Sister Cities Commission

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Wednesday, April 14, 2021 6:30 PM On Zoom Sister Cities Commission Sister Cities Commission Meeting Minutes - Final April 14, 2021 On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person meetings of the City Council and the City’s boards and commissions are not currently practical or prudent due to the COVID-19 pandemic. Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://zoom.us/j/94131139190? pwd=ZzRCZnFhck1pazVQbjE0Ry9SWkdSQT09 Passcode: 449667 Or One tap mobile: +13126266799,,94131139190#,,,,*449667# US (Chicago) +13017158592,,94131139190#,,,,*449667# US (Washington DC) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 941 3113 9190 Passcode: 449667 International numbers available: https://zoom.us/u/aptjGFgh0 A. CALL TO ORDER: The meeting was called to order by Commissioner Fuhrer. Lance read a public statement to address why the commission is meeting on zoom. B. ROLL CALL: PRESENT: Lowe, Federico, Fuhrer, Donofrio and Chakka STUDENT REPS: Pansi, Wu, and Westlake STAFF PRESENT: Councilwoman Gustin and Rachel Pruneda C. PUBLIC FORUM: Diane Torres-Hawken of Naperville addressed the Commissioners to introduce herself. She formerly served on the AHHAB and would like to volunteer to assist with the festival. D. OLD BUSINESS: E. REPORTS: City of Naperville Page 1 Printed on 7/13/2021 Sister Cities Commission Meeting Minutes - Final April 14, 2021 Approve the Sister Cities minutes of March 10th and March 24, 2021 Bill Donofrio motioned and Alan Lowe seconded to approve the Sister Cities minutes of March 10 & 24, 2021. AYES: (5) Federico, Fuhrer, Chakka, Lowe, Donofrio NAYS: 0 Motion passed. Treasurer's report - Julie Federico Julie Federico presented the Treasurer's report. The report was received and filed. 1. Foundation Update Brent Lindstrom advised the Commission that they are looking to develop a 2 to 3 year plan for adding additional sister cities. 2. Website Update Brent Lindstrom provided an update. We have secured all 3 domain names. The foundation will connect with Communications to transfer the napervillesistercities.org and napervillesistercitiescommission.org websites over to the city. They will be adding some older sister cities news to fill up the website. 3. Festival Update Diana Torres recommended inviting the National Museum of Mexican Art as an exhibition to display their artwork for the festival. We will be reaching out to the Naperville Children's museum, Julie Carlson to see if they are interested in participating in the event. We will work on purchasing and providing t-shirts for both commissioners and volunteers for the day of the event. a. Schedule of Events There are no new changes to the schedule of events. The commission continues to work on the lineup of events for the evening. b. Special Permits and Licensing We will continue to work with Dawn Portner and Jackie Lawendewsky of the Naperville Park District on any special permits and licensing required for the event. c. Entertainment Report City of Naperville Page 2 Printed on 7/13/2021 Sister Cities Commission Meeting Minutes - Final April 14, 2021 We have decided to secure DJ Tito Latino for the festival. The costs for the evening will be $500. Rachel Pruneda will reach out to the deejay to provide us with a contract. d. Downtown Alliance We talked with Katie Wood of Downtown Alliance and she will work with us on our ideas to include downtown businesses for their participation in this event. e. Award recognitions Lance and Sophia will be the commissioners responsible for award selections and presentation. f. 203 and 204 School District involvement Lance will work with Districts 203 and 204 to market the event at the schools. We will have a tent at the festival for both districts for the Spanish Clubs. g. Raffle Bill Donofrio will be the commission responsible for arranging the logistics of having a raffle. The commission is still deciding on whether to include this as part of the event. We could hold a 50/50 raffle. h. Volunteer Recruitment Diana Torres Hawken has volunteered to help with this event. One of the Commissioners will reach out to her to introduce themselves and see where she can assist the group. i. Layout of event j. Marketing Plan k. Public Relations F. NEW BUSINESS: Councilwoman Gustin and Bill Donofrio will be discussing new connections with Nitra. Shruti Pansi would like to move forward with the pen pal project with students from Mexico. G. ADJOURNMENT: City of Naperville Page 3 Printed on 7/13/2021