Emergency Telephone System Board

Special Meeting

Naperville, IL · December 18, 2025

Minutes

400 S. Eagle Street City of Naperville Naperville, IL 60540 http://www.naperville.il.us/ Meeting Minutes - Final Emergency Telephone System Board Thursday, December 18, 2025 3:00 PM NPD Community Room PUBLIC COMMENT: A. CALL TO ORDER: In Chairman Arres' absence, Deputy Director Russ Matson called the meeting to order at 3:01 PM. B. ROLL CALL: Present 10 - Denny Barfuss, Carl Franco, Jacqueline Hobday, Russ Matson, David McCabe, Mark Puknaitis, Richard Fowler, Ashfaq Syed , Matt Thomas, and Joe DeLeo Absent 1- Jason Arres Aurora Director of Emergency Communications Jacqueline Hobday is a non-voting board member. Division Chief Brandon Matson attended as a proxy for Aurora Interim Fire Chief Kevin Nickel. Commander Bryan Handell attended as a proxy for Aurora Chief of Police Matt Thomas. Also Present: Naperville Emergency Communications Manager Jillianne Chuffo Naperville Senior Administrative Assistant Jill Bridges Neuqua Valley High School students Zachary Chiz and Anthony Szwaya C. PUBLIC FORUM: None. D. OLD BUSINESS: E. NEW BUSINESS: F. REPORTS: 1. Approve the September 18, 2025 ETSB meeting minutes A motion was made by Franco to approve the minutes of the September 18, 2025 meeting as presented, seconded by Barfuss. The motion carried with the following vote: Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo City of Naperville Page 1 Printed on 1/16/2026 Emergency Telephone System Meeting Minutes - Final December 18, 2025 Board Absent: 1- Arres 2. Review the E911 surcharge payments for September 1 to November 30, 2025 No questions or comments. 3. Approve the Naperville expenditures for reimbursement for September 1 to November 30, 2025 A motion was made by Fowler to approve the Naperville expenditures for reimbursement for September 1 - November 31, 2025 totaling $950,175.56, seconded by Franco. The motion carried with the following vote: Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres 4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund A motion was made by Franco to approve the budget transfer of $729,959.47 from the E911 Fund to the City of Naperville General Fund, seconded by Fowler. The motion carried with the following vote: Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres 5. Approve the Aurora expenditures for reimbursement for September 1 to November 30, 2025 A motion was made by Franco to approve the Aurora expenditures for reimbursement for September 1 - November 30, 2025 totaling $1,004,310.82, seconded by Barfuss. The motion carried with the following vote: Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres 6. Approve the withdrawal from the E911 Fund to the City of Aurora A motion was made by Fowler to approve the withdrawal of $589,371.29 from the E911 Fund to the City of Aurora, seconded by Franco. The motion carried with the following vote: Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres 7. Approve the 2025 ETSB Annual Report for transmission to the Naperville City Council A motion was made by Franco to approve the 2025 ETSB Annual Report for transmission to the Naperville City Council, seconded by Fowler. The motion carried with the following vote. City of Naperville Page 2 Printed on 1/16/2026 Emergency Telephone System Meeting Minutes - Final December 18, 2025 Board Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres 8. Approve the 2026 ETSB meeting schedule A motion was made by Barfuss to approve the 2026 ETSB meeting schedule, seconded by Franco. The motion carried with the following vote. Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres G. COMMUNICATIONS 1. City of Naperville Naperville has one telecommunicator vacancy. APCO IntelliComm was selected as the preferred EMD vendor. Staff is currently in the procurement phase for ASAP to PSAP. Staff is working towards a go-live date for the P25 Motorola Radio Network in April 2026. Naperville and Aurora finance and emergency communications personnel are collaborating to complete the State’s ETSB Annual Report. Staff is currently reviewing recent updates to the Emergency Telephone System Act. Naperville plans to launch a Drone as a First Responder (DFR) Program in 2026. 2. City of Aurora Aurora is configuring its new Mark 43 CAD/RMS system. Tower construction delays are impacting the P25 RAdio Network project schedule. Aurora is also purchasing a Flock 911 live-streaming service to provide officers with a valuable head start on emergency calls while information is still being gathered. Additionally, Aurora has received approval to implement Language AI interpretation through RapidSOS in 2026. 3. City of North Aurora North Aurora is live with the new Mark 43 RMS and working with Aurora to integrate Aurora CAD into the North Aurora Mark 43 RMS . G. ADJOURNMENT: With no further business to come before the board, a motion was made by Franco, seconded by Fowler to adjourn the Emergency Telephone System Board meeting of December 18, 2025, at 3:18 PM. The motion carried by the following vote. Aye: 9- Barfuss, Franco, Matson, McCabe, Puknaitis, Fowler, Syed, Thomas, and DeLeo Absent: 1- Arres The next meeting is set for January 15, 2026 at 3:00 PM. /s/ Jill Bridges City of Naperville Page 3 Printed on 1/16/2026 Emergency Telephone System Meeting Minutes - Final December 18, 2025 Board Jill Bridges Senior Administrative Assistant Office of the Chief of Police City of Naperville Page 4 Printed on 1/16/2026

