City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, October 19, 2021 7:00 PM Council Chambers A. CALL TO ORDER: Chirico called the meeting to order at 5:45 p.m. B. ROLL CALL: Present: 9- Mayor Steve Chirico Councilman Jennifer Bruzan Taylor Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman Ian Holzhauer Councilman Patrick Kelly Councilman Paul Leong Councilwoman Theresa Sullivan Councilman Benjamin White C. CLOSED SESSION - 5:45 p.m. A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to recess to Closed Session to discuss 120/2(c)(2) Collective Bargaining and 120/2(c)(21) Approval of Minutes. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White OPEN SESSION - 7:00 p.m. Chirico called the meeting to order at 7:00 p.m. D. ROLL CALL: Present: 9- Mayor Steve Chirico Councilman Jennifer Bruzan Taylor Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman Ian Holzhauer Councilman Patrick Kelly Councilman Paul Leong Councilwoman Theresa Sullivan Councilman Benjamin White Also Present City of Naperville Page 1 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; City Attorney, Mike DiSanto; Director of Community Services/City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis; Interim Police Chief, Jason Arres; Director of Finance, Rachel Mayer; Director of Human Resources, James Sheehan; Director of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of TED, Allison Laff; Director of Public Utilities - Electric, Brian Groth; Director of Public Utilities - Water, Darrell Blenniss, Jr.; Director of Public Works, Dick Dublinski, Director of Communications, Linda LaCloche Daily Herald, Naperville Sun, NCTV-17 E. PLEDGE TO THE FLAG: The pledge was given. F. AWARDS AND RECOGNITIONS: Chirico congratulated the Chicago Sky and Naperville native, Candace Parker, on winning the WNBA Championship. G. PUBLIC FORUM: Gregory Hubert (Clean Energy Alliance of Naperville) clarified that the CLEAN organization is separate and distinct from NEST and encouraged the City Council to allocate funding to sustainability efforts during the upcoming budget workshops. H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to use the Omnibus method to approve the Consent Agenda. The motion carried by a voice vote. I. CONSENT AGENDA: A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to approve the Consent Agenda including tabling I9 to the November 2, 2021 Council meeting and approving I22 with an amendment to include an administrative fee as referenced in the Q&A. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 1. Approve the Cash Disbursements for the period of 09/01/2021 through 09/30/2021 for a total of $35,155,311.51 Council approved. 2. Approve the regular City Council meeting minutes of October 5, 2021 City of Naperville Page 2 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 Council approved. 3. Approve the City Council meeting schedule for October, November and December 2021 Council approved. 4. Approve student representative appointments to City boards and commissions Council approved. 5. Waive the applicable provision of the Naperville Procurement Code and award Procurement 21-311, External Audit Services, to Sikich LLP in an amount not to exceed $109,005 and for a one-year term Council approved. 6. Approve the award of Option Year One to Contract 19-257, Emergency Vehicle Preventative Maintenance and Repair Services, to Fire Service Inc., MacQueen Equipment LLC, and Interstate Power Systems for an amount not to exceed $125,000 Council approved. 7. Approve the award of Option Year One to Contract 19-273, Traffic Signal and Street Light Maintenance, to Meade Inc. for an amount not to exceed $776,826.54, plus a 3% contingency Council approved. 8. Approve the award of RFP 21-155, Banking Services, to Naperville Bank & Trust (a Wintrust Community Bank) for an amount not to exceed $407,000 and for a five-year term Council approved. 9. Approve the award of Cooperative Procurement 21-337, SMARTnet Maintenance Renewal, to CDW-G for an amount not to exceed $344,426 and for a one-year term Council tabled. 10. Approve the award of Cooperative Procurement 21-341, Cisco Identity Services Engine features, to CDW Government for an amount not to exceed $140,000 Council approved. 11. Approve the award of Cooperative Procurement 21-343, Cellular Phone Services, to Verizon Wireless for an amount not to exceed $278,000 and for a one-year term Council approved. 12. Approve the award of Cooperative Procurement 21-344, Mobile Broadband Data Services, to Verizon Wireless for an amount not to exceed $133,000 and for a one-year term City of Naperville Page 3 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 Council approved. 13. Approve the award of Change Order #1 to Contract 21-008, 2021 South Waterworks Improvements Phase II Improvements and Northwest Waterworks Pumps 1 and 3 Improvements, to Dahme Mechanical Industries for an additional 273 days Council approved. 14. Approve the award of Change Order #2 to Contract 20-271, Improvements to City Well 28, to Boller Construction Inc. for an additional 46 days Council approved. 