Joint Emergency Telephone Standards Board

Special Meeting

Mundelein, IL · July 8, 2025

Minutes

."**Fn frre\ t,4!'\ q** POLICE 'or.,;l.*.s JOINT CENTRAL LAKE COUNTY ETSB MEETING MINUTES JOINT CENTRAL LAKE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD Tuesday, July 8, 2025 - 3:30 PM Charles Marino Executive Conference Room 300 Plaza Circle, Mundelein, lL 60060 July 8,2025, meeting was called to order at 3:34 pm by W. Lark Attendance of board members: B. Lark, R. Meier, L. Miller, L. Perez, K. Lambert, J. Seeley, J. Umek Absent board members: R. Campanella, Also, in attendance was D. Hansen, Attorney John Kelly Approval of Minutes: . Motion made by Meier and second by Seeley to approve the January 14, 2025, meeting minutes. There was no discussion. A voice vote was conducted with 7-Ayes, 0-Nays, and 0- Abstain. Motion passed. . Motion made by Meier and second by Umek to approve the April 9,2025, meeting minutes. There was no discussion. A voice vote was conducted with 7-Ayes, 0-Nays, and o-Abstain. Motion passed. Public Comments: There were no members of the public present who wished to make comments. Chairman closed the floor to public comment at 3:36 pm Chairman's report: . Update on progress of the Regional 911 Consolidation project. A ribbon cutting for the new building was held June 27rh. Lakecomm is screening and offering positions to personnel who are employed by the partner agencies before opening application to others. Staff are developing policies and procedures in advance of starting dispatch services. The application for the new JETSB is pending the agencies who were members of Lake County ETSB to sign an Memorandum of Understanding indicating they intend to be part of the new JETSB. The projected timeline for dispatch services to begin is still mid-August. Treasurers Report: o Motion made by Perez and seconded by Meier to approve of the quarterly financial reports ending March 2025. There was no discussion. A voice vote was conducted with 7-Ayes,o-Nays, and o-Abstain. Motion passed. 221 North Lake Street - Mundelein, lllinois 50060 - (847) 968-4600 - F 1847],949-9238 ..o**ltn POLICE Qfrs '*,.,;1.*'s JOINT CENTRAL LAKE COUNW ETSB Motion made by Meier and seconded by Seeley to approve of the quarterly financial reports ending June 2025. There was no discussion. A voice vote was conducted with 7-Ayes, o-Nays, and 0-Absta in. Motion passed. Motion made by Seeley and seconded by Perez to ratify payments in the amount of 5445,846.40 as indicated on the financial report ending March 2024. A roll call vote was conducted with 7- Ayes,o-Nays, and o-Abstain. Motion passed. Motion made by Perez and seconded by Seeley to ratify payments in the amount of $342,698.00 as indicated on the financial report ending June 2024. A roll call vote was conducted with 7- Ayes,0-Nays, and 0-Abstain. Motion passed. Attorney Report: . Attorney Kelly reported Governor named a Alicia Adkins as the replacement for the State 9-1-1 Administrator. The Senate is anticipated to approve the appointment to confirm the position. . NENA and APCO met this morning to encourage members to invite elected officials to visit our facilities and gain an understanding of 9-1-1 Dispatch facilities in support of pending legislation to increase of the surcharge rate to 52.So/user. New Business: . Annual Financial Report (AFR)- was submitted on January 29,2025. Motion was made by Perez and seconded by Seeley to ratify the 2024 AFR. There was no discussion. A voice vote was conducted with 7-Ayes,0-Nays, and 0-Abstain. Motion passed. . Budget- Motion was made by Perez and seconded by Meier to ratify Budget FYE2026. There was no discussion. A voice vote was conducted with 7-Ayes, 0-Nays, and o-Abstain. Motion passed. . Election of Officers- Current Officers are willing to stay in their elected positions if there were no other nominations. The Vice-Chair positions is vacant. Perez nominated Umek