Agenda

400 S. Eagle Street City of Naperville Naperville, IL 60540 http://www.naperville.il.us/ Meeting Agenda Emergency Telephone System Board Thursday, December 18, 2025 3:00 PM NPD Community Room PUBLIC COMMENT: TO PROVIDE PUBLIC COMMENT DURING THE MEETING: To address the Commission in person during the meeting, members of the public should sign up in person at the meeting location on the day of the meeting. Signup is available for 30 minutes prior to the start of the meeting. TO SUBMIT WRITTEN COMMENTS OR A POSITION OF SUPPORT OR OPPOSITION: You may submit written comments and position statements to the commission at www.naperville.il.us/bc-comment in advance of the meeting. Comments will be received from the time the agenda is published until 24 hours before the meeting start time. Comments and position statements received during this timeframe will be shared with the commission and posted in the Meeting Details section on the City’s meeting management system in the day of the meeting. Comments received outside this time frame will not be transmitted or posted. Written comments will not be read aloud during the meeting. PARTICIPATION GUIDELINES: The citizen participation guidelines are outlined in: 2-1-16 - CITIZEN PARTICIPATION of the Naperville Municipal Code. ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commission members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. IF YOU SIGN UP TO SPEAK: The Chairman will call your name at the appropriate time during the Commission meeting. Once your name is called you may identify yourself for the public record. Speak clearly and try to limit remarks directly to the matter under discussion. Speakers are limited to three minutes and are called in the order they sign up. A. CALL TO ORDER: B. ROLL CALL: C. PUBLIC FORUM: D. OLD BUSINESS: City of Naperville Page 1 Printed on 12/15/2025 Emergency Telephone System Meeting Agenda December 18, 2025 Board E. NEW BUSINESS: F. REPORTS: 1. 25-1654 Approve the September 18, 2025 ETSB meeting minutes 2. 25-1655 Review the E911 surcharge payments for September 1 to November 30, 2025 3. 25-1656 Approve the Naperville expenditures for reimbursement for September 1 to November 30, 2025 4. 25-1657 Approve the budget transfer from the E911 Fund to the City of Naperville General Fund 5. 25-1658 Approve the Aurora expenditures for reimbursement for September 1 to November 30, 2025 6. 25-1659 Approve the withdrawal from the E911 Fund to the City of Aurora 7. 25-1660 Approve the 2025 ETSB Annual Report for transmission to the Naperville City Council 8. 25-1661 Approve the 2026 ETSB meeting schedule G. COMMUNICATIONS 1. City of Naperville 2. City of Aurora 3. City of North Aurora G. ADJOURNMENT: Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Community Services Department at least 48 hours in advance of the scheduled meeting. The Community Services Department can be reached in person at 400 S. Eagle Street, Naperville, IL., via telephone at 630-305-5300 or via e-mail at napervilleclerks@naperville.il.us. Every effort will be made to allow for meeting participation. City of Naperville Page 2 Printed on 12/15/2025