Aldermen, Board of

AGENDA MEETING OF THE BOARD OF ALDERMEN MAY 8, 2012 1. PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER 2. PRAYER OFFERED BY CITY CLERK PAUL R. BERGERON 3. PLEDGE TO THE FLAG LED BY ALDERMAN DANIEL T. MORIARTY 4. ROLL CALL 5. REMARKS BY THE MAYOR 6. RESPONSE TO REMARKS OF THE MAYOR 7. RECOGNITIONS 8. READING MINUTES OF PREVIOUS MEETING Board of Aldermen ................................................................................ 04/24/12 9. COMMUNICATIONS From: Donnalee Lozeau, Mayor Re: Contract Award for Auditing Services From: Donnalee Lozeau, Mayor Re: Contract Award for Dewatering and Grit System Upgrade Construction Phase PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING 10. PETITIONS 11. NOMINATIONS, APPOINTMENTS AND ELECTIONS Joint Convention with Woodlawn Cemetery Board of Trustees Appointments by the Mayor 12. REPORTS OF COMMITTEE Finance Committee .............................................................................. 04/18/12 Finance Committee............................................................................... 05/02/12 Committee on Infrastructure ................................................................. 04/25/12 Personnel/Administrative Affairs Committee ........................................ 04/30/12 Planning & Economic Development Committee ................................... 04/17/12 Planning & Economic Development Committee ................................... 05/01/12 Technology Use Assessment Ad Hoc Committee ................................ 04/18/12 Technology Use Assessment Ad Hoc Committee ................................ 04/24/12 Joint Special School Building Committee ............................................. 04/19/12 School Construction Projects Committee ............................................. 04/19/12 13. WRITTEN REPORTS FROM LIAISONS 14. CONFIRMATION OF MAYOR'S APPOINTMENTS Board of Assessors Mary Lou Blaisdell For a Term to Expire: April 24, 2015 (Moving from Full Member to Alternate) 32 Webster Street Nashua, NH 03064 George Farrington (New Appointment) Indefinite Term at the Pleasure of the Mayor 24 Lutheran Drive Nashua, NH 03063 Nashua Arts Commission J. Christopher Williams (Reappointment) For a Term to Expire: April 1, 2015 142 Main Street, 5th Floor Nashua, NH 03060 Planning Board Adam Varley For a Term to Expire: March 31, 2015 (Moving from Alternate Member to Full Member) 3 Scotia Way Nashua, NH 03062 UNFINISHED BUSINESS – RESOLUTIONS R-12-20 Endorsers: Mayor Donnalee Lozeau Alderman Michael J. Tabacsko Alderman Kathy Vitale Alderman Richard A. Dowd Alderman Mary Ann Melizzi-Golja Alderman-at-Large Brian S. McCarthy APPROPRIATING $650,000 FOR THE PURCHASE OF LAND FOR THE DIVISION OF PUBLIC WORKS AT 836, 844, AND 848 WEST HOLLIS STREET (MAP D, LOTS 84, 85, AND 86) AND AUTHORIZING THE ACQUISITION OF THAT PROPERTY • Committee on Infrastructure Recommends: Indefinite Postponement • Also assigned to the Nashua City Planning Board; Favorable Recommendation Issued 4/12/12 • Board of Public Works Issued Favorable Recommendation – 4/19/12 R-12-33 Endorsers: Alderman Mary Ann Melizzi-Golja Alderman Michael J. Tabacsko Alderman Kathy Vitale Alderman June M. Caron Alderman Richard A. Dowd AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OFFICE SPACE LEASE AGREEMENT WITH GREAT AMERICAN DOWNTOWN • Finance Committee Recommends: Final Passage UNFINISHED BUSINESS – ORDINANCES – None NEW BUSINESS – RESOLUTIONS R-12-37 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Lori Wilshire Alderman Diane Sheehan RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $63,000 FROM THE STATE OF NEW HAMPSHIRE DEPARTMENT OF SAFETY, 2008 HOMELAND SECURITY GRANT PROGRAM