City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, November 21, 2017 5:30 PM Council Chambers Workshop: SECA A. CALL TO ORDER: Chirico called the meeting to order at 5:30 p.m. B. INTRODUCTION: Present: 9- Mayor Steve Chirico Councilwoman Becky Anderson Councilwoman Judy Brodhead Councilman Kevin Coyne Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman John Krummen Councilwoman Rebecca Obarski Councilman Benjamin White Also Present City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis; Police Chief, Robert Marshall; Director of Finance, James Sheehan; Director of IT, Jeff Anderson; Director of TED, Bill Novack; Director of Public Utilities - Electric, Mark Curran; Director of Public Works, Dick Dublinski; Special Events Coordinator, Dawn Portner; Budget and Administrative Services Coordinator, Shebnem Ozkaptan SECA Commissioners Present Chairman Rick Grimes, Commissioner Gary Kovenor, Commissioner Melvin Kim, Commissioner Vicki Coletta, Commissioner Deana Losurdo, Commissioner Colleen McQuillan, Commissioner Shannon Greene Robb, Commissioner Donna Kearney, Commissioner Jacque Clermont Chicago Sun Times, Daily Herald, Naperville Sun, NCTV-17 C. PUBLIC FORUM: The following speakers presented their request for SECA Grant funding: Debbie Venezia, Naperville Art League Erik Long, Naperville Heritage Society City of Naperville Page 1 Printed on 12/7/2017 City Council Meeting Minutes November 21, 2017 Jim Groat and Cori Cozort, Naperville Jaycees Last Fling Don Gingold, Summerplace Theater Eric Gardner, Loaves and Fishes Kimberlie Richter, Naperville Youth Symphony Orchestra David W. Nordin, Midwest Soarring Foundation Peggy McGuire, Project HELP Sarah Orleans, DuPage Children's Museum Neveen Michael, Young Naperville Singers Patty Lindstrom, Naperville Sister Cities Terry O'Dowel, West Suburban Irish Robin Choquette, Exchange Club of Naperville Bruce Erickson, Exchange Club of Naperville Pete Kinsella, Catholic Charities, Diocese of Joliet Jeff Davis, Indian Prairie Education Foundation Dr. Sangita Rangala, Edward Hospital Deb Robertson, 360 Youth Services Jim Hirsch, Chicago Sinfonietta Jamie Mosser, Rise From the Ashes and Mutual Ground D. PRESENTATION: 1. CY18 SECA Grant Fund Program Presentation Grimes discussed the SECA Commission review process, new special events that have been approved, and explained how the Commission arrived at the CY18 City Services allocations. 2. To reach consensus on a unified recommendation for the CY18 SECA Grant Fund Program allocations. Council discussed the proposed SECA Grant Fund allocations, the cost of City Services at events, and Ribfest and Last Fling as Legacy Events. Gallahue explained that the Legacy Event category was created to find efficiencies, evaluate the scope of the event, and determine the appropriate level of services provided at Ribfest and the Last Fling. Council discussed the SECA Commission review process, the appropriateness of fully funding the Legacy Event category celebrations and the impact to other events, City Services at Christkindlmarket, approval of the annual Special Events Calendar, and alternate allocation emphasis across the funding categories. Gallahue explained that services at Christkindlmarket have been reduced from 2016, that the calendar is reviewed by the Special Events Team prior to Council submission, that special events are held every month except January, and that organizers are encouraged to reduce the scope of the event and locate events in south Naperville to reduce cost. Gallahue went on to say that in the past the mayor has pulled items for discussion where more than four Councilmembers disagreed with the proposed allocations, but for CY18 at least five Councilmembers concurred with the City of Naperville Page 2 Printed on 12/7/2017 City Council Meeting Minutes November 21, 2017 SECA Commission recommendation. Council discussed the spreadsheet that was distributed which showed full funding for Ribfest and Last Fling and a pro rata reduction for all non-City Services events/projects. By consensus Council directed staff to prepare an agenda item reflecting the full funding/pro rata allocations for further discussion at a regularly scheduled December meeting and to schedule a Comprehensive SECA Grant Fund Review workshop in early 2018. E. ADJOURNMENT: The SECA Grant Fund Workshop adjourned at 7:00 p.m. /S/ Pam Gallahue Pam Gallahue, PhD City Clerk City of Naperville Page 3 Printed on 12/7/2017