Business expanded in 1925 and they relocated the business from the small garage to a new, brick building at 220 N. Lake Street (where the Police Station now sits). Business eventually served customers as far as Barrington, Fox Lake, Lake Bluff, and Lake Forest with a horse and milk wagon. Original Rouse Bros. In 1945 Rouse Bros. Dairy was sold to Bottle for Meadow Gold and consolidated with a Sale on Ebay plant in Waukegan. Page 125 of 321 Property Ownership Over Time  Constructed and occupied by various Rouse Family members from 1895 until at least 1965  Owned by various members of the Miller Family until 2025  Purchased by the applicant in April 2025 (Marsha and Jose Rodriguez) Page 126 of 321 Use of Property Property is currently structured as two separate dwelling units (separate entrances). Anecdotal evidence suggests that it has been a duplex for a long time – potentially 50-100 years:  Family friend of the Millers recalls her memory of it being two units in the 1970’s  Notes in code enforcement files acknowledged two units  Historical Commission files from the 1980’s claiming it was converted by the 1st generation of Rouse children. Page 127 of 321 Excerpt in Joel Chandler’s 1983 Notebook – Found by the Historical Commission Page 128 of 321 Page 129 of 321 2025: Why Zoning Became an Issue In early 2025, the previous owner indicated that they wanted to sell the property. They requested a zoning letter confirming that the duplex use was permitted so prospective buyers had certainty that they would not inherit a code enforcement issue. However, the property is zoned R-3 Single-Family Residential, which does not permit duplexes. The existing duplex use is generally considered an existing nonconformity by the Village. The property has been zoned for single- family use as long as the Village has had zoning districts. Page 130 of 321 Zoning letter requests are not uncommon during Based on anecdotal evidence, it is very property transactions, particularly when the use possible that either: doesn’t match the zoning. • The building was converted before The Village can write a formal letter stating that building permits and zoning law were the use is deemed a “legal nonconforming use” for commonplace. regulation purposes… • The building was converted with a permit, But only if we can locate hard evidence that but so long ago that records are incomplete or gone. the use originally received Village approval, such as: • Until 2025, the two units have always been “rented” within the family, so there • A building permit to separate units or was never a need to separate utilities. utilities; • Separated building utilities; • The Village may have kept assigning a • Rental registration(s) single-family zoning designation to the property because it was not known to be a Nothing above could be located, so the Village duplex (or that knowledge was lost with time). could not write a zoning letter. Page 131 of 321 Map Amendment Request (Rezoning) The applicant is requesting that the property be rezoned from: R-3 Single-Family Residential R-4 Two-Family Residential The R-4 district permits duplexes by right, resulting in a legal conforming land use. Property is contiguous with other R-4 zoned properties. No changes to the property are proposed at this time. The owners intend to rent the two units out. Page 132 of 321 Staff Analysis Staff supports the rezoning request for several reasons: 1) Zoning Compliance Good practice to eliminate nonconformities where possible. Less ambiguity for both the Village, property owners, and neighbors. 2) Contiguity Property is contiguous with other R-4 parcels and would not be “spot zoning”. 2) Appropriate Density Near Downtown Property is located 770 feet south of the Downtown zoning district. The nearby properties are zoned R-4 to encourage slightly increased density surrounding the downtown. Density supports economic development and revitalization of commercial areas. Page 133 of 321 Staff Analysis 4) Long-Standing Use Anecdotal evidence strongly suggests that the duplex configuration has existed for decades, indicating that it is not a new or intensified use. 5) No Known Negative Impacts Staff is not aware of any complaints, enforcement issues, or neighborhood concerns associated with the duplex use. 6) Limited Additional Uses in R-4 Aside from permitting duplexes, the R-4 district does not introduce new permitted uses beyond those already allowed in the current district (R-3 Single-Family). This limits the risk of unintended impacts. Page 134 of 321 Comprehensive Plan The Future Land Use Plan within the 2021 Comprehensive Plan designates this property as “Single-Family Attached Residential”. “Single-Family Attached Residential” in this context refers to: • Duplexes • Townhomes • Rowhomes • Dwelling types that generally have direct access to each unit and lack common interior spaces such as lobbies. Page 135 of 321 Staff Comments Water/Sewer Utility Billing: • Finance and Public Works both strongly recommend that sewer and water are separated (i.e. two separate meters). • As it stands, the property has no way to quantify how much water is used by each separate unit. • A water shutoff due to an unpaid bill could not be isolated to one unit if they are not separated. Rental Registration: The property owner should apply for landlord registration, which is a requirement for all rental dwelling units in Mundelein. • Annual fee: $40 per address plus $12 for each additional unit • PDF form available on Village website • Due annually by January 31st Page 136 of 321 Questions? Page 137 of 321  FINDINGS OF FACT – 103 S. LAKE STREET Map Amendment from R-3 to R-4 CASE NUMBER PZ2025-0018 PUBLIC November 19, 2025 HEARING DATE On November 19, 2025, the Planning and Zoning Commission voted 7-0 to recommend Approval of a map amendment to rezone the property at 103 S. Lake Street from R-3 Single-Family Residential to R-4 Two-Family Residential. The planning and zoning commission recommendation and the village board decision on any zoning amendment, whether text or map amendment, is a matter of legislative discretion that is not controlled by any particular standard. However, in making their recommendation and decision, the planning and zoning commission and the village board shall consider the following standards. The approval of amendments is based on a balancing of these standards. 1. The existing use and zoning of nearby property. The location’s proximity to Downtown Mundelein makes a slightly higher residential density appropriate and compatible with nearby townhouses and multi-family developments already present or under construction in the downtown area. Furthermore, this property is contiguous with other R-4 Two-Family Residential properties and would not be out of character with the properties on this block. 2. The extent to which property values of the subject property are diminished by the existing zoning. The property values of the subject property could be diminished by the existing zoning, as it has long been structured as a duplex and considered an existing nonconforming use in the current R-3 Single-Family zoning district. The property has been used as a duplex for at least 50 years, possibly longer. The nonconforming status could affect the property value. 3. The extent to which the proposed amendment promotes the public health, safety, and welfare of the village. The amendment promotes the public health, safety, and welfare of the Village by bringing an existing use into conformance with the Zoning Map. Furthermore, the R-4 Two-Family Residential zoning district promotes slightly higher residential density near Downtown Mundelein, which helps to address a county-wide housing shortage, is a more efficient use of infrastructure, and brings more residents and spending power to support the businesses in Downtown Mundelein. 4. The relative gain to the public, as compared to the hardship imposed upon the applicant. The Planning and Zoning Commission found that the public stands to gain by eliminating nonconformities and promoting additional density in the area surrounding Downtown Mundelein. 5. The suitability of the property for the purposes for which it is presently zoned, i.e. the feasibility of developing the property in question for one or more of the uses permitted under the existing zoning classification. The property is currently used for a two-family purpose and is therefore not suitable for the current zoning of R-3 Single- Family Residential. It has been separated into two dwelling units for at least 50 years, and possibly up to 100 years. Combining the two dwelling units would be costly, burdensome, and would provide little benefit to the public. 6. The length of time that the property in question has been vacant, as presently zoned, considered in the context of development in the area where the property is located. The property has not been used for its present zoning (single-family residential) for at least 50 years. It has been occupied as a duplex. 7. The evidence, or lack of evidence, of community need for the use proposed by the applicant. There is a need for housing in Lake County – in order for Lake County to attract and retain residents and businesses, it must have a diverse housing stock that provides options for households at different life stages, ages, incomes, and sizes. The lack of housing limits the community’s ability to attract and retain workers, particularly with an aging population, and projected decline in the working age population. 8. The consistency of the proposed amendment with the comprehensive plan. The map amendment is consistent with the Comprehensive Plan, which recommends a future land use of “Attached Single Family” for this property. The current zoning designation is actually inconsistent with the Comprehensive Plan. Page 138 of 321 9. That the proposed amendment will benefit the residents of the village as a whole, and not just the applicant, property owner(s), neighbors of any property under consideration, or other special interest groups, and the extent to which the proposed use would be in the public interest and would not serve solely the interest of the applicant. The Planning and Zoning Commission found that the introduction of additional housing options to the community, as well as the elimination of nonconformities, benefits the residents of the Village as a whole beyond just the applicant. Additionally, the subject property has significant historic value, and any actions that might render it unusable, or even demolished, would be a loss to the community. 10. The extent to which the proposed amendment creates nonconformities. The proposed amendment would eliminate a nonconformity. 11. The trend of development, if any, in the general area of the property in question. The trend of development in the general area of the property in question is an increase in residential density, as the property is located just south of the Downtown zoning district, where townhouses and multi-family projects have been constructed. 12. Whether adequate public facilities are available including, but not limited to, schools, parks, police and fire protection, roads, sanitary sewers, storm sewers, and water lines, or are reasonably capable of being provided prior to the development of the uses, which would be permitted on the subject property if the amendment were adopted. The site is served by adequate public facilities. Page 139 of 321 Zoning Code Text Amendments November 19, 2025 Page 140 of 321 Agenda • Introduction & Purpose • Structure of the Zoning Code • Presentation of Amendments • Discussions Page 141 of 321 Introduction & Purpose Page 142 of 321 Page 143 of 321 Structure of the Zoning Code Several types: - Traditional Euclidian Zoning - Form-Based Codes (FBC) - Hybrid Codes - Unified Development Ordinances (UDO) Page 144 of 321 Hybrid Zoning Code • Euclidean and Form-Based Code Page 145 of 321 Traditional Euclidean Zoning Allow certain structures within a certain building envelope. Page 146 of 321 Page 147 of 321 Page 148 of 321 Page 149 of 321 Page 150 of 321 Page 151 of 321 Proposed Amendments Traditional Neighborhood Design District / New Urbanism • Mixing building types in blocks • Open spaces and square part of design • Street typology • Focus is on the form and public realm • Proposed as a District that requires a PUD Page 152 of 321 Proposed Amendments Page 153 of 321 Page 154 of 321 Page 155 of 321 Page 156 of 321 Page 157 of 321 Links https://youtube.com/shorts/2zu059dpTc 8?si=wYrdH472qed336Bf https://youtu.be/LTvE9JsB1uI?si=HQ3y9 MovhargY8mv Page 158 of 321  Proposed Amendments ~Costs of certified mailings is significant. Would like to reduce cost to applicants. People do not pick up the certified mail from post office to return the receipt. ~We are dealing with numerous lost, stolen, or damaged signs posted on properties. Village as Home Rule can modify these requirements. Administrative Hearing Notices 20.16.030 ~Notice requirements sometimes touch a corner of a multi-family property (small amount of common area) and then all of the units in a very large area require notification (Cardinal Square, Woodhaven are examples). Clarify this requirements. Also, road and railroad ROW sometimes fall in the notice areas but Canadian National and State of IL are not responsive to these notices. Apartment complexes often have bigger equipment necessary for property maintenance (lawnmower, snow blower, salt, etc.). We’ve received requests for a sheds larger than the permitted maximum of 144 sf for Accessory Structures Sheds in R-5 District 20.52.040(S)(3) such a complex. Non-residential districts are allowed to exceed 144 sf, but the R-5 district gets lumped into the residential requirements. Determine whether we want to allow larger sheds in the R-5 district. Definition for Recreational No definition for this term, which is reference in the code, so it is unclear what constitutes as "Recreational Accessory Structures Equipment (Ice Rink?) Equipment". Section states, "Accessory If a pergola, gazebo, shed, etc. is fully attached to a structure, it should be allowed to exceed 144 SF Structures attached to a building Accessory Structures 20.52.050 provided that it is within the building envelope. The thought is that the principal structure could be shall be considered part of expanded within that envelope regardless, so bulk is not the issue within the envelope. building." Accessory Structures Carports Permitted to be detached even if existing garage. Clarify if this is this the desire of the Village. Page 159 of 321 Page 160 of 321 Page 161 of 321  Zoning Ordinance Text Amendment Wishlist A B C D E SECTION GROUPING DESCRIPTION ISSUE NOTES NUMBER(S) 1 2 Create a new Zoning District and inset it sequentially into Numerous - the ordinance OR insert it into 20.44 Special Purpose Zoning that accomodates form-based code 20.16, 20.20, The Village does not have a specific zoning code or zoning district to Traditional Zoning Districts. The intent will be to require all TND/New specific to Traditional Neighborhood Design 20.24, 20.44, accommodate Traditional Neighborhood Design, New Urbanism, or Form- Neighborhood Design Urban projects to be PUDs. The specific regulations will and New Urbanism 20.48, 20.64, Based Code. then be created for each TND zoned project within its 20.68, and 20.72 applicable PUD Ordinance. 3 ~Costs of certified mailings is significant. Would like to reduce cost to applicants. People do not pick up the certified mail from post office to return the receipt. ~We are dealing with numerous lost, stolen, or damaged signs posted on properties. Village as Home Rule can modify these requirements. Administrative Hearing Notices 20.16.030 ~Notice requirements sometimes touch a corner of a multi-family property (small amount of common area) and then all of the units in a very large area require notification (Cardinal Square, Woodhaven are examples). Clarify this requirement. Also, road and railroad ROW sometimes fall in the notice areas but Canadian National and State of IL are not responsive to these notices. 