Sister Cities Commission

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Wednesday, February 10, 2021 6:30 PM Sister Cities Commission Sister Cities Commission Meeting Minutes - Final February 10, 2021 On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person meetings of the City Council and the City’s boards and commissions are not currently practical or prudent due to the COVID-19 pandemic. Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://zoom.us/s/95844021040? pwd=b25rUEF4TUVhcWxYT2ZucTZvdGNmdz09 Passcode: 965034 Description: General Meeting Or iPhone one-tap: +13126266799,,95844021040#,,,,*965034# US (Chicago) +13017158592,,95844021040#,,,,*965034# US (Washington DC) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 958 4402 1040 Passcode: 965034 International numbers available: https://zoom.us/u/ac9ZM764ww A. CALL TO ORDER: Chairman Fuhrer called the Sister Cities meeting was called to order at 6:35 p.m. Lance read the executive order explaining why we were meeting remotely. B. ROLL CALL: Present: Alan Lowe, Shafeek Aboubaker, Bill Donofrio, Lance Fuhrer, Vasavi Chakka and Stophia Luo. Julie Federico and Arista Wang both joined the meeting at approximately 7:00 p.m. Absent: Peter Foyo Student Reps: Lucy Westlake, Zach Wu and Shruti Pansi Council Liaison: Councilwoman Patty Gustin Others Present: Rachel Pruneda, City Staff liaison, Patty Lindstrom, Foundation member, City of Naperville Page 1 Printed on 4/1/2021 Sister Cities Commission Meeting Minutes - Final February 10, 2021 C. PUBLIC FORUM: There were no speakers under Public Forum. D. OLD BUSINESS: Alan announced that the Naperville Municipal Band will be part of the Naperville Hispanic Festival on September 18th. We formally changed the name and date of the event to the Naperville Hispanic Festival which will be held on September 18th. Alan stated that he will be submitting the special events permits, Naperville Park District permit to use Central Park. Mayor Chirico agreed to increasing the amount of funds that are allocated for Sister Cities. The group agreed that $1,500 was a sufficient amount for 2021. Rachel Pruneda will circle back to the City Manager and our Finance Department to take steps to have those funds moved into our budget. Councilwoman Gustin stated that we are still awaiting the signed agreement to be returned to us from Mexico. Rachel stated that representatives from Mexico advised us that they signed the agreement and mailed it back to us. We are still waiting to receive it. E. REPORTS: Approve the Sister Cities minutes of January 13, 2020 The board unanimously moved to pass the minutes of January 13, 2021. Motion passed. Foundation Update Patty Lindstrom discussed new members joining the Foundation. Website Update Festival Update Alan announced that a special meeting will be held in order to discuss the schedule of events for the festival. Sophia and Vasavi volunteered to be part of the events sub-committee. Pen Pal Project Update Ambulance Donation Update Rachel was organizing a special meeting to include Peter Foyo, Councilwoman Gustin, and Chief Puknaitis and Chief Hurtado to discuss the transportation of City of Naperville Page 2 Printed on 4/1/2021 Sister Cities Commission Meeting Minutes - Final February 10, 2021 the ambulance. Sister Cities would like to use this opportunity for the promotion of Sister Cities and some marketing. Sister Cities Display Case Shafeek and Alan were going to arrange and update the display case so that we have items related to Cancun. Marketing Plan Commissions were asked to submit profile pictures for the website. All photos were to be submitted to Ryan in Communications. We discussed adding a link added to the City's website directing users to the Foundation website. Public Relations 1. Donations The Paypal E Donation button is now available on the Foundation website. Treasurer's Report Julie Federico presented the Treasurer's report for January 2021. The report was filed. F. NEW BUSINESS: G. ADJOURNMENT: City of Naperville Page 3 Printed on 4/1/2021