City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, September 4, 2018 7:00 PM Council Chambers A. CALL TO ORDER: Chirico called the meeting to order at 5:40 p.m. B. ROLL CALL: Present: 5- Mayor Steve Chirico Councilwoman Judith Brodhead Councilwoman Patty Gustin Councilman John Krummen Councilman Benjamin White Absent: 4- Councilwoman Becky Anderson Councilman Kevin Coyne Councilman Paul Hinterlong Councilwoman Rebecca Obarski C. CLOSED SESSION - 5:30 p.m. A motion was made by Councilwoman Gustin, seconded by Councilman White, to recess to Closed Session to discuss: 120/2(c)(1) Performance of a Specific Individual; 120/2(c)(2) Collective Bargaining; 120/2(c)(11) Pending Litigation; and 120/2(c)(21) Approval of Minutes. The motion carried by the following vote: Aye: 5- Chirico, Brodhead, Gustin, Krummen, and White Absent: 4- Anderson, Coyne, Hinterlong, and Obarski OPEN SESSION - 7:00 p.m. Chirico called the meeting to order at 7:00 p.m. D. ROLL CALL: Present: 6- Mayor Steve Chirico Councilwoman Judith Brodhead Councilman Kevin Coyne Councilwoman Patty Gustin Councilman John Krummen Councilman Benjamin White Absent: 3- Councilwoman Becky Anderson Councilman Paul Hinterlong Councilwoman Rebecca Obarski City of Naperville Page 1 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 Also Present City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis; Police Chief, Robert Marshall; Director of Finance, Rachel Mayer; Director of Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of TED, Allison Laff; Director of Public Utilities - Electric, Mark Curran; Deputy Director of Public Utilities - Water, Amy Ries; Director of Public Works, Dick Dublinski Daily Herald, Naperville Sun, NCTV-17 E. PLEDGE TO THE FLAG: The pledge was given. F. AWARDS AND RECOGNITIONS: Chirico held a moment of silence for, and each member of Council shared stories of, Mayor Emeritus A. George Pradel and offered condolences to the family on his passing. 1. Presentation of the 2018 Senior of the Year award to resident Barbara Appelson. Chirico presented the award. 2. Presentation of the Naperville Police Department’s Good Catch Award Chief Marshall presented the award. 3. Proclaim September as State of the Kids Outcome Initiative Month Krummen presented the Proclamation. 4. Proclaim September as Childhood Cancer Awareness Month Gustin presented the Proclamation. G. PUBLIC FORUM: City of Naperville Logo Barbara Dubnick and Jules Prokop, requested approval to use a portion of the City logo in two designs on materials for the Alive Center. By consensus, Council approved the use of the portion of the logo as requested. Proposed DR Horton Residential Development Charles Bruce, spoke against the development due to public safety, traffic, schools, and the impact to home values for residents in South Pointe and High Meadow subdivisions. City of Naperville Page 2 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 Kidsmatter Kamala Martinez introduced herself as the new Executive Director of Kidsmatter and thanked the Council for 17 years of support. DuPage County Stormwater Janice Anderson, County Board Member, and Kay McKeehan, SCARCE, discussed the new environmental service project and accompanying medallions for stormwater drains. Dublinski explained the City's "Adopt-a-Drain" program which begins October 1. H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilwoman Brodhead, seconded by Councilwoman Gustin, to use the Omnibus method to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Chirico, Brodhead, Coyne, Gustin, Krummen, and White Absent: 3- Anderson, Hinterlong, and Obarski I. CONSENT AGENDA: A motion was made by Councilwoman Brodhead, seconded by Councilwoman Gustin, to approve the Consent Agenda with the exception of item I12: pass the ordinance approving a setback variance from Section 6-16-5:2.2.5.1 and deny the request for a height variance from Section 6-16-5:2.2.4 of the Naperville Municipal Code in order to install a monument sign for the Speedway gas station located at 631 N. Route 59, Naperville - PZC 18-1-010. The motion carried by the following vote: Aye: 6- Chirico, Brodhead, Coyne, Gustin, Krummen, and White Absent: 3- Anderson, Hinterlong, and Obarski 1. Approve the regular City Council meeting minutes of August 21, 2018 Council approved. 2. Approve the award of Option Year One to Contract 17-182, Security Camera Installation, to Pace Systems for an amount not to exceed $453,780 Council approved. 3. Approve the award of Option Year One to Contract 16-257, Snow Removal Services for Parking Lots, to Tovar Snow Professionals for an amount not to exceed $119,850 City of Naperville Page 3 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 Council approved. 