SECA Commission

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes - Final SECA Commission Wednesday, March 22, 2023 6:00 PM Lunchroom A. CALL TO ORDER: Chairwoman Brodhead called the meeting to order at 6:05 p.m. B. ROLL CALL: Present 9- Judith Brodhead, Nancy Chen, Vicki Coletta, Natalia Dagenhart, Rich Gannon, Shannon Greene Robb, Tom Miers, David Scriven-Young, and Arthur Zards Absent 2- Vasavi Chakka, and Theresa Sullivan Also present - Student Commissioner Priya Thachet Staff present - Dawn Portner, Special Events Coordinator Commissioners Miers and Scriven-Young participated via teleconference C. PUBLIC FORUM: Jane Burke from Naperville Preservation thanked the SECA Commission for their support and also provided an update on the organizations CY22 SECA funded projects. D. OLD BUSINESS: 1. Approve the SECA Commission meeting minutes of December 1, 2022 Commissioner Miers made a motion, seconded by Commissioner Coletta, to approve the SECA Commission meeting minutes of December 1, 2022. The motion carried by the following vote: Aye: 8- Brodhead, Chen, Coletta, Dagenhart, Gannon, Greene Robb, Miers, Scriven-Young, and Zards Absent: 2- Chakka, and Sullivan 2. Review the CY23 SECA Grant Fund application/approval cycle and discuss recommendations for CY24 Portner informed the Commission that the City will be developing its own in-house grant application for all grants including SECA, as opposed to using an outside company. She said it will be ready to use for the CY24 application cycle City of Naperville Page 1 Printed on 10/4/2023 SECA Commission Meeting Minutes - Final March 22, 2023 and save approximately $8,000 each year in City Obligations. Commissioner Zards requested consensus to create subcommittees to discuss 1) the current SECA mission statement to determine if its current purpose and meaning are still relevant, 2) the current SECA manual, and 3) accountability for when SECA policies are not followed. The Commission did not reach consensus. Commissioner Zards will send recommendations to Portner who will email them to the entire Commission for review prior to CY24 updates. Commissioner Miers requested that Commission members who run a non-profit, or serve as a board member, complete the Disclosure of Interest form prior to allocating or applying for funding. Portner stated the Disclosure of Interest form will be emailed to the Commission prior to the start of the CY24 SECA application cycle. Commissioner Miers made a motion, seconded by Commissioner Zards, to require that the Disclosure of Interest form be filed with the City when a sitting Commissioner applies for SECA funding for an organization they run or participate in as a Board member. The motion carried by the following vote: Aye: 8- Brodhead, Chen, Coletta, Dagenhart, Gannon, Greene Robb, Miers, Scriven-Young, and Zards Absent: 2- Chakka, and Sullivan Commissioner Gannon left the meeting at 6:30 p.m. E. NEW BUSINESS: 1. Discuss the SECA Commission role in upcoming public arts and City beautification initiatives Portner discussed the following Community Arts initiatives that may require involvement from the SECA Commission such as facilitating the public input process for the design and placement of the City's new gateway entrance signs, providing input on the new downtown wayfinding signs, assisting with either developing the new design, or choosing from a numbers of design submissions for a new banner honoring the City's first responders. She said she will keep the Commission informed as these initiatives progress. This Report was received. 2. Approve the CY24 SECA Grant Fund application timeline The Commission approved. 3. Approve the 2023 meeting schedule City of Naperville Page 2 Printed on 10/4/2023 SECA Commission Meeting Minutes - Final March 22, 2023 The Commission approved. F. ADJOURNMENT: Commissioner Greene Robb made a motion, seconded by Commissioner Coletta, to adjourn the SECA Commission meeting of March 22, 2023 at 7:29 p.m. The motion carried by the following vote: Aye: 7- Brodhead, Chen, Coletta, Dagenhart, Greene Robb, Miers, Scriven-Young, and Zards Absent: 3- Chakka, Gannon, and Sullivan /S/ Dawn Portner Dawn Portner Special Events Coordinaotr City of Naperville Page 3 Printed on 10/4/2023