Emergency Telephone System Board

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Thursday, June 20, 2024 3:00 PM NPD Community Room Emergency Telephone System Board Emergency Telephone System Meeting Minutes - Final June 20, 2024 Board A. CALL TO ORDER: Chairman Arres called the meeting to order at 3:03 PM. B. ROLL CALL: Present 8- Jason Arres, Denny Barfuss, Richard Fowler, Carl Franco, Jacqueline Hobday, Russ Matson, David McCabe, and Kenneth VanAndel Absent 4- Keith Cross, Joe DeLeo, Mark Puknaitis, and Nate Wilson C. PUBLIC FORUM: No guests were present for the meeting. D. OLD BUSINESS: E. NEW BUSINESS: F. REPORTS: 1. Approve the March 21, 2024 ETSB meeting minutes A motion was made by Franco to approve the minutes of the March 21, 2024 meeting as presented, seconded by Van Andel. The motion carried with a unanimous voice vote. 2. Review the E911 surcharge payments for March 1 to May 31, 2024 Chairman Arres noted communication from the State regarding an error in subscriber counts used to allocate the monthly surcharge for the April distribution. The State IT Team recalculated the distribution with all submitted subscriber counts included and adjustments were/will be made in the monthly distributions. If an April distribution was lower than it should have been, a separate payment for the difference would be sent, as was the case for Naperville. If an April distribution was higher than it should have been, the next distribution will be adjusted by the difference, as will likely be the case for Aurora. 3. Approve the Naperville expenditures for reimbursement for March 1 to May 31, 2024 A motion was made by Barfuss to approve the expenditures for Naperville reimbursement totaling $1,461,864.13, seconded by Franco. The motion carried with a unanimous voice vote. 4. Approve the budget transfer from the E911 Fund to the City of Naperville A motion was made by Fowler to approve the budget transfer from the E911 Fund to the City of Naperville totaling $770,354.24, seconded by Van Andel. The motion carried with a unanimous voice vote. 5. Approve the Aurora expenditures for reimbursement for March 1 to May 31, 2024 City of Naperville Page 1 Printed on 9/24/2024 Emergency Telephone System Meeting Minutes - Final June 20, 2024 Board A motion was made by Franco to approve the Aurora expenditures for reimbursement totaling $1,271,178.97, seconded by Van Andel. The motion carried with a unanimous voice vote. 6. Approve the withdrawal from the E911 Fund to the City of Aurora A motion was made by Franco to approve the withdrawal from the E911 Fund to the City of Aurora totaling $689,375.27, seconded by Van Andel. The motion carried with a unanimous voice vote. G. COMMUNICATIONS 1. City of Naperville The Tyler CAD/RMS project continues to progress towards a go-live date of December 2024. Naperville is completing CAD configurations and working in subgroups to populate the software. Workflow review meetings were held to review end-to-end scenarios with the core project team. Organizational training will occur in the fall. City council approved the radio network upgrade RFP award to Motorola earlier this week and the contract is being finalized. Implementation of the new radio system is expected to take up to 2 years. The vendor is planning for seamless interoperability with Aurora. 2. City of Aurora Aurora is in the process of reviewing several CAD/RMS RFP responses and hosting vendor demonstrations. L3 Harris is working on the detailed design of the P25 radio upgrade. The Fire Station Alerting project is moving forward with a staff goal for implementation in March 2025. In addition to the city communication reports, the board discussed the eligibility of current Aurora expenses from L3 Harris and Intergraph Corporation and Naperville's business account with Amazon. 3. City of North Aurora No report. H. ADJOURNMENT: With no further business to come before the board, a motion was made by Fowler to adjourn the meeting at 3:15 PM, seconded by Barfuss. The motion carried with a unanimous voice vote. The next scheduled meeting is set for September 19, 2024. City of Naperville Page 2 Printed on 9/24/2024