4 Apartment complexes often have bigger equipment necessary for property Possibly remove this amendment - are we trying to solve maintenance (lawnmower, snow blower, salt, etc.). We’ve received requests an issue for a very rare instance? Dialogue with Sheds in R-5 (Multi-Family) District for a sheds larger than the permitted maximum of 144 sf for such a complex. Accessory Structures 20.52.040(S)(3) Commission to see if it needs tweaking or not. If they (POTENTIALLY STRIKE THIS ONE) Non-residential districts are allowed to exceed 144 sf, but the R-5 district gets need storage bigger than 144 SF, they could also just build lumped into the residential requirements. Determine whether we want to a garage. allow larger sheds in the R-5 district. 5 Add a new defintion under General Terms Definitions: "Recreational Equipment means any outdoor accesory structure used on private residential property for Definition for Recreational Equipment (ex. Ice No definition for this term, which is reference in the code, so it is unclear what recreational purposes including, but not limited to, swing Accessory Structures Rink?) constitutes as "Recreational Equipment". sets, play sets, treehouses, ice rinks, basketball and other sport equipment. "Recreational Equipment" does not include equipment located on public parks/playgrounds, schools, or daycare centers. 6 Add a General Regulation for Accessory Structures: "Pergolas, gazebos, and porches that are attached to the If a pergola, gazebo, shed, etc. is fully attached to a structure, it should be principal structure are not subject to a maximum area Section states, "Accessory Structures attached allowed to exceed 144 SF provided that it is within the building envelope. The provided that it meets the underlying Bulk and Yard Accessory Structures to a building shall be considered part of 20.52.050 thought is that the principal structure could be expanded within that envelope Regulations of its applicable zoning district. The structure building." regardless, so bulk is not the issue within the envelope. must be permanently attached to the principal structure, including a tie-in to the adjacent roof where feasible, and must compliment or match the materials of the principal structure." 7 Page 162 of 321 Page 163 of 321 Page 164 of 321 Page 165 of 321 Page 166 of 321 Page 167 of 321 Page 168 of 321 Page 169 of 321 Page 170 of 321 Page 171 of 321 Page 172 of 321 Page 173 of 321 Page 174 of 321 Page 175 of 321 Page 176 of 321 Page 177 of 321 To: Mayor and Board of Trustees From: Gail Czysczon, Office Clerk Adam Boeche, Director of Public Works and Engineering For: Village Board Meeting of January 12, 2026 Subject: Budget Amendment 260-436-48740 - Streets Financial Impact: Requesting an increase of $25,755.00 in account number 260-436-48740. Attachments: 1. 2026.M004 LMVH 2026 MFT Joint Municipality Resurfacing Improvements 2. 2026.M003 Mundelein 2026 MFT Improvements Design Services Agreement Background: We are requesting approval to perform a budget amendment to GL 260-436-48740 in the amount of $25,755.00. The budget amendment is for both the documentation/coordination and engineering design for the 2026 (FY27) MFT Improvements Project. Recommendation: Motion to authorize the Business Services Manager to sign the 2026 (FY27) MFT Joint Municipality Resurfacing Improvements proposal and the 2026 (FY27) MFT Improvements Design Services Agreement with Gewalt Hamilton Associates for the 2026 (FY27) MFT Improvements Project and authorize purchase order number 26-00745 in the amount of $5,950.00 and purchase order number 26-00749 in the amount of $19,805.00. Page 178 of 321 December 19, 2025 Mr. Paul Kendzior, P.E., CFM Director of Public Works Village of Libertyville 200 E. Cook Avenue Libertyville, IL 60048 Re: Engineering Services Agreement 2026 MFT Joint Municipality Resurfacing Improvements Libertyville, Mundelein, and Vernon Hills, Illinois GHA Proposal No. 2026.M004 Dear Mr. Kendzior: On behalf of Gewalt Hamilton Associates, Inc. (GHA), we thank you for the opportunity to submit this proposal to again assist the Village of Vernon Hills, Mundelein and Libertyville with the implementation of a portion of their annual Roadway Improvement Program. The program will utilize MFT (Motor Fuel Tax) funds and it is the intent of the listed Agencies to submit a joint proposal for bidding through IDOT Local Roads. As you observed during the previous year’s projects, by combining the effort into one bid package, the group was able to achieve a cost savings over proceeding with their programs individually. Members of our staff assisted in the completion of these roadway improvement documents for the communities and we are ready to assist in this effort again for the 2026 program year. Our prior experience provides insight into potential problem areas in the contract processing procedures and we can utilize this historical knowledge to your advantage. The Village of Vernon Hills, Mundelein and Libertyville, (hereinafter “Villages”), and Gewalt Hamilton Associates, Inc., (hereinafter “GHA”) agree and contract as follows: Project Understanding The Villages plan to upgrade their roadway infrastructure by improving portions of their respective systems located along various routes within their municipal boundaries. Planned work may generally include: curb and gutter repairs/replacement, general roadway base patching, milling, structure adjustments, sidewalk repairs/replacement, driveway replacements, roadway paving, and site restoration. It is understood that the Villages are proposing to joint bid the work and will include: the Village of Libertyville, who will be the identified lead agency in the effort this season, the Village of Mundelein, Libertyville Township (will be billed separately as appropriate), and the Village of Vernon Hills. The project will follow IDOT Local Roads MFT standard specifications and format and will be processed and advertised by IDOT Local Roads. Each Municipality will be preparing their own portion of the project document and will be required to provide and modify any portion of the document that pertains to their community. This may include: Typical sections, location maps and street listings, special provisions of the community, repair assessments, typical details of the community (that are not IDOT Standard) and quantity summaries/EOPC’s. GHA will only be compiling the various documents into one contract and moving them through the IDOT process. We will not be performing any of the assessment or design work for the communities as part of this contract. Page 179 of 321 Documents submitted from others must be in the proper format and be consistent with the type of work being performed. We are not responsible for extra work resulting from incomplete or incorrect documents provided by other communities. The following project approach is based on our discussions with the Villages and our experience with similar projects of this type. As such, GHA proposes to provide Engineering Services to generally include the following: I. Scope of Services A. Project Initiation and Coordination Coordination with Village Staff and stakeholders of each community to discuss specific areas of concern will be key to implementing a successful project. The following tasks are anticipated during this phase of the project: 1. Representatives from GHA will attend a kick-off meeting with the Villages’ staff prior to commencing contract compiling and processing services. A street list from each Municipality will be needed at this time for processing through IDOT. 2. GHA will contact IDOT regarding the project scope and obtain the necessary Section Number(s). We will identify the Village of Vernon Hills as the Lead Agency for this effort. B. Contract Documents and Specifications 1. Upon receipt of proper approvals from IDOT, GHA will begin the development of the preliminary project contract documents and general specifications. They will utilize IDOT Local Roads Forms and will be compiled following the current IDOT Local Roads standards. We will include the Villages provided special provisions, details, typical sections, etc. as they are provided for inclusion into one cohesive bid document. 2. As part of this work, a preliminary Engineer’s Opinion of Probable Cost will be prepared once all the various quantities are provided by the local agencies. This will allow for the various pay items to be reviewed and revised, if necessary, to lessen any specialized features and allow for more combined quantities of similar nature. The streamlining of multiple individual quantity types is what will allow for the most cost savings during bidding. GHA will assist in discussions with the communities to help reach a consensus as to what items should be revised and combined and what items can be left independent. C. Final Document Preparation 1. Upon receipt of the Village’s review comments, final revisions will be completed for all work items in accordance with the IDOT MFT specification format as well as the individual Village’s requirements. 2. Based on the final contract documents and project specifications, GHA will develop a final construction EOPC on BLR form 11510 utilizing the estimated quantities, our internal database of unit rates from similar projects, market conditions, and other factors. This form will be submitted to the Villages for their final review. 3. Completed bidding documentation will be submitted to the various Municipalities and the Illinois Department of Transportation (IDOT) Bureau of Local Roads for review and comment. Page 2 of 6 Page 180 of 321  We anticipate following the IDOT Local Roads advertisement and bidding processes, which will be handled by GHA. D. Project Management and Design Meetings 1. Representatives from GHA will attend progress meetings with Villages staff at the 80% and 100% completion submittals as needed. We will also meet with IDOT at one review meeting to review the project as needed. 2. When the project has been approved by the various member communities and IDOT, it will be advertised. GHA will prepare and distribute contract documents from their office and will manage the coordination and response of all technical inquiries regarding the project. A GHA representative will attend the public bid opening at a location provided by the Village of Mundelein and will provide assistance to the Villages in the bid opening. 3. GHA will tabulate the bids and summarize the information for a preliminary verbal response within 24 hours, notifying the Villages of the lowest responsible bidder. Final bid tabulations with individual community breakdowns will be provided as soon as practical. 4. As necessary, we will confirm Contractor references and evaluate any bidding discrepancies. A written recommendation will then be prepared and submitted for approval by each communities Village Board. 5. The final Contract Documents and Bid Summary will be compiled and submitted to IDOT for approval after processing and execution by the Village of Libertyville and the Contractor. E. IDOT Project Closeout Documentation 1. At the completion of construction activities, GHA will coordinate with the member communities to obtain the IDOT required documentation for submittal. We will assist in creating the needed approval forms for Village execution and will assist in the drafting of any letter of justification explanations. It will be the requirement of each member community to provide their final contract quantities and any Change Orders, Time and Material (T&M) documents, or Agreed Unit Prices (AUP) forms. GHA will not be responsible for tracking down missing information from the Contractor or Community. 2. GHA will prepare project closeout documentation following IDOT guidelines. It is currently anticipated that the following forms will be provided: a. BLR 13210 Request for Approval of Change in Plans b. BLR 13231 Engineer’s Final Payment Estimate. c. BLR 13510 Final Report of Expenditures d. Village Acceptance Letter (Each Community will be provided with a document for their letterhead and signature) e. Material Certification Letter f. AUP and T&M documents (as provided by each Community) 3. Coordinate any questions or comments received by IDOT to the appropriate member Community and assist in crafting an appropriate response. Page 3 of 6 Page 181 of 321 II. Compensation for Services GHA proposes to provide the above services for a lump sum (LS) fee of $17,850.00. Reimbursable expenses, including items such as printing, messenger service, mileage, etc., are included in this fee and will be billed to the Client without markup. It is anticipated that the project billing will be broken out as follows: 1. Two (2) Design Document and Contract Processing invoices will be submitted in the amount of $6,450.00 each. One after contract documents are compiled and submitted to the Villages for review and one after the project is bid, Award Recommendations are completed to each community and the executed Contract Documents are submitted to IDOT for processing. 2. One (1) Final Project Closeout Processing invoice in the amount of $4,950.00 will be submitted once the IDOT paperwork has been submitted to IDOT for closeout near the end of calendar year 2026. It is understood that the member communities are each contributing a third (1/3) of the above total contract cost and they will each be billed individually by our office. III. Notes, Clarifications and Assumptions 1. Meetings beyond those specified in II. Scope of Services are not included and will be billed on a time-and-materials (T&M) basis as an additional service. 2. Environmental assessments, wetland delineations or permitting are not included. 3. Our estimated fees assume that all street improvements will be designed in 2025/26 under a single engineering contract and constructed during the 2026 calendar year. An increase or reduction to the scope of the project may require adjustments to our fees. 4. No design plan sets are to be generated as part of the work. Communities will prepare any necessary Design Plan Layout Pages individually. GHA will assist in compiling them into one plan set for submittal. 5. The Client will be responsible for all bid advertising costs (none anticipated). 6. No construction layout or construction engineering services are included. 7. GHA will not be responsible for any construction oversight or punch list generation activities. 8. Any services requested by the Villages but not expressly identified within Scope of Services will be provided for an additional fee under a separate proposal. 9. No design and contract preparation services are being provided to the member communities as part of this contract. Each community will be responsible for providing complete and accurate contract documents for their portion of the work. 10. No Clean Construction and Demolition Debris (CCDD) investigations will be conducted. 11. Project documentation using IDOT ICORS management system will not be provided as part of the record keeping services. The nature of the proposed work does not require the use of this system and utilizing it would add unnecessary costs to the project. 12. Any construction observation services performed directly by Village staff will be documented by said staff in separate files and copies of the associated quantities provided to GHA by the end of the project. GHA staff will not be responsible for measuring or otherwise documenting quantities as part of this work. Page 4 of 6 Page 182 of 321 IV. General Conditions of this Agreement The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed as reasonably required in accordance with the generally accepted standards for civil engineering and surveying services as reflected in the contract for this project at the time when and the place where the services are performed. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or GHA. GHA’s services under this Agreement are being performed solely for the Client’s benefit, and no other party or entity shall have any claim against GHA because of this Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any consequential damages. GHA, Inc. shall not have control of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for job site safety measures. Such control is the sole responsibility of the Client’s contractor. The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise. This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein as the General Provisions of this Professional Services Agreement, constitute the entire integrated agreement between the parties which may not be modified without all parties consenting thereto in writing. Page 5 of 6 Page 183 of 321 If our proposal is acceptable, please sign below indicating your acceptance of this agreement in its entirety. We look forward to assisting you with this project. Sincerely, Gewalt Hamilton Associates, Inc. John R. Briggs, P.E. Senior Engineer jbriggs@gha-engineers.com Direct 847-821-6232 AUTHORIZED BY: Village of Libertyville Signature Date Name Title Village of Mundelein Signature Date Name Title Village of Vernon Hills Signature Date Name Title Encl.: Attachment A Page 6 of 6 Page 184 of 321  ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC. PROFESSIONAL SERVICES AGREEMENT 1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonably performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and the place where the services are provided. GHA will use reasonable care to comply with applicable codes and laws in effect at the time its services are provided. 2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the date indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The fees and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall be subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to the requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreement as provided for herein. 3. Client Information. Client shall provide GHA with all project criteria and full information for its Scope of Basic Services. GHA may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultants, contractors and subcontractors, without independently verifying that information. 4. Payment. Payments are due within 30 calendar days after a statement is rendered. Statements not paid within 60 calendar days of the end of the calendar month when the statement is rendered will bear interest at the rate of one percent (1.0%) per month until paid. The provision for the payment of interest shall not be construed as authorization to pay late. Failure of the Client to make payments when due shall, in GHA’s sole discretion, be cause for suspension of services without breach or termination of this agreement. Upon notification by GHA of suspension of services, Client shall pay in full all outstanding invoices within 7 calendar days. Client’s failure to make such payment to GHA shall constitute a material breach of the Agreement and shall be cause for termination by GHA. GHA shall be entitled to reimbursement of all costs actually incurred by GHA in collecting overdue accounts under this Agreement, including, without limitations, attorney’s fees and costs. GHA shall have no liability for any claims or damages arising from either suspension or termination of this Agreement due to Client’s breach The Client’s obligation to pay for GHA’s services is in no way dependent upon the Client’s ability to obtain financing, rezoning, payment from a third party, approval of governmental or regulatory agencies or the Client’s completion of the project. 5. Instruments of Service. The Client acknowledges GHA’s plans and specifications, including field data, notes, calculations, and all documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments of service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errors, or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA’s Basic Services. Failure to provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made, any modifications to the instruments of service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification of the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and hold GHA harmless from any liability, damage, or cost, including attorneys’ fees, arising from the unauthorized reuse or modification of the instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreement are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from those reduced and/or eliminated services. If GHA’s Scope of Basic Services does not include construction administration phase services, Client assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for any act, omission or event connected thereto. Unless included in GHA’s Scope of Basic Services, GHA shall not be liable for coordination with of the services of Client’s other design professionals. 6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the printed instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electronic files, the signed / sealed instruments of service shall control. GHA’s electronic files shall be prepared in the current software GHA uses and will follow GHA’s standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty that its software will be compatible with other systems or software. 7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possibly contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client’s project will comply with interpretations of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for added project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulations applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completion of GHA’s instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply with such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes the project scope after GHA’s completes its instruments of service. 8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilities or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained from visible surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nature of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnished by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is solely responsible for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrees GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforeseen conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contractor to provide test holes and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If not included in the Scope of Basic Services, such work will be compensated as additional services. Attachment A, July, 2018 Page 1 of 2 Page 185 of 321  9. Opinion of Probable Construction Costs. GHA’s Scope of Basic Services may include the preparation of an opinion of probable construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contractor’s methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis of experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (the accuracy and completeness of which GHA may rely upon), and represent GHA’s reasonable judgment. Client accepts that GHA does not guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Client. GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA’s opinion of probable construction costs. Client agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction costs, 10. Contractor’s Work. Client agrees that GHA does not have control or charge of and is not responsible for construction means, methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State and local safety requirements, in connection with construction work performed by the Client or the Client’s construction contractors. GHA is not responsible for the supervision and coordination of Client’s construction contractors, subcontractors, materialmen, fabricators, erectors, operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not direct or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client’s construction contractors, subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for failure of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsible for jobsite and worker safety and warrants that this intent shall be included in the Client’s agreement with all prime contractors. The Client agrees that GHA and GHA’s personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted against GHA which arise out of the Contractor’s or its subcontractors’ negligence, errors or omissions in the performance of their work, and shall also be named as an additional insured on the Contractor’s and subcontractors’ general liability insurance policy. Client warrants that this intent shall be included in the Client’s agreement with all prime contractors. If the responsible prime contractor’s agreement fails to comply with the Client’s intent then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor’s or subcontractors’ negligence, errors or omissions in the performance of their work. 11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that concern GHA’s scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are generally consistent with the GHA’s Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliance with the Instruments of Service. Owner agrees that GHA’s review and action in relation to the submissions does not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA’s consideration of a component does not constitute acceptance of an assembled item. 12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contaminants or pollutants. 13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverified information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts that GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawings due to incorrect or incomplete information furnished by others to GHA. 14. Disputes. Client agrees to limit GHA’s total aggregate liability to the Client for GHA’s alleged acts, errors or omissions to $50,000 or the amount of GHA’s paid fees for its services on the project, whichever is greater. GHA’s liability to Client shall be limited to twelve months from the last invoice submitted to Client by GHA, regardless of payment by Client. GHA makes no guarantees or warranties, either expressed or implied, including any warranty of habitability or fitness for a particular purpose. The parties agree to waive all claims against the other for any and all consequential damages, including attorneys’ fees. The parties agree to waive against each other all rights and claims otherwise covered by property insurance, by builder’s risk insurance or by all risk insurance, including but not limited to subrogation rights regardless of whether the claims arise during or post-construction and regardless of final payment to GHA. All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, the dispute shall be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and GHA mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation is unsuccessful, litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law shall be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed to have accrued and all statutory limitations periods shall commence no later than the date of GHA’s services being substantially completed. Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHA’s owners, officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim. 15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by giving the other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for all services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Client shall not assign this Agreement without GHA’s prior written consent. There are no third-party beneficiaries to this Agreement. Attachment A, July, 2018 Page 2 of 2 Page 186 of 321 December 19, 2025 Mr. Adam Boeche, P.E. Director of Engineering & Public Works Village of Mundelein 801 Allanson Road Mundelein, IL 60060 Re: Design Engineering Services Agreement 2026 MFT Improvements Design Mundelein, Illinois GHA Proposal No. 2026.M003 Dear Mr. Boeche: On behalf of Gewalt Hamilton Associates, Inc. (GHA), we thank you for the opportunity to submit this proposal to assist the Village with implementation of another portion of their annual Roadway Improvement program. Members of our staff have enjoyed long-term professional relationships with the Village and have assisted in the completion of similar roadway improvement projects throughout the area. This prior experience provides us unique insight and an ability to use this historical knowledge to the Village's advantage. The Village of Mundelein, (hereinafter “Village”), and Gewalt Hamilton Associates, Inc., (hereinafter “GHA”) agree and contract as follows: I. Project Understanding The Village of Mundelein plans to upgrade its roadway infrastructure by improving portions of the system located along various routes within the Village. The current effort will focus on the rehabilitation / repaving of approximately 8,915 FT of roadway in the Village (see attached List of Streets). Planned work generally includes curb and gutter repairs/replacement, general roadway base patching, milling, structure adjustments, sidewalk repairs/replacement, driveway replacements, roadway paving, and site restoration. The existing pavement sections are generally assumed to consist of aggregate, PCC and HMA base courses with asphalt overlays of various thicknesses throughout the project limits. It is recommended that pavement coring be completed as part of the design efforts, and we have provided an allowance to complete the investigations. It is understood that the Village is proposing to joint bid the work with the Village of Libertyville and the Village of Vernon Hills. Libertyville will be the lead agency in the effort this year. The project will follow IDOT Local Roads MFT standard specifications and format and will be processed by IDOT Local Roads. GHA will provide the necessary special provisions and quantities on behalf of Mundelein, as well as any details, typical sections or design layout plans/maps determined to be required for bidding. The compiling, completion and processing of the contract bid documents for all three agencies will be completed under a separate proposal and is not included in the current scope of work. Page 187 of 321 Each Municipality will be required to provide and modify any portion of the document that pertains to their community. GHA will not be performing any of the work for any other community. GHA is not responsible for extra work resulting from incomplete or incorrect documents produced by other entities. The design approach for this work will be similar to that of previous efforts undertaken by the Village. Throughout the limits of the project, the roadway system will be visually assessed and tabulated for repairs. As construction will not require extensive re-grading for pavement reconstruction activities, the creation of full design plans would prove to be an unnecessary expense. Unit items necessary for construction will be generated and included in a specification booklet bid document. As this work is being combined with efforts from the neighboring communities of Libertyville and Vernon Hills into one bid package, we anticipate that the overall completed contract documents will be submitted to the Village representatives, as well as IDOT Local Roads for review and comment once compiled. We anticipate following the IDOT Contractor Bulletin advertisement and bidding processes, which will be handled by GHA through IDOT Local Roads. The following project approach is based on our discussions with the Client and our experience with similar projects in this neighborhood. As such, GHA proposes to provide Civil Engineering Design Services to include the following: II. Scope of Services A. Project Initiation, Coordination, and Data Collection Coordination with Village Staff and stakeholders to discuss specific areas of concern will be key to implementing a successful project. The following tasks are anticipated during this phase of the project: 1. Representatives from GHA will attend a kick-off meeting with Village staff prior to commencing field data collection services as needed. 