R-12-38 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Lori Wilshire Alderman Diane Sheehan RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF UP TO $200,000 FROM THE NEW HAMPSHIRE DEPARTMENT OF SAFETY FY2007-FY2009 HOMELAND SECURITY GRANT PROGRAM FOR REIMBURSEMENT OF OVERTIME AND BACKFILL COSTS ASSOCIATED WITH SPECIALIZED TRAINING R-12-39 Endorser: Alderman-at-Large Jim Donchess RELATIVE TO ASKING PENNICHUCK TO CONTRIBUTE THE PROCEEDS OF THE SALE OF PARCEL F TO THE CITY CONSERVATION FUND R-12-40 Endorser: Mayor Donnalee Lozeau APPROVING A SECOND AMENDMENT TO THE SITE LEASE AGREEMENT WITH NEW CINGULAR WIRELESS (AT&T / FORMERLY TELECORP) RELATIVE TO ITS ANTENNA FACILITY LOCATED ON THE MINE FALLS PARK CELL TOWER NEW BUSINESS - ORDINANCES O-12-10 Endorsers: Mayor Donnalee Lozeau Alderman Diane Sheehan AMENDING THE PARKING ZONES ON PORTIONS OF LOWELL STREET PERIOD FOR GENERAL PUBLIC COMMENT REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN Committee announcements: ADJOURNMENT  3)omia/ee Ifozeaa MAYOR To: Board of Aldermen From: D^^mlreLozeau Date: May 3,2012 Re: Contract Award for Auditing Services Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the City. I am requesting the concurrence and approval of the full Board of Aldermen for the award of City Auditing Services in the amount of $114,000 to Melanson Heath & Company. Attached please find revised Purchasing Manager's Memo #12-142 regarding this contract. 229 Main Street • PO Box 2019 • Nashua, NH 03061-2019 603.589.3260 - fax 603.594.3450 - NashuaMayor@NashuaNH.gov  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 April 25, 2012 Memo #12-142 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: CONTRACT AWARD FOR AUDiTING SERVICES REQUESTED BY FINANCIAL SERVICES DIVISION (VALUE: $114,000) ACCOUNT: 512-52010 AUDITING, OUTSIDE SERVICES FINANCIAL SERVICES $83,000 ACCOUNT: 802-53025 AUDITING, OUTSIDE SERVICES WASTEWATER FUND $17,050 ACCOUNT: 801-52010 AUDITING, OUTSIDE SERVICES SOLID WASTE FUND $10,450 ACCOUNT: VARIOUS FEDERAL GRANTS $3,500 ACCOUNT BALANCE REMAINING AFTER PURCHASE: $0 The Financial Services Division is seeking approval to extend the existing contract with Melanson Heath & Company for services to audit the City's general-purpose financial statements and schedules. The City is in the process of converting from the current ADMINS financial system to a new Lawson Software System. Given the migration of financial systems within fiscal year 2012, it is important to maintain the services from the incumbent external auditor - Melanson Heath & Company for continuity purposes. We are seeking your approval to extend the contract for one year with an option to renew for an additional year pursuant to NRO § 5-84 (A) (7), "Purchases under extensions of contracts when no price increase exceeds 10% per year'. The award is contingent pursuant to NRO § 5-74 (B) which states that a contract that extends from the current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the City. The Financial Services Division, Chief Financial Officer, and this Office recommend extending the contract in the amount of $114,000 with Melanson Heath & Company, Nashua, NH. The source of funding will be through the following accounts: #512-52010 Auditing, Outside Services Financial Services $ 83,000 #802-53025 Auditing, Outside Services Financial Services $ 17,050 #801-52010 Auditing, Outside Services Financial Services $ 10,450 # Various Federal Grants $ 3,500 Respectfully, Purchasing Manager Cc: J. Griffin R. Evans  5BormaIee Ißotceau MAYOR To: ^Board of Aldermen From: Date: M t J 3,2012 Re: Contract Award for Dewatering and Grit System Upgrade Construction Phase I am requesting the Board of Aldermen's