15. Approve the award of Change Order #2 to Contract 19-112, Downtown Streetscape Phase II Design Engineering, to Civiltech Engineering for an amount not to exceed $81,436.43 and a total award of $220,236.42 WRITTEN COMMENTS Ann Montgomery I was surprised that the scope of services does not specifically address whether the design work should be in compliance with the Naperville Downtown 2030 Plan. If higher density downtown is part of the plan the expansion of the water mains should be addressed now. Furthermore, adding bike lanes should part of the plan. The existing bike routes are not realistic. Use Google maps for a bike route, as many kids would, and it does not mesh with the designated bike routes. Naperville needs to stop being so car centric and make real bike lanes that people could use to commute for work or simply to the library. Naperville ranks 123 out of 200 for best biking cities per LawnStarter’s 2021 rankings. We can do much better. Marilyn L Schweitzer The Downtown Streetscape project is not simply a beautification project. It is needed for infrastructure, accessibility, safety, and environmental improvements as well. The 11/23/2020 budget meeting delayed the project from 2021, but did not commit to any future plan. Based on staff’s notes, it seems staff and some majority of those in attendance at an October, 2021 DNA meeting believe the best timing for this would be in 2022. (The dates in the text are confusing. March 1, 2022 through August 1, 2022 is 21 weeks and 6 days. It is less than the 24 weeks mentioned. It is after the estimated completion date of January 31, 2022.) It is unfortunate details of the discussions that staff had with downtown business owners, Downtown Naperville Alliance (DNA), and Naperville Area Chamber of Commerce (NACC) were not included. It is unfortunate no reference or drawings of this project were presented to help establish context and the vision of the project. It is unfortunate only approval of the contract is being asked without any cost/benefit analysis regarding delaying the project. It seems yet again decisions are being asked to be made with little supporting data and little long term planning. Council discussed the appropriateness of waiting until 2024 to give the businesses some relief, adding the north side of Jefferson to the project scope, the timing of the Washington Street bridge construction, supply chain issues, City of Naperville Page 4 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 that the project should have been completed during the early part of the COVID-19 pandemic, improving the bike system and safety in the downtown, and that the Downtown Naperville Alliance voted to move forward at this time. Novack explained that the Transportation Advisory Board can evaluate bike routes and safety in the downtown, staff discussions with NEST and the Electric Utility, the change order timeline of March 2022 - Labor Day 2022, the Special Service Area public hearing agenda item that will be on the November 2 agenda, and the status and duration of the bridge project. A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to approve the award of Change Order #2 to Contract 19-112, Downtown Streetscape Phase II Design Engineering, to Civiltech Engineering for an amount not to exceed $81,436.43 and a total award of $220,236.42. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 16. Approve the award of Change Order #5 to Contract 21-141, Julian Street Improvements, to Copenhaver Construction for an additional 61 days Council approved. 17. Approve the recommended adjustment to non-union employee pay ranges WRITTEN COMMENTS Marilyn L Schweitzer Please adjust the pay ranges to make Naperville competitive with other municipalities. Council approved. 18. Accept the public streetlight improvements at Wagner Farm Phase 3 and authorize the city clerk to reduce the corresponding public improvement surety Council accepted. 19. Accept the public street and streetlight improvements associated with Lizzadro Estates and authorize the City Clerk to reduce the corresponding public improvement surety Council accepted. 20. Pass the ordinance approving the preliminary/final plat of subdivision and the Owner’s Acknowledgement and Acceptance (OAA) for Jelinek Subdivision located at 1107 N. Eagle Street - PZC 21-1-074 WRITTEN COMMENTS Marilyn L Schweitzer The text claims that the "subdivision will allow for preservation of the existing single-family residence on Lot 1 and allow for construction of a new single-family residence on Lot 2” and that the "Petitioner is required to remove the portion of the driveway that encroaches on Lot 2 and create a new driveway City of Naperville Page 5 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 on Lot 1 prior to the recordation of the preliminary/final subdivision plat.” Has anyone checked whether this is physically possible to achieve without tearing down the existing residence or requiring variances on Lot 1 for the driveway? The garage for Lot 1 opens towards the side yard, not the front. Moving the driveway seems to preclude use of the garage. Laff explained that the existing structure will be maintained, a new detached garage will be built, and no variance is anticipated. Enactment No.: ORD 21-110 A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to pass the ordinance approving the preliminary/final plat of subdivision and the Owner’s Acknowledgement and Acceptance (OAA) for Jelinek Subdivision located at 1107 N. Eagle Street - PZC 21-1-074. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 21. Pass the ordinance to establish temporary traffic controls and issue a Special Event Permit for the 2021 Downtown Naperville Trick-or-Treat Event on the new date of Sunday, October 31, 2021 Enactment No.: ORD 21-108 Council passed. 22. Pass the ordinance repealing and replacing Title 11 (Motor Vehicles and Traffic), Chapter 5 (Motor Vehicle Tows) of the Naperville Municipal Code regarding motor vehicle tows Enactment No.: ORD 21-109 Council passed. J. PUBLIC HEARINGS: K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: 1. Receive the staff report for 214 N. Laird Street - PZC 21-1-094 and PZC 21-1-108 (Item 1 of 3) SPEAKER Dan Ignash (Petitioner) presented plans to demolish the existing home, construct a new home while reusing the existing foundation, and construct a one-story porch on the south side of the home. A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to receive the staff report for 214 N. Laird Street - PZC 21-1-094 and City of Naperville Page 6 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 PZC 21-1-108. The motion carried by a voice vote. 2. Pass the ordinance granting a variance to allow for the construction of a one-story porch at 214 N. Laird St. - PZC 21-1-094 (Item 2 of 3) Enactment No.: ORD 21-111 A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to pass the ordinance granting a variance to allow for the construction of a one-story porch at 214 N. Laird St. - PZC 21-1-094. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 3. Pass the ordinance granting a deviation to the 35’ platted setback line for the property located at 214 N. Laird St. - PZC 21-1-108 (Item 3 of 3) Enactment No.: ORD 21-112 A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to pass the ordinance granting a variance to allow for the construction of a one-story porch at 214 N. Laird St. - PZC 21-1-094. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 4. Conduct the first reading of an ordinance amending Title 8 (Public Utilities) Chapter 1 (Electricity) Article C (Electric Service Rates) of the Naperville Municipal Code First reading held. 5. Conduct the first reading of an ordinance amending Title 8 (Public Utilities) Chapter 2 (Municipal Water and Sewer) Article C (Water and Sewer Rates, Connection Charges) of the Naperville Municipal Code Blenniss discussed Water Utility goals of cost of service equity, generational equity, and infrastructure funding. Groth discussed Electric Utility goals of revenue-neutral PPA, cost of service equity, and infrastructure funding. Council discussed bonding for AMI, phosphorus funds, that unmetered water is currently at 13.5%, and efforts to educate the public and market the upcoming rate changes. LaCloche explained that the City needs an aggressive marketing plan, direct customer outreach, and to employ tools that are used by private utilities. She stated that staff is compiling preliminary costs at this time. First reading held. M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: City of Naperville Page 7 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to use the Omnibus method to approve items M1-M4. The motion carried by a unanimous vote. 1. Approve the recommendation by GCG Financial to award Medical Claim Administration renewal to Blue Cross Blue Shield of Illinois (BCBSIL) for an amount not to exceed $2,566,776 in fixed costs, based on anticipated HMO and PPO enrollment, for a one-year term (Item 1 of 4) A motion was made by Councilwoman Gustin, seconded by Councilman White, to approve the recommendation by GCG Financial to award Medical Claim Administration renewal to Blue Cross Blue Shield of Illinois (BCBSIL) for an amount not to exceed $2,566,776 in fixed costs, based on anticipated HMO and PPO enrollment, for a one-year term. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 2. Approve the recommendation by GCG Financial to award Dental Claim Administration renewal to Delta Dental of Illinois for an amount not to exceed $110,595, based on enrollment for three years, with the potential for two one-year extensions. (Item 2 of 4) A motion was made by Councilwoman Gustin, seconded by Councilman White, to approve the recommendation by GCG Financial to award Dental Claim Administration renewal to Delta Dental of Illinois for an amount not to exceed $110,595, based on enrollment for three years, with the potential for two one-year extensions. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 3. Approve the recommendation by GCG Financial to award Stop Loss Reinsurance renewal to Symetra for an amount not to exceed $1,144,350 in fixed premium, based on PPO enrollment, for a one-year term (Item 3 of 4) A motion was made by Councilwoman Gustin, seconded by Councilman White, to approve the recommendation by GCG Financial to award Stop Loss Reinsurance renewal to Symetra for an amount not to exceed $1,144,350 in fixed premium, based on PPO enrollment, for a one-year term. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 4. Approve the recommendation by GCG Financial to award Pharmaceutical Benefits Management (PBM) services renewal to CVS/Caremark - Employers Health - VPS for a one-year term with no change (Item 4 of 4) A motion was made by Councilwoman Gustin, seconded by Councilman White, to approve the recommendation by GCG Financial to award Pharmaceutical Benefits Management (PBM) services renewal to CVS/Caremark - Employers Health - VPS for a one-year term with no change. The motion carried by the City of Naperville Page 8 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White N. PETITIONS AND COMMUNICATIONS: O. REPORTS AND RECOMMENDATIONS: 1. Approve the Public Art Exploratory Task Force recommendation to create a Naperville Arts Committee and a Naperville Arts Program WRITTEN COMMENTS Marilyn L Schweitzer The Public Art Exploratory Task Force's recommendation to create a Naperville Arts Committee and a Naperville Arts Program would be better than what we have now which is virtually nothing compared to the well governed programs of other municipalities. But, like many of the recent creation of entities like the Senior Task Force, Accessible Community Task Force, Naperville Environmental Sustainability Task Force, and the Downtown Advisory Task Force, there is far too little opportunity for public input and sound governance. Task Forces and Committees should not be formed simply as a way to skirt the Open Meetings Act as seems to be the case. As I suggested last year each task force or committee City Council endorses must have some consistency and means to ensure transparency and open public involvement. The Naperville Arts Committee, if approved, and every existing Task Force should minimally: 1) Have a page on the city website that describes purpose, meeting information, and an email contact. 2) Have a publicly stated city staff contact or City Council member on the task force’s city website page. 3) Have a mission, vision, membership criteria, and bylaws that are publicly posted. 4) Have a criteria as to how long it will be in effect. 5) Have meetings listed as city events. 6) Have a way to sign up for meeting notices that is posted on their city website page. 7) If they have a newsletter that it be posted and may be subscribed to. 8) Have meeting agendas and minutes open to the public to peruse. This may be on the non-city website, but should be linked to their city website page. 9) Have quarterly reports posted on their city website page. 10) If the task force maintains public information beyond the city’s website, that links to the public information be placed on their city website page. Brodhead (SECA Chair) presented the Public Art Exploratory Task Force recommendation. SPEAKERS Melvin Kim (Exploratory Task Force member - comments read by Shannon Greene Robb) spoke in support of the proposed recommendation. Anna Lankisch (Exploratory Task Force member) spoke in support of the proposed recommendation. Tony Andrews (Art of Inclusion and Exploratory Task Force member) spoke in support of the proposed recommendation. City of Naperville Page 9 Printed on 11/2/2021 City Council Meeting Minutes October 19, 2021 Council explained that it was expecting details of an arts program instead of a recommendation to create a committee to develop the details. Council also discussed that the task force presented a great outline, that one option could be for a group to form a 501(c)(3) and manage an arts program on its own, the appropriate authority and municipal oversight of a committee/task force/commission governance structure, and that the resulting group could be supported through SECA grant funds. Council continued deliberation by stating that the program needs to be forward thinking, make a positive impact in the community, define diversity and inclusion, and incorporate the expertise of Century Walk. Council encouraged members of the task force to stay involved, develop guidelines that the City and SECA Commission can adhere to, and bring the recommendation back to Council. A motion was made by Councilman Holzhauer, seconded by Councilman White, to approve the Public Art Exploratory Task Force recommendation to create a Naperville Arts Committee and a Naperville Arts Program. A motion in substitution was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to receive the Public Art Exploratory Task Force report and direct staff and the task force to continue working together on Council questions. The motion carried by the following vote: Aye: 5- Chirico, Bruzan Taylor, Gustin, Hinterlong, and Leong Nay: 4- Holzhauer, Kelly, Sullivan, and White P. NEW BUSINESS: Criminal activity at high schools Kelly asked Arres for an update on incidents at local high schools. Arres provided statistics, stated that a suspect has been identified in the most recent incident, and that the department is working through the process to charge the out-of-state juvenile. He also discussed online challenges, threats against schools, freedom of speech, and accountability of the social media platform. Q. ADJOURNMENT: A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to adjourn the Regular City Council Meeting of October 19, 2021 at 9:42 p.m. The motion carried by a voice vote. /S/ Pam Gallahue Pam Gallahue, PhD Community Services Director/City Clerk City of Naperville Page 10 Printed on 11/2/2021