4. Approve the award of Option Year One to Contract 16-258, Specialty Winter Operations, to Tovar Snow Professionals for an amount not to exceed $250,000 Council approved. 5. Approve the award of Bid 18-174, Coatings for Wastewater Clarifier 7, to G.P. Maintenance Services, Inc. for an amount not to exceed $135,000, plus a 5% contingency Council approved. 6. Waive the applicable provisions of the Naperville Procurement Code to set prices for 2018/2019 and award Procurement 18-215, Roadway Snow Removal, to various contractors for an amount not to exceed $390,000 and for the period of October 1, 2018 through April 30, 2019 (Requires six positive votes) Council approved the award. 7. Accept the record of Emergency Procurement 18-217, Concrete Restoration, to Brummel’s Concrete Inc. for an amount of $50,000 Council accepted. 8. Approve the award of Change Order #1 to Contract 17-020, Custodial/Janitorial Services for City Sites, to Citywide Building Maintenance for an amount not to exceed $143,476.63 and a total award of $833,023.27 Council approved. 9. Approve the award of Change Order #1 to Contract 18-002, 2018 Street Resurfacing Program - City, to K-Five Construction Company for an amount not to exceed $241,707.50 and a total award of $3,367,246 Council approved. 10. Accept the public underground and street improvements for Sedgwick Development, 80 Forest Avenue and Arbor Terrace Council accepted. City of Naperville Page 4 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 11. Approve the City Council meeting schedule for September, October and November 2018 Council approved. 12. Pass the ordinance approving a setback variance from Section 6-16-5:2.2.5.1 and deny the request for a height variance from Section 6-16-5:2.2.4 of the Naperville Municipal Code in order to install a monument sign for the Speedway gas station located at 631 N. Route 59, Naperville - PZC 18-1-010 Erik Nuedling, Petitioner, explained that the widening of Route 59 has caused limited visibility, the need for setback and height variances, and discussed the revised design of the sign. Laff explained the standards have been uniformly applied along Route 59 and that staff and the PZC recommend approval of the setback variance and denial of the height variance. Council discussed other signs in the area, traffic patterns, and line of sight. A motion was made by Councilwoman Gustin, seconded by Councilman White, to pass the ordinance approving a setback variance from Section 6-16-5:2.2.5.1 and approving the request for a height variance from Section 6-16-5:2.2.4 of the Naperville Municipal Code in order to install a monument sign for the Speedway gas station located at 631 N. Route 59, Naperville - PZC 18-1-010. The motion carried by the following vote: Aye: 6- Chirico, Brodhead, Coyne, Gustin, Krummen, and White Absent: 3- Anderson, Hinterlong, and Obarski 13. Pass the ordinance to establish temporary traffic controls and issue a Special Event Permit to Sts. Peter and Paul Catholic Church for their Annual School Fun Fair on Friday, September 28, 2018 Enactment No.: ORD 18-104 Council passed. 14. Pass the ordinance to establish temporary traffic controls and issue a Special Event permit for the North Central College Homecoming Parade on Saturday, October 27, 2018 Enactment No.: ORD 18-105 Council passed. City of Naperville Page 5 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 15. Pass the ordinance to establish temporary traffic controls and issue a Special Event Permit for the 2018 Downtown Naperville Trick-or-Treat Event on Sunday, October 28, 2018 Enactment No.: ORD 18-106 Council passed. 16. Pass the ordinance establishing temporary traffic controls and issue a Special Event Permit, including an Amplifier Permit, for the Naperville Half Marathon and 5K scheduled for Sunday, October 21, 2018 Enactment No.: ORD 18-107 Council passed. 17. Waive the first reading and pass the ordinance amending Chapter 7 (Peddlers and Solicitors) of Title 3 (Business and License Regulations) of the Naperville Municipal Code pertaining to Downtown Food Vendor Regulations. (Requires six positive votes) Enactment No.: ORD 18-108 Council passed. 18. Continue consideration of the ordinance authorizing execution of a boundary agreement between the City of Naperville and the Village of Plainfield to the November 7, 2018 meeting. Council continued. 