Riverwalk Planning, Design and Construction Committee

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes Tuesday, May 5, 2020 7:30 AM On Zoom Riverwalk Planning, Design and Construction Committee Riverwalk Planning, Design and Meeting Minutes May 5, 2020 Construction Committee CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: The Naperville Riverwalk Planning, Design and Construction Committee meeting scheduled for May 5, 2020 will be conducted remotely pursuant to Executive Order 2020-33 which extends Executive Order 2020-07 suspending certain requirements of the Illinois Open Meetings Act. The means by which the public may watch, listen, and/or participate in the meeting are described below. TO JOIN A MEETING: The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to participate. Simply follow the instruction below. To login on your computer or iPad: Click the link to join the webinar (and password if required) provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and password if required) provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commission members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 5/29/2020 Riverwalk Planning, Design and Meeting Minutes May 5, 2020 Construction Committee JOINING THE MEETING: Click on the link below to join the meeting: https://us02web.zoom.us/j/89278584596?pwd=ZzZ2cFVPMEQ3dVlEQVJSckpoWTQ4Zz09 Password: 907703 Or iPhone one-tap : US: +13126266799,,89278584596#,,1#,907703# or +13017158592,,89278584596#,,1#,907703# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 646 558 8656 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 Webinar ID: 892 7858 4596 Password: 907703 International numbers available: https://us02web.zoom.us/u/kcWbQbLq3R A. CALL TO ORDER: Planning, Design & Construction Committee (PDC) Chairman Kennedy called the May 5, 2020 Naperville Riverwalk PDC meeting to order at 7:30 a.m. Due to the shelter-in-place directive, the meeting was held via Zoom Video Conferencing App. B. ROLL CALL: Present: Pam Bartlett; John Cuff via telephone; Jeff Friant; John Joseph; Pat Kennedy, PD&C Committee Chairman; Debra Lellbach; Bill Novack; Geoff Roehll, Riverwalk Commission Chairman; and Tom Stibbe Absent: Valla Aguilar; Judy Brodhead; Bobby Carlsen; and Amsal Khimani, Student Commissioner Also Present: Christian Canizal, NCTV; Brian Dusak, ERA; Monica Goshorn-Maroney, GRWA; Rick Hitchcock, Former Riverwalk Commission Chairman; Laura McSweeney, City Staff; Dawn Portner, City Staff; Carl Peterson, GRWA; Tiffani Picco, Park District; Kristopher Sarpolis; and Kevin (no last name was displayed) Tom Stibbe was introduced as the new Riverwalk Commissioner representing the Park District, replacing long-time Park District representative Chuck Papanos. Stibbe is a life-long Naperville resident who has been with the Park District for 15 years. His family had a nursery business in Naperville for 50 years. He is a graduate of Naperville Central High School and is only a 9-minute walk to work. City of Naperville Page 2 Printed on 5/29/2020 Riverwalk Planning, Design and Meeting Minutes May 5, 2020 Construction Committee C. PUBLIC FORUM: Canizal inquired if the meeting was going to be videotaped. Novack responded that neither the Riverwalk Planning, Design & Construction Committee nor the full Riverwalk Commission would be videotaped. He stated that only the City Council, Planning and Zoning Commission and Transportation Advisory Board meetings are videotaped. D. OLD BUSINESS: 1. Approval of Minutes - Pat Kennedy Approve minutes from the February 4, 2020 and March 3, 2020 Riverwalk Planning, Design and Construction Committee meeting A motion to approve the February 4, 2020 and March 3, 2020 Planning, Design & Construction Committee minutes was made by Friant and seconded by Joseph. MOTION CARRIED UNANIMOUSLY. 2. Park District - Tiffany Picco a. Chuck Papanos Garden A garden was installed on the west extension of the Riverwalk, immediately east of the Sindt Woods, in honor of Chuck Papanos and his longevity and dedicate, passionate service to the Park District and the Riverwalk. The garden includes many plantings that are meaningful to Papanos as well as a plaque honoring him that is mounted on a large rock. Commissioners are encouraged to visit the new garden. b. Tree Replacement: Riverwalk Parking Lot Three accolade elm trees and a variety of understory replaced the diseased evergreens on the east side of the Riverwalk Parking Lot. c. Centennial Park Beach The beach has been emptied and is being cleaned in preparation for a tentative opening on Father’s Day, June 14, 2020. The date to open the Paddle Boats is being considered. The Park District is waiting for guidance from the Illinois Department of Public Health. d. Closure Signage Due to Covid19 Due to the social distancing in place, both the Centennial Skatepark and Jaycee Playground are closed with the appropriate signage however, Riverwalk pathways are available for use. All restrooms are closed other than those at the Riverwalk Café. The restrooms have signage reminding patrons of proper hygiene. The Park Police are enforcing that no large groups are allowed to gather. 