for the position and Seeley seconded the nomination. There were no other nominations from the members present. The slate of officers presented is as follows: Chairman- Lark Vice-Chair- Umek Secretary- Perez Treasurer- Miller . Motion was made by Perez and seconded by Seeley to accept the slate of officers for the next year or until the dissolution of this JETSB, whichever comes first. A voice vote was conducted with 7-Ayes,0-Nays, and 0-Abstain. Motion passed. . Miller added a reminder that Mundelein will continue to invoice for dispatch services to Winthrop Harbor and North Chicago. WH or NC may elect to apply revenue from their Capital Fund Balance toward the Invoice. Unspent Capital Fund Balances will be forwarded to whichever JETSB the member joins. 221 North Lake Street - Mundelein, lllinois 50060 - (847) 968-4600 - F (847) 949-9238 f*"I\ o?s 1"ff JOINT CENTRAL LAKE COUNW ETSB Old Buslness: No old business Erccutlva Sfislon: Therc was no ne€d for an erecutive session. The nert meeting dates are scheduled for: Tuesday, ftober 14, 2025, at 3:30 pm Adjourn: . The meetint was adjourned at 4:25 pm Chairman 221 North Lak€ Street - Mundetein, tltinois 6OOOO - (&{7) 9584EOO - F {947) 949_9238

Agenda

Packet

AGENDA JOINT CENTRAL LAKE COUNTY ETSB July 8, 2025 - 3:30 PM Village Hall - Board Room 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. MINUTES APPROVAL A. Approval and acceptance of the January 14, 2025, quarterly meeting minutes. Motion to approve and accept the January 14, 2025, quarterly meeting minutes. B. Approval and acceptance of the April 9, 2025, quarterly meeting minutes. Motion to approve and accept the April 9, 2025, quarterly meeting minutes. IV. PUBLIC COMMENTARY V. REPORTS A. Chairman's Report 1. Regional 911 Consolidation update B. Treasurer 1. First Quarter Financial Report Motion to accept the first quarter financial report. 2. Ratify payments from Q1 financial report Motion to ratify payments as indicated in the Q1 financial report. 3. Second Quarter Financial Report Motion to accept the second quarter financial report. 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page |1 Page 1 of 14 4. Ratify payments from Q2 financial report Motion to ratify payments as indicated in the Q2 financial report. C. Attorney VI. NEW BUSINESS A. Ratify the Annual Financial Report to the State 911 Administrator Motion to ratify the Annual Financial Report to the State 911 Administrator. B. Approve the 2025-2026 Budget Motion to approve the Joint Central Lake County Emergency Telephone System Board budget for fiscal year 2025-2026. C. Elect an officer for the term beginning July 2025 and ending June 2026 VII. OLD BUSINESS VIII. EXECUTIVE SESSION IX. ADJOURNMENT X. NEXT REGULARLY SCHEDULED MEETING A. Tuesday, October 14, 2025 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Joint Central Lake County Emergency Telephone System Board Agenda 7/8/2025 Page |2 Page 2 of 14 JOINT CENTRAL LAKE COUNTY ETSB MEETING MINUTES JOINT CENTRAL LAKE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD Tuesday, January 14, 2025 – 3:30 PM Charles Marino Executive Conference Room 300 Plaza Circle, Mundelein, IL 60060 January 14, 2025, meeting was called to order at 3:32 pm by W. Lark Attendance of board members: B. Lark, R. Meier, L. Miller, J. Seeley, M. Sheedy, J. Umek Absent board members: R. Campanella, L. Perez, K. Lambert Also, in attendance was D. Hansen, Attorney John Kelly (remote) Approval of Minutes: • Motion by Sheedy and seconded by Seely to approve the October 8, 2024, meeting minutes. There was no discussion. A voice vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. Public Comments: There were no members of the public present who wished to make comments. Chairman closed the floor to public comment at 3:33 pm Chairman’s report: • Update on progress of the Regional 911 Consolidation project. Jason Kern was hired as the Executive Director for