Emergency Telephone System Board

Special Meeting

Naperville, IL · September 18, 2025

Minutes

400 S. Eagle Street City of Naperville Naperville, IL 60540 http://www.naperville.il.us/ Meeting Minutes - Final Emergency Telephone System Board Thursday, September 18, 2025 3:00 PM NPD Community Room PUBLIC COMMENT: A. CALL TO ORDER: Chairman Arres called the meeting to order at 3:00 PM. B. ROLL CALL: Present 10 - Jason Arres, Denny Barfuss, Carl Franco, Jacqueline Hobday, Russ Matson, David McCabe, Richard Fowler, Ashfaq Syed , Matt Thomas, and Joe DeLeo Absent 1- Mark Puknaitis Aurora Director of Emergency Communications Jacqueline Hobday is a non-voting board member. Division Chief Brandon Matson attended as a proxy for Aurora Fire Chief Dave McCabe. Deputy Chief Steve Stemmet attended as a proxy for Aurora Chief of Police Matt Thomas. Also Present: Naperville Emergency Communications Manager Jillianne Chuffo Naperville Senior Administrative Assistant Jill Bridges C. PUBLIC FORUM: None. D. OLD BUSINESS: E. NEW BUSINESS: 2025 Naperville Board and Commission Member Training Chairman Arres reviewed the Naperville Board and Commission Member Training for the ETSB members. Review the allocation of funds from the State of Illinois special distribution checks A date correction was noted in the Discussion section in the Special Distribution to 9-1-1 Authorities memo. The most recent distribution was received in June 2025, not July 2024. The distribution amounts shown in the memo are accurate. City of Naperville Page 1 Printed on 12/22/2025 Emergency Telephone System Meeting Minutes - Final September 18, 2025 Board Naperville is planning to utilize the funds towards the Motorola radio system. F. REPORTS: Approve the June 26, 2025 ETSB meeting minutes A motion was made by Franco to approve the minutes of the June 26, 2025 meeting as presented, seconded by Barfuss. The motion carried with the following vote: Aye: 9- Arres, Barfuss, Franco, Matson, McCabe, Fowler, Syed, Thomas, and DeLeo Absent: 1- Puknaitis Review the E911 surcharge payments for June 1 to August 31, 2025 No questions or comments. Approve the Naperville expenditures for reimbursement for June 1 to August 31, 2025 A motion was made by Fowler to approve the Naperville expenditures for reimbursement for June 1 - August 31, 2025 totaling $837,350.53, seconded by Barfuss. The motion carried with the following vote: Aye: 9- Arres, Barfuss, Franco, Matson, McCabe, Fowler, Syed, Thomas, and DeLeo Absent: 1- Puknaitis Approve the budget transfer from the E911 Fund to the City of Naperville General Fund A motion was made by Franco to approve the budget transfer of $731,801.43 from the E911 Fund to the City of Naperville General Fund, seconded by Stemmet. The motion carried with the following vote: Aye: 9- Arres, Barfuss, Franco, Matson, McCabe, Fowler, Syed, Thomas, and DeLeo Absent: 1- Puknaitis Approve the Aurora expenditures for reimbursement for June 1 to August 31, 2025 A motion was made by Fowler to approve the Aurora expenditures for reimbursement for June 1 - August 31, 2025 totaling $1,104,363.26, seconded by Franco. The motion carried with the following vote: Aye: 9- Arres, Barfuss, Franco, Matson, McCabe, Fowler, Syed, Thomas, and DeLeo Absent: 1- Puknaitis Approve the withdrawal from the E911 Fund to the City of Aurora A motion was made by Franco to approve the withdrawal of $590,566.18 from the E911 Fund to the City of Aurora, seconded by Stemmet. The motion carried with the following vote: City of Naperville Page 2 Printed on 12/22/2025 Emergency Telephone System Meeting Minutes - Final September 18, 2025 Board Aye: 9- Arres, Barfuss, Franco, Matson, McCabe, Fowler, Syed, Thomas, and DeLeo Absent: 1- Puknaitis G. COMMUNICATIONS 1. City of Naperville Two telecommunicators started last week leaving one vacancy to fill. An Emergency Medical Dispatch (EMD) software vendor has been selected and contract negotiations have begun. Implementation will take approximately six months. The P25 Motorola Radio Network project is slightly behind due to permitting issues. Permits were recently approved, and the project is moving forward again. 2. City of Aurora Aurora will follow up on the status of replacing former ETSB board member Ken Van Andel. Aurora is currently building a P25 radio tower and testing Pervis and Hexagon, and recently launched it's Mark 43 CAD/RMS software. 3. City of North Aurora North Aurora is preparing for Mark 43 sandbox testing at the end of September. H. ADJOURNMENT: With no further business to come before the board, a motion was made by Franco, seconded by R. Matson, to adjourn the Emergency Telephone System Board meeting of September 18, 2025, at 3:23 PM. The motion carried by a unanimous voice vote. The next meeting is set for December 18, 2025 at 3:00 PM. /s/ Jill Bridges Jill Bridges Senior Administrative Assistant Office of the Chief of Police City of Naperville Page 3 Printed on 12/22/2025

