Mundelein Community Days Commission

Regular Meeting

Mundelein, IL · May 15, 2025

Minutes

Mundelein Community Days Commission May 15, 2025 Meeting Minutes CALL TO ORDER The Meeting of the Mundelein Community Days Commission was held on May 15, 2025 at 300 Plaza Circle, Mundelein. Chairperson Frasier called the meeting to order at 8:00 AM. ATTENDANCE Chairperson Frasier took the roll call. It indicated as follows: Board Attendance PRESENT: Commissioner Biegel, Commissioner Ditanto, Commissioner Salski, Commissioner Newby, Commissioner Quaiyoom, Commissioner Frasier, Commissioner Krummick ABSENT: None Village Attendance PRESENT: Kelsey Howe, Village Liaison, Commander Brian Kisselburg Motion to permit Commissioner Quaiyoom and Commissioner Krummick to participate remotely. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Salski SECONDER: Commissioner Newby AYES: Commissioner Biegel, Commissioner Ditanto, Commissioner Salski, Commissioner Newby, Commissioner Quaiyoom, Commissioner Frasier NAYS: None ABSTAIN: None MINUTES APPROVAL Approval of the April 17, 2025 Minutes Motion to approve the April 17, 2025 Mundelein Community Days Commission Regular Meeting Minutes. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Salski SECONDER: Commissioner Biegel AYES: Commissioner Biegel, Commissioner Ditanto, Commissioner Salski, Commissioner Newby, Commissioner Quaiyoom, Commissioner Frasier, Commissioner Krummick NAYS: None ABSTAIN: None PUBLIC COMMENTARY There was no public commentary. 2025 MUNDELEIN DAYS PLANNING Layout Liaison Howe presented the updated festival map. Budget The Commissioner reviewed the budget. Commissioner Biegel said the high school will be charging to use the facility next year and a line item will need to be added. Sponsorship Commissioner Newby said the Commission has generated $56,850 in donations so far, which is consistent with this time last year. Commissioner Newby said there are fewer active talks with higher level sponsors like last year. However, another $7-10,000 in donations from legacy donors has yet to be received. The second beer cup has been filled. Bartenders are secured for the sponsor tent. Fireworks There was no report. Parade Commissioner Ditanto submitted applications to Planters Peanuts, Wienerrmobile, and the Navy Band. She will reach out to volunteers from the volunteer list. Liaison Howe will provide Commissioner Ditanto with a Memorial Day parade lineup when it is complete. Carnival There was no report. Pageant The Commission discussed ways for the pageant to utilize fundraising money. Commissioner Biegel said there will be new auditors. Liaison Howe reminded the Commissioner to provide in-kind sponsors by May 31 to be accepted into the mailed newsletter. Music Commissioner Quaiyoom said he and Liaison Howe spoke with the sound/stage manager, Kyle, to discuss options for the banners. Munch / Food Vendors Laision Howe said all spots were filled and one out-of-town vendor was turned away. Beer Booth Liaison Howe said Tighthead would like to serve the three typical beers and the Old #1 beer. Liaison Howe said a new ticket booth had been purchased. The Commission discussed raising the price of Miller Lite and Coors to $6, so that all beer are the same price. This would help fill a budget gap and make it easier for volunteers to manage. The Commission agreed that raising the price to $6 is the best option. Motion to set the price of all beer, wine, and seltzer to $6 per drink. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Salski SECONDER: Commissioner Ditanto AYES: Commissioner Biegel, Commissioner Ditanto, Commissioner Salski, Commissioner Newby, Commissioner Quaiyoom, Commissioner Frasier, Commissioner Krummick NAYS: None ABSTAIN: None Special Events The Commission reviewed the finalized schedule. Commissioner Salski said the Park District will keep the Bags registration time the same as in previous years. Comments There were no comments. CONCERTS IN THE PARK Liaison Howe mentioned Medline is very interested in sponsoring the Concerts in the Park series. Liaison Howe and Commissioner Salski will meet on site to discuss placement of the portable toilet and other logistics. Liaison Howe will update the concert guidelines and include Park District contact information. All but two concerts have food trucks booked. MEMORIAL DAY PARADE The Memorial Day parade and ceremony are ready to go. Liaison Howe will distribute the final lineup when it is complete. The Commission discussed the plan to use Carl Sandburg in the event of rain. NEW BUSINESS There was no new business. ADJOURNMENT Motion to Adjourn the Mundelein Community Days Commissioner meeting. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Salski SECONDER: Commissioner Biegel AYES: Commissioner Biegel, Commissioner Ditanto, Commissioner Salski, Commissioner Newby, Commissioner Quaiyoom, Commissioner Frasier, Commissioner Krummick NAYS: None ABSTAIN: None The Meeting adjourned at 8:47 AM. NEXT MEETING - June 19, 2025

Agenda

Packet

AGENDA MUNDELEIN COMMUNITY DAYS COMMISSION MEETING May 15, 2025 - 8:00 AM Village Hall - Room 101 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. MINUTES APPROVAL A. Approval of the April 17, 2025 Minutes IV. PUBLIC COMMENTARY V. 2025 MUNDELEIN DAYS PLANNING A. Layout B. Budget C. Sponsorship D. Fireworks E. Parade F. Carnival G. Pageant H. Music I. Munch / Food Vendors J. Beer Booth K. Special Events L. Comments VI. CONCERTS IN THE PARK Page |1 Page 1 of 12 VII. MEMORIAL DAY PARADE VIII. NEW BUSINESS IX. ADJOURNMENT X. NEXT MEETING - JUNE 19, 2025 The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Mundelein Community Days Commission Agenda 5/15/2025Page |2 Page 2 of 12 Mundelein Community Days Commission April 17, 2025 Meeting Minutes CALL TO ORDER The Regular Meeting of the Mundelein Community Days Commission was held on April 17, 2025 at 300 Plaza Circle, Mundelein. Commission. Chairperson Frasier called the meeting to order at 8:00 AM. ATTENDANCE Chairperson Frasier took attendance. It indicated as follows: Commission Attendance PRESENT: Commissioner Biegel, Commissioner Ditanto, Commissioner Salski, Commissioner Newby, Commissioner Quaiyoom, Commissioner Frasier ABSENT: Commissioner Krummick Village Attendance PRESENT: Kelsey Howe, Village Liaison; Commander Brian Kisselburg MINUTES APPROVAL Approval of the March 20, 2025 Minutes Motion to approve the March 20, 2025 Mundelein Community Days Commission regular meeting minutes. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Laura Ditanto SECONDER: None AYES: Virginia Biegel, Laura Ditanto, Ron Salski, Karrie Newby, Shah Quaiyoom, Wallace Frasier NAYS: None ABSTAIN: None PUBLIC COMMENTARY There was no public commentary. 2025 MUNDELEIN DAYS PLANNING Layout Liaison Howe is updating the map for advertising. Page 3 of 12 Budget Liaison Howe will update the budget and redistricubte. Sponsorship Commissioner Newby said $26,600 in donations have been received so far, which is behind track compared to last year. There are still several regular sponsors that have yet to donate. The economic climate seems less favorable this year. The final sponsorship letter will be mailed the week of May 1. Fireworks There was no report. Parade Commissioner Ditanto is going to contact the Navy Band, Oscarmeier weinermobile, and the Planter Peanutes mobile. Six additional volunteers are needed for the parade. Laisison Howe will get a list of potential volunteers. Parade Route Change Motion to change the parade route to stage at Mundelein High School, travel east on Hawley St., south on Seymour Ave., east on Hammond St., and conclude at Archer Ave/Hammond St. Liaison Howe said construction on Plaza Circle will impact the parade route and it must be changed. The Commission agreed the alternative route presented was the best option. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Ron Salski SECONDER: Commissioner Laura Ditanto AYES: Virginia Biegel, Laura Ditanto, Ron Salski, Karrie Newby, Shah Quaiyoom, Wallace Frasier NAYS: None ABSTAIN: None Carnival There was no report. Pageant Commissioner Biegel confirmed the high school was booked. However, there would be a fee for sound and light. Commissioner Biegel will provide Liaison Howe with a social Page 4 of 12 post for the Queen's upcoming Ronald McDonald House event. The Commission was in favor of the Pageant Committee hosting a People's Choice award at the pageants, hosting a fundraiser through McDonald's, and vendors selling flowers and cakes at the pageant. Music There was no report. Munch / Food Vendors There are six confirmed food vendors and four out-of-town vendors on hold until May 1. The vendors on-hold include a funnel cake, ice cream vendor and bubble tea. Beer Booth Tonality will no longer be serving beer at the beer tent. An electronic payment system has been secured. A fee of 2.5%+$.10 per transaction will be passed onto the customer. The Commission will review beer ticket prices at the May meeting. Special Events A caricature artist has been secured. The boy scouts' monkey bridge event was moved to Saturday. A magician offered to perform for free and added to Thursday. The full schedule is almost finalized. Comments CONCERTS IN THE PARK All concerts are booked. Laision Howe will send the volunteer list to the Commissioners. Commissioner Salski confirmed the gazebo will be open by Memorial Day. MEMORIAL DAY PARADE Parade Route Change Motion to change the parade route to stage at the Metra Station, travel west on Division St., north on N. Pershing Ave., and conclude at Memorial Park The parade route must change due to the construction at Plaza Circle. The Commission agreed this route is the best alternative. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Karrie Newby SECONDER: Commissioner Shah Quaiyoom Page 5 of 12 AYES: Virginia Biegel, Laura Ditanto, Ron Salski, Karrie Newby, Shah Quaiyoom, Wallace Frasier NAYS: None ABSTAIN: None NEW BUSINESS ADJOURNMENT Motion to adjourn the Mundelein Community Days Commission meeting. The meeting was adjourned at 8:44 AM. RESULT: Passed [Yes 6, No 0, Abstained 0] MOVER: Commissioner Ron Salski SECONDER: Commissioner Virginia Biegel AYES: Virginia Biegel, Laura Ditanto, Ron Salski, Karrie Newby, Shah Quaiyoom, Wallace Frasier NAYS: None ABSTAIN: None NEXT MEETING - May 15, 2025 Page 6 of 12 Page 7 of 12 2024 Mundelein Community Days Budget EXPENDITURES 2023 Actual 2024 Proposed 2024 Acutal 2025 Proposed 2025 Actual Munch: Dram Shop Insurance $600.00 $850.00 $600.00 $750.00 $600.00 Tents/VIP Tent/Riser for Sound $10,425.00 $10,500.00 $7,885.00 $8,000.00 VIP Tent Miscellaneous Supplies $241.69 $300.00 $213.92 $300.00 Toilets $5,070.00 $5,300.00 $5,991.00 $6,000.00 Beer, Wine, Pop, Water & Cups $22,107.26 $23,000.00 $22,323.16 $23,000.00 Land Rental $0.00 $5,000.00 $4,756.54 $5,000.00 Public Works Miscellaneous Supplies $905.79 $1,000.00 $1,010.72 $1,000.00 Facility Maint. Miscellaneous Supplies $1,833.70 $1,500.00 $1,585.42 $1,500.00 ComEd $0.00 $500.00 $500.00 $500.00 Informational/Sponsor Signs $2,771.00 $2,500.00 $3,602.17 $4,000.00 Taylor Rental (Tables) $280.00 $250.00 $232.50 $250.00 Ice $143.84 $200.00 $100.02 $200.00 State Liquor License $25.00 $25.00 $25.00 $25.00 Tickets $319.30 $375.00 $329.18 $350.00 Carders $1,800.00 $1,800.00 $1,800.00 $1,900.00 Munch Security $2,300.00 $2,300.00 $2,150.00 $2,300.00 T-Shirts (Security, Parade, Commission) $455.05 $400.00 $579.40 $550.00 Trash Bags/Sanitizer $663.47 $800.00 $773.50 $800.00 Wrist Bands $6.99 $275.00 $157.89 $250.00 Portable Lighting Rentals $1,754.96 $1,000.00 $874.87 $1,000.00 TOTAL $51,703.05 $57,875.00 $55,490.29 $57,675.00 $600.00 Parade: Stiltwalker $450.00 $500.00 $600.00 $600.00 Music and Entertainmnet for Parade $13,950.00 $15,000.00 $14,950.00 $15,500.00 Ribbons $190.75 $300.00 $234.60 $250.00 Parade Permit Fee $100.00 $100.00 $100.00 $100.00 TOTAL $14,690.75 $15,900.00 $15,884.60 $16,450.00 $0.00 Miss Mundelein: Pageant Filming $450.00 $450.00 $450.00 $450.00 Judges/Tabulators $300.00 $300.00 $300.00 $300.00 Prize Money $2,250.00 $2,250.00 $2,250.00 $2,250.00 Trophies, Crowns, Banners $372.41 $600.00 $586.57 $600.00 Postage/Printing $15.31 $250.00 $25.65 $150.00 T-Shirts $151.00 $200.00 $242.00 $250.00 Flowers $913.68 $1,100.00 $992.50 $1,100.00 Judges' Dinners $254.89 $350.00 $166.54 $300.00 Signs $193.89 $250.00 $174.51 $250.00 Miscellaneous Supplies $142.28 $250.00 $85.32 $250.00 Photographs $125.00 $125.00 $150.00 $150.00 Lake County Pageant entry fees $150.00 $150.00 $125.00 $125.00 Pagaent Emcee $100.00 $100.00 $100.00 $100.00 Contestant and Volunteer Dinner $279.03 $300.00 Contestant Prizes/Giveaways $644.95 $0.00 $0.00 Pageant Website $450.00 $0.00 $0.00 TOTAL $5,418.46 $6,375.00 $5,648.09 $6,575.00 $0.00 Music $24,800.00 $27,500.00 $26,300.00 $28,000.00 ASCAP License Fee $420.00 $450.00 $434.00 $450.00 $434.00 BMI License Fee $421.00 $450.00 $435.00 $450.00 $446.00 Generator Rental $1,658.18 $1,700.00 $1,774.50 $1,900.00 Sound, Stage, and Lighting $12,495.00 $24,000.00 $23,737.29 $24,500.00 TOTAL 39,794.18 54,100.00 52,680.79 55,300.00 880.00 Fireworks $35,000.00 $35,000.00 $35,000.00 $35,000.00 $40,000.00 Events and Activities: Server's Race $250.00 $0.00 $250.00 Butterfly Event $230.00 $230.00 $400.00 $400.00 Horseshoe Pits $125.50 $150.00 $161.70 $175.00 Car Show $1,500.00 $1,500.00 $1,500.00 $1,500.00 Bags Tournament $0.00 $100.00 $123.04 $100.00 Pony Rides & Petting Zoo $1,500.00 $1,500.00 $1,500.00 $1,600.00 Pet Parade (Trophies) $225.00 $250.00 $259.00 $275.00 Dave DiNaso's Reptile Show $450.00 $400.00 $475.00 $500.00 Face Painting $38.97 $50.00 $40.90 $50.00 Balloon Twister $614.00 $575.00 $614.00 $625.00 Caricuature Artist $400.00 $600.00 $450.00 $550.00 Princess Meet and Greet $600.00 $200.00 $0.00 $0.00 Magician $430.00 $450.00 $460.00 $475.00 TOTAL $6,113.47 $6,255.00 $5,983.64 $6,500.00 $0.00 5/12/2025 Page 8 of 12 2024 Mundelein Community Days Budget Miscellaneous: Sponsor Gift $1,200.00 Sponsor Tent Food $1,223.96 $1,200.00 $0.00 $1,200.00 Printing, Mailing, Window Clings $0.00 $200.00 $313.00 $700.00 $665.00 Village Float $0.00 $150.00 $89.14 $150.00 TOTAL $2,003.30 $1,800.00 $402.14 $3,250.00 $665.00 TOTAL $154,723.21 $177,305.00 $171,089.55 $180,750.00 $42,145.00 REVENUES: 2023 Actual 2024 Proposed 2024 Acutal 2025 Proposed 2025 Actual Parade Entry Fees $420.00 $400.00 $570.00 $500.00 Donations $67,600.00 $59,000.00 $78,000.00 $72,000.00 Miss Mundelein $1,076.00 $1,000.00 $635.00 $750.00 Beer and Wine Sales $73,675.00 $80,000.00 $72,199.00 $80,000.00 ATM machine revenue $1,586.00 $1,200.00 $1,222.00 $700.00 American Legion $3,500.00 $3,500.00 $3,500.00 $3,500.00 Munch Entry Fees $11,675.00 $11,750.00 $11,600.00 $11,750.00 Reimbursement from American Legion for portable toilets $975.00 $975.00 $975.00 $975.00 TOTAL $160,507.00 $157,825.00 $168,701.00 $170,175.00 $0.00 