the consolidation project. He will start on January 20, 2025. The LakeComm Member board is scheduled to approve the first budget at tomorrow’s meeting. The next steps will be to establish staffing levels, compensation, hiring and operational procedures. • Construction of the new Regional Operations Communication Center is expected to be completed by February 1, 2025. Lake County Facilities has scheduled vendors to begin out- fitting the building with furniture, computers, phone systems etc. The target for operation readiness testing is set for the month of May. A timeline for transferring operation to the facility is an item for the Executive Director and the PSAP managers to explore. Treasurers Report: • Motion by Umek and second by Meier to approve the quarterly financial reports ending December 2024. A roll call vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 3 of 14 JOINT CENTRAL LAKE COUNTY ETSB • Motion by Sheedy and second by Meier to ratify payments in the amount of $430,912.00 as indicated on the financial report ending December 2024. There was no discussion. A roll call vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. Attorney Report: • Attorney Kelly reported the legislature had begun the 104th session of the General Assembly. There will be a review of Rules, part 1324, part 1325 and part 1326. Thes is also a Town Hall meeting coordinated by APCO and NENA on January 31, 2025, to discuss proposed legislative changes. • Interviews are in process for the State 9-1-1 Administrator position, with the intent to have a new administrator hired prior to February 28, 2025. New Business: • Annual Financial Report (AFR) must be submitted by January 31, 2025. The AFR will be disseminated to the board for review prior to submission and will be on the April agenda for formal board approval. Old Business: No old business Executive Session: There was no need for an executive session. The next meeting dates are scheduled for: Tuesday, April 08, 2025, at 3:30 pm Tuesday, July 08, 2025, at 3:30 pm Tuesday, October 14, 2025, at 3:30 pm Adjourn: • Motion by Seeley and second by Meier to close the meeting at 3:51 pm. There was no discussion. A voice vote was conducted with 6-ayes, 0-nays and 0-abstain. Motion passed. ________________________ _______________________ Chairman Secretary 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 4 of 14 JOINT CENTRAL LAKE COUNTY ETSB MEETING MINUTES JOINT CENTRAL LAKE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD Tuesday, April 08, 2025 – 3:30 PM Charles Marino Executive Conference Room 300 Plaza Circle, Mundelein, IL 60060 April 08, 2025, meeting was called to order at 3:34 pm by W. Lark Attendance of board members: B. Lark, R. Meier, L. Miller. Absent board members: R. Campanella, L. Perez, K. Lambert, J. Seeley, J. Umek Also, in attendance was D. Hansen, Attorney John Kelly Approval of Minutes: • There was no action taken as a quorum of members were not present. The October 8, 2024, meeting minutes will be added to the July meeting agenda. Public Comments: There were no members of the public present who wished to make comments. Chairman closed the floor to public comment at 3:35 pm Chairman’s report: • Update on progress of the Regional 911 Consolidation project. LakeComm Executive Director hired Taryn Sophie as the Deputy Director. Employee insurance coverage, IMRF and banking accounts were established. The focus now is on creating the on-boarding and hiring of supervisory and dispatch personnel. The application for the new JETSB was held up waiting for resolutions from three of the partner agencies. Those documents were sent to the State Police earlier this morning. • The Regional Operations Communication Center is in the final stages of out-fitting. The director anticipates a staggered transition of PSAPs into the ROC beginning after the 4th of July Holiday. The schedule has not yet been created. Treasurers Report: • There was no action taken as a quorum of members were not present. The motion to approve of the quarterly financial reports ending March 2025 will be added to the July meeting agenda. • There was no action taken as a quorum of members were not present. The motion to ratify payments in the amount of $445,846.40 as indicated on the financial report ending March 2024 will be added to the July meeting agenda. 