Emergency Telephone System Board

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Thursday, September 17, 2020 3:00 PM On Zoom - Open agenda to see instructions Emergency Telephone System Board Emergency Telephone System Meeting Minutes - Final September 17, 2020 Board CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding this Emergency Telephone System Board meeting remotely. The commissioners and staff participating in tonight’s meeting are all in different locations in accordance with social distancing guidelines, and steps have been taken to ensure that the Commissioners can hear one another and all discussion and testimony. The public has been provided notice of alternative means of access to the meeting so they are able to contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call. TO JOIN A MEETING: The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to participate. Simply follow the instruction below. To login on your computer or iPad: Click the link to join the webinar (and password if required) provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and password if required) provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commission members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 12/18/2020 Emergency Telephone System Meeting Minutes - Final September 17, 2020 Board You are invited to a Zoom webinar: Join from a PC, Mac, iPad, iPhone or Android device: Click to join: https://zoom.us/j/99091240328?pwd=RHhkUWFoWjk4dXNFVUxUR0F0RnNRQT09 Passcode: 142970 Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 990 9124 0328 Passcode: 142970 International numbers available: https://zoom.us/u/amQeJSOLY A. CALL TO ORDER: Chief Marshall called the zoom meeting to order at 3:03 PM and read opening comments to provide the public with information as to why the meeting is being held remotely. B. ROLL CALL: Present 10 - Kenneth VanAndel, Russ Matson, David Fisher, Carl Franco, Gary Krienitz, Robert Marshall, Mark McGee, Kristen Ziman, Jacqueline Hobday, and ETSB Theresa Sullivan Absent 2- Richard Fowler, and Mark Puknaitis C. PUBLIC FORUM: Marshall asked if there were any speakers or guests for Public Forum. A community member, identified as Luke on Zoom, acknowledged his attendance in the meeting through the Zoom chat. He was attending the meeting to observe, not to discuss a specific topic. D. OLD BUSINESS: E. NEW BUSINESS: Marshall noted that Richard Fowler's board term will be ending in December. Mayor Chirico will be recommending Fowler's reappointment to City Council prior to his term expiring. F. REPORTS: 1. Approve the May 21, 2020 ETSB Minutes Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order, all votes shall be taken by roll call. City of Naperville Page 2 Printed on 12/18/2020 Emergency Telephone System Meeting Minutes - Final September 17, 2020 Board A motion was made by McGee to approve the minutes of the May 21, 2020 meeting as presented, seconded by Van Andel. Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB Sullivan Excused: 1- Hobday Absent: 2- Fowler, and Puknaitis 2. Review the E911 Surcharge Fund Report for May 1 to August 31, 2020 Marshall referenced the receipts collected totaling $1,869,356.50 from the E911 surcharge funds. These receipts have been deposited in the Naperville E911 fund; $1,066,559.18 allocated to Naperville and $802,797.32 to Aurora. It was confirmed that all distribution percentages of Aurora zip codes had been identified, and all funds being held by the Kane County ETSB and the State were paid to Aurora as of the May 2020 meeting. 3. Approve the Naperville Expenditures for Reimbursement Report for May 1 to August 31, 2020 A motion was made by Franco to approve the Naperville Expenditures for Reimbursement totaling $982,785.57, seconded by Van Andel. Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB Sullivan Excused: 1- Hobday Absent: 2- Fowler, and Puknaitis 4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund A motion was made by Ziman to approve the budget transfer from the E911 Fund to the City of Naperville General Fund totaling $982,785.57, seconded by Franco. Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB Sullivan Excused: 1- Hobday Absent: 2- Fowler, and Puknaitis 5. Approve the Aurora Expenditures for Reimbursement Report for January 1 to August 31, 2020 A motion was made by Ziman to approve the Aurora Expenditures for Reimbursement totaling $3,425,698.54, seconded by Franco. Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB Sullivan Excused: 1- Hobday Absent: 2- Fowler, and Puknaitis City of Naperville Page 3 Printed on 12/18/2020 Emergency Telephone System Meeting Minutes - Final September 17, 2020 Board 6. Approve the withdrawal from the E911 Fund to the City of Aurora A motion was made by Franco to approve the withdrawal from the E911 Fund to the City of Aurora totaling $802,797.32, seconded by Krienitz. Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB Sullivan Excused: 1- Hobday Absent: 2- Fowler, and Puknaitis G. COMMUNICATIONS 1. City of Naperville Matson stated that Naperville telecommunicators would be moving to the backup communications center in the near future while new Harris Radio consoles are installed in PSAP. Naperville is also moving forward with its Next Generation 911 project. The project timeline includes the vendor being on site in October, equipment being installed in November and December and training to take place in the first quarter of 2021. 2. City of Aurora Hobday stated the Harris Radio upgrade is complete at Aurora. Telecommunicators are currently training on the new consoles. The Aurora timeline for the Next Generation 911 project is similar to Naperville's timeline. 3. City of North Aurora Fisher recognized Naperville Officer English for his recent heroic actions while off-duty. Officer English alerted seven people of a house fire, and assisted them in exiting the residence which was fully engulfed in flames on the front side. H. ADJOURNMENT: With no further business to come before the board, a motion was made by Franco to adjourn the meeting at 3:20 PM, seconded by Van Andel. The next scheduled meeting is set for December 17, 2020. /S/ Jill Bridges Jill Bridges Aye: 9- VanAndel, Matson, Fisher, Franco, Krienitz, Marshall, McGee, Ziman, and ETSB Sullivan Excused: 1- Hobday Absent: 2- Fowler, and Puknaitis City of Naperville Page 4 Printed on 12/18/2020