Sister Cities Commission

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes Wednesday, July 8, 2020 6:30 PM Via Zoom Sister Cities Commission Sister Cities Commission Meeting Minutes July 8, 2020 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person meetings of the City Council and the City’s boards and commissions are not currently practical or prudent due to the Covid-19 pandemic. Accordingly, the Sister Cities Commission scheduled for July 8, 2020 will be conducted remotely. The means by which the public may watch, listen, and/or participate in the meeting are described below. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commissioners, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 10/1/2020 Sister Cities Commission Meeting Minutes July 8, 2020 You are invited to a Zoom webinar. When: Jul 8, 2020 06:30 PM Central Time (US and Canada) Topic: Sister Cities Commission Please click the link below to join the webinar: https://zoom.us/j/99008980493?pwd=SzBSb2l4QVBMT2d6L2lDUFRIdytIQT09 Password: 130572 Or iPhone one-tap : US: +13126266799,,99008980493#,,,,0#,,130572# or +19292056099,,99008980493#,,,,0#,,130572# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 929 205 6099 or +1 301 715 8592 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 990 0898 0493 Password: 130572 International numbers available: https://zoom.us/u/acobFj7vZY A. CALL TO ORDER: The meeting was called to order at 6:30 p.m. B. ROLL CALL: Commission Members Present: Julie Federico, Sophio Luo, Vasavi Chakka, 'Arista' Yuqin Wang, Lane Fuhrer, Vasavi Chakka and Alan Lowe City Council Liaison: Patty Gustin City Staff: Rachel Pruneda Student Commissioners: Public: Bill Donofrio C. PUBLIC FORUM: There were no speakers under Public Forum. D. OLD BUSINESS: City of Naperville Page 2 Printed on 10/1/2020 Sister Cities Commission Meeting Minutes July 8, 2020 E. REPORTS: Approve the Sister Cities Commission minutes of June 10, 2020 A motion was made to APPROVE the Sister City minutes of June 10, 2020. Roll Call Vote: AYES: (6) Federico, Luo, Chakka, Wang, Fuhrer and Lowe. NAYS: (0) 1. Cancun Update - Councilwoman Gustin An executed copy of the agreement between the City of Naperville and the City of Cancun was sent to Cancun, Mexico. Councilwoman Gustin plans to reach out to Fire Chief Tom Hurtado to see if he's interested in attending a future meeting. 2. SECA will begin accepting grants on August 31, 2020. The committee would like to apply for funding in order to hold a special event that would promote Sister Cities and our new Sister City, Cancun, Mexico. This would be a community cultural event. Some suggestions include creating a coupon book to raise funds, holding a Cinco de Mayo event at Central Park with the Municipal Band that would include music that represents the Hispanic culture. Ron Keller is the contact for Naperville's Municipal Band and we could reach out to him to see if the band would be interested in getting involved in this event. A Google Docs site was initiated by Alan for members to input ideas and suggestions for the Cinco de Mayo event. The link may be accessed at the following: https://docs.google.com/document/d/19RurCLH7zqC0VEUuK5j3BORHDr2zo3RFoLs60dMJLU E/edit?usp=sharing A motion was made and seconded to form a sub-committee to include Sophio Luo, Bill Donofrio and Alan Lowe to work on the grant submittal and attend the required SECA meetings. Motion passed. Roll Call Vote: AYES: (6) Federico, Luo, Chakka, Wang, Fuhrer, and Lowe NAYS: (0) 3. Treasurer's Report - Julie Federico Federico reported that there were no changes to the Treasurer's report. 4. Other Business - Lance Fuhrer Sister Cities Foundation: The Commission itself cannot solicit funds and the point was made that the Sister Cities Foundation is needed to submit the SECA proposal. Alan was tasked with contacting the Foundation to arrange a meeting so that we know who is currently part of the Foundation. F. NEW BUSINESS: G. ADJOURNMENT: City of Naperville Page 3 Printed on 10/1/2020