City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, September 19, 2023 7:00 PM Council Chambers Agenda Introductory Language TO WATCH OR LISTEN TO THE CITY COUNCIL MEETING LIVE: • Watch on WCNC GOVERNMENT ACCESS TELEVISION (Ch. 6-Astound, Ch. 10 - Comcast, Ch. 99 – AT&T U-verse) • Watch online at https://naperville.legistar.com TO SUBMIT PUBLIC COMMENT OR SPEAK LIVE AT THE MEETING: To address the City Council in-person in City Council Chambers, members of the public must register by 4 p.m. on September 19 at: www.naperville.il.us/speakersignup The public may choose to provide public comment in any of the following ways: 1. Submit a written comment to the City in advance of the City Council meeting by 4 p.m. on September 19. Written comments will be compiled and posted with the electronic meeting agenda on the City’s website prior to the start of the meeting. The cumulative number of comments will be announced during the City Council meeting. 2. Submit a one-word statement of “SUPPORT” or “OPPOSITION” regarding a specific agenda item. The names of participants who submitted position statements will be compiled and posted with the electronic meeting agenda on the City’s website prior to the start of the meeting. The cumulative number of position statements will be announced during the City Council meeting. 3. Address the City Council live during the City Council meeting in-person in City Council Chambers. Individuals wishing to address the Council during the meeting must sign up to speak by 4 p.m. on September 19. Online sign-up closes at 4 p.m. on September 19, at which time no other speakers or comments will be accepted. There will be no on-site speaker sign up. PUBLIC ACCOMMODATION: • Any individual who may require an accommodation to listen to or participate in the meeting should contact the Community Services Department at (630) 305-5300 by 4 p.m. on September 19. • Questions regarding online sign-up may be directed to the Community Services Department by calling (630) 305-5300. City of Naperville Page 1 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 PARTICIPATION GUIDELINES: The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION of the Naperville Municipal Code. • ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Council members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. • SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three minutes. Petitioners may speak on an agenda item first and have up to 10 minutes and are also granted a five-minute rebuttal once all other speakers have commented. • IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time during the City Council meeting. Once your name is called you may identify yourself for the public record and then address remarks to the City Council as a whole. Speak clearly and try to limit remarks directly to the matter under discussion. Speakers are called in the order they sign up. A. CALL TO ORDER: B. ROLL CALL: C. CLOSED SESSION - CANCELED OPEN SESSION - 7:00 p.m. Wehrli called the meeting to order at 7:00 p.m. D. ROLL CALL: Present: 9- Mayor Scott Wehrli Councilwoman Jennifer Bruzan Taylor Councilman Ian Holzhauer Councilman Patrick Kelly Councilman Paul Leong Councilwoman Allison Longenbaugh Councilman Josh McBroom Councilman Benjamin White Councilman Nathan Wilson Also Present City Manager, Doug Krieger; Deputy City Manager, Pam Gallahue; City Attorney, Mike DiSanto; Interim City Clerk, Nancy A. Bright; Fire Chief, Mark Puknaitis; Police Chief, Jason Arres; Director of Finance, Rachel Mayer; Director of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Director of Public Utilities - Electric, Brian Groth; Director of Public Utilities - Water, Darrell Blenniss, Jr.; City of Naperville Page 2 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 Director of Human Resources, Blaine Wing; Director of Public Works, Dick Dublinski, Director of Communications, Linda LaCloche; Assistant to the City Manager, Marcie Schatz Daily Herald, Naperville Sun, NCTV-17 E. PLEDGE TO THE FLAG: The pledge was given. F. AWARDS AND RECOGNITIONS: G. PUBLIC FORUM: Dangerous roads, speeding Chris Nesypor (Naperville) asked Council to consider pro-active steps to address reckless driving. Arres stated that the Police Department continues to prioritize safe streets and ticketing. Council asked Krieger to discuss consequences of reckless driving with school district leadership and asked what preventative measures staff is taking. Novack said staff from TED and the Police Department meet each week to discuss problem areas and what can be done to address driving patterns. Kingdom Martial Arts Jinah Park (Naperville) discussed the application, that the PZC is reviewing the variance, and asked that the City Council add the variance to its meeting agenda to allow the business to open while the variance is working through the process. Wehrli encouraged the speaker to continue to work through the PZC process. 