Historical Commission

Regular Meeting

Mundelein, IL · March 4, 2026

Minutes

Historical Commission Meeting Minutes March 4, 2026 CALL TO ORDER The regularly scheduled meeting of the Historical Commission was held on Wednesday, March 4, 2026. Chairperson Flynn called the meeting to order at 9:00 AM. ATTENDANCE Chairman Flynn took the roll call. It indicated as follows: Commission Attendance PRESENT: Chairman Flynn, Commissioner Baur, Commissioner Frasier, Commissioner Walker, Commissioner Zander, Commissioner Hayes, Commissioner Skinner ABSENT: Other Attendance PRESENT: Ron Salski (MPRD - on phone), Eric Guenther, Village Administrator, Jeanne Stefens, and Peg Tierney PUBLIC COMMENTARY Jeanne shared 2 thoughts: • If possible, display the Museum Info sign at Fremont Library • Grayslake had a pop-up event with BYO history artifacts to share (some were donated after to the museum) Peg Tierney - from the Beautification Committee, came to ask & share about the 250 Year Celebration PARK DISTRICT REPORT Ron called in to our meeting for the following summary regarding an ongoing request for a software/digitizing program for the museum’s artifacts. This is a brief summary: • The scanning file that was given to the local place is done and see the email with files • This “scanning” would only give links and a look-only concept • Tech team did 3-5 hours of research with Past Perfect; $870 a year with only 1 user; would support an ipad • Dunn Museum was contacted and the following was reported from that: o Moved away from Past Perfect o Emphasized that staff NOT volunteers do the inputting Ron summed it up by saying that the Park District is denying our Past Perfect request. Ron also let Barb know that her shelving (for a museum exhibit) has been ordered. MINUTES APPROVAL Historical Commission Minute Approval Motion to approve the Historical Commission Meeting Minutes from February 4, 2026. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner Tom Baur SECONDER: Commissioner Barb Zander AYES: Michael Flynn, Tom Baur, Wendy Frasier, Anne Walker, Barb Zander, Jeffry Hayes, Tracy Skinner NAYS: None ABSTAIN: None CHAIRMAN'S REPORT AND OTHER COMMUNICATION Digitizing Project Already mentioned previously with Ron & Mike sent files via email to us. 2026 Museum Exhibits Status Report Wendy gave a status update of the turn-over of exhibits. Opening Day - March 21, 2026 Saturday, March 21, 2026 MHC Annual Report - March 9, 2026 Mike sent his report to members via email and he will summarize his report at the Board Meeting on Monday, March 9, 2026. Other Anne has volunteers for gardening. MUSEUM OPERATIONS Archiving No report. Facility Maintenance No report. Collections: Accessioning/De-accessioning Motion to accept recomendaitons for accessioning and de-accessioning. No collections this meeting. Volunteer Hours - February Volunteer Hours - 76.25 Visitors - 0 (museum was closed) Other NEW BUSINESS Historical Alliance / America 250 Oral History Barb & Tracy are still waiting to find out more about being trained on this so we can move forward with this. Docent Training Docent training - Shawn is still volunteering to take care of this for us. ALL docents (return and new) have been invited to Museum one hour before opening on March 21, 2026. Other • Wendy announced that, effectively immediately, she had resigned from both MHC and the Old #1 Committee • NOW we have 2 openings within 2 months (Wendy/March & Mike/April) OLD BUSINESS Digital Site Map No report. Digital Frame Display No report. Landscape Phase II No report. Other No report. VILLAGE ADMINISTRATOR REPORT ADJOURNMENT RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner Barb Zander SECONDER: Commissioner Anne Walker AYES: Michael Flynn, Tom Baur, Wendy Frasier, Anne Walker, Barb Zander, Jeffry Hayes, Tracy Skinner NAYS: None ABSTAIN: None