3. Moser Tower Assessment - Bill Novack City of Naperville Page 3 Printed on 5/29/2020 Riverwalk Planning, Design and Meeting Minutes May 5, 2020 Construction Committee Novack reported that, at their May 2, 2020 meeting, the City Council will be voting on the proposal for the engineering/design and creation of construction documents for the repair of the Moser Tower. As background, when the consulting contract was awarded to Engineering Resource Associates, the engineering/design for the repair of the Moser Tower was not included in the scope. The promise was made that the Riverwalk Commission would come back to the City Council with a change order for the engineering proposal if/when the repair of the Moser Tower was approved. The scope of this proposal has changed from what was originally discussed. The original proposal included grout testing on the north side of the tower as well as the access to do the work. The original proposal was very expensive. After discussion, it was decided that the testing of the north grout pockets could be done during the construction phase as access would already be in place. $83,000 was saved by adjusting the scope of the proposal. The engineering/design and creation of the construction documents are scheduled to be completed by late autumn so the bid for construction could to be let in the winter. Construction would be in 2021. The timing of construction will try to limit the impact on the Carillon Musical Season. 4. Riverwalk Master Plan - Pat Kennedy Receive the current draft of the Riverwalk Master Plan The current draft of the Master Plan was reviewed. The text that Hitchcock wrote was incorporated and really made the document come to life. Hitchcock suggested that there is a 10-year window between now and the City’s bicentennial anniversary which coincides with the Riverwalk 50th anniversary. He opined that the projects in this Master Plan should be considered real projects not just a wish list of what might be nice; that folks should be reminded of the continued importance of the Riverwalk and the impact it has on our community. The Committee reviewed each page of the Master Plan for format and high-level content. Peterson was making changes as they were discussed. Commissioners were asked to do a deep dive of the document on their own and forward any suggested changes to Erickson by May 12, 2020. A small group will meet to review the changes. GRWA will incorporate the approved changes. That draft will be presented at the June 2, 2020 PDC meeting in hopes of approving it and to move into the next phase of the project. E. NEW BUSINESS: City of Naperville Page 4 Printed on 5/29/2020 Riverwalk Planning, Design and Meeting Minutes May 5, 2020 Construction Committee 1. 2020 Work Plan (PA022) - Bill Novack Receive the first draft of the 2020 Work Plan (PA022) PA022 encompasses projects that are too small to be their own CIP project but are bigger than normal maintenance e.g. parking lot patching and roof repair. Novack reminded Commissioners that the whole budget amount does not need to be spent. He stated that the Corona virus is having a significant negative impact on the City budget. The draft budget that was presented includes projects that should be done this year. Picco stated that the funds budgeted for the Fredenhagen Park overstory would not be sufficient and, rather than replacing all the trees in on year, the replacements could be staggered over several years. She suggested that the maples in the raised beds be replaced first. The maples will be replaced with frontier elms. Stibbe reported that the Moser Bridge on the east extension has been repaired twice extending the roof’s usefulness however a leak on the north/west side has developed. This issue should be addressed sooner rather than later. Erickson will explore possible cost. Stibbe also suggested that the plantings at Veteran’s Plaza are overgrown and should be replaced. An updated budget will be reviewed at the June 2, 2020 PDC meeting. F. MEETING SCHEDULE: Riverwalk Commission, May 13, 2020, 7:30 a.m. On Zoom Riverwalk Planning, Design & Construction, June 2, 2020, 7:30 a.m. On Zoom Riverwalk Commission, June 10, 2020, 7:30 a.m. On Zoom Riverwalk Planning, Design & Construction, July 7, 2020, 7:30 a.m. Location TBD: On Zoom or Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL G. ADJOURNMENT: A motion to adjourn was made by Roehll; seconded by Novack. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9:02 a.m. City of Naperville Page 5 Printed on 5/29/2020 Riverwalk Planning, Design and Meeting Minutes May 5, 2020 Construction Committee Respectfully submitted by Janette Erickson, Riverwalk Administrator City of Naperville Page 6 Printed on 5/29/2020