3 Minutes with NEST Carl E VanDril (Naperville - NEST) discussed the upcoming NEST event at the Municipal Center regarding coal power on Monday, September 28 at 7 p.m. Alliance of Latinos Motivating Action in the Suburbs (ALMAS) Dr. Lili Burciaga (Naperville) discussed the ALMAS organization, its mission, and an upcoming event at DuPage Children’s Museum on October 10 at 6 p.m. Capital Investments Greg Hubert (Naperville) discussed the grid operator, PJM, and its role to facilitate reliable energy supply. Manager’s Memorandum and Traffic Marilyn L Schweitzer (Naperville) thanked staff and Council for the information and discussed topics that were not included in the memo such as what City entity is responsible for providing assistance to residents, conducting a disaster City of Naperville Page 3 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 plan/response post mortem, responsibility of the collection and distribution of donations, and hosting a disaster plan community workshop. She also suggested that the number of traffic officers should be increased. Council discussed planning an emergency preparedness table top exercise to develop standard operating procedures, the need to hold a plan/response post mortem, and that discussions to address the gaps have been occurring. Alliance of Latinos Motivating Action in the Suburbs (ALMAS) Diana Torres Hawken (Naperville) discussed ambiguity between the Sister Cities Commission and the Sister Cities Foundation and asked that Council provide clarity to the public. DiSanto explained the role of the Commission as a group that facilitates the City's business and stated that the Foundation is an outside entity that works to raise funds. WRITTEN COMMENT ONLY Kristy Kennedy and Kelly Dougherty (Naperville) Community members who served on the Long-term Disaster Relief Group - Disaster Preparedness - Dear Mayor Wehrli and members of the City Council, We are so pleased to see the City of Naperville work on disaster preparedness. As we sat on the long-term relief group that met for nearly a year, we learned so much about the recovery and restoration of a city following a disaster. Recovery is important to a community because it preserves property values and keeps the health of a community strong. A disaster like a tornado has so many hidden impacts from gas leaks that keep occurring months later to displaced children needing to get to school. Homeowners face so much like having to figure out if the person offering to put up a tarp or take down a damaged tree is really a volunteer or a scammer who will bill them later. This happened in Naperville. The disaster training with St. Vincent de Paul was especially enlightening. It confirmed what we saw firsthand - that disasters happen locally and recovery happens locally. Federal aid and major nonprofits don’t always come in to save the day. People are often left on their own to figure out the complicated aftermath of rebuilding their homes and getting their lives back. Needs can vary homeowner to homeowner depending on the level of damage caused and the amount of resources available to aid them in recovery. As such, we think it would be really helpful to involve some community members in any plans the city might be making in future disaster relief discussions. They will be able to better articulate issues they faced. The first task at hand will be deciding how involved the city wants to be in recovery/restoration efforts in the community. Will the city take an active role or direct homeowners to existing resources in the community? And will those resources meet needs of disaster victims? We believe that there needs to be a person or group responsible for identifying needs in the community, and then collecting and distributing donations, and mobilizing volunteers. Flexibility is important so that direct needs of disaster victims will be City of Naperville Page 4 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 met. What does that look like? Taking an active role could mean making a list of impacted residents and their needs including any circumstances that might require extra care like a family caring for a disabled person. It could mean creating a case management system to keep track of residents’ needs and the aid given to them. Such a program would be able to provide aid to people directly where they need it. Taking more of a supporting role means relying on existing nonprofits in Naperville. They do very important work and are invaluable to our community. Do they have the capacity to do disaster work as well? Do their mission statements align with disaster relief? Will they be able to identify wide-ranging needs and fulfill them? Will they be able to address mental health needs, both in the short and long term? Will funds collected for disaster relief be separated out and used to directly help victims impacted in a disaster or will they go into the larger programming offered by the