City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, February 20, 2018 7:00 PM Council Chambers A. CALL TO ORDER: Chirico called the meeting to order at 7:03 p.m. B. ROLL CALL: Present: 9- Mayor Steve Chirico Councilwoman Becky Anderson Councilwoman Judy Brodhead Councilman Kevin Coyne Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman John Krummen Councilwoman Rebecca Obarski Councilman Benjamin White Also Present City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Deputy Fire Chief, Andy Dina; Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of TED, Allison Laff; Deputy Director of Public Utilities - Electric, Olga Geynisman; Director of Public Utilities - Water, Jim Holzapfel; Director of Public Works, Dick Dublinski Daily Herald, Naperville Sun, NCTV-17 C. CLOSED SESSION - AFTER NEW BUSINESS A motion was made by Councilman Krummen, seconded by Councilwoman Gustin, at 8:56 p.m. to recess to Closed Session to discuss 120/2(c)(1) Performance of a Specific Individual and 120/2(c)(21) Approval of Minutes. The motion carried by the following vote: Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White Absent: 1- Brodhead OPEN SESSION - 7:00 p.m. City of Naperville Page 1 Printed on 3/23/2018 City Council Meeting Minutes February 20, 2018 D. ROLL CALL: Present: 9- Mayor Steve Chirico Councilwoman Becky Anderson Councilwoman Judy Brodhead Councilman Kevin Coyne Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman John Krummen Councilwoman Rebecca Obarski Councilman Benjamin White E. PLEDGE TO THE FLAG: The pledge was given. F. AWARDS AND RECOGNITIONS: White recognized and congratulated Daryl Echols, Principal at Metea Valley High School, for being selected the 2018 African-American Leader of the Year by Aurora's African-American Heritage Advisory Board. G. PUBLIC FORUM: Peddle Pubs Monica Bennett, discussed the pedal pub review process. Sister Cities Foundation Patty Lindstrom, discussed the Commission, the Foundation, and introduced Ivan Kosalko, a resident of Nitra, Slovakia who be making several appearances in Naperville this month. H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilwoman Brodhead, seconded by Councilman Hinterlong, use the Omnibus method to approve the Consent Agenda. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White I. CONSENT AGENDA: Approval of the Consent Agenda A motion was made by Councilwoman Brodhead, seconded by Councilman Hinterlong, to approve the Consent Agenda with the exception of item I-14. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White City of Naperville Page 2 Printed on 3/23/2018 City Council Meeting Minutes February 20, 2018 1. Approve the 01/05/2018 thru 01/26/2018 Cash Disbursement for $25,569,730.04 Council approved. 2. Approve the Regular City Council Meeting Minutes of February 6, 2018. Council approved. 3. Approve the Award of Cooperative Procurement 18-014, Municipal Center Roof Replacement, to Garland for an amount not to exceed $285,954, plus a 5% contingency. Council approved. 4. Waive the applicable provisions of the Naperville Procurement Code and award Procurement 18-060, 2018 Comprehensive Electric Utility Cost-of-Service Rate Study, to Utility Financial Solutions, LLC for an amount not to exceed $52,000. Council approved. 5. Approve the Award of Option Year One to Contract 17-044, Brush Collection Program to Steve Piper and Sons for an amount not to exceed $81,080 and to Trees “R” Us, Inc. for an amount not to exceed $94,250, for a total award of $175,330. Council approved. 6. Approve the award of Cooperative Procurement 18-061, Water Utilities 2018 Case 580 Super N WT Loader Backhoe, to McCann for an amount not to exceed $120,500. Council approved. 7. Approve the Award of Option Year One to Contract 17-045, Landscaping Restoration, to Alaniz Landscape Group for an amount not to exceed $273,500, plus a 5% contingency. Council approved. 8. Approve the Award of Change Order #1 to Contract 17-158, Rehabilitation of Well 20, to Municipal Well and Pump for an additional 152 days. Council approved. 9. Approve the City Council meeting schedule for February, March, April & May 2018 Council approved. 10. Pass the ordinance to establish Temporary Traffic Controls and issue Special Event Permits and Amplifier Permits for the St. Paddy’s Day 5K and the St. Patrick’s Day Parade on Saturday, March 10, 2018. Enactment No. ORD 18-012 Council passed. 11. Pass the ordinance establishing temporary traffic control plans and issue a special event City of Naperville Page 3 Printed on 3/23/2018 City Council Meeting Minutes February 20, 2018 permit, including an amplifier permit, for the 2018 Naperville Women’s Half Marathon and 5K Run on Sunday, April 22, 2018. Enactment No. ORD 18-013 Council passed. 12. Adopt a resolution approving the intergovernmental agreement between the City of Naperville and the County of DuPage for the central signal system expansion 1 and 2 installation and future maintenance responsibilities at various locations. Enactment No. RES 18-002 Council adopted. 13. Adopt Resolutions authorizing the City Manager to execute the intergovernmental agreements between the City of Naperville and Will and DuPage Counties for the operation of the regional Household Hazardous Waste Facility. Enactment No. RES 18-003 Enactment No. RES 18-004 Council adopted. 14. Receive report and direct staff to solicit bids for the for the residential solid waste, recycling and yardwaste services contract. A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, that the report be received. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White 15. Approved the award of Cooperative Procurement 18-070, Water Utilities 2018 F-550 Chassis XL with Crane Body, to Currie Motors for an award not to exceed $111,078. Council approved. J. PUBLIC HEARINGS: K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: 1. Pass the Ordinance Approving an Amendment of the City of Naperville Annual Budget for Calendar Year 2018 in the amount of $220,520. Enactment No. ORD 18-014 A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to pass the ordinance approving an amendment to increase the City of Naperville Annual Budget for Calendar Year 2018 in the amount of $220,520. The budget increase was recommended by staff to go to the General Fund to be used to cover overtime, backfill, and associated benefits for FEMA grant-related City of Naperville Page 4 Printed on 3/23/2018 City Council Meeting Minutes February 20, 2018 purposes in the Fire Department. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White 2. Receive the report on the CY2018 Budget, review options for the Property Tax Levy reduction, and provide direction on the storm sewer lining program. (Item 1 of 2) Mayer gave opening comments and discussed the general fund, 99% accuracy in projections, cost of winter operations, utility funds, self-insurance fund, capital, debt, and other funds. Council discussed reserves, cash balances, underfunding, bond funds, and the predictability of General Fund. A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, that the report be received. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White Brodhead exited the meeting at 8:24 p.m. 3. Pass the Ordinance amending the Home Rule Sales Tax and Downtown Food and Beverage Tax by amending Section 11 of Chapter 1, Title 3 and Section 9 of Chapter 1, Title 3 of the Naperville Municipal Code. (Item 2 of 2) Jim Hill, encouraged Council to not just look to other communities but do what is best for Naperville. Colin Dalough, Naperville Area Chamber of Commerce, spoke against the proposed ordinance. Council discussed charging enough tax to pay for essential services and not take on debt to pay for those services, expectations of the community, ramifications of carrying too much debt, and the financial principles. Holzapfel explained the storm sewer lining program. Dick Furstenau, Naperville, spoke against the proposed ordinance. Mayer stated the proposed property tax rate is the lowest since 1996. Council discussed the storm sewer lining program, property tax rate, sales tax revenue, ambulance fee, telecommunications, and hotel taxes. Council went on to discuss abatement, the use of cash reserves over the past 15 years, recession, state mandated pension increases, the need to address the revenue side, and the potential to develop a multi-year budget. Council discussed the food and beverage tax allocation, the need to continuously look for efficiencies, the deadline to file with the State of Illinois, City of Naperville Page 5 Printed on 3/23/2018 City Council Meeting Minutes February 20, 2018 Financial Advisory Board review, upcoming infrastructure investments, the need to find a sustainable model, appropriateness of a multi-year budget, and that the proposed home rule sales tax will sunset in 2020 and require Council action to continue. Krieger explained that he provided data to the legislative director at the Illinois Municipal League to include in the amicus brief that will be submitted for the South Dakota v. Wayfair Supreme Court case. Krieger stated that items to be brought back for March 6 will include revenue and expense projections for the next 2 years based on current budget assumptions, identification of risk factors for revenue categories, and a discussion of the city's outstanding debt moving forward. A motion was made by Councilwoman Gustin, seconded by Councilman Krummen, that this agenda item be tabled to the March 6, 2018 meeting. The motion carried by the following vote: Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White Absent: 1- Brodhead M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: N. PETITIONS AND COMMUNICATIONS: O. REPORTS AND RECOMMENDATIONS: 1. Approve Ryan Companies continuing with 5th Avenue community engagement efforts, including establishment of Working Groups, development and distribution of a land use and height survey, and market and technical research, to determine feasible and beneficial redevelopment options for City Council consideration, in accordance with the update provided at the February 20, 2018 City Council Workshop. Council stated that Ryan Co. is performing well, that the next presentation will be on April 17, meeting schedule, stormwater efforts, and that it would be appropriate to expand the scope to include the connectivity, cow tunnel and Kendall Park, and stormwater management. A motion was made by Councilman Krummen, seconded by Councilwoman Gustin, to authorize Ryan Companies to continue with 5th Avenue community engagement efforts, including establishment of Working Groups, development and distribution of a land use and height survey, and market and technical research, to determine feasible and beneficial redevelopment options for City Council consideration, in accordance with the update provided at the February 20, 2018 City Council Workshop and report back on April 17, 2018. The motion carried by the following vote: Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White Absent: 1- Brodhead P. NEW BUSINESS: City of Naperville Page 6 Printed on 3/23/2018 City Council Meeting Minutes February 20, 2018 Parking at Nichols Library Gustin identified issues and asked about evaluating spaces and times. Louden responded that staff can reevalute regulations and adjust as necessary, that there has been no discussion regarding expanding surface parking, the appropriateness of drop-off/pick-up areas, and that recommendations will be vetted through the Transportation Advisory Board. Smart Parks in the Downtown Hinterlong asked staff to research feasibility of placing parks in various areas of the downtown. Krieger responded that this could be added to the Dark Fiber Project Group initiative. Laff stated that the Downtown Streetscape Plan does not include power sources but there has been discussion to make them available given the number of events in the area. Traffic Accident Gustin recognized the officers at an accident at Mill and Ogden. Q. ADJOURNMENT: A motion was made by Councilwoman Gustin, seconded by Councilman Krummen, to adjourn the Regular City Council Meeting of February 20, 2018 at 9:46 p.m. The motion carried by the following vote: Aye: 8- Chirico, Anderson, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White Absent: 1- Brodhead /S/ Pam Gallahue Pam Gallahue, PhD City Clerk City of Naperville Page 7 Printed on 3/23/2018