2. GHA will collect and review all available data provided by the Village and others, for possible inclusion into the current design effort. 3. GHA staff will visually assess and quantify the anticipated repairs for the roadway work within the planned project limits to create the necessary construction documents. B. Plans and Specifications 1. Following our review and repair assessments, GHA will begin the development of the preliminary special provisions specific to the Village portion of the work. Typical cross sections, details, design layout plans, and summary repair tables will be created as needed to provide the contractor with sufficient information for bidding. We will prepare the necessary special provisions utilizing our standard IDOT Motor Fuel Tax (MFT) format and submit to the Village for review. 2. As part of this work, a preliminary Engineer’s Opinion of Probable Cost of the Village of Mundelein portion of work will be prepared to assist in any final design decisions. December 19, 2025 GHA Proposal No. 2026.M003 Page 2 of 5 Page 188 of 321 C. Final Document Preparation 1. Upon receipt of any Village review comments, the final special provisions specific to the Village of Mundelein portions of the project will be prepared for all work items in accordance with IDOT Standard Specifications for Road and Bridge Construction, as well as the Village’s requirements. 2. GHA will develop a final Engineer’s Opinion of Probable Cost of the Village of Mundelein portion of work utilizing the estimated quantities, our internal database of unit rates from similar projects, market conditions, and other factors. This will be submitted to the Village for review. D. Project Management and Design Meetings 1. Representatives from GHA will attend progress meetings with Village staff at the 80% and the 100% completion submittals. E. Material Testing Services GHA has included an estimated allowance for pavement coring services and will retain a qualified firm directly. The Village will be billed for actual testing completed. III. Compensation for Services GHA proposes to provide the above services on a time-and-materials (T&M) basis for a not-to-exceed (NTE) fee of $19,805.00. Subconsultant services are included in this fee and will be processed with a 10% markup. Reimbursable expenses, including items such as printing, messenger service, mileage, etc., are included in this fee and will be billed to the Client without markup. All services, including any additional services requested and authorized by the Village, will be billed in accordance with the hourly rates currently on file with the Village. IV. Notes, Clarifications and Assumptions 1. Services beyond those specified in II. Scope of Services are not included and will be billed on a time-and-materials (T&M) basis as an additional service. 2. Environmental assessments, wetland delineations or permitting are not included. 3. Construction bid documents and specifications will not be created as part of this work. Only the Village portion of improvement documents are being prepared. Final creation and processing of contract bid documents will be completed under a separate contract. 4. All work will be performed on a time-and-materials (T&M) basis, in accordance with the total estimated fees as detailed above. 5. Our estimated fees assume that all street improvements will be designed in 2025-2026 under a single engineering contract. An increase or reduction to the scope of the project may require adjustments to our fees. 6. The Client will be responsible for all bid advertising costs (none anticipated). 7. No construction layout or construction engineering services are included. 8. No Clean Construction and Demolition Debris (CCDD) investigations will be conducted. December 19, 2025 GHA Proposal No. 2026.M003 Page 3 of 5 Page 189 of 321 V. General Conditions of this Agreement The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed as reasonably required in accordance with the generally accepted standards for civil engineering and surveying services as reflected in the contract for this project at the time when and the place where the services are performed. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or GHA. GHA’s services under this Agreement are being performed solely for the Client’s benefit, and no other party or entity shall have any claim against GHA because of this Agreement or the performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any consequential damages. GHA, Inc. shall not have control of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for job site safety measures. Such control is the sole responsibility of the Client’s contractor. The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise. This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein as the General Provisions of this Professional Services Agreement, constitute the entire integrated agreement between the parties which may not be modified without all parties consenting thereto in writing. If our proposal is acceptable, please sign below indicating your acceptance of this agreement in its entirety. We look forward to assisting you with this project. Sincerely, Gewalt Hamilton Associates, Inc. John R. Briggs, P.E. Senior Engineer jbriggs@gha-engineers.com Direct 847-821-6232 AUTHORIZED BY: Village of Mundelein Signature Date Name Title Encl.: List of Streets Attachment A December 19, 2025 GHA Proposal No. 2026.M003 Page 4 of 5 Page 190 of 321  Mundelein 2026 MFT LIST OF STREETS Approximate Name Limits Length Chetwood Court N. Southport Road to Cul-de-Sac 525 FT N. Southport Road W. Hawley Street to Regent Drive 700 FT Brighton Drive N. Southport Road to Yorkshire Drive 1,315 FT Yorkshire Drive Brighton Drive to Brentwood Drive 1,500 FT Brentwood Drive Yorkshire Drive to Regent Drive 860 FT Blackburn Drive Yorkshire Drive to Regent Drive 1,330 FT Regent Drive IL RTE 60/83 to N. Southport Road 1,365 FT S. Emerald Avenue W. Orchard Street to W. Courtland Street 650 FT S. Greenview Avenue W. Orchard Street to W. Courtland Street 670 FT Total 8,915 FT Page 191 of 321  ATTACHMENT A TO GEWALT HAMILTON ASSOCIATES, INC. PROFESSIONAL SERVICES AGREEMENT 1. Standard of Care. The services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be reasonably performed consistent with the generally accepted standard of care for the Scope of Basic Services called for herein at the time when and the place where the services are provided. GHA will use reasonable care to comply with applicable codes and laws in effect at the time its services are provided. 2. Duration of Proposal. The terms of this Agreement are subject to renegotiation if not accepted within 60 calendar days of the date indicated on this Agreement. Requests for extension beyond 60 calendar days shall be made in writing prior to the expiration date. The fees and terms of this Agreement shall remain in full force and effect for one year from the date of acceptance of this Agreement, and shall be subject to revision at that time, or any time thereafter if GHA gives written notice to the other party at least 60 calendar days prior to the requested date of revision. In the event that the parties fail to agree on the new rates or other revisions, either party may terminate this Agreement as provided for herein. 3. Client Information. Client shall provide GHA with all project criteria and full information for its Scope of Basic Services. GHA may rely, without liability, on the accuracy and completeness of the information Client provides, including that of its other consultants, contractors and subcontractors, without independently verifying that information. 4. Payment. Payments are due within 30 calendar days after a statement is rendered. Statements not paid within 60 calendar days of the end of the calendar month when the statement is rendered will bear interest at the rate of one percent (1.0%) per month until paid. The provision for the payment of interest shall not be construed as authorization to pay late. Failure of the Client to make payments when due shall, in GHA’s sole discretion, be cause for suspension of services without breach or termination of this agreement. Upon notification by GHA of suspension of services, Client shall pay in full all outstanding invoices within 7 calendar days. Client’s failure to make such payment to GHA shall constitute a material breach of the Agreement and shall be cause for termination by GHA. GHA shall be entitled to reimbursement of all costs actually incurred by GHA in collecting overdue accounts under this Agreement, including, without limitations, attorney’s fees and costs. GHA shall have no liability for any claims or damages arising from either suspension or termination of this Agreement due to Client’s breach The Client’s obligation to pay for GHA’s services is in no way dependent upon the Client’s ability to obtain financing, rezoning, payment from a third party, approval of governmental or regulatory agencies or the Client’s completion of the project. 5. Instruments of Service. The Client acknowledges GHA’s plans and specifications, including field data, notes, calculations, and all documents or electronic data, are instruments of service. GHA shall retain ownership rights over all original documents and instruments of service. All instruments of service provided by GHA shall be reviewed by Client within 10 calendar days of receipt. Any deficiencies, errors, or omissions the Client discovers during this period will be reported to GHA and will be corrected as part of GHA’s Basic Services. Failure to provide such notice shall constitute a waiver. The Client shall not reuse or make, or permit to be made, any modifications to the instruments of service without the prior written authorization of GHA. The Client waives all claims against GHA arising from any reuse or modification of the instruments of service not authorized by GHA. The Client agrees, to the fullest extent permitted by law, to defend and indemnify and hold GHA harmless from any liability, damage, or cost, including attorneys’ fees, arising from the unauthorized reuse or modification of the instruments of service by any person or entity. The parties agree that if elements of the Scope of Basic Services identified in this Agreement are reduced and/or eliminated by Client, then Client waives, releases and holds GHA harmless from all claims and damages arising from those reduced and/or eliminated services. If GHA’s Scope of Basic Services does not include construction administration phase services, Client assumes responsibility for interpretation of the instruments of service and construction observation, and waives all claims against GHA for any act, omission or event connected thereto. Unless included in GHA’s Scope of Basic Services, GHA shall not be liable for coordination with of the services of Client’s other design professionals. 6. Electronic Files. The Client acknowledges that differences may exist between the electronic files delivered and the printed instruments of service. In the event of a conflict between the signed / sealed printed instruments of service prepared by GHA and the electronic files, the signed / sealed instruments of service shall control. GHA’s electronic files shall be prepared in the current software GHA uses and will follow GHA’s standard formatting unless the Scope of Basic Services requires otherwise. Client accepts that GHA makes no warranty that its software will be compatible with other systems or software. 7. Applicable Codes. The Client acknowledges that applicable laws, codes and regulations may be subject to various, and possibly contradictory, interpretations. Client accepts that GHA does not warrant or guarantee that the Client’s project will comply with interpretations of applicable laws, codes, and regulations as they may be interpreted to the project. Client agrees that GHA shall not be responsible for added project costs, delay damages, or schedule changes arising from unreasonable or unexpected interpretations of the laws, codes, or regulations applied to the project, nor for changes required by the permitting authorities due to changes in the law that became effective after completion of GHA’s instruments of service. Client shall compensate GHA for additional fees required to revise the instruments of service to comply with such interpretations. Client shall also compensate GHA for additional fees required to revise the instruments of service if Client changes the project scope after GHA’s completes its instruments of service. 8. Utilities and Soils. When the instruments of service include information pertaining to the location of underground utility facilities or soils, such information represents only the opinion of the engineer as to the possible locations. This information may be obtained from visible surface evidence, utility company records or soil borings performed by others, and is not represented to be the exact location or nature of these utilities or soils in the field. Client agrees that GHA may reasonably rely on the accuracy and completeness of information furnished by third parties respecting utilities, underground conditions and soils without performing any independent verification. Contractor is solely responsible for utility locations, their markings in the field and their placement on the plans based on information they provided. Client agrees GHA is not liable for damages resulting from utility conflicts, mistaken utility locates, unfavorable soils, and concealed or unforeseen conditions, including but not limited to added construction costs and/or project delays. If the Client wishes to obtain the services of a contractor to provide test holes and exact utility locations, GHA may incorporate that information into the design and reasonably rely upon it. If not included in the Scope of Basic Services, such work will be compensated as additional services. Attachment A, July, 2018 Page 1 of 2 Page 192 of 321  9. Opinion of Probable Construction Costs. GHA’s Scope of Basic Services may include the preparation of an opinion of probable construction costs. Client acknowledges that GHA has no control over the costs of labor, materials, or equipment, or over the contractor’s methods of determining prices, or over competitive bidding or market conditions. Opinions of probable costs, shall be made on the basis of experience and qualifications applied to the project scope contemplated by this Agreement as well as information provided by Client (the accuracy and completeness of which GHA may rely upon), and represent GHA’s reasonable judgment. Client accepts that GHA does not guarantee or warrant that proposals, bids, or the actual construction costs will not vary from opinions of probable cost prepared for the Client. GHA shall not be liable for cost differentials between the bid and/or actual costs and GHA’s opinion of probable construction costs. Client agrees it shall employ an independent cost estimator if, based on its sole determination, it wants more certainty respecting construction costs, 10. Contractor’s Work. Client agrees that GHA does not have control or charge of and is not responsible for construction means, methods, techniques, sequences or procedures, or for site or worker safety measures and programs including enforcement of Federal, State and local safety requirements, in connection with construction work performed by the Client or the Client’s construction contractors. GHA is not responsible for the supervision and coordination of Client’s construction contractors, subcontractors, materialmen, fabricators, erectors, operators, suppliers, or any of their employees, agents and representatives of such workers, or responsible for any machinery, construction equipment, or tools used and employed by contractors and subcontractors. GHA has no authority or right to stop the work. GHA may not direct or instruct the construction work in any regard. In no event shall GHA be liable for the acts or omissions of Client’s construction contractors, subcontractors, materialmen, fabricators, erectors, operators or suppliers, or any persons or entities performing any of the work, or for failure of any of them to carry out their work as called for by the Construction Documents. The Client agrees that the Contractor is solely responsible for jobsite and worker safety and warrants that this intent shall be included in the Client’s agreement with all prime contractors. The Client agrees that GHA and GHA’s personnel and consultants (if any) shall be defended/indemnified by the Contractor for all claims asserted against GHA which arise out of the Contractor’s or its subcontractors’ negligence, errors or omissions in the performance of their work, and shall also be named as an additional insured on the Contractor’s and subcontractors’ general liability insurance policy. Client warrants that this intent shall be included in the Client’s agreement with all prime contractors. If the responsible prime contractor’s agreement fails to comply with the Client’s intent then the Client agrees to assume the duty to defend and indemnify GHA for claims arising out of the Contractor’s or subcontractors’ negligence, errors or omissions in the performance of their work. 11. Contractor Submittals. Shop drawing and submittal reviews by GHA shall apply only to the items in the submissions that concern GHA’s scope of Basic Services and only for the purpose of assessing if, upon successful incorporation in the project, they are generally consistent with the GHA’s Instruments of Service. Client agrees that the Contractor is solely responsible for the submissions and for compliance with the Instruments of Service. Owner agrees that GHA’s review and action in relation to the submissions does not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend to jobsite or worker safety. GHA’s consideration of a component does not constitute acceptance of an assembled item. 12. Hazardous Materials. Client agrees that GHA has no responsibility or liability for any hazardous or toxic materials, contaminants or pollutants. 