Joint Emergency Telephone Standards Board

AGENDA JOINT CENTRAL LAKE COUNTY ETSB April 8, 2025 - 3:30 PM Village Hall - Board Room 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. MINUTES APPROVAL A. Approval and acceptance of the January 14, 2025, quarterly meeting minutes. Motion to approve and accept the January 14, 2025, quarterly meeting minutes. IV. PUBLIC COMMENTARY V. REPORTS A. Chairman 1. Regional 911 Consolidation Update B. Treasurer 1. First quarter financial report Motion to accept the first quarter financial report.. 2. Ratify payments as indicated in the financial report Motion to ratify payments as indicated in the financial report. C. Attorney VI. NEW BUSINESS A. Ratify the Annual Financial Report to the State 911 Administrator 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page |1 Page 1 of 25  Motion to ratify the Annual Report to the State 911 Administrator. B. Approve the 2025-2025 budget Motion to approve the Joint Central Lake County Emergency Telephone System Board budget for fiscal year 2025-2026. VII. OLD BUSINESS VIII. EXECUTIVE SESSION IX. ADJOURNMENT X. NEXT REGULARLY SCHEDULED MEETING A. Tuesday, July 8, 2025 Tuesday, October 14, 2025 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Joint Central Lake County Emergency Telephone System Board Agenda 4/8/2025 Page |2 Page 2 of 25  JOINT CENTRAL LAKE COUNTY ETSB MEETING MINUTES JOINT CENTRAL LAKE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD Tuesday, January 14, 2025 - 3:30 PM Charles Marino Executive Conference Room 300 Plaza Circle, Mundelein, IL 60060 The January 14, 2025, meeting was called to order at 3:32 pm by W. Lark AF Attendance of board members: B. Lark, R. Meier, L. Miller, J. Seeley, M. Sheedy, J. Umek Absent board members: R. Campanella, L. Perez, K. Lambert Also, in attendance was D. Hansen, Attorney John Kelly (remote) Approval of Minutes: T • Motion by Sheedy and seconded by Seeley to approve the October 8, 2024, meeting minutes. There was no discussion. A voice vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. Public Comments: There were no members of the public present who wished to make comments. Chairman closed the floor to public comment at 3:33 pm R Chairman's report: • Update on progress of the Regional 9.11 Consolidation project. Jason Kern was hired as the new Executive Director for the consolidation project. He will start on January 20, 2025. The LakeComm Member board is scheduled to approve the first budget at tomorrow's meeting. The next steps for the Exec. Director will be to establish staffing levels, compensation, hiring and D operational procedures. • Construction of the new Regional Operations Communication Center is expected to be completed by February 1, 2025. Lake County Facilities has scheduled vendors to begin out- fitting the building with furniture, computers, phone systems etc. The target for operational readiness testing is set for the month of May. A timeline for transferring operations to the facility is an item for the Exec. Director and the PSAP to explore. Treasurers Report: • Motion by Umek and second by Meier to approve the quarterly financial reports ending December 2024. A roll call vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. 221 North Lake Street - Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 3 of 25  JOINT CENTRAL LAKE COUNTY ETSB • Motion by Sheedy and second by Meier to ratify payments in the amount of $430,062.00 as indicated on the financial report ending December 2024. There was no discussion. A roll call vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. Attorney Report: • Attorney Kelly reported the legislature has begun the 104 th session of the General Assembly. There will be a review of Rules part 1324, part 1325 and part 1326. There is also a Town Hall meeting coordinated by APCO and NENA on January 31, 2025, to discuss proposed changes. • Interviews are in process for the State 9-1-1 Administrator position, with the intent to have a AF new administrator hired prior to February 28, 2025. New Business: • Annual Financial Report (AFR) must be submitted by January 31, 2025. The AFR will be T disseminated to the board for review prior to submission and will be on the April agenda for formal board approval. Old Business: No old business Executive Session: There was no need for an executive session. The next meeting dates are scheduled for: Tuesday, April 08, 2025, at 3:30 pm R Tuesday, July 08, 2025, at 3:30 pm Tuesday, October 14, 2025, at 3:30 pm Adjourn: D • Motion by Seeley and second by Meier to close the meeting at 3:51 pm. There was no discussion. A voice vote was conducted with 6-ayes, 0-nays and a-abstain. Motion passed. Chairman Secretary 221 North Lake Street - Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 4 of 25  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 MUNDELEIN Cash Balance December 31, 2024 $ 865,988.69 Date Revenue Expense 01/01/25 Winthrop Harbor Dispatch Service 13,105.00 02/01/25 Winthrop Harbor Dispatch Service 13,105.00 03/01/25 Winthrop Harbor Dispatch Service 13,105.00 01/01/25 North Chicago Dispatch Service 59,675.63 02/01/25 North Chicago Dispatch Service 59,675.63 03/01/25 North Chicago Dispatch Service 59,675.63 01/02/25 State 911 Funds - Dec 24 38,402.58 02/04/25 State 911 Funds - Jan 25 38,330.88 03/04/25 State 911 Funds - Feb 25 39,269.40 State 911 Funds - Mar 25 not received as of 03/31/25 01/27/25 Computer Software - Zetron and CommGen System Support 44,996.40 03/10/25 Legal Fees 850.00 03/31/25 Payroll/Benefits 400,000.00 Total $ 334,344.74 $ 445,846.40 Cash Balance March 31, 2025 $ 754,487.02 Capital Fund Balance December 31, 2024 $ 169,677.63 Capital Fund Balance Addition January 1, 2025 - March 31, 2025 $ 11,600.29 Capital Fund Balance March 31, 2025 $ 181,277.92 Remaining Cash Balance March 31, 2025 $ 573,209.10 Page 5 of 25  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 NORTH CHICAGO Cash Balance December 31, 2024 $ 124,590.78 Date Revenue Expense 01/01/25 North Chicago Dispatch Service 59,675.63 02/01/25 North Chicago Dispatch Service 59,675.63 03/01/25 North Chicago Dispatch Service 59,675.63 01/02/25 State 911 Funds - Dec 24 19,254.72 02/03/25 State 911 Funds - Jan 25 18,311.34 03/03/25 State 911 Funds - Feb 25 19,992.65 State 911 Funds - Mar 25 not received as of 03/31/25 Total 57,558.71 179,026.88 Cash Balance March 31, 2025 $ 3,122.61 Capital Fund Balance December 31, 2024 $ 75,650.19 Capital Fund Balance Addition January 1, 2025 - March 31, 2025 $ 5,755.87 Capital Fund Balance March 31, 2025 $ 81,406.06 Remaining Cash Balance March 31, 2025 $ (78,283.45) Page 6 of 25  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 WINTHROP HARBOR Cash Balance December 31, 2024 $ 18,838.05 Date Revenue Expense 01/01/25 911 Monthly Dispatch 13,105.00 02/01/25 911 Monthly Dispatch 13,105.00 03/01/25 911 Monthly Dispatch 13,105.00 01/02/25 State 911 Funds - Dec 24 7,174.40 02/04/25 State 911 Funds - Jan 25 7,182.95 03/04/25 State 911 Funds - Feb 25 7,340.99 State 911 Funds - Mar 25 not received as of 03/31/25 Total 21,698.34 39,315.00 Cash Balance March 31, 2025 $ 1,221.39 Capital Fund Balance December 31, 2024 $ 10,996.91 Capital Fund Balance Addition January 1, 2025 - March 31, 2025 $ 2,169.83 Capital Fund Balance March 31, 2025 $ 13,166.75 Remaining Cash Balance March 31, 2025 $ (11,945.36) Page 7 of 25  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 PAYMENTS TO RATIFY April 8, 2025 Amount Computer Software - Zetron and CommGen System Support 44,996.40 Legal Fees 850.00 Payroll/Benefits 400,000.00 Total 445,846.40 Page 8 of 25 Page 9 of 25 Page 10 of 25 Page 11 of 25 Page 12 of 25 Page 13 of 25 Page 14 of 25 Page 15 of 25 Page 16 of 25 Page 17 of 25 Page 18 of 25 Page 19 of 25 Page 20 of 25 Page 21 of 25 Page 22 of 25 Page 23 of 25 Page 24 of 25  JOINT CENTRAL LAKE COUNTY ETSB FY26 EXPENDITURE BUDGET (MAY 2025 - SEPTEMBER 2025) Description May-25 Jun-25 Jul-25 Aug-25 Sep-25 FY26 TOTAL LEGAL 1,500 1,500 3,000 COMMUNICATION EQUIPMENT-SIREN 55,000 55,000 PAYROLL/BENEFITS 160,000 160,000 160,000 160,000 160,000 800,000 160,000 216,500 160,000 160,000 161,500 858,000 Page 25 of 25