Agenda

Packet

AGENDA HISTORICAL COMMISSION MEETING March 4, 2026 - 9:00 AM Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. PUBLIC COMMENTARY IV. PARK DISTRICT REPORT V. MINUTES APPROVAL A. Historical Commission Minute Approval Motion to approve the Historical Commission Meeting Minutes from February 4, 2026. VI. CHAIRMAN'S REPORT AND OTHER COMMUNICATION A. Digitizing Project B. 2026 Museum Exhibits Status Report C. Opening Day - March 21, 2026 D. MHC Annual Report - March 9, 2026 E. Other VII. MUSEUM OPERATIONS A. Archiving Page |1 Page 1 of 7 B. Facility Maintenance C. Collections: Accessioning/De-accessioning Motion to accept recomendaitons for accessioning and de-accessioning. D. Volunteer Hours - February E. Other VIII. NEW BUSINESS A. Historical Alliance / America 250 Oral History B. Docent Training C. Other IX. OLD BUSINESS A. Digital Site Map B. Digital Frame Display C. Landscape Phase II D. Other X. VILLAGE ADMINISTRATOR REPORT XI. ADJOURNMENT Historical Commission Agenda 3/4/2026 Page |2 Page 2 of 7 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Historical Commission Agenda 3/4/2026 Page |3 Page 3 of 7 Historical Commission Meeting Minutes February 4, 2026 CALL TO ORDER The regularly scheduled meeting of the Historical Commission was held on Wednesday, February 5, 2026. Chairperson Flynn called the meeting to order at 9:01 AM. ATTENDANCE Chairman Flynn took the roll call. It indicated as follows: Commission Attendance PRESENT: Chairman Flynn, Commissioner Baur, Commissioner Frasier, Commissioner Walker, Commissioner Zander, Commissioner Hayes, Chairman Skinner ABSENT: Other Attendance PRESENT: Jeanne Steffens & Shawn Killackey PUBLIC COMMENTARY • Jeanne shared 1 error in recent newsletter; asked if Newsletter can be shared on the FB page; reserved a spot for a “cafe event” via Senior Connections Lake County. • Shawn asked for clarification about the museum docent schedule for 2026 & offered to continue the management of this (which was agreed; no motion needing) PARK DISTRICT REPORT MINUTES APPROVAL Approval of Meeting Minutes Motion to approve the Historical Commission Meeting Minutes from January 7, 2026. The January 7, 2026 minutes were approved with the following changes: • Under “Museum Exhibits” - the info (paragraph) is repeated a second time. • Under “Adjournment” - there were only 5 ayes because Wendy had left at 10:00 AM. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner Wendy Frasier SECONDER: Commissioner Barb Zander AYES: Michael Flynn, Tom Baur, Wendy Frasier, Anne Walker, Barb Zander, Page 4 of 7 Jeffry Hayes, Tracy Skinner NAYS: None ABSTAIN: None CHAIRMAN'S REPORT AND OTHER COMMUNICATION Digitizing Project Mike will meet with Ron (today) and set up another meeting (in a few weeks) with Ron, the digitizing company and Barb to see if the Ivanhoe file will be created in a way that benefits our needs. 2026 Museum Exhibits The 2026 Museum Exhibits are at various stages of “under construction mode”; however, it was decided to open on March 21st, 2026. Downtown Historical Walk Tracy will take the lead on this when Mike is ready to pass it; initial details are being put into motion to get this ready for September 19, 2026 or September 26, 2026. Pop-up Museum at Farmers Market A. TBD (once season is open) MHC Annual Report - February 23, 2026 The Committee of the Whole meeting has moved to March 9, 2026 at 6:00 PM. Fremont Library Display March, 1920’s display (Shaun and Wendy) June, Tools (Tracy and Barb) Other MUSEUM OPERATIONS Archiving No report Page 5 of 7 Digitizing Equipment Facility Maintenance No report Collections: Accessioning / De-accessioning Motion to accept recommendations for all accessioning and de-accessioning for items as discussed. No report. Volunteer Hours Volunteer Hours = 75.75 hours Visitors = 0 (museum was closed) Other No report. NEW BUSINESS Historical Alliance / America 250 Oral History Barb and Tracy are working on this. Both were in a Zoom meeting with the county coordinators. More info is coming & we hope to have something well underway for the July 4th holiday/250 yr celebration. FYE2027 Budget No report. Other No report. OLD BUSINESS Digital Site Map No report. Digital Frame Display Page 6 of 7 No report. Landscape Signage No report. Caboose No report. Other No report. VILLAGE ADMINISTRATOR REPORT No report. ADJOURNMENT Adjourn the Historical Commission Meeting Motion to adjourn the Historical Commission Meeting. Motion to Adjourn the Historical Commission Meeting. The meeting adjourned at 10:35 AM. RESULT: Passed [Yes 7, No 0, Abstained 0] MOVER: Commissioner Wendy Frasier SECONDER: Commissioner Barb Zander AYES: Michael Flynn, Tom Baur, Wendy Frasier, Anne Walker, Barb Zander, Jeffry Hayes, Tracy Skinner NAYS: None ABSTAIN: None Mike Flynn, Chairman Page 7 of 7