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 5 of 14 JOINT CENTRAL LAKE COUNTY ETSB Attorney Report: • Attorney Kelly reported that the State Advisory Board is scheduled to meet on April 21, 2025 and is focused on edits mainly focused on clarifying language and grammar of Rules 1324-1326. The Illinois Department of Public Health has proposed a bill requiring dispatcher to complete a more in depth CPR certification. NENA and APCO created and informational flyer to justify and support an increase of the surcharge rate to $2.50 per user and provide for annual increases based on the consumer price index. • The Governor’s office has not announced a replacement for the vacant 911 Administrator position. New Business: • There was no action taken as a quorum of members were not present. Annual Financial Report (AFR) was submitted on January 29, 2025. The motion to ratify the AFR will be added to the July meeting agenda. • There was no action taken as a quorum of members were not present. Budget approval FYE2026. The motion to approve the FYE 2026 Budget will be added to the July meeting agenda. Old Business: No old business Executive Session: There was no need for an executive session. The next meeting dates are scheduled for: Tuesday, July 08, 2025, at 3:30 pm Tuesday, October 14, 2025, at 3:30 pm Adjourn: • The meeting was adjourned at 3:57 ________________________ _______________________ Chairman Secretary 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 6 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 MUNDELEIN Cash Balance December 31, 2024 $ 865,988.69 Date Revenue Expense 01/01/25 Winthrop Harbor Dispatch Service 13,105.00 02/01/25 Winthrop Harbor Dispatch Service 13,105.00 03/01/25 Winthrop Harbor Dispatch Service 13,105.00 01/01/25 North Chicago Dispatch Service 59,675.63 02/01/25 North Chicago Dispatch Service 59,675.63 03/01/25 North Chicago Dispatch Service 59,675.63 01/02/25 State 911 Funds - Dec 24 38,402.58 02/04/25 State 911 Funds - Jan 25 38,330.88 03/04/25 State 911 Funds - Feb 25 39,269.40 State 911 Funds - Mar 25 not received as of 03/31/25 01/27/25 Computer Software - Zetron and CommGen System Support 44,996.40 03/10/25 Legal Fees 850.00 03/31/25 Payroll/Benefits 400,000.00 Total $ 334,344.74 $ 445,846.40 Cash Balance March 31, 2025 $ 754,487.02 Capital Fund Balance December 31, 2024 $ 169,677.63 Capital Fund Balance Addition January 1, 2025 - March 31, 2025 $ 11,600.29 Capital Fund Balance March 31, 2025 $ 181,277.92 Remaining Cash Balance March 31, 2025 $ 573,209.10 Page 7 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 NORTH CHICAGO Cash Balance December 31, 2024 $ 124,590.78 Date Revenue Expense 01/01/25 North Chicago Dispatch Service 59,675.63 02/01/25 North Chicago Dispatch Service 59,675.63 03/01/25 North Chicago Dispatch Service 59,675.63 01/02/25 State 911 Funds - Dec 24 19,254.72 02/03/25 State 911 Funds - Jan 25 18,311.34 03/03/25 State 911 Funds - Feb 25 19,992.65 State 911 Funds - Mar 25 not received as of 03/31/25 Total 57,558.71 179,026.88 Cash Balance March 31, 2025 $ 3,122.61 Capital Fund Balance December 31, 2024 $ 75,650.19 Capital Fund Balance Addition January 1, 2025 - March 31, 2025 $ 5,755.87 Capital Fund Balance March 31, 2025 $ 81,406.06 Remaining Cash Balance March 31, 2025 $ (78,283.45) Page 8 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 WINTHROP HARBOR Cash Balance December 31, 2024 $ 18,838.05 Date Revenue Expense 01/01/25 911 Monthly Dispatch 13,105.00 02/01/25 