Riverwalk Planning, Design and Construction Committee

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes Tuesday, September 1, 2020 7:30 AM Via Zoom due to Covid-19 Riverwalk Planning, Design and Construction Committee Riverwalk Planning, Design and Meeting Minutes September 1, 2020 Construction Committee CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person meetings of the City Council and the City’s boards and commissions are not currently practical or prudent due to the Covid-19 pandemic. Accordingly, the Riverwalk Planning, Design and Construction Committee meeting scheduled for September 1, 2020 will be conducted remotely. The means by which the public may watch, listen, and/or participate in the meeting are described below. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. City of Naperville Page 1 Printed on 10/8/2020 Riverwalk Planning, Design and Meeting Minutes September 1, 2020 Construction Committee PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commissioners, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. You are invited to a Zoom webinar. When: Sep 1, 2020 07:30 AM Central Time (US and Canada) Topic: Riverwalk Planning, Design and Construction Commission Please click the link below to join the webinar: https://us02web.zoom.us/j/81500248211?pwd=L05BcmpUd1BMeWJGNHRIWGFXUWYxdz09 Passcode: 720836 Or iPhone one-tap : US: +13126266799,,81500248211#,,,,,,0#,,720836# or +16465588656,,81500248211#,,,,,,0#,,720836# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 Webinar ID: 815 0024 8211 Passcode: 720836 International numbers available: https://us02web.zoom.us/u/kpm9AkYHH A. CALL TO ORDER: Planning, Design & Construction Committee (PDC) Chairman Kennedy called the September 1, 2020 Naperville Riverwalk PDC meeting to order at 7:35 a.m. Kennedy read a statement explaining the reasons for meeting via the Zoom Video Conferencing App with an explanation of how the public can participate in the meeting. B. ROLL CALL: Present: Pam Bartlett; John Cuff; Jeff Friant; John Joseph; Pat Kennedy, PD&C Committee Chairman; Debra Lellbach; Josh McBroom, Bill Novack; Geoff Roehll, Riverwalk Commission Chairman; and Tom Stibbe Absent: Valla Aguilar and Judy Brodhead Also Present: Christian Canizal, NCTV; Rebecca DeLarme, City Staff; Brian Dusak, ERA; Monica Goshorn-Maroney, GRWA; Rick Hitchcock, Former Riverwalk Commission Chairman; Amsal Khimani, Former Student Commissioner; Julie Landry, City Staff; Laura McSweeney, City Staff; Lauren Rohr, Daily Herald City of Naperville Page 2 Printed on 10/8/2020 Riverwalk Planning, Design and Meeting Minutes September 1, 2020 Construction Committee C. PUBLIC FORUM: Canizal inquired if the Draft Riverwalk 2031 Master Plan has been uploaded to the City’s website. Since the document is still in draft form, it has not been uploaded yet. It will be uploaded after the final document is approved by the Riverwalk Commission. D. OLD BUSINESS: 1. Approval of Minutes - Pat Kennedy Approve minutes from the August 4, 2020 Riverwalk Planning, Design and Construction Committee meeting. A motion to approve the August 4, 2020 Planning, Design & Construction Committee minutes was made by Friant and seconded by Roehll. MOTION CARRIED UNANIMOUSLY. 2. Park District - Tom Stibbe a. General Maintenance Park District Staff continues with general maintenance of the Riverwalk. With the very dry weather, they are doing a lot of watering. Volunteers are helping with the weeding. b. Events The “Midday Spray” will continue through September 11, 2020. c. Social Distancing Signage Decals and signage have been added to the Riverwalk encouraging social distancing and the use of face coverings. Stibbe has a few extra decals if they’re needed. d. Resident Concern about Lighting Stibbe reported that a resident has expressed concern about the possibility of LED lights strobing. The resident stated that the lights in question are near the “grassy steps”. Assuming this area is the amphitheater, the only LED lights in the area are the City poles along Jackson Ave. Stibbe will follow up with the resident to confirm the location. If the Jackson Avenue poles are the ones in question, DPW will be contacted to explore the issue. City of Naperville Page 3 Printed on 10/8/2020 Riverwalk Planning, Design and Meeting Minutes September 1, 2020 Construction Committee 3. 2020 Work Plan - Bill Novack a. Railings/Curbing: East Side of Paddle Boat Quarry ERA submitted three options to repair the curbing on the east side of the Paddle Boat Quarry. The estimated cost exceeds the limits of PA022 making the repair its own CIP project which will be added to the 2021 budget request. ERA has been directed to create bid documents with alternates for the different options in hopes that the project will be bid this winter. Novack suggested that the project could be bid as alternate to the Moser Tower repair. b. Donor Plaques Donor plaques will be replaced on the Jackson Avenue light poles as they were removed when the City installed new lights. The new light poles are round while the original poles were square. 4. Moser Tower Rehabilitation - Bill Novack ERA is working on the engineering/design for the repair of the Moser Tower. Construction documents are scheduled to be completed in the autumn, with preliminary details to be submitted in October. With covid, it has been challenging to gather data acquisition as their subcontractor is on the east coast. The project is scheduled to go out for bid in late autumn or early winter. Construction is scheduled to begin in early spring, weather dependent. The construction timeline will take the carillon summer schedule into account, if possible. 5. Riverwalk 2031 Master Plan - Pat Kennedy Receive the current draft of the Riverwalk 2031 Master Plan. Kennedy reported that all the outreach meetings with community partners and key stakeholders have been completed. The overall impression from the meetings has been highly supportive. Comments from interested residents, partners and stakeholders were compiled. The draft master plan was reviewed in detail and these comments were considered when updating the draft to its final version. The major changes include adding the multi-use path on the east side of the river from the Bambule Gateway/Fredenhagen Park to Hillside Road, changing the ecological shoreline project to a 2-page spread, the inclusion of estimated costs for all projects and an update to the text where appropriate. E. NEW BUSINESS: City of Naperville Page 4 Printed on 10/8/2020 Riverwalk Planning, Design and Meeting Minutes September 1, 2020 Construction Committee 1. 2021 Riverwalk Budgets - Bill Novack Novack explained that the City has two budgets; operations and capital improvement (CIP). There is no change in the operations budget from last year. He reviewed the CIP budget, explaining that the curb/railing repair at the Paddle Boat Quarry project has been added. He also shared that funding for engineering for some of the master plan projects is scheduled for the “out years”, scheduled after the repair of the Moser Tower and construction of 430 S. Washington Street. He also stated that the budget is subject to change each year. F. MEETING SCHEDULE: Riverwalk Commission, September 9, 2020, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, October 6, 2020, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Commission, October 14, 2020, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, November 3, 2020, 7:30 a.m. On Zoom Video Conferencing App **Riverwalk Commission, TUESDAY, November 10, 2020, 7:30 a.m. On Zoom Video Conferencing App G. ADJOURNMENT: A motion to adjourn was made by Roehll; seconded by Novack. MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9:11 a.m. Respectfully submitted by Janette Erickson, Riverwalk Administrator City of Naperville Page 5 Printed on 10/8/2020