nonprofit? What criteria will be used to determine who will receive aid and who will identify needs in the community? Who will coordinate volunteers and determine what things volunteers can do? Are there safeguards to prevent outside nonprofits from taking advantage of a disaster to promote their own agenda and mission rather than helping those who need it? The training we attended suggested that communities should have a committee of experts in different areas to help identify needs following a disaster. People well versed in communication, engineering, insurance, mental health, community resources and in other areas who can offer creative ideas and solutions based on their expertise. We support that idea. Thank you, Kristy Kennedy and Kelly Dougherty H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilman White, seconded by Councilman Kelly, to use the Omnibus method to approve the Consent Agenda. The motion carried by a voice vote. I. CONSENT AGENDA: Approval of the Consent Agenda A motion was made by Councilman White, seconded by Councilman Kelly, to approve the Consent Agenda. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson 1. Approve the Cash Disbursements for the period of 08/01/2023 through 08/31/2023 for a total of $37,691,116.93 Council approved. 2. Approve the regular City Council meeting minutes of September 5, 2023 Council approved. City of Naperville Page 5 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 3. Approve the City Council meeting schedule for September, October, and November, 2023 Council approved. 4. Receive the year-to-date budget report through August 31, 2023 Council approved. 5. Approve the award of Cooperative Procurement #23-224, Meeting House Metal Roof Replacement, to Garland/DBS Inc. for an amount not to exceed $161,415, plus a 5% contingency Council approved. 6. Approve the award of Cooperative Procurement 23-231, Electric Meters and Gatekeepers, to Wesco Distribution for an amount not to exceed $411,068.00 Council approved. 7. Approve the award of RFQ Work Order 22-249-EU-23-01, Land Surveying Services, to Benesch & Company for an amount not to exceed $239,040.96 and for a 15-month term Council approved. 8. Approve the award of Bid 23-179, HPE Blade Server Upgrade Phase 1, to Continental Resources Inc., for an amount not to exceed $190,064.96 Council approved. 9. Approve the award of Bid 23-195, Electric Utility Transformer Recondition/Rebuild, to Power Electronics and Emerald Transformer PPB LLC for an amount not to exceed $300,000 and for a one-year term Council approved. 10. Pass the ordinance to establish temporary traffic controls and issue a Special Event permit for the Naperville Central High School Marching Band Competition scheduled on Saturday, October 14, 2023 ORD 23-128 Council passed. 11. Pass the ordinance to establish temporary traffic controls and issue a Special Event permit for the Downtown Naperville Trick-or-Treat Event scheduled on Sunday, October 29, 2023 ORD 23-129 Council passed. City of Naperville Page 6 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 12. Pass the ordinance to establish temporary traffic controls and issue Special Event and Amplifier permits for the Naperville Half Marathon, 10K and 5K scheduled on Sunday, October 22, 2023 ORD 23-130 Council passed. 13. Waive the first reading and pass the ordinance establishing right of way controls and a 25-mph speed limit for the Wagner Farms Subdivision (requires six positive votes) ORD 23-131 Council passed. 14. Waive the first reading and pass the ordinances to modify no parking, compact car parking, and commuter parking zones on the north side of 5th Avenue at Center Street, Ellsworth Street and Brainard Street (requires six positive votes) ORD 23-132 Council passed. J. PUBLIC HEARINGS: K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: 1. Approve the award of RFP 22-309, Computer Aided Dispatch/Mobile Data System/Law Enforcement Records Management System, to Tyler Technologies, for an amount not to exceed $5,279,236.50, plus a 3% contingency on implementation cost, and for a ten-year term A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of RFP 22-309, Computer Aided Dispatch/Mobile Data System/Law Enforcement Records Management System, to Tyler Technologies, for an amount not to exceed $5,279,236.50, plus a 3% contingency on implementation cost, and for a ten-year term. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson A motion was made by Councilman White, seconded by Councilman Kelly, to use the Omnibus method to approve items M2-M5. The motion carried by a voice vote. 2. Approve the recommendation by Alera Group to award Sole Source Procurement City of Naperville Page 7 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 23-235, Medical Claim Administration Renewal, to Blue Cross Blue Shield of Illinois (BCBSIL) for an amount not to exceed $2,434,310.12 in fixed costs, based on HMO and PPO enrollment, and for a one-year term (Item 1 of 4) A motion was made by Councilman White, seconded by Councilman Kelly, to approve the recommendation by Alera Group to award Sole Source Procurement 23-235, Medical Claim Administration Renewal, to Blue Cross Blue Shield of Illinois (BCBSIL) for an amount not to exceed $2,434,310.12 in fixed costs, based on HMO and PPO enrollment, and for a one-year term. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson 3. Approve the recommendation by Alera Group to award Sole Source Procurement 23-236, Stop Loss Reinsurance, to Optum, Inc. for an amount not to exceed $963,167.52 in fixed premium, based on PPO enrollment and for a one-year term (Item 2 of 4) A motion was made by Councilman White, seconded by Councilman Kelly, to approve the recommendation by Alera Group to award Sole Source Procurement 23-236, Stop Loss Reinsurance, to Optum, Inc. for an amount not to exceed $963,167.52 in fixed premium, based on PPO enrollment and for a one-year term. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson 4. Approve the recommendation by Alera Group to award Sole Source Procurement 23-237, Pharmaceutical Management Services, to CVS/Caremark - Employers Health - VPS for a one-year term (Item 3 of 4) A motion was made by Councilman White, seconded by Councilman Kelly, to approve the recommendation by Alera Group to award Sole Source Procurement 23-237, Pharmaceutical Management Services, to CVS/Caremark - Employers Health - VPS for a one-year term. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson 5. Approve the recommendation by Alera Group to award Sole Source Procurement 23-218, Employee Assistance Program, to Curalinc, for an amount not to exceed $104,958.48, based on enrollment for three years, with the potential for two one-year extensions (Item 4 of 4) A motion was made by Councilman White, seconded by Councilman Kelly, to approve the recommendation by Alera Group to award Sole Source Procurement 23-218, Employee Assistance Program, to Curalinc, for an amount not to exceed $104,958.48, based on enrollment for three years, with the potential for two one-year extensions. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson N. PETITIONS AND COMMUNICATIONS: City of Naperville Page 8 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 O. REPORTS AND RECOMMENDATIONS: 1. Authorize the City Manager to increase the 2023 personnel headcount and hire an additional six full-time Firefighters/Paramedics (Item 1 of 2) SPEAKERS Marilyn L Schweitzer (Naperville) spoke in support of the proposal and asked for a feedback mechanism. Puknaitis presented a brief overview of the program. Council discussed reinforcing success, addressing a major concern in the community, filling an education gap with residents, and asked staff to clarify any overlap between Police and Fire. Puknaitis explained that the Police Department has social workers on staff, CESSA requires training for dispatchers to triage departments appropriately, and that there isn't overlap but rather a coordination of services. Arres said a threat of violence call will require the Police Department to respond first and then the Fire Department will follow. He also said the response matrix is too large to generalize when there is no threat of violence. A motion was made by Councilman White, seconded by Councilman Kelly, to authorize the City Manager to increase the 2023 personnel headcount and hire an additional six full-time Firefighters/Paramedics. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson 2. Pass the ordinance approving an amendment to the City of Naperville 2023 Annual Budget in the amount of $175,000 for the addition of six full-time equivalent Firefighter/Paramedics (Item 2 of 2) ORD 23-133 A motion was made by Councilman White, seconded by Councilman Kelly, to pass the ordinance approving an amendment to the City of Naperville 2023 Annual Budget in the amount of $175,000 for the addition of six full-time equivalent Firefighter/Paramedics. The motion carried by the following vote: Aye: 9- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Leong, Longenbaugh, McBroom, White, and Wilson P. NEW BUSINESS: Home Rule Sales Tax (HRST) Holzhauer asked when sunset the HRST would be appropriate, that whether or not it is sunsetted there will need to be communication to the public, and that at a future meeting he will ask for support to have staff present roll back scenarios. Bicentennial Celebration White said that the City should begin exploring setting funds aside now for the City of Naperville Page 9 Printed on 10/4/2023 City Council Meeting Minutes September 19, 2023 celebration in 2031. Q. ADJOURNMENT: A motion was made by Councilman White, seconded by Councilman Kelly, to adjourn the Regular City Council Meeting of September 19, 2023 at 8:03 p.m. The motion carried by a voice vote. /S/ Nancy A. Bright Nancy Bright Interim City Clerk City of Naperville Page 10 Printed on 10/4/2023