Agenda

400 S. Eagle Street City of Naperville Naperville, IL 60540 http://www.naperville.il.us/ Meeting Agenda Emergency Telephone System Board Thursday, September 18, 2025 3:00 PM NPD Community Room PUBLIC COMMENT: TO PROVIDE PUBLIC COMMENT DURING THE MEETING: To address the Commission in person during the meeting, members of the public should sign up in person at the meeting location on the day of the meeting. Signup is available for 30 minutes prior to the start of the meeting. TO SUBMIT WRITTEN COMMENTS OR A POSITION OF SUPPORT OR OPPOSITION: You may submit written comments and position statements to the commission at www.naperville.il.us/bc-comment in advance of the meeting. Comments will be received from the time the agenda is published until 24 hours before the meeting start time. Comments and position statements received during this timeframe will be shared with the commission and posted in the Meeting Details section on the City’s meeting management system in the day of the meeting. Comments received outside this time frame will not be transmitted or posted. Written comments will not be read aloud during the meeting. PARTICIPATION GUIDELINES: The citizen participation guidelines are outlined in: 2-1-16 - CITIZEN PARTICIPATION of the Naperville Municipal Code. ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commission members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. IF YOU SIGN UP TO SPEAK: The Chairman will call your name at the appropriate time during the Commission meeting. Once your name is called you may identify yourself for the public record. Speak clearly and try to limit remarks directly to the matter under discussion. Speakers are limited to three minutes and are called in the order they sign up. A. CALL TO ORDER: B. ROLL CALL: C. PUBLIC FORUM: D. OLD BUSINESS: City of Naperville Page 1 Printed on 9/15/2025 Emergency Telephone System Meeting Agenda September 18, 2025 Board E. NEW BUSINESS: 25-1256 2025 Naperville Board and Commission Member Training 25-1249 Review the allocation of funds from the State of Illinois special distribution checks F. REPORTS: 25-1243 Approve the June 26, 2025 ETSB meeting minutes 25-1244 Review the E911 surcharge payments for June 1 to August 31, 2025 25-1245 Approve the Naperville expenditures for reimbursement for June 1 to August 31, 2025 25-1246 Approve the budget transfer from the E911 Fund to the City of Naperville General Fund 25-1247 Approve the Aurora expenditures for reimbursement for June 1 to August 31, 2025 25-1248 Approve the withdrawal from the E911 Fund to the City of Aurora G. COMMUNICATIONS 1. City of Naperville 2. City of Aurora 3. City of North Aurora H. ADJOURNMENT: Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Communications Department at least 48 hours in advance of the scheduled meeting. The Communications Department can be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at 630-420-6707 or 630-305-5205 (TDD) or via e-mail at info@naperville.il.us. Every effort will be made to allow for meeting participation. City of Naperville Page 2 Printed on 9/15/2025