Emergency Telephone System Board

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Thursday, December 13, 2018 3:00 PM NPD Community Room Emergency Telephone System Board Emergency Telephone System Meeting Minutes - Final December 13, 2018 Board A. CALL TO ORDER: Chief Marshall called the meeting to order at 3:03 PM. B. ROLL CALL: Naperville Members Present: Board Chairman and Police Chief Robert Marshall Fire Chief Mark Puknaitis Emergency Comm. Mgr. Kalah Considine Councilwoman Rebecca Boyd-Obarski Resident Richard Fowler Resident Mark McGee Aurora Members Present: Police Deputy Chief Keefe Jackson (Voting Proxy for APD Chief Kristen Ziman) Fire Chief Gary Krienitz Emergency Comm. Mgr. Jacqueline Hobday (Non-voting, replaced Curtis Nekovar) Alderman Carl Franco Resident Ken Van Andel North Aurora Fire Chief David Fisher Also Present: Jill Bridges, Admin. Assistant II Rodney Philgren, Harris Communications Mike Doerzaph, Aurora Police Commander Present 11 - Kenneth VanAndel, Kalah Considine, David Fisher, Richard Fowler, Carl Franco, Gary Krienitz, Robert Marshall, Mark McGee, Rebecca Obarski, Mark Puknaitis, and Kristen Ziman Absent 1- Curtis Nekovar C. PUBLIC FORUM: D. OLD BUSINESS: 1. Update from City of Aurora on Shared Zip Code Agreements Jackson stated that Aurora is pursuing agreements with four counties to propose revised percentages for Aurora surcharge money allocation. Aurora and Naperville legal departments are reviewing the state statute. Aurora plans to present revised figures to counties. Approval of agreements may need a special meeting of the ETSB. E. NEW BUSINESS: F. REPORTS: City of Naperville Page 1 Printed on 3/15/2019 Emergency Telephone System Meeting Minutes - Final December 13, 2018 Board Approval of the September 13, 2018 ETSB Minutes A motion was made by Franco to approve the minutes for the September 13, 2018 meeting, seconded by Boyd-Obarski. The motion carried with a unanimous voice vote. Review of the E911 Surcharge Funds Report: Period of 9/1/18-11/30/18 Marshall referenced the receipts collected during the period of September 1, 2018 through November 31, 2018 totaling $1,137,482.31 from the E911 surcharge funds. These receipts have been deposited in the Naperville E911 fund; $796,022.17 allocated to Naperville and $341,460.14 to Aurora. Approval of the Naperville Expenditures for Reimbursement Report: Period of 9/1/18-11/30/18 A motion was made by Franco to approve the Naperville Expenditures for Reimbursement from the E911 Fund totaling $676,536.55, seconded by Van Andel. The motion carried with a unanimous voice vote. Approval of the budget transfer from E911 Funds to the City of Naperville General Fund A motion was made by Fowler to approve the budget transfer from the E911 Fund to the City of Naperville General Fund totaling $796,022.17, seconded by Franco. The motion carried with a unanimous voice vote. Approval of the Aurora Expenditures for Reimbursement Report: Period of 9/1/18-11/30/18 A motion was made by Franco to approve the Aurora Expenditures for Reimbursement from the E911 Fund totaling $1,072,720.30, seconded by Van Andel. The motion carried with a unanimous voice vote. Approval of withdrawl from E911 Funds to the City of Aurora A motion was made by Fowler to approve the withdrawal from the E911 Fund to the City of Aurora totaling $158,720.00, seconded by Van Andel. The motion carried with a unanimous voice vote. Approval of the 2019 Meeting Schedule Chairman Marshall referenced the 2019 ETSB Meeting Schedule. A revised schedule was provided noting the year 2019 for the meeting dates, not 2018. A motion was made by Boyd-Obarski to approve the 2019 Meeting Schedule as presented at the meeting, seconded by Van Andel. The motion carried with a unanimous voice vote. G. COMMUNICATIONS: 1. City of Naperville 1. Naperville is at full staff for Telecommunicators. 2. RapidSOS: Naperville plans to deploy this service in January. City of Naperville Page 2 Printed on 3/15/2019 Emergency Telephone System Meeting Minutes - Final December 13, 2018 Board 3. Information from the IPSTA Conference: · Four Illinois counties that do not have 911 service · The State RFP for NextGen911 RFP should be out soon for review. All emergency phones systems are required to be upgraded to accept NextGen 911 by 7/2020 in order for this service is to be deployed by regions and running state -wide by 12/2020. A plan is in place to provide statewide NextGen911 equipment pricing with several major providers. · Aurora and Naperville met with three phone system vendors together and will have the vendors out locally to demo the products for both departments · The state is requiring regional certified Data Steward/Data Maintainer for NextGen911 · State still working on a certification for Telecommunicators · $8.7 million in grant funds are available for NextGen911 in 2019 4. There are changes to the Annual Financial Report requirements. Considine will communicate with Hobday to complete this report. 2. City of Aurora Jacqueline Hobday is the new Emergency Communications Manager for Aurora. She has replaced Curtis Nekovar and is included on the board as a non-voting member for Aurora. 3. City of North Aurora Chief Fisher inquired as to how North Aurora could obtain a listing of all phone numbers in his jurisdiction to update their database. Considine responded that Everbridge, Naperville’s vendor, provides the land lines through the white pages, however cellular companies would not provide client listings. H. ADJOURNMENT: With no further business to come before the board, a motion was made by Franco to adjourn the meeting at 3:37 PM, seconded by Fowler. The motion carried with a unanimous voice vote. /S/ Jill Bridges Jill Bridges Administrative Assistant II Office of the Chief of Police City of Naperville Page 3 Printed on 3/15/2019