Sister Cities Commission

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes Wednesday, October 14, 2020 6:30 PM Via Zoom Sister Cities Commission Sister Cities Commission Meeting Minutes October 14, 2020 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding this Sister Cities Commission meeting remotely. The commissioners and staff participating this meeting will all be different locations in accordance with social distancing guidelines, and steps have been taken to ensure that the Commissioners can hear one another and all discussion and testimony. The public has been provided notice of alternative means of access to the meeting so they are able to contemporaneously hear all discussion, testimony and votes. All votes shall be taken by roll call. The means by which the public may watch, listen, and/or participate in the meeting are described below. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. City of Naperville Page 1 Printed on 12/7/2020 Sister Cities Commission Meeting Minutes October 14, 2020 Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://zoom.us/j/98067088476? pwd=WmlNeThiNnJBR004VUlQV2pRQktpdz09 Passcode: 197995 Description: General Board Meeting Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 6833 Webinar ID: 980 6708 8476 Passcode: 197995 International numbers available: https://zoom.us/u/aW8InlSzA A. CALL TO ORDER: Lance Fuhrer called the meeting to order and read a statement about meeting remotely. B. ROLL CALL: Roll Call: Commissioners Present: Lance Fuhrer, Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek Abubaker, Alan Lowe, Vasavi Chakka City Council Liaison: Patty Gustin Student Commissioners: Zachary Bathje, Lucy Westlake, Zach Wu and Shruti Panse Staff Liaison: Rachel Pruneda Sister Cities Foundation: Sami Siddiqi C. AWARDS & RECOGNITIONS: Welcome our newly appointed Student Representatives to Sister Cities Commission. The following students were appointed to the board by Mayor Chirico on Tuesday, October 6 Zach Wu School: Naperville North Grade: 10 Shruti Panse City of Naperville Page 2 Printed on 12/7/2020 Sister Cities Commission Meeting Minutes October 14, 2020 School: Nequa Valley Grade: 11 Lucy Westlake School: Naperville North Grade: 11 Each of the students introduced themselves and shared their interest in Sister Cities. D. NEW BUSINESS: Click here to enter text. Discuss holding a Cancun ambulance fundraiser in conjunction with Foundation, Fire Department of Naperville and Board of Fire and Police Commissioners A motion was made to form a Sub-Committee to work on presentations to the City Council on Tuesday Oct 20th. Members are Sophia and Shafeek, and Sami who will work with Student representatives Shruti and Zach to give the presentations to the Council. The motion was approved by a Roll Call vote. Commissioners Lance and Alan with Patty Gustin attended a Zoom call with Cancun to discuss the Ambulance donation and Sister Cities interaction. Cancun Fire Chief Tom Hurtado, Juan Pablo Cancun Public Relations, Naperville Chief Mark Puknaitio. Cancun is very excited to receive more support in their emergency services with the addition of the ambulance. The permits and approval documents are being worked on for the transfer. Suggestion to setup a gofundme account for donations to Sister Cities for projects and events. Also allows the acceptance of anonymous donations and less logistics from members. There may be another opportunity for a donation of a second ambulance at end of 2020. The transportation costs are approximately 15-20K. A motion was made to create a sub-committee to work with the Foundation for creation of a gofundme type account to accept public donations. The members are Alan, Shafeek and Julie. Roll Call vote was taken: AYES (7): Lance Fuhrer, Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek Abubaker, Alan Lowe, Vasavi Chakka NAYS: (0) Motion passed. Approve the Sister Cities meeting schedule for the 2021 calendar year General board meetings are held the 2nd Wednesday of each month. January 13 February 10 March 10 April 14 May 12 City of Naperville Page 3 Printed on 12/7/2020 Sister Cities Commission Meeting Minutes October 14, 2020 June 9 July 14 August 11 September 8 October 13 November 10 December 8 A motion was made and seconded to Approve the Sister Cities Meeting schedule for 2021. Roll Call: AYES (7): Lance Fuhrer, Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek Abubaker, Alan Lowe, Vasavi Chakka NAYS: (0). Motion passed. E. PUBLIC FORUM: F. OLD BUSINESS: G. REPORTS: Approve the Sister Cities meeting minutes of September 9, 2020 A motion was made and seconded to approve the minutes. AYES: (7) Lance Fuhrer, Julie Federico, Sophia Luo, ‘Arista’ Yuqin Wang, Shafeek Abubaker, Alan Lowe, Vasavi Chakka NAYS: (0) Motion passed. 1. SECA Submission Update - Lowe & Luo Sophia Luo and Alan Lowe submitted the SECA submission with the help of the Sister Cities Foundation providing the authorization for submitting a request for funding including an authorization letter and tax exempt ID number. 1(a) Budget Proposal submitted to Doug Krieger A 2021 Budget proposal was presented as requested for view from Doug Krieger. 2. Cancun ceremonial unity event 3. Sister Cities Foundation update Sister Cities Foundation Update: Current Members: Patty Lindstrom Chair, Brent Lindstrom co-chair, Randy Russel, Sami Siddiqi, Julie Federico and Alan Lowe. There is a Special Foundation meeting scheduled on Thursday Oct 15th to discuss donation setups. 4. Treasurer's Report - Julie Federico Julie Federico reported that there had been no changes to the Treasurer's report. 5. Other Business - Chairman City of Naperville Page 4 Printed on 12/7/2020 Sister Cities Commission Meeting Minutes October 14, 2020 Shafeek asked if we can have a street named Cancun. Rachel will check with Bill Novack and Doug Krieger to see how these requests are handled. Young Artist Event, Shafeek will take on this task. 5 of the 7 Commissioners present said they would like to meet in person. There are several requirements and if there are some Commissioners via Zoom and some in person there will be logistics to work out for viewing the group as one and broadcasting to the public. H. ADJOURNMENT: City of Naperville Page 5 Printed on 12/7/2020