13. Record Drawings. If required by the Scope of Basic Services, record drawings will be prepared which may include unverified information compiled and furnished by others, the accuracy and completeness of which GHA may reasonably rely upon. Client accepts that GHA shall not verify the information provided to it and agrees GHA will not be responsible for any errors or omissions in the record drawings due to incorrect or incomplete information furnished by others to GHA. 14. Disputes. Client agrees to limit GHA’s total aggregate liability to the Client for GHA’s alleged acts, errors or omissions to $50,000 or the amount of GHA’s paid fees for its services on the project, whichever is greater. GHA’s liability to Client shall be limited to twelve months from the last invoice submitted to Client by GHA, regardless of payment by Client. GHA makes no guarantees or warranties, either expressed or implied, including any warranty of habitability or fitness for a particular purpose. The parties agree to waive all claims against the other for any and all consequential damages, including attorneys’ fees. The parties agree to waive against each other all rights and claims otherwise covered by property insurance, by builder’s risk insurance or by all risk insurance, including but not limited to subrogation rights regardless of whether the claims arise during or post-construction and regardless of final payment to GHA. All disputes arising out of or relating to this Agreement shall first be negotiated between the parties. If unresolved, the dispute shall be submitted to mediation as a condition precedent to litigation. Mediation shall take place in Chicago, Illinois unless the Client and GHA mutually agree otherwise. The fees and costs of the mediator shall be apportioned equally between the parties. If mediation is unsuccessful, litigation shall be the form of dispute resolution and shall be filed in the jurisdiction where the project was pending. The controlling law shall be the law of the jurisdiction where the project was located. Client agrees that all causes of action under this Agreement shall be deemed to have accrued and all statutory limitations periods shall commence no later than the date of GHA’s services being substantially completed. Client agrees that any claim against GHA arising out of this Agreement shall be asserted only against the entity and not against GHA’s owners, officers, directors, shareholders, or employees, none of whom shall bear any liability and may not be subject to any claim. 15. Miscellaneous. Either Client or GHA may terminate this Agreement without penalty at any time with or without cause by giving the other party ten (10) calendar days prior written notice. The Client shall, within thirty (30) calendar days of termination pay GHA for all services rendered and all costs incurred up to the date of termination in accordance with compensation provisions of this Agreement. Client shall not assign this Agreement without GHA’s prior written consent. There are no third-party beneficiaries to this Agreement. Attachment A, July, 2018 Page 2 of 2 Page 193 of 321 To: Mayor and Board of Trustees From: Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: TIF 2 Note Expense Amendment Financial Impact: $370,000 - 340-264-49403 - NOTE Attachments: None Background: A Budget Amendment is needed to meet the FY26 obligations for TIF 2 notes. Due to the unforeseen increase in the TIF 2 EAVs for the redevelopment properties, the budget will need to be increased $370,000. Staff recommends that the board approve the amendment increase. Recommendation: Motion to approve the budget amendment increase for TIF 2. Page 194 of 321 To: Mayor and Board of Trustees From: Vanna Jankowski, Finance Clerk Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: Governing Body Financial Impact: $3,012,339.39 Attachments: 1. Governing Body Background: The Village's Bill Approval Policy requires bill approval at each board meeting. Board approval is respectfully requested. The full Governing Body Report has been posted on the Village's internet. Recommendation: Motion to approve the payment of bills, as indicated in the Governing Body Report for the period between December 9, 2025 and ending January 12, 2026 in the amount of $3,012,339.39. Page 195 of 321  GOVERNING BODY GOVERNING BODY DISBURSEMENTS REPORT January 12, 2026 Page 196 of 321 Page 197 of 321 Page 198 of 321 Page 199 of 321 Page 200 of 321 Page 201 of 321 Page 202 of 321 Page 203 of 321 Page 204 of 321 Page 205 of 321 Page 206 of 321 Page 207 of 321 Page 208 of 321 Page 209 of 321 Page 210 of 321 Page 211 of 321 Page 212 of 321 Page 213 of 321 Page 214 of 321 Page 215 of 321 Page 216 of 321 Page 217 of 321 Page 218 of 321 Page 219 of 321 Page 220 of 321 Page 221 of 321 Page 222 of 321 Page 223 of 321 Page 224 of 321 Page 225 of 321 Page 226 of 321 Page 227 of 321 Page 228 of 321 Page 229 of 321 Page 230 of 321 Page 231 of 321 Page 232 of 321 Page 233 of 321 Page 234 of 321 Page 235 of 321 Page 236 of 321 Page 237 of 321 Page 238 of 321 Page 239 of 321 Page 240 of 321 Page 241 of 321 Page 242 of 321 Page 243 of 321 Page 244 of 321 Page 245 of 321 Page 246 of 321 Page 247 of 321 Page 248 of 321 Page 249 of 321 Page 250 of 321 Page 251 of 321 Page 252 of 321 Page 253 of 321 Page 254 of 321 Page 255 of 321 Page 256 of 321 Page 257 of 321 Page 258 of 321 Page 259 of 321 Page 260 of 321 Page 261 of 321 Page 262 of 321 Page 263 of 321 Page 264 of 321  INVOICE REGISTER FOR VILLAGE OF MUNDELEIN POST DATES 12/09/2025 - 01/12/2026 POSTED PAID Invoice Number Inv Ref# vendor Invoice Date Due Date Invoice Amount Amount Due status Posted PO Number Description Entered By Post Date GL Distribution # of Invoices: 532 # Due: 0 Totals: 3,013,340.56 0.00 # of Credit Memos: 10 # Due: 0 Totals: (1,001.17) 0.00 Net of Invoices and credit Memos: 3,012,339.39 0.00 * 1 Net Invoices have Credits Totalling: (47.88) --- TOTALS BY GL BANK --- POOL Total 3,012,339.39 --- TOTALS BY GL DISTRIBUTIONS --- 100-000-12600.000 15,294.77 100-000-25100.000 9,777.51 100-000-26060.000 80.00 100-000-26080.000 413,912.65 100-000-32710.000 16.76 100-100-32205.000 150,280.03 100-102-46999.000 43.75 100-103-46520.000 200.00 100-105-46499.000 420.00 100-105-46999.000 242.31 100-108-46999.000 800.08 100-109-46899.000 1,587.68 100-111-46305.000 15,797.00 100-111-46340.000 180.00 100-111-46499.000 1,200.00 100-111-47015.000 126.98 100-201-46305.000 1,649.86 100-201-46441.000 193.00 100-201-46613.000 533.32 100-201-46899.000 6,387.33 100-201-47010.000 119.71 100-201-47013.000 1,974.87 100-201-47015.000 355.67 100-201-47420.000 809.73 100-202-46410.000 2,466.67 100-202-47012.000 373.96 100-202-47310.000 10,928.63 100-202-47330.000 7,092.06 100-202-47502.000 57.99 100-203-46340.000 589.92 100-203-46410.000 8,080.00 100-203-46901.000 228.80 100-204-46901.000 1,690.00 100-204-46998.000 130.77 01/05/2026 05:14 PM Page: 69/74 Page 265 of 321 Page 266 of 321 Page 267 of 321 Page 268 of 321 Page 269 of 321 Page 270 of 321 To: Mayor and Board of Trustees From: Lynne Monroe, Assistant Village Administrator For: Village Board Meeting of January 12, 2026 Subject: Amending Village Code: Administrative Adjudication Financial Impact: N/A Attachments: None Background: This recommendation to amend the ordinance is being made to reduce spending for certified mail, return signature required notices relating to Administrative Tows. The amendment conforms with the Illinois statute for notice and will reduce the cost of postage by $10.50 - $22.00 per case. Most instances require notice to the registered owner/lessee and the lienholder. This will result in a reduction of postage by $3,000.00 to $4,000.00 per year. During the process of reviewing the ordinance for these changes, we discovered a provision for the suspension of a driver’s license for non-payment of citations still exists despite the fact the state law granting authority was repealed in July 2021. Recommendation: Motion to pass an Ordinance Amending Chapter 2.101 of the Mundelein Municipal Code to replace certified mail with first-class mail for service of administrative notices and remove outdated language regarding driver’s license suspension, including repeal Section 2.101.120. Page 271 of 321 STATE OF ILLINOIS ) ) COUNTY OF LAKE ) CERTIFICATE I, Karen Walsh, certify that I am the duly elected Municipal Clerk for the Village of Mundelein, Lake County, Illinois. I further certify that on January 12, 2026 the Corporate Authorities of such Village passed and approved: Ordinance No. O-26-01-5 which is entitled Amending Village Code: Administrative Adjudication The pamphlet form of said Ordinance, including the Ordinance and a cover sheet thereof was prepared and a copy of such Ordinance was posted in the Village Hall commencing on 1/13/2026, and was posted for at least ten days thereafter. Copies of such Ordinance are available for public inspection upon request in the Customer Service Office. Dated at Mundelein, Illinois on 1/13/2026. Village Clerk Page 272 of 321  ORDINANCE NO. O-26-01-5 AN ORDINANCE AMENDING CHAPTER 2.101 OF THE MUNICIPAL CODE REGARDING ADMINISTRATIVE ADJUDICATION WHEREAS, the Village of Mundelein, Lake County, Illinois, is a home-rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the Village’s home-rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS,the Village of Mundelein has established a system of administrative adjudication pursuant to Division 2.1 of the Illinois Municipal Code; and WHEREAS, Illinois statute clarifies that certified mail is not required for service of administrative notices; and WHEREAS, the Illinois Secretary of State no longer suspends driver's licenses for unpaid parking violations under 625 ILCS 5/6-306.5; WHEREAS, Section 2.101.120 of the Mundelein Municipal Code is no longer applicable and shall be repealed; WHEREAS, the Village Board finds it necessary and appropriate to update the ordinance to reflect these changes; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, ILLINOIS, that: SECTION I: Amendment to Section 2.101.080(a)(7)(C) 2.101.080(a)(7)(C) of the Village Code is hereby amended and replaced in its entirety to read as follows: Mailing the notice by first class mail to owner, lessee, and any lien holder at the person's last known address, or in the case of a business, to the address for the registered agent or the address for its principal place of business; SECTION II: Amendment to Section 2.101.080(b)(7)(D). 2.101.080(b)(7)(D) of the Village Code is hereby amended and replaced in its entirety to read as follows: Mailing the notice by first class mail to the owner, lessee, and any lien holder of the cited vehicle as recorded with the Illinois Secretary of State or department of motor vehicles for the state where the vehicle is registered; SECTION III. Amendment to Section 2.101.110(b)(2). The clause 'or may result in the suspension of the person's driver's license for failure to pay or penalties for ten or more parking, standing, or vehicle compliance violations under 625 ILCS 5/6-306.5' is hereby deleted. SECTION IV. Repeal of Section 2.101.120. Page 273 of 321 Section 2.101.120 titled 'Notice of impending driver's license suspension' is hereby repealed in its entirety. SECTION V: If any section, paragraph, subdivision, clause, sentence, or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such a judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION VI: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION VII: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form (which publication is hereby authorized) as provided by law. RESULT: [] MOVER: None SECONDER: None AYES: None NAYS: None ABSTAIN: None President ADOPTED: Monday, January 12, 2026 APPROVED: Monday, January 12, 2026 ATTEST: Village Clerk Page 274 of 321 To: Mayor and Board of Trustees From: Karen Walsh, Clerk For: Village Board Meeting of January 12, 2026 Subject: Executive Session Meeting Minute Approval Financial Impact: N/A Attachments: None Background: The September 22, 2025 Executive Session Minutes were reviewed at the December 8, 2025, Executive Session Meeting. Recommendation: Motion to approve the Executive Session Meeting Minutes for the September 22, 2025 meeting. Page 275 of 321 To: Mayor and Board of Trustees From: Adam Boeche, Director of Public Works and Engineering For: Village Board Meeting of January 12, 2026 Subject: GIS Consortium Membership Financial Impact: 2026/2027 Budget $59,870.74 - 500-451-46410 - Consulting Services $59,870.74 - 500-461-46410 - Consulting Services $29,935.36 - 100-410-46410 - Consulting Services Attachments: 1. MGP Master Mundelein 2026 V01 2. MGP Master Mundelein 2026 Attachment 1 - Statement of Work V01 Background: The budget proposes an amount for procurement of Geographic Information System (GIS) services through membership in the GIS Consortium (GISC). Since joining, the GISC has provided the Village with resources that are utilized by the entire organization as well as the community. The system provides residents with a single-point resource for information related to their parcel or any parcel in the Village. For internal staff, the system is a vital resource that reduces field time with the myriad of tools available. The Village's GIS specialist also provides the Village with a monthly report that provides a status summary of ongoing GIS projects and the costs savings generated from the use of the product. The contract for FY2027 is proposed to be 3.5% higher than FY2026 due to inflationary adjustments to the vendor's labor rates and third-party services. The agreement for the calendar year 2026 must be executed at this time. Payment will be made from the 2026/2027 Budgeted funds. Recommendation: Motion to authorize the Business Services Manager to sign the annual service provider contract with the Village's GIS Consortium Service Provider, Municipal GIS Partners, Inc. Page 276 of 321  GIS CONSORTIUM SERVICE PROVIDER CONTRACT This contract (this “Contract”) made and entered into this 1st day of January, 2026 (the “Effective Date”), by and between the Village of Mundelein, an Illinois municipal corporation (hereinafter referred to as the “Municipality”), and Municipal GIS Partners, Incorporated, 701 Lee Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as the “Consultant”). WHEREAS, the Municipality is a member of the Geographic Information System Consortium (“GISC”); WHEREAS, the Consultant is a designated service provider for the members of GISC and is responsible for providing the necessary professional staffing resource support services as more fully described herein (the “Services”) in connection with the Municipality’s geographical information system (“GIS”); WHEREAS, the Municipality desires to engage the Consultant to provide the Services on the terms set forth herein; and WHEREAS, the Consultant hereby represents itself to be in compliance with Illinois statutes relating to professional registration applicable to individuals performing the Services hereunder and has the necessary expertise and experience to furnish the Services upon the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the foregoing and of the promises hereinafter set forth, it is hereby agreed by and between the Municipality and the Consultant that: SECTION 1 SCOPE OF SERVICES 1.1 Statement of Work. This Contract contains the basic terms and conditions that will govern the overall relationship between the Consultant and the Municipality. The Consultant will provide the Services described in the statement of work attached hereto as Attachment 1 (“Statement of Work”), which shall become a part of and subject to this Contract. 