NET $5,783.79 -$19,480.00 -$2,388.55 -$10,575.00 -$42,145.00 5/12/2025 Page 9 of 12 2025 MUNDELEIN COMMUNITY DAYS SCHEDULE OF EVENTS Sunday, June 29, 5:30 p.m. — Little, Junior and Miss Mundelein Pageants, Mundelein High School (Offsite) Thursday, July 3, 2025 Time Event Location Map Location 12-11 p.m. Mundelein Munch Courtland Commons 3 12-1 p.m. Park District Dancers Kids’ Zone Stage 1 1-3 p.m. Crafting with the Arts Activity Tent 4 Commission 1-4 p.m. Balloon Twister Kids’ Zone Stage 1 2-11 p.m. Carnival sponsored by American Santa Maria Meadow Legion Post #867 2-4 p.m. Street Magic Kids’ Zone Tent 2 4-8 p.m. Fire Engine Rides Seymour Ave. by Tennis Courts 5 4:30 p.m. Introduction of Mundelein Maintstage 6 Queens 5-7 p.m. Totally Taylor Main Stage 6 7-8:30 p.m. DJ Vince Magsino Main Stage 6 8:30-11 p.m. 7th Heaven Main Stage 6 Friday, July 4, 2025 Time Event Location Map Location 8 a.m. Mundelein Park District’s Offsite Freedom Classic 5k/Walk 12-10 p.m. Mundelein Munch Courtland Commons 3 12-3 p.m. Caricature Artist Kids’ Zone Tent 2 1-2 p.m. Magician Kids’ Zone Stage 1 2-11 p.m. Carnival Sponsored by American Santa Maria Meadow Legion Post #867 2-4 p.m. Crafting with the Tool Library Activity Tent 4 4-7 p.m. Fire Engine Rides Seymour Ave. by Tennis Courts 5 5-7 p.m. Brass From The Past Main Stage 6 7 p.m. Hot Dog Eating Contest Hosted 7 by Luke’s of Mundelein and H&H Mainstage Grounds Productions Confirmed 4/21/25 Page 10 of 12 8:30-11 p.m. Mackenzie O’Brien Main Stage 6 9:30 p.m. Fireworks Saturday, July 5, 2025 Map Time Event Location Location Santa Maria South Property – 8 9 a.m. Pet Parade & Cute Pet Tricks NW corner of Seymour Ave. and Courtland St. 9-3 p.m. Car Show Santa Maria West Lot 12 10 a.m. Senior Horseshoe Tournament Lions Park - 601 E. Noel Dr. Offsite 12-11 p.m. Mundelein Munch Courtland Commons 3 Dave DiNaso’s Traveling World of 1 12-1 p.m. Kids’ Zone Stage Reptiles “Birds! Birds! Birds!” Crafting 4 12-2 p.m. with the Beautification Activity Tent Committee BINGO Hosted by Knights of 11 12-3 p.m. Main Tent Columbus 12-4 p.m. Monkey Bridge by Boy Scouts Crystal Street (near Pollinator 13 Troop 198 Garden) 1 p.m. Horseshoe Tournament Lions Park - 601 E. Noel Dr. Offsite Old #1 Birthday Bash Hosted by Mundelein Heritage Museum 1-4 p.m. the Old #1 Committee and the Offsite – 601 E. Noel Dr. Mundelein Historical Commission Face Painting courtesy of 2 2-4 p.m. Kids’ Zone Mundelein Queens Carnival Sponsored by American 2-11 p.m. Legion Post #867 (Reduced Santa Maria Meadow Priced Rides 2-5 p.m.) 2:30-3:30 9 Bags Registration Kracklauer Park Parking Lot p.m. 3-7 p.m. Pony Rides and Petting Zoo 440 E. Crystal St. 10 4 p.m. Bags Tournament Kracklauer Park Parking Lot 9 4-8 p.m. Fire Engine Rides Seymour Ave. by Tennis Courts 5 5-7 p.m. Soda Main Stage 6 Jalapeno Eating Contest Hosted 7 7 p.m. Main Stage Grounds by El Barrio and H&H Productions 8:30-11 p.m. Disco Circus Main Stage 6 Confirmed 4/21/25 Page 11 of 12 Sunday, July 6, 2025 Time Event Location Map Location 7-11:30 a.m. Pancake Breakfast Hosted by 11 Main Tent Mundelein Fire Association 10-12 p.m. Police Department Community 2 Kids’ Zone Stage Booth 11 a.m. K9 Demonstration Kids’ Zone Stage 1 12-8 p.m. Mundelein Munch Courtland Commons 3 12-3 p.m. BINGO Hosted by Knights of 11 Main Tent Columbus 1 p.m. Parade MHS-Hawley St-Seymour Ave- Offsite Hammond St 2-8 p.m. Carnival sponsored by American Santa Maria Meadow Legion Post #867 3:30 p.m. Great Big Bubble Making Kids’ Zone 2 4-5:30 p.m. DJ Vince Magsino Main Stage 6 5:30 p.m. Hot Wing Eating Contest Hosted 7 by Park Street Restaurant and Main Stage Grounds H&H Productions 6:30-8 p.m. Blooze Brothers Main Stage 6 Confirmed 4/21/25 Page 12 of 12