911 Monthly Dispatch 13,105.00 03/01/25 911 Monthly Dispatch 13,105.00 01/02/25 State 911 Funds - Dec 24 7,174.40 02/04/25 State 911 Funds - Jan 25 7,182.95 03/04/25 State 911 Funds - Feb 25 7,340.99 State 911 Funds - Mar 25 not received as of 03/31/25 Total 21,698.34 39,315.00 Cash Balance March 31, 2025 $ 1,221.39 Capital Fund Balance December 31, 2024 $ 10,996.91 Capital Fund Balance Addition January 1, 2025 - March 31, 2025 $ 2,169.83 Capital Fund Balance March 31, 2025 $ 13,166.75 Remaining Cash Balance March 31, 2025 $ (11,945.36) Page 9 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT January 1, 2025 - March 31, 2025 PAYMENTS TO RATIFY April 8, 2025 Amount Computer Software - Zetron and CommGen System Support 44,996.40 Legal Fees 850.00 Payroll/Benefits 400,000.00 Total 445,846.40 Page 10 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2025 - June 30, 2025 MUNDELEIN Cash Balance March 31, 2025 $ 754,487.02 Date Revenue Expense 04/01/25 Winthrop Harbor Dispatch Service 13,105.00 05/01/25 Winthrop Harbor Dispatch Service 13,105.00 06/01/25 Winthrop Harbor Dispatch Service 13,105.00 04/01/25 North Chicago Dispatch Service 59,675.63 05/01/25 North Chicago Dispatch Service 59,675.63 06/01/25 North Chicago Dispatch Service 59,675.63 04/08/25 State 911 Funds - Mar 25 41,608.24 05/06/25 State 911 Funds - Apr 25 40,513.67 06/05/25 State 911 Funds - May 25 43,774.28 State 911 Funds - Jun 25 not received as of 6/30/25 - 04/30/25 Legal Fees 850.00 06/09/25 Communications Equipment - Siren 21,848.00 06/30/25 Payroll/Benefits 320,000.00 Total $ 344,238.07 $ 342,698.00 Cash Balance June 30, 2025 $ 756,027.09 Capital Fund Balance March 31, 2025 $ 181,277.92 Capital Fund Balance Addition April 1, 2025 - June 30, 2025 $ 12,589.62 Capital Fund Balance June 30, 2025 $ 193,867.54 Remaining Cash Balance June 30, 2025 $ 562,159.55 Page 11 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2025 - June 30, 2025 NORTH CHICAGO Cash Balance March 31, 2025 $ 3,122.61 Date Revenue Expense 04/01/25 North Chicago Dispatch Service 59,675.63 05/01/25 North Chicago Dispatch Service 59,675.63 06/01/25 North Chicago Dispatch Service 59,675.63 04/01/25 State 911 Funds - Mar 25 20,841.22 05/02/25 State 911 Funds - Apr 25 20,304.72 06/03/25 State 911 Funds - May 25 22,435.64 State 911 Funds - Jun 25 not received as of 6/30/25 04/16/25 Invoice # 000045 1st Qtr 2025 122,025.00 05/15/25 Invoice # 000059 2nd Qtr 2025 122,025.00 Total 307,631.58 179,026.88 Cash Balance June 30, 2025 $ 131,727.32 Capital Fund Balance March 31, 2025 $ 81,406.06 Capital Fund Balance Addition April 1, 2025 - June 30, 2025 $ 6,358.16 Capital Fund Balance June 30, 2025 $ 87,764.22 Remaining Cash Balance June 30, 2025 $ 43,963.10 Page 12 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2025 - June 30, 2025 WINTHROP HARBOR Cash Balance March 31, 2025 $ 1,221.39 Date Revenue Expense 04/01/25 911 Monthly Dispatch 13,105.00 05/01/25 911 Monthly Dispatch 13,105.00 06/01/25 911 Monthly Dispatch 13,105.00 04/08/25 State 911 Funds - Mar 25 7,600.95 05/06/25 State 911 Funds - Apr 25 7,446.70 06/05/25 State 911 Funds - May 25 8,095.61 State 911 Funds - Jun 25 not received as of 6/30/25 04/21/25 Invoice # 000046 Sept 2024-March 2025 13,386.08 05/23/25 Invoice # 000060 April 2025 6,265.00 06/24/25 Invoice # 000083 May 2025 6,402.97 06/24/25 Invoice # 000090 June 2025 5,818.95 Total 55,016.26 39,315.00 Cash Balance June 30, 2025 $ 16,922.65 Capital Fund Balance March 31, 2025 $ 13,166.75 Capital Fund Balance Addition April 1, 2025 - June 30, 2025 $ 2,314.33 Capital Fund Balance June 30, 2025 $ 15,481.07 Remaining Cash Balance June 30, 2025 $ 1,441.58 Page 13 of 14 JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2025 - June 30, 2025 PAYMENTS TO RATIFY July 8, 2025 Amount Legal Fees 850.00 Communications Equipment -JS Communications Technologies 21,848.00 Payroll/Benefits 320,000.00 Total 342,698.00 Page 14 of 14