1.2 Supplemental Statements of Work. Any additional services to be performed by the Consultant may be added to this Contract after the Effective Date by the mutual agreement of the parties, which agreement will be evidenced by mutual execution of a Supplemental Statement of Work which shall also be subject to the terms and conditions set forth in this Contract. 1.3 Additional Compensation. If the Consultant wishes to make a claim for additional compensation as a result of action taken by the Municipality, the Consultant shall give written notice of its claim within fifteen (15) days after occurrence of such action. Regardless of the decision of the Municipality Manager relative to a claim submitted by the Consultant, all work required under this Contract as determined by the Municipality Manager shall proceed without interruption. 1 of 13 Page 277 of 321  1.4 Contract Governs. If there is a conflict between the terms of this Contract and the Statement of Work or any Supplemental Statement of Work, unless otherwise specified in such Statement of Work, the terms of this Contract shall supersede the conflicting provisions contained in such Statement of Work. SECTION 2 PERFORMANCE OF WORK 2.1 All work hereunder shall be performed under the direction of the Village Manager or their designee (hereinafter referred to as the “Municipality Manager”) in accordance with the terms set forth in this Contract and each relevant Statement of Work. SECTION 3 RELATIONSHIP OF PARTIES 3.1 Independent Contractor. The Consultant shall at all times be an independent contractor, engaged by the Municipality to perform the Services. Nothing contained herein shall be construed to constitute a partnership, joint venture or agency relationship between the parties. 3.2 Consultant and Employees. Neither the Consultant nor any of its employees shall be considered to be employees of the Municipality for any reason, including but not limited to for purposes of workers’ compensation law, Social Security, or any other applicable statute or regulation. 3.3 No Authority to Bind. Unless otherwise agreed to in writing, neither party hereto has the authority to bind the other to any third party or to otherwise act in any way as the representative of the other. SECTION 4 PAYMENT TO THE CONSULTANT 4.1 Payment Terms. The Municipality agrees to pay the Consultant in accordance with the terms and amounts set forth in the applicable Statement of Work, provided that: (a) The Consultant shall submit invoices in a format approved by the Municipality. (b) The Consultant shall maintain records showing actual time devoted to each aspect of the Services performed and cost incurred. The Consultant shall permit the authorized representative of the Municipality to inspect and audit all data and records of the Consultant for work done under this Contract. The Consultant shall make these records available at reasonable times during this Contract period, and for a year after termination of this Contract. (c) The service rates and projected utilization set forth in the applicable Statement of Work shall adjust each calendar year in accordance with the annual rates approved by the Board of Directors of GISC which shall be reflected in a Supplemental Statement of Work. 2 of 13 Page 278 of 321  (d) Payments to the Consultant shall be made pursuant to the Illinois Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). (e) The Municipality is a tax-exempt municipality and will provide Consultant with a copy of the Municipality’s current sales tax exemption certificate. Consultant shall not charge the Municipality any tax incurred by the Consultant for these Services. 4.2 Service Rates. The fees and/or service rates set forth in the Statement of Work and Supplemental Statement of Work include all applicable federal, state, and local taxes of every kind and nature applicable to the Services as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use of, or the incorporation into, the Services, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Consultant. SECTION 5 TERM 5.1 Initial Term. Subject to earlier termination pursuant to the terms of this Contract, the initial term of this Contract shall commence on the Effective Date and remain in effect for three (3) years (the “Initial Term”). 5.2 Renewal Terms. The Initial Term may be extended for successive one (1) year periods or for any other period as mutually agreed to in writing and set forth in a Supplemental Statement of Work executed by both parties (each, a “Renewal Term”). 5.3 Status of this Contract. The expiration of the Initial Term or a Renewal Term shall not terminate or affect the obligations of the Parties to each other under any existing Statement of Work or Supplemental Statement of Work issued pursuant to this Contract, and such Statement of Work or Supplemental Statement of Work shall continue in full force and effect and shall continue to be governed by the terms of this Contract until the expiration or completion of such Statement of Work or Supplement Statement of Work or until such Statement of Work or Supplemental Statement of Work is itself terminated pursuant to this Contract. SECTION 6 TERMINATION OF CONTRACT 6.1 Voluntary Termination. Notwithstanding any other provision hereof, (a) the Municipality may terminate this Contract, any Statement of Work, or any Supplemental Statement of Work during the Initial Term or any Renewal Term, with or without cause, at any time upon ninety (90) calendar days prior written notice to the Consultant.; (b) the Consultant may terminate this Contract, any Statement of Work, or any Supplemental Statement of Work, with or without cause, at any time upon one hundred eighty (180) calendar days prior written notice to the Municipality; or (c) following the expiration of the Term of this Agreement, and notwithstanding Section 5.3 of this Agreement, either Party may terminate any Statement of Work or any 3 of 13 Page 279 of 321 Supplemental Statement of Work, with or without cause, upon thirty (30) calendar days prior written notice to the other Party. 6.2 Termination for Breach. Either party may terminate this Contract upon written notice to the other party following a material breach of a material provision of this Contract by the other party if the breaching party does not cure such breach within fifteen (15) days of receipt of written notice of such breach from the non-breaching party. 6.3 Payment for Services Rendered. In the event that this Contract is terminated in accordance with this Section 6, the Consultant shall be paid for services actually performed and reimbursable expenses actually incurred. 6.4 Effect of Termination. Termination of any Statement of Work or Supplemental Statement of Work will have no effect on this Contract. Termination of this Contract will serve to immediately terminate all open Statements of Work and Supplemental Statements of Work, absent a written agreement between the parties otherwise. Termination or expiration of this Contract, any Statement of Work, or any Supplemental Statement of Work will not affect any right or obligation of a party that comes into effect before, upon, or after such termination or expiration, or otherwise survives such termination or expiration, which was incurred by such party prior to such termination or expiration. SECTION 7 CONSULTANT PERSONNEL AND SUBCONTRACTORS 7.1 Adequate Staffing. The Consultant must assign and maintain during the term of this Contract and any renewal thereof, an adequate staff of competent employees, agents, or subcontractors (“Consultant Personnel”) that is fully equipped, licensed as appropriate and qualified to perform the Services as required by the Statement of Work or Supplemental Statement of Work. 7.2 Availability of Personnel. The Consultant shall notify the Municipality as soon as practicable prior to terminating the employment of, reassigning, or receiving notice of the resignation of, any Consultant Personnel assigned to provide the Municipality with the Services. The Consultant shall have no claim for damages and shall not bill the Municipality for additional time and materials charges as the result of any portion of the Services which must be duplicated or redone due to such termination or for any delay or extension of the time of performance as a result of any such termination, reassigning, or resignation. 7.3 Use of Subcontractors. The Consultant’s use of any subcontractor or subcontract to perform the Services shall not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services as required by this Contract. All Services performed under any subcontract shall be subject to all of the provisions of this Contract in the same manner as if performed by employees of the Consultant. Consultant shall be fully responsible and assumes liability for the acts and omissions of all subcontractors directly or indirectly employed by, or working at the direction of, the Consultant in the performance of the Services. 7.4 Removal of Personnel and Subcontractors. Municipality may, upon written notice to Consultant, request that any Consultant Personnel be removed or replaced. Consultant shall 4 of 13 Page 280 of 321 promptly endeavor to replace such Consultant Personnel and Municipality shall have no claim for damages for a delay or extension of the applicable Statement of Work as a result of any such removal or replacement. 7.5 Non-Solicitation of Consultant Employees. The Municipality agrees that during the term of this Contract and for a period of one (1) year thereafter, it shall not, directly or indirectly, through any other person, firm, corporation or other entity, solicit, induce, encourage or attempt to induce or encourage any employee of the Consultant to terminate his or her employment with the Consultant or to breach any other obligation to the Consultant. The Municipality acknowledges that the aforementioned restrictive covenant contained in this Section is reasonable and properly required for the adequate protection of the Consultant’s business. SECTION 8 ACCOMMODATION OF CONSULTANT PERSONNEL; MUNICIPAL FACILITIES 8.1 Facilities, Equipment, and Records. The Municipality shall provide the Consultant with adequate and safe office space, furnishings, records, hardware, software and connectivity to fulfill the objectives of the GIS program including, without limitation, the following: (a) Office space for the Consultant’s Personnel. This space should effectively and securely house all required GIS systems, peripherals and support tools. This space must be available during normal business hours; (b) Furnishings including adequate desk(s), shelving, and seating for the Consultant’s Personnel; (c) Hardware, software, peripherals, internet access, and network connectivity meeting current minimum technical standards, as determined by Consultant from time to time, to perform the program objectives efficiently; and (d) Any Municipality data or record which is necessary for carrying out the work as outlined in the Contract, Statement of Work or Supplemental Statement of Work. 8.2 Backup and Recovery Systems. The Municipality shall be responsible for installing, operating and monitoring the backup and recovery systems for all the Municipality’s GIS assets that permit the Consultant to continue Services within a reasonable period of time following a disaster or outage. The Consultant shall be responsible for installing, operating and monitoring the backup and recovery systems for all Consultant’s assets that permit the Municipality to continue accessing the GISC Materials and Services within a reasonable period of time following a disaster or outage. 8.3 Right of Entry; Limited Access. Consultant’s Personnel performing Services shall be permitted to enter upon the Municipality’s property in connection with the performance of the Services, subject to those rules established by the Municipality. Consent to enter upon a Municipality’s facility given by the Municipality shall not create, nor be deemed to imply, the creation of any additional responsibilities on the part of the Municipality. Consultant’s Personnel shall have the right to use only those facilities of the Municipality that are necessary to perform the Services and shall have no right to access any other facilities of the Municipality. 5 of 13 Page 281 of 321  8.4 Compliance with Law. The Municipality shall comply with all applicable local, state, and federal laws including those pertaining to safety, harassment, and discrimination. SECTION 9 CONFIDENTIAL INFORMATION; INTELLECTUAL PROPERTY; FOIA 9.1 Municipal Materials. The Consultant acknowledges and agrees that all trademarks, service marks, logos, tradenames and images provided by or on behalf of the Municipality to the Consultant for use in performing the Services and the GIS database (including files created from the database) created by Consultant hereunder (the “Municipal Materials”) are the sole and exclusive property of the Municipality. The Consultant acknowledges that this Contract is not a license to use the Municipal Materials except as needed to perform the Services hereunder. 9.2 Third-Party Materials. If applicable, to the extent the Consultant has agreed to obtain and/or license Third-Party Materials on behalf of Municipality, the Consultant shall obtain a license for Municipality to use the Third-Party Materials as part of the Services for the purpose specified in the applicable Statement of Work. “Third-Party Materials” shall include, but are not limited to, computer software, script or programming code or other materials owned by third parties and/or any software available from third parties, that is licensed by Consultant for the benefit of the Municipality. 