Riverwalk Planning, Design and Construction Committee

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes Riverwalk Planning, Design and Construction Committee Tuesday, June 1, 2021 7:30 AM Via Zoom Due To COVID-19 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding the June 1, 2021 Riverwalk Planning, Design & Construction Committee meeting remotely. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commissioners, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes June 1, 2021 Construction Committee You are invited to a Zoom webinar. When: Jun 1, 2021 07:30 AM Central Time (US and Canada) Topic: Riverwalk Planning, Design and Construction Committee Please click the link below to join the webinar: https://us02web.zoom.us/j/82142387358?pwd=TFBzdzJTVW0wWTMyYVhxNlVkN0xZQT09 Passcode: 924566 Or One tap mobile : US: +13126266799,,82142387358#,,,,*924566# or +13017158592,,82142387358#,,,,*924566# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 Webinar ID: 821 4238 7358 Passcode: 924566 International numbers available: https://us02web.zoom.us/u/kd97xQ9f5Q A. CALL TO ORDER: Planning, Design & Construction Committee (PDC) Chairman Friant called the June 1, 2021 Naperville Riverwalk PDC meeting to order at 7:30 a.m. Friant read a statement explaining the reasons for meeting via the Zoom Video Conferencing App with an explanation of how the public can participate in the meeting. B. ROLL CALL: Present: Pam Bartlett; Jan Erickson; Jeff Friant, PDC Committee Chairman; Debra Lellbach; Bill Novack; and Tom Stibbe Absent: Valla Aguilar; John Cuff; John Joseph; Pat Kennedy; and Josh McBroom Also Present: Christian Canizal, NCTV; Rebecca DeLarme, City Staff; Brian Dusak, ERA; Julie Landry, City Staff; Monica Goshorn-Maroney, GRWA; Rick Hitchcock, former Riverwalk Commission Chairman; Laura McSweeney, City Staff; and Marilyn Schweitzer, resident C. PUBLIC FORUM: There were no public comments. D. OLD BUSINESS: 1. Approval of Minutes - Jeff Friant City of Naperville Page 2 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes June 1, 2021 Construction Committee Approve minutes from the May 4, 2021 Planning, Design & Construction Committee meeting Attachments: 21PDCMinutes0504 No vote was taken to approve the May 4, 2021 PDC minutes as there was not a quorum of the Riverwalk Commissioners present. 2. Park District - Tom Stibbe Stibbe reported that Centennial Beach had a soft opening due to inclement weather this past weekend, working out well for the new staff. Donor bricks were installed with DeLarme. Fountains are up and running. Drinking fountains have not been opened yet and he is awaiting confirmation. The annual flowers have been planted with Tiffani Picco’s outstanding assistance. Along Eagle Street, bricks have fallen along the quarry and a cone was placed but is now missing. A small section of fence will be placed in the area and this will need to be addressed. Erickson inquired if this repair would need to be bid out. Novack will arrange to have someone review through one of the City’s programs and it will be charged to PA022. Erickson commented that the Riverwalk was all dressed up and ready for the public, as she attended the Memorial Day parade. Stibbe advised that volunteer groups have been assisting with the clean-up. 3. Moser Tower Rehabilitation - Bill Novack Novack reported that bids were opened with the City receiving proposals from three bidders. Although the cost is still under the engineer’s estimates, it did increase due to the deterioration of the stairs throughout the structure. Cost savings from other projects have been identified so City Council has revenue to fund the entire project. This is on the City Council’s agenda for tonight’s meeting to award to the low bidder. An on-site meeting with the contractors was held last week and they are working with the cell phone carriers to shut down some of the transmitters while work is being done in front of them. Construction should commence in the third or fourth week of June and completion is tentatively set for November 5th. Stibbe will provide keys for the main door. 4. Riverwalk Master Plan - Bill Novack Novack reported that Joseph and his group have been making progress with the Communications Plan. 5. Asset Management Plan - Tom Stibbe City of Naperville Page 3 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes June 1, 2021 Construction Committee The Asset Management Plan Walk was held Friday, May 7th and Stibbe and Tiffani Picco are reviewing the list of items that need to be addressed. Novack will have the patching contractor take care of the parking lot. Stibbe also mentioned that the fence along the VFW may not need to be replaced to the west of the area but may be needed to the east of the area due to the location of houses and to serve as a visual barrier. Stibbe noted that smaller items will be addressed in-house and they were currently working on things such as replacing bricks, cleaning up and repainting items, changing out the bollard posts and re-doing the plow handles at the Farmer’s Plaza. The Landforms Sculpture should be addressed and may need to be done prior to the Eagle Street Gateway Master Plan project, based on timing. Novack would like to have an estimate for repair for this year. The restrooms at Fredenhagen Park also need to be addressed and could be done in-house with work taking place over the winter months. Erickson mentioned that it was discussed previously about purchasing materials for the Fredenhagen restrooms prior to the end of the year. Novack agreed with Erickson. Stibbe also noted that some of the rails are rusting, bent and in need of paint. Novack advised that they may be looking at including some of these repairs with other projects that involve railings, as it is difficult to get a specialty contractor for railing repair. Friant requested that an Asset Management list be shared with the Commission. Stibbe will review further with Tiffani Picco and provide a spreadsheet of items that are rated fair and poor. 6. July 30th Walk On! In Memory of Chuck Papanos - Jan Erickson Erickson provided an update on the Walk On! In Memory of Chuck Papanos event, scheduled for July 30th. They are looking for sponsors and are hoping for approximately 250 participants. They are also looking for team leaders for fundraising. Ann Marie Papanos has great support from the Lymphoma Research Foundation and 100% of the money raised will go to research. Bartlett and Lellbach requested the sponsorship information from Erickson. Christian Canizal also requested a summary of the event from Erickson. E. NEW BUSINESS: There was no new business to discuss. City of Naperville Page 4 Printed on 9/1/2021 Riverwalk Planning, Design and Meeting Minutes June 1, 2021 Construction Committee F. MEETING SCHEDULE: Riverwalk Commission, June 9, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, July 6, 2021, 7:30 a.m. Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL Riverwalk Commission, June 14, 2021, 7:30 a.m. Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL Riverwalk Planning, Design & Construction, August 3, 2021, 7:30 a.m. Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL G. ADJOURNMENT: The meeting ended at 7:59 a.m. No motion to adjourn was made as there was no quorum. Respectfully submitted by Rebecca DeLarme, City Staff City of Naperville Page 5 Printed on 9/1/2021