Riverwalk Planning, Design and Construction Committee

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes Riverwalk Planning, Design and Construction Committee Tuesday, May 4, 2021 7:30 AM Lunchroom or Via Zoom App CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding the May 4, 2021 Riverwalk Planning, Design & Construction Committee meeting remotely. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commissioners, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes May 4, 2021 Construction Committee You are invited to a Zoom webinar. When: May 4, 2021 07:30 AM Central Time (US and Canada) Topic: Riverwalk Planning, Design and Construction Committee meeting Please click the link below to join the webinar: https://us02web.zoom.us/j/82365584357?pwd=WmQ5QWR2ck1hdnBQeFAvS0VyWHdXdz09 Passcode: 442023 Or One tap mobile : US: +13126266799,,82365584357#,,,,*442023# or +16465588656,,82365584357#,,,,*442023# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 646 558 8656 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 9128 or +1 253 215 8782 Webinar ID: 823 6558 4357 Passcode: 442023 International numbers available: https://us02web.zoom.us/u/ke9ALfVSW A. CALL TO ORDER: Planning, Design & Construction Committee (PDC) Chairman Friant called the May 4, 2021 Naperville Riverwalk PDC meeting to order at 7:30 a.m. Friant read a statement explaining the reasons for meeting via the Zoom Video Conferencing App with an explanation of how the public can participate in the meeting. B. ROLL CALL: Present: John Cuff; Jan Erickson; Jeff Friant, PDC Committee Chairman; John Joseph; Pat Kennedy, Riverwalk Commission Chairman; Debra Lellbach; Josh McBroom; Bill Novack; and Tom Stibbe Absent: Valla Aguilar; Pam Bartlett; and Pat Kennedy Also Present: Rebecca DeLarme, City Staff; Brian Dusak, ERA; Monica Goshorn-Maroney, GRWA; Rick Hitchcock, former Riverwalk Commission Chairman; Laura McSweeney, City Staff; Carl Peterson, GRWA; Marilyn Schweitzer, resident; and Jake Wolf, ERA C. PUBLIC FORUM: There were no public comments. D. OLD BUSINESS: 1. Approval of Minutes - Jeff Friant City of Naperville Page 2 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes May 4, 2021 Construction Committee Approve minutes from the April 6, 2021 Planning, Design & Construction Committee meeting Attachments: 21PDCMinutes0406 A motion to approve the April 6, 2021 Planning, Design & Construction Committee minutes was made by Lellbach and seconded by Stibbe. MOTION CARRIED with Novack abstaining 2. Park District - Tom Stibbe Stibbe reported that bathrooms are open this year but drinking fountains are still on hold. Fountains should be opening this weekend and the beach is filled with plans to open Memorial Day weekend. Volunteer groups are back and working with the Park District. 3. 2021 Riverwalk Work Plan (PA022) - Tom Stibbe Stibbe is currently working on obtaining pricing for repairs to the split rail fence located in the parking lot by the Grand Pavilion. Options for repair would be completing the project all at once or splitting into two sections. Work on the Landforms Sculpture (red sculpture) was last done approximately fifteen years ago, with a significant amount of repairs occurring prior to painting. Estimated costs to repair are around $40K but if the area can be blocked off and scaffolding avoided, costs could drop to the $12K to $15K range. The suggestion of a wrap for the sculpture was discussed. Stibbe noted that this project could also be included with the Riverwalk 2031 Master Plan improvements. If the renovation of the Fredenhagen restrooms is contracted out, costs would be in the $45K to $50K range and would include new partitions, new fixtures, new mirrors, new lighting and paint. Costs could be significantly reduced if done in-house. Novack suggested Stibbe provide a list of materials that could be purchased prior to the end of the year. Stibbe inquired about past studies on the leaning block wall located between the south side of the Quarry and Aurora Avenue. ERA has monitored the conditions and Dusak will provide that information to Stibbe and Novack. Novack will work with City staff to evaluate the parking lot at Rotary Hill and provide an assessment to Stibbe. Stibbe will provide estimates for these projects to the Commission. These items will be discussed in further detail at the upcoming Asset Management Plan Walk, scheduled for May 7th. City of Naperville Page 3 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes May 4, 2021 Construction Committee 4. Moser Tower Rehabilitation - Bill Novack Novack reported that final revisions were made to the plans and the project is currently out for bid. A mandatory pre-bid meeting is scheduled for next week. The Eagle Street pedestrian bridge was included in the bid with two alternatives: 1) to remove the failing beam and replace or 2) remove the failing beam and re-install the railing on the adjacent beam resulting in a narrower, yet wide enough sidewalk. Peterson shared the new concept drawing for the formliner with the Commission, which is now concrete and will have joints with a similar size to the precast units located above. Color and texture samples will be provided by the contractor as part of the bid. Detail work has been scaled back and additional elements can be removed from the contract at a later date. Pavers will not be the same as other Riverwalk pavers but will be more consistent with the existing area and the lower level will remain concrete. Schweitzer questioned if there was a way to include a vertical element and Novack advised that vertical joints would be cut into the structure so that both horizontal and vertical lines would be present. May 19th is the date for opening bids, with the goal to have Council award the contract based on City staff’s recommendations on June 1st. 5. Riverwalk Master Plan - John Joseph Joseph provided an update on the Communications Team’s plan. They have identified resource requirements from the City, the Communications Team and the Park District. He will be reviewing this information with Novack and Kennedy. Next month, the Riverwalk logo will be updated for the Master Plan and the web pages will be brought up-to-date. 6. Asset Management Plan - Tom Stibbe The Asset Management Plan Walk is scheduled for Friday, May 7, 2021 at 3:00 p.m. Everyone will meet at the Jaycees Smart Park. Joseph suggested that the capital improvement areas and current signage be addressed during the walk. Erickson requested that Novack or DeLarme provide the panel replacement cost information for signage that we have on file. Stibbe advised that he will have a list of all assets with a fair or poor rating that need to be addressed. E. NEW BUSINESS: 1. July 30th Memorial Walk for Chuck Papanos - Jan Erickson Erickson advised that a walk in memory of Chuck Papanos is being organized for July 30, 2021. Please advise Erickson or Novack if anyone is interested in serving on the committee, sponsoring or helping with the City of Naperville Page 4 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes May 4, 2021 Construction Committee event. F. MEETING SCHEDULE: Riverwalk Commission Annual Asset Management Walk, May 7, 2021, 3:00 p.m. Meet at Naperville Jaycees Park, north lawn of Municipal Center, 400 S. Eagle St., Naperville, IL, weather permitting Riverwalk Commission, May 12, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, June 1, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Commission, June 9, 2021, 7:30 a.m. Either Zoom Video or Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL Riverwalk Planning, Design & Construction, July 6, 2021, 7:30 a.m. Either Zoom Video or Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL The Commission will be advised when the meetings will resume in-person. G. ADJOURNMENT: A motion to adjourn was made by Erickson and seconded by Joseph at 8:17 a.m. MOTION CARRIED Respectfully submitted by Rebecca DeLarme, City Staff City of Naperville Page 5 Printed on 9/1/2021