SECA Commission

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes SECA Commission Wednesday, January 17, 2018 5:00 PM Meeting Room A A. CALL TO ORDER: Chairman Grimes called the meeting to order at 5:01 p.m. B. ROLL CALL: Present 10 - Rebecca Obarski, Jaqueline Clermont, Vicki Coletta, Shannon Greene Robb, Richard Grimes, Donna Kearney, Melvin Kim, Gary Kovener, Deana Losurdo, and Colleen McQuillan Staff present: Director-City Clerk, Pam Gallahue; Budget and Administrative Services Coordinator, Shebnem Ozkaptan; and Special Events Coordinator, Dawn Portner Commissioner Losurdo entered the meeting at 5:11 p.m. C. PUBLIC FORUM: The following agencies presented their CY18 SECA Grant request or were available for questions: Kate Bleeker - Christkindlmarket Naperville - Questions Only Jim Groat and Cori Cozort - Naperville Jaycees Last Fling - Questions Only David Nordin - Midwest Soarring - Questions Only Brian Lynch - North Central College - Questions Only Julie Jancius - DuPage Symphony Orchestra Thomas Sullivan - DuPage Children's Museum Terry O'Dowd - West Suburban Irish Renee Miklosik - Little Friends - Questions Only Neveen Michael - Young Naperville Singers Vilden Gorener - Turkish-American Cultural Alliance - Questions Only Don Gingold - Summer Place Theatre D. OLD BUSINESS: 1. Approve the SECA Commission Meeting Minutes of December 13, 2017. Attachments: Meeting Minutes December 13 2017 SECA Commission Commissioner McQuillan made a motion, seconded by Councilwoman Obarski to approve the SECA Commission meeting minutes of Wednesday, December 13, City of Naperville Page 1 Printed on 5/25/2018 SECA Commission Meeting Minutes January 17, 2018 2017 with the correction to include attendance by Commissioner Coletta. Aye: 9- Clermont, Coletta, Greene Robb, Grimes, Kearney, Kim, Kovener, Losurdo, and McQuillan E. NEW BUSINESS: 1. Provide initial direction on topics for the Comprehensive SECA Grant Fund Review Workshop scheduled for February 26, 2018. Chairman Grimes invited resident, Mary Lou Wehrli, and Director of Naperville Area Chamber of Commerce-Governmental Affairs and Business Development, Colin Dalough, to present findings from recent meetings regarding the overall SECA process. Wehrli and Dalough requested the Commission take into consideration the following items when creating its recommendations for the Comprehensive SECA Grant Fund Review Workshop scheduled for February 26, 2018: - The purpose, definition, and the current mission of SECA; - The future of SECA and the appropriateness of developing a long-term plan; - Funding allocations and awards based on a point system; - Partnerships among the applicants; - Special Events vs. Cultural Amenities vs. Capital projects; and - Appropriateness of conducting another SECA community survey. The Commissioners discussed the following recommendations: - Increase the allocation to SECA from the current $1.9M; - Remove the current cap and reintroduce the 2% escalator; - Move Ribfest and Last Fling to the City Obligations category; - Commission authorization and Council philosophy; - Determine a funding priority of Special Events vs. Cultural Amenities vs. Capital projects; - Designate a percentage for New Initiatives; and - Process to assist applicants to be self-sufficient. Chairman Grimes discussed upcoming 2x2 meetings with the City Council to gather input for the February 26 workshop, explained that Commissioner Kovener will also be in the meetings, and stated that the meeting schedule will be sent to the Commission once it is determined. Commissioner Grimes called for a break from 6:40 p.m. to 6:50 p.m. By consensus, the Commission directed staff to include the recommendations discussed. Gallahue and Obarski exited the meeting at 6:40 p.m. 2. Reach consensus on a revised unified recommendation for the Calendar Year 2018 (CY2018) SECA Grant Fund Program allocations and direct staff to prepare an agenda City of Naperville Page 2 Printed on 5/25/2018 SECA Commission Meeting Minutes January 17, 2018 item for Council approval on February 6, 2018. Attachments: Worksheet Jan 17 2018 The Commission balanced requests in all grant categories with the 2016 SECA Grant Fund mission of “creating opportunities to provide social events and artistic experiences.” Given the importance that the mission places on both celebrations and the arts, the Commission, while adhering to Council direction regarding the Legacy Events, redistributed the remaining $492,230 and awarded partial funding to worthy requests in both categories. Commissioner Kim made the motion, seconded by Commissioner Clermont to approve the CY18 SECA Grant Fund unified recommendation. The motion carried by the following vote: Aye: 9- Clermont, Coletta, Greene Robb, Grimes, Kearney, Kim, Kovener, Losurdo, and McQuillan F. ADJOURNMENT: Commissioner Losurdo made a motion, seconded by Commissioner Kim, to adjourn the SECA Commission meeting of January 17, 2018 at 8:00 p.m. The motion carried by the following vote: Aye: 9- Clermont, Coletta, Greene Robb, Grimes, Kearney, Kim, Kovener, Losurdo, and McQuillan /S/ Dawn Portner Dawn Portner Special Events Coordinator City of Naperville Page 3 Printed on 5/25/2018