9.3 GISC Materials. It is expressly understood that, excluding the Municipal Materials and Third-Party Materials, all members of GISC and the Consultant may use or share in any improvements or modifications incorporated into any computer software (in object code and source code form), script or programming code used or developed by the Consultant in providing Services hereunder (the “GISC Materials”). (a) The Consultant herby grants the Municipality a limited, personal, nontransferable, non-exclusive license to use the GISC Materials solely for the purpose of and in connection with the Municipality’s GIS. Upon expiration or termination of this Contract, or at such time the Municipality is no longer a member of GISC or in breach of its obligations hereunder, the Municipality shall not be entitled to or granted a license in future enhancements, improvements or modifications in the GISC Materials. The Municipality may grant a sublicense to a third party that the Municipality engages to maintain or update the GISC Materials in connection with the Municipality’s GIS; provided that such third party agrees in writing to be bound by the license restrictions set forth in this Contract. (b) The Municipality acknowledges that the Consultant is in the business of providing staffing resource support services and that the Consultant shall have the right to provide services and deliverables to third parties that are the same or similar to the services that are to be rendered under this Contract, and to use or otherwise exploit any GISC Materials in providing such services. 9.4 Confidential Information. In the performance of this Contract, the Consultant may have access to or receive certain information in the possession of the Municipality that is not generally known to members of the public ("Confidential Information"). The Consultant acknowledges that Confidential Information includes, but is not limited to, proprietary 6 of 13 Page 282 of 321 information, copyrighted material, educational records, employee data, financial information, information relating to health records, resident account information, and other information of a personal nature. Consultant shall not use or disclose any Confidential Information without the prior written consent of the Municipality. Consultant will use appropriate administrative, technical and physical safeguards to prevent the improper use or disclosure of any Confidential Information received from or on behalf of the Municipality. Upon the expiration or termination of this Contract, Consultant shall promptly cease using and shall return or destroy (and certify in writing destruction of) all Confidential Information furnished by the Municipality along with all copies thereof in its possession including copies stored in any computer memory or storage medium. The term “Confidential Information” does not include information that (a) is or becomes generally available to the public other than as a result of a breach of this Contract by the Consultant; (b) was in the Consultant’s or Consultant Personnel’s possession on a non-confidential basis from any source other than the Municipality, which source, to the knowledge of the Consultant, is entitled to disclose such information without breach of any obligation of confidentiality; (c) is independently developed by the Consultant without the use of or reference to, in whole or in part, any Confidential Information; (d) required to be disclosed pursuant to a court order issued by a court having jurisdiction thereof (subject to Section 9.5); or (e) information subject to disclosure under FOIA (as defined below in Section 9.6). For avoidance of doubt, it is agreed that the GISC Materials shall not be considered Confidential Information. 9.5 Dissemination of Confidential Information. Unless directed by the Municipality, Consultant shall not disseminate any Confidential Information. If Consultant is presented with a request for documents by any administrative agency or with a subpoena duces tecum regarding any Confidential Information which may be in Consultant's possession as a result of Services provided under this Contract, unless prohibited by law, Consultant shall immediately give notice to the Municipality with the understanding that the Municipality shall have the opportunity to contest such process by any means available to it prior to submission of any documents to a court or other third party. Consultant shall not be obligated to withhold delivery of documents beyond the time ordered by a court of law or administrative agency, unless the request for production or subpoena is quashed or withdrawn, or the time to produce is otherwise extended. Consultant shall cause its personnel, staff and subcontractors, if any, to undertake the same obligations regarding confidentiality and dissemination of information as agreed to by Consultant under this Contract. 9.6 Freedom of Information Act Requests. Within four (4) business days after the Municipality’s Notice to the Consultant of the Municipality’s receipt of a request made pursuant to the Illinois Freedom of Information Act (ILCS 140/1 et seq. – herein “FOIA”), the Consultant shall furnish all requested records in the Consultant’s possession which are in any manner related to this Contract or the Consultant’s performance of the Services, including but not limited to any documentation related to the Municipality and associated therewith. The Consultant shall not apply any costs or charge any fees to the Municipality or any other person, firm or corporation for its procurement and retrieval of such records in the Consultant’s possession which are sought to be copied or reviewed in accordance with such FOIA request or requests. The Consultant shall defend, indemnify and hold harmless the Municipality including its several departments and including its officers and employees and shall pay all of the Consultant’s Costs associated with such FOIA request or requests including Costs arising from the Consultant’s failure or alleged failure to timely furnish such documentation and/or arising from the Consultant’s failure or alleged failure otherwise to comply with the FOIA, whether or not associated with the Consultant’s and/or 7 of 13 Page 283 of 321 the Municipality’s defense of any litigation associated therewith. In addition, if the Consultant requests the Municipality to deny the FOIA request or any portion thereof by utilizing one or more of the lawful exemptions provided for in the FOIA, the Consultant shall pay all Costs in connection therewith. As used herein, “in the Consultant’s possession” includes documents in the possession of any of the Consultant’s officers, agents, employees and/or independent contractors; and “Costs” includes but is not limited to attorneys’ fees, witness fees, filing fees and any and all other expenses — whether incurred by the Municipality or the Consultant. 9.7 News Releases. The Consultant may not issue any news releases without prior approval from the Municipality Manager nor will the Consultant make public proposals developed under this Contract without prior written approval from the Municipality Manager. 9.8 Survive Termination. The provisions of Section 9.1 and 9.4 through and including 9.8 shall survive the termination of this Contract. SECTION 10 LIMITATION OF LIABILITY 10.1 THE REPRESENTATIONS SET FORTH IN THIS CONTRACT ARE EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS AND WARRANTIES, EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY FITNESS FOR A PARTICULAR PURPOSE OR ANY IMPLIED WARRANTIES ARISING FROM TRADE USAGE, COURSE OF DEALING OR COURSE OF PERFORMANCE. UNDER NO CIRCUMSTANCES SHALL EITHER THE CONSULTANT OR THE MUNICIPALITY BE LIABLE TO THE OTHER FOR ANY INDIRECT, CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES, INCLUDING LOST SALES OR PROFITS, IN CONNECTION WITH THIS CONTRACT, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SECTION 11 CONSULTANT WARRANTY; INDEMNIFICATION; INSURANCE 11.1 Warranty of Services. The Consultant warrants that the Services shall be performed in accordance with industry standards of professional practice, care, and diligence practiced by recognized consulting firms in performing services of a similar nature in existence at the time of the Effective Date. 11.2 Indemnification. The Consultant shall indemnify and save harmless the Municipality and its officers, employees, and agents from and against any and all loss, liability and damages of whatever nature, including Workmen’s Compensation claims by Consultant’s employees, in any way resulting from or arising out of the intentional, willful and wanton, negligent and/or gross negligent actions or omissions of the Consultant, the Consultant’s employees and agents. 11.3 Insurance. The Consultant must procure and maintain, for the duration of this Contract, insurance as provided in Attachment 2 to this Contract. 8 of 13 Page 284 of 321  11.4 No Personal Liability No official, director, officer, agent, or employee of any party shall be charged personally or held contractually liable by or to the other party under any term or provision of this Contract or because of its or their execution, approval or attempted execution of this Contract. SECTION 12 GENERAL PROVISIONS 12.1 Equal Employment Opportunity Clause. In the event of the Consultant’s non- compliance with the provisions of this Section 12.1 or the Illinois Human Rights Act, 775 ILCS 5/1-101, et seq., as it may be amended from time to time, and any successor thereto (the “Act”), the Consultant may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Contract may be cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this Contract, the Consultant agrees as follows: (a) The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service; and, further, the Consultant will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any underutilization. (b) That, if the Consultant hires additional employees in order to perform this Contract or any portion of this Contract, the Consultant will determine the availability (in accordance with 44 Ill. Admin. C. 750.5, et seq., as it may be amended from time to time, and any successor thereto (the “Applicable Regulations”)) of minorities and women in the areas from which the Consultant may reasonably recruit and the Consultant will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized. (c) That, in all solicitations or advertisements for employees placed by the Consultant or on the Consultant’s behalf, the Consultant will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, order of protection status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, military status or an unfavorable discharge from military service. (d) That the Consultant will send to each labor organization or representative of workers with which the Consultant has or is bound by a collective bargaining or other agreement or understanding, a notice advising the labor organization or representative of the Consultant’s obligations under the Act and the Applicable Regulations. If any labor organization or representative fails or refuses to cooperate with the Consultant in the Consultant’s efforts to comply with the Act and the Applicable Regulations, the Consultant will promptly notify the Illinois Department of Human Rights (the “Department”) and the Municipality and will recruit employees from other sources when necessary to fulfill its obligations under the Contract. 9 of 13 Page 285 of 321  (e) That the Consultant will submit reports as required by the Applicable Regulations, furnish all relevant information as may from time to time be requested by the Department or the Municipality, and in all respects comply with the Act and the Applicable Regulations. (f) That the Consultant will permit access to all relevant books, records, accounts and work sites by personnel of the Municipality and the Department for purposes of investigation to ascertain compliance with the Act and the Department's Rules and Regulations. (g) That the Consultant will include verbatim or by reference the provisions of this Section 12.1 in every subcontract awarded under which any portion of the Contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the same manner as with other provisions of this Contract, the Consultant will be liable for compliance with applicable provisions of this Section 12.1 by subcontractors; and further the Consultant will promptly notify the Municipality and the Department in the event any subcontractor fails or refuses to comply with the provisions. In addition, the Consultant will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 12.2 No Collusion. The Consultant represents and certifies that the Consultant is not barred from contracting with a unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. 12.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act, 775 ILCS 5/2-105(A)(4). 12.4 Compliance with Laws and Grants. Consultant shall give all notices, pay all fees, and take all other action that may be necessary to ensure that the Services are provided, performed, and completed in accordance with all required governmental permits, licenses, or other approvals and authorizations that may be required in connection with providing, performing, and completing the Services, and with all applicable statutes, ordinances, rules, and regulations, including without limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification, including, without limitation, the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any federal, state, or local grant received by Municipality or Consultant with respect to this Contract or the Services. 12.5 Assignments and Successors. This Contract and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that 10 of 13 Page 286 of 321 no assignment, delegation or subcontracting shall be made without the prior written consent of the Municipality. 12.6 Severability. The parties intend and agree that, if any paragraph, subparagraph, phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect. 12.7 Third Party Beneficiary. No claim as a third party beneficiary under this Contract by any person, firm, or corporation other than the Consultant shall be made or be valid against the Municipality. 12.8 Waiver. No waiver of any provision of this Contract shall be deemed to or constitute a waiver of any other provision of this Contract (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Contract. 12.9 Governing Laws. This Contract shall be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. Venue shall reside in Cook County, Illinois. 12.10 Headings. The headings of the several paragraphs of this Contract are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit, or describe the scope of intent of any provision of this Contract, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. 12.11 Modification or Amendment. This Contract constitutes the entire Contract of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment or Supplemental Statement of Work duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof. 12.12 Attachments. Attachments 1 and 2 are attached hereto, and by this reference incorporated in and made a part of this Contract. In the event of a conflict between any Attachment and the text of this Contract, the text of this Contract shall control. 12.13 Rights Cumulative. Unless expressly provided to the contrary in this Contract, each and every one of the rights, remedies, and benefits provided by this Contract shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. 