19. Conduct the first reading of an ordinance amending Sections 3-3-11:1 and 3-3-11:2 of the Naperville Municipal Code pertaining to the Class G - Beer and Wine Package Sale and setting the limit of available Class M - Recreational liquor licenses at 13. Council conducted. J. PUBLIC HEARINGS: K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: N. PETITIONS AND COMMUNICATIONS: O. REPORTS AND RECOMMENDATIONS: City of Naperville Page 6 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 1. Provide direction regarding options that may be used to address existing non-conforming pole signs located along East Ogden Avenue. Council discussed the existing pole signs, administrative review, a definitive date to have all the signs down, appropriateness of a waiver or moratorium on fees, the possibility of a grant program, and the intent of the 2008 ordinance. DiSanto discussed cases upholding amortization periods, defensible economic situations, length of time to comply and that offering more options to comply will put the City in a better position to withstand a legal challenge. Laff explained that there has been no determination on responsibility to pay for conforming signs. Council discussed hardships for owners and if the ordinance is burdensome it may cause a chilling effect to potential tenants. Laff explained that Council approved a standard for signs on Ogden Avenue and that businesses will have options. Council discussed having the Chamber of Commerce and property owners collaborate with staff on a solution. Hinterlong entered the meeting at 8:02 p.m. 2. Deny the request for a variance from Section 6-2-10:5 of the Naperville Municipal Code to allow for construction of a parking pad at the subject property located at 626 S. Webster Street, Naperville - PZC 18-1-061 Brad Drendel, Petitioner, discussed the request and stated that increased parking restrictions and number of events in the area has caused a need to build a safe space for children to play as well as an auxiliary parking space. Council discussed stormwater impact, sport courts, neighborhood benefits, and hardships in the area. A motion was made by Councilwoman Gustin, seconded by Councilman White, to approve the request for a variance from Section 6-2-10:5 of the Naperville Municipal Code to allow for construction of a parking pad at the subject property located at 626 S. Webster Street, Naperville - PZC 18-1-061. The motion carried by the following vote: Aye: 7- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, and White Absent: 2- Anderson, and Obarski 3. Receive the report on the City's service levels as part of the 2019 financial priorities guidance discussions and direct staff accordingly Krieger gave opening comments and an overview of the goals for the agenda City of Naperville Page 7 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 item discussion. Schatz discussed the City's mission statement, how it guides priorities, and introduced City service level challenges and successes. Mayer detailed downward service level indicators including response to resident requests, fire department response times, and the increase in finance call center wait time. Krieger outlined resource categories that will be explored such as technology, equipment, capital, and staffing. Also discussed was topics for the September 18 meeting such as the amount of flexibility Council will accept on property taxes, cash reserves, and debt reduction tools. Council discussed intentional headcount, the Statement of Open Accounts (SOA) process, and setting the tax levy. Mayer stated that an electronic version of the SOA is being tested and staff is examining whether it is still a relevant process. She said that 82% of communities surveyed have an SOA process, that many charge a fee, and that she believes the City should improve the current process not discontinue it. Council discussed stressing the system, technology improvements, implementation of the new ERP, appropriate methods to measure whether staff is in the right positions, process improvements, increased training opportunities, appropriateness of using seasonal employees during busier times, negative comments on social media regarding utility billing, and the appropriateness of eliminating the ebilling option. Mayer explained the Case Study of the Finance Department report that was given as part of the agenda item and detailed vendor responses to ebill problems. P. NEW BUSINESS: Birthday Chirico, and the entire Council, wished Coyne a Happy Birthday. Q. ADJOURNMENT: A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to adjourn the Regular City Council Meeting of September 4, 2018 at 8:50 p.m. The motion carried by the following vote: Aye: 7- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, and White Absent: 2- Anderson, and Obarski /S/ Pam Gallahue City of Naperville Page 8 Printed on 9/18/2018 City Council Meeting Minutes September 4, 2018 Pam Gallahue, PhD City Clerk City of Naperville Page 9 Printed on 9/18/2018