Riverwalk Planning, Design and Construction Committee

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes Riverwalk Planning, Design and Construction Committee Tuesday, March 2, 2021 7:30 AM Via Zoom Due To COVID-19 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding the March 2, 2021 Riverwalk Planning, Design & Construction Committee meeting remotely. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commissioners, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 4/26/2021 Riverwalk Planning, Design and Meeting Minutes March 2, 2021 Construction Committee You are invited to a Zoom webinar. When: Mar 2, 2021 07:30 AM Central Time (US and Canada) Topic: Riverwalk Planning, Design and Construction Committee meeting Please click the link below to join the webinar: https://us02web.zoom.us/j/84716527873?pwd=MGk2NFlySVVKVU12RWJoeVRielNqUT09 Passcode: 929983 Or iPhone one-tap : US: +13126266799,,84716527873#,,,,*929983# or +16465588656,,84716527873#,,,,*929983# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 or +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 847 1652 7873 Passcode: 929983 International numbers available: https://us02web.zoom.us/u/ke1Ok19g A. CALL TO ORDER: Planning, Design & Construction Committee (PDC) Chairman Friant called the March 2, 2021 Naperville Riverwalk PDC meeting to order at 7:30 a.m. Friant read a statement explaining the reasons for meeting via the Zoom Video Conferencing App with an explanation of how the public can participate in the meeting. B. ROLL CALL: Present: Pam Bartlett (joined at 7:35 a.m.); Jan Erickson; Jeff Friant, PDC Committee Chairman; John Joseph; Pat Kennedy, Riverwalk Commission Chairman; Debra Lellbach; Josh McBroom (left at 7:55 a.m.); Bill Novack and Tom Stibbe Absent: Valla Aguilar; Judy Brodhead; and John Cuff Also Present: Christian Canizal, NCTV; Rebecca DeLarme, City Staff; Brian Dusak, ERA; Monica Goshorn-Maroney, GRWA; Rick Hitchcock, former Riverwalk Commission Chairman; Julie Landry, City Staff; Laura McSweeney, City Staff; Carl Peterson, GRWA; and Jake Wolf, ERA C. PUBLIC FORUM: There were no public comments. D. OLD BUSINESS: City of Naperville Page 2 Printed on 4/26/2021 Riverwalk Planning, Design and Meeting Minutes March 2, 2021 Construction Committee 1. Approval of Minutes - Jeff Friant Approve minutes from the February 2, 2021 Planning, Design & Construction Committee meeting Attachments: 21PDCMinutes0202 A motion to approve the February 2, 2021 Planning, Design & Construction Committee minutes was made by Lellbach and seconded by Erickson. MOTION CARRIED UNANIMOUSLY 2. Park District - Tom Stibbe Stibbe reported that the Park District staff had been busy due to the amount of snow in February. Staff came in early and worked weekends. With the snow starting to melt, the winter aconite is starting to show in front of the municipal building and additional pruning can now begin to take place. Spring cleanup will also begin soon. 3. Moser Tower Rehabilitation - Bill Novack Dusak and Peterson provided the Commission with an update on the Moser Tower Rehabilitation. Dusak and Wolf reported on their progress from the past month including working with a paint supplier, identifying accessibility issues and working through other potential problematic issues with sub-consultants. The Commission reviewed the updated plans that included both the required work and additional aesthetic options. Goshorn-Maroney reviewed required items such as concrete formliner, ornamental pavers, seatwall and additional waterproofing items. She also reviewed the enhancement options that included landscaping, new benches and ornamental piers that matched other areas on the Riverwalk, lower plaza ornamental pavers, donor medallions and additional enhancements to the store front. Novack asked if the enhancement plans could be bid as an alternate . Dusak said that the documents could be structured in that manner and several Committee members expressed their agreement with that idea. Further discussion on the base bid items of landscaping and paver replacement ensued and it was noted that the lower plaza area is currently concrete with no structural issues. Structural work cost estimates will be forthcoming from ERA. Joseph asked for a recommendation on enhancement items that would be considered best options related to cost. GRWA responded that landscaping, ornamental railing, lower plaza pavers and the additional façade enhancements would be most impactful. City of Naperville Page 3 Printed on 4/26/2021 Riverwalk Planning, Design and Meeting Minutes March 2, 2021 Construction Committee Erickson suggested having the donor plaque relocation (Enhancement Item 7) and railing (Enhancement Item 4) moved to the base bid, with additional Commission members agreeing. Hitchcock inquired if the railing is a requirement. Donor medallions were discussed for future fundraising that could be added later. Erickson also inquired about separating the entrance arch from the store front doors and questioned if it should be moved to the base bid. A determination will be made after the structural cost estimates are received. Dusak advised that based on progress to date, the project should be ready for bid by April. 4. Riverwalk Master Plan - Pat Kennedy Joseph provided an update on the Communications team development, noting Aguilar and Sameera Luthman from the Naperville Park District were working with him to develop the plan. Their objective is to show the plan to the PDC Committee and the Riverwalk Commission at the April meetings. They are thinking of a theme and how it would be conveyed, through presentation, via website, in literature or when speaking with the press, and they are working with “Creating a Path Forward.” Joseph questioned the Committee on their views about the life of the plan. Friant noted that it should be for the lifetime of the 2031 Master Plan, with Kennedy agreeing. Kennedy added that the plan should have a three-year window with the intent that it would be refreshed in another three years. Friant inquired about the Riverwalk logo. Erickson advised that there is a logo that was developed by Hitchcock Design Group and the element can be broken out of it. Discussion followed on the possibility of developing another logo for the Master Plan. Hitchcock suggested keeping the Riverwalk logo as the master brand and not losing sight of 2031. He believes it can be a powerful motivation for fundraising and expressed his appreciation for the work that Joseph and his team are doing, with the other Committee members also expressing their appreciation. Kennedy updated the Committee on the Fundraising team developments, noting that some very early conversations had taken place regarding ecological restoration and some smaller projects. They are working with the Riverwalk Foundation and firming up the process as to how the funds should go through the Foundation. Kennedy encouraged the Committee to engage others to start talking about anyone that may be interested in joining the Fundraising team or particular interests in projects on the Riverwalk. Hitchcock brought up the Downtown Naperville Alliance’s plans to welcome City of Naperville Page 4 Printed on 4/26/2021 Riverwalk Planning, Design and Meeting Minutes March 2, 2021 Construction Committee people back downtown. Bartlett reported discussing this at the last Riverwalk Commission meeting, with the Alliance’s “Sail into Summer” theme, painted sailboat sculptures and the possibility of a sailboat race down the river event to engage the public. The timeline for display of the sculptures is Memorial Day. Discussion followed regarding overarching events that take place on the Riverwalk. It was noted that the Duck Race was the only Riverwalk focused event. E. NEW BUSINESS: 1. 2021 Riverwalk Work Plan (PA022) - Bill Novack Novack reported that Stibbe and his staff would be preparing a list of maintenance items that could be addressed in 2021 with this CIP item. Costs covered under this in the past included overstory tree trimming, retaining wall repairs, and other various smaller items. If the Commission has any additional suggestions, please notify Novack or Stibbe. F. MEETING SCHEDULE: Riverwalk Commission, March 10, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, April 6, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Commission, April 14, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, May 4, 2021, 7:30 a.m. On Zoom Video Conferencing App G. ADJOURNMENT: A motion to adjourn was made by Erickson and seconded by Joseph at 8:34 a.m. MOTION CARRIED UNANIMOUSLY Respectfully submitted by Rebecca DeLarme, City Staff City of Naperville Page 5 Printed on 4/26/2021