12.14 Good Faith Negotiation. Before commencing any legal action, the parties agree to enter into good faith negotiations to resolve any controversy, claim, or dispute (“Dispute”). Such good faith negotiations shall commence promptly upon a party’s receipt of notice of any Dispute from the other party and continue for a period of fourteen (14) days or any period of time as mutually agreed upon. 12.15 Notices. All notices, reports and documents required under this Contract shall be in writing (including prepaid overnight courier, electronic transmission or similar writing) and shall 11 of 13 Page 287 of 321 be given to such party at its address or e-mail address set forth below, or at such other address or e-mail address as such party may hereafter specify from time to time. Each such notice shall be effective (i) if given by first class mail or prepaid overnight courier, when received, or (ii) if sent to an e-mail address, upon the sender’s receipt of an acknowledgment from the intended recipient (such as by the “return receipt requested” function, as available, return e-mail or other written acknowledgment). If to Municipality: Village of Mundelein 801 Allanson Rd Mundelein, IL 60060 Attention: Adam Boeche E-mail: aboeche@mundelein.org If to Consultant: Municipal GIS Partners, Incorporated 701 Lee Street, Suite 1020 Des Plaines, IL 60016 Attention: Thomas Thomey E-mail: tthomey@mgpinc.com 12.16 Force Majeure. No party to this Contract shall be responsible or liable for, or deemed in breach hereof because of, any delay in the performance of its respective obligations under this Contract to the extent that such delay is due substantially to circumstances beyond the party’s reasonable control and without the fault or negligence of the party experiencing such delay. Such circumstances may include, but are not limited to, any act of God, fire or other casualty, epidemic, quarantine, “stay home” or similar order, strike or labor dispute, embargo, war or violence, act of terrorism, or any law, order, proclamation, ordinance, demand, requirement, action or inaction of any national, state, provincial, local, or other government or governmental agency (each, a “Force Majeure”). Upon the occurrence of a Force Majeure, the party experiencing the Force Majeure shall notify the other party in writing immediately following such Force Majeure, but in no case later than three (3) business days after such party becomes aware of the occurrence of the Force Majeure. The written notification shall provide a reasonably detailed explanation of the Force Majeure. 12.17 Counterpart Execution. This Contract, Statement of Work or any Supplemental Statement of Work may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. 12.18 Tort Immunity Defenses. Nothing contained in the Contract is intended to constitute, and nothing in the Contract will constitute, a waiver of the rights, defenses, and immunities provided or available to the Municipality under the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10 et seq. or any other applicable State law. [REMAINDER INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS] 12 of 13 Page 288 of 321  IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as of the date first above written. ATTEST: VILLAGE OF MUNDELEIN By: By: Name: Name: Its: Its: ATTEST: CONSULTANT: MUNICIPAL GIS PARTNERS, INCORPORATED By: By: Name: Brian Dieker Name: Thomas A. Thomey Its: Business Operations Manager Its: President 13 of 13 Page 289 of 321  Attachment 1 Statement of Work to GIS Consortium Service Provider Contract (see attached) Page 290 of 321  Attachment 2 Insurance to GIS Consortium Service Provider Contract (see attached) Page 291 of 321  www.mgpinc.com Attachment 1 – Tradition Statement of Work To GIS Consortium Service Provider Contract About Municipal GIS Partners (MGP) MGP (the Consultant) is the Service Provider to the GIS Consortium (GISC). It is necessary that each GISC member enter into an annual agreement with the Consultant (GISC Service Provider) to maintain their standing as a GISC member. GISC Membership includes: • Complete Geographic Information System (GIS) program staffing with technology cost distribution across GISC members • Access to all membership solutions and products • Participation in collaborative opportunities to share ideas and solutions The Included Services section below expands on services provided by this agreement. General Purpose The Consultant will manage, develop, operate, and maintain all or part of the Village of Mundelein (the Municipality) GIS program, as directed by the Municipality. Additionally, the Consultant will identify opportunities for continued program development and enhancement. Program Staffing The Consultant provides all the requisite staffing and skillsets required to manage the Municipality program, including: • Technical professionals supporting the Municipality’s program needs • Advanced technical support staff for analysis, system integration, and escalation • Systems analysts for ensuring product, solution, and infrastructure performance • Professional program managers for ensuring service levels Direct Program Hours Services related to the fulfillment of Municipality requests, execution of planned projects, and maintenance of the Municipality program required to support the system. 1 of 4 Page 292 of 321 Team Access During Normal Working Hours The Consultant typically works Monday through Friday 8:00AM to 5:00PM. The Municipality has direct access to the staff assigned to the Municipality. Alternatively, the Municipality can call the Consultant’s general telephone number or submit an email to Consultant’s service desk for service. Emergency Event Support The Consultant will support Municipality emergency events within a reasonable timeframe of notification and work to staff the event for its duration. These services are not limited to normal business hours. The Service Level section below expands on the program staffing services included in this agreement. Direct Program Hours Pursuant to the GISC membership agreement and bylaws all members must contract for a service level consistent with the allocation practices as prescribed by the GISC. The direct program staffing allocation for the Municipality for this agreement period is: Agreement Period: January 1, 2026, through December 31, 2026 Direct Program Hours: 989.00 {Onsite presence: Average of 9.27 days per month; estimated based upon 90 percent of the direct program hours, provided the Municipality and Consultant shall consult with each other in good faith from time to time on the advisability of flexible work arrangements whereby the program hours may be completed off-site, particularly in circumstances where the assigned staff and program are meeting or exceeding expectations.} Fees and Expenses The fee for the direct program hours set forth above is $12,473.07 per month. The total contract value for the agreement period is $149,676.84. Such fee does not include taxes or any reimbursable out-of- pocket expenses that may be incurred by the Consultant. Included Services This section identifies the professional staffing, products and solutions, and business structures included in this service agreement. The Municipality is responsible for identifying and prioritizing the aspects of the services that are most important. The Consultant is responsible for implementing those priorities and communicating progress. Program Management The Consultant provides the required staffing and organization with the skills and expertise to manage, develop, and maintain the system per the Municipality’s priorities which includes GISC shared infrastructure, platforms, products, and solutions. Services include: 1. Consulting and reporting with all Municipality departments 2. Project identification, management, and delivery 3. User training and onboarding 4. Resource management and scheduling 2 of 4 Page 293 of 321 Data Management The Consultant is responsible for the GIS and related data based on priorities as directed by the Municipality, including data creation, management, and delivery. Primary Layers: Addresses, parcels, buildings, streets, railroads, water utilities, sewer utilities, municipal boundary, zoning districts, planned unit developments, variances, TIF districts, special use permits, annexations, signs, trees, recreation areas, bike paths, water features, school districts, emergency response boundaries, refuse collection, and legislative districts. Municipality Priority Layers The Consultant’s local government data model has over 260 standard layers. Included in this service is the identification, creation, and management of layers as directed by the Municipality. Data Quality One of the primary accountabilities of the Consultant is to ensure that Primary and Municipality Priority layers are of high-quality. Practices employed include: 1. Daily data quality reporting and alerting 2. Mistake proofing databases, processes, and productivity tools 3. Address Verification to identify discrepancies between Municipality ERP and department systems 4. Formation and support of key data stakeholder teams 5. Data management documentation for Municipality layers Products and Solutions GISC Membership includes unlimited access to the products and solutions developed by the Consultant for the GISC and its members. The Consultant is accountable for: 1. Collaboration with third party vendors and partners 2. Deploying shared solutions for the Municipality 3. Integration with ERP and department systems 4. Identifying and communicating new solution opportunities 5. Managing existing solutions to agreed service levels 6. Infrastructure monitoring, alerting, and mitigation 7. Patching, updating, and securing shared infrastructure 8. Researching and evaluating opportunities for development 9. Resource planning and scheduling 10. Scalability planning and right sizing 11. Technical documentation 12. Testing and quality certification Solution List The following are the primary products and solutions provided by the Consultant through membership in the GISC: 1. Address Pre-Check: A tool to standardize address data in Municipality systems and workflows 3 of 4 Page 294 of 321  2. Address Verification: A product to assess and score community address quality across department systems 3. Asset Management and Manager Dashboards: A solution that enables the Municipality to manage and visualize infrastructure data and maintenance 4. Community Map Viewer: A publicly accessible map viewer designed for residents and businesses 5. Community-Portal: An address-based portal that integrates and organizes department data for staff, residents, and local businesses 6. Local Government Data Model: A database standard developed for, and in partnership with, members of the GISC 7. myGIS: A secure staff accessible mapping system to discover and analyze all Municipality GIS data 8. Project Sharing Catalog: A resource that showcases available projects and solutions for collaboration, visibility, and reuse across teams 9. Real-Time Solutions: A resource that showcases available projects and solutions for collaboration, visibility, and reuse across teams 10. Story Maps: A tool to consume and visualize data from real-time sensors and assets Service Level Agreement The Consultant is responsible for managing the quality and availability of GISC infrastructure and solutions. These parameters are determined by GISC Board policy and included in these services. 4 of 4 Page 295 of 321 To: Mayor and Board of Trustees From: Vanna Jankowski, Finance Clerk Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: IRMA 2026 Annual Contribution Financial Impact: $231,587.00 - 100-231-46501 - IRMA INSURANCE GENERAL $463,174.00 - 100-000-12615 - IRMA PREPAID GENERAL $37,700.00 - 500-451-46501 - IRMA INSURANCE WATER $75,401.00 - 500-000-12615 - IRMA PREPAID WATER Attachments: 1. IRMA 2026 CONTRIBUTION Background: The Village's purchase order policy requires the Village Board's approval prior to issuing a purchase order or acquiring products or services over $20,000. Attached is a Departmental Purchase Request exceeding the $20,000 limitation. Board approval is respectfully requested. Recommendation: Motion to approve purchase order number 26-00750 in the amount of $807,862 to IRMA for the 2026 Annual Contribution. Page 296 of 321 Page 297 of 321 Page 298 of 321 Page 299 of 321 Page 300 of 321 To: Mayor and Board of Trustees From: Vanna Jankowski, Finance Clerk Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: Verigreen Development - Annual TIF Financial Impact: $21,346.66 - 340-264-49901 - CONTINGENT Attachments: 1. Verigreen-FY26 TIF 2 Background: The Village's purchase order policy requires the Village Board's approval prior to issuing a purchase order or acquiring products or services over $20,000. Attached is a Departmental Purchase Request exceeding the $20,000 limitation. Board approval is respectfully requested. Recommendation: Motion to approve purchase order number 26-00751 in the amount of $21,346.66 to Verigreen Development for the Annual TIF Payment year 2024 paid 2025. Page 301 of 321 Page 302 of 321 Page 303 of 321 To: Mayor and Board of Trustees From: Vanna Jankowski, Finance Clerk Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: Mundelein Downtown Properties LLC - TIF 2 Note Financial Impact: $544,891.42 - 340-264-49403 - NOTE Attachments: 1. Mund Dwntwn Prop-FY26 TIF 2 NOTE Background: The Village's purchase order policy requires the Village Board's approval prior to issuing a purchase order or acquiring products or services over $20,000. Attached is a Departmental Purchase Request exceeding the $20,000 limitation. Board approval is respectfully requested. Recommendation: Motion to approve purchase order number 26-00753 in the amount of $544,891.42 to Mundelein Downtown Properties LLC for FY26 replacement TIF 2 Note. Page 304 of 321 Page 305 of 321 Page 306 of 321 Page 307 of 321 Page 308 of 321 Page 309 of 321 To: Mayor and Board of Trustees From: Vanna Jankowski, Finance Clerk Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: Morris Station LLC - TIF 2 Note Financial Impact: $174,817.53 - 340-264-49403 - NOTE Attachments: 1. Morris Station LLC-FY26 TIF 2 NOTE Background: The Village's purchase order policy requires the Village Board's approval prior to issuing a purchase order or acquiring products or services over $20,000. Attached is a Departmental Purchase Request exceeding the $20,000 limitation. Board approval is respectfully requested. Recommendation: Motion to approve purchase order number 26-00754 in the amount of $174,817.53 to Morris Station LLC for FY26 TIF 2 Note Payment. Page 310 of 321 Page 311 of 321 Page 312 of 321 To: Mayor and Board of Trustees From: Vanna Jankowski, Finance Clerk Linda Miller, Finance Director For: Village Board Meeting of January 12, 2026 Subject: DR Horton Inc-TIF 4 Note Financial Impact: $293,394.00 - 342-266-49901 - CONTINGENT Attachments: 1. DR Horton-FY26 TIF 4 NOTE PMT Background: The Village's purchase order policy requires the Village Board's approval prior to issuing a purchase order or acquiring products or services over $20,000. Attached is a Departmental Purchase Request exceeding the $20,000 limitation. Board approval is respectfully requested. Recommendation: Motion to approve purchase order number 26-00756 in the amount of $293,394.00 to DR Horton Inc for FY26 TIF 4 Note Payment. Page 313 of 321 Page 314 of 321 Page 315 of 321 Page 316 of 321 Page 317 of 321 Page 318 of 321 To: Mayor and Board of Trustees From: Jennifer Rogers, Executive Assistant Bill Lark, Chief For: Village Board Meeting of January 12, 2026 Subject: Budget Amendment & Purchase of David Clark wireless systems for fire apparatus Financial Impact: $47,500.00 - 291-316-48420.000 - 911 Surcharge Attachments: 1. Baycom - David Clark Quote Background: This purchase will allow the fire department to replace the current David Clark equipment in our fire apparatus. The current equipment is getting older and maintaining the equipment is becoming more expensive every year due in part to the limited availability of replacement parts for our equipment. This item will be funded by the JCLC ETSB funds. Recommendation: Motion to approve a budget amendment in the amount of $47,500 to GL account 291-316-484200 for purchase order number 26-00737 and payment in the amount of $47,500 to Baycom for the purchase of the David Clark Intercom System. Page 319 of 321 Page 320 of 321 To: Mayor and Board of Trustees From: Jason Seeley, Police Chief For: Village Board Meeting of January 12, 2026 Subject: Budget Amendment & Purchase of Jail Monitoring Equipment Financial Impact: $60,000.00 - 291-316-48420.000 - 911 Surcharge Attachments: None Background: This budget amendment is requested to remove existing CCTV cameras and speakers in jail cells and the booking area and replace them with new software, cameras, and audio equipment to monitor detainees, as required by Illinois Department of Corrections regulations. Recommendation: Motion to approve the budget amendment, purchase order number 26-00763 and payment for the purchase and installation of software and hardware to replace jail monitoring equipment for the Mundelein Police Department in the amount of $60,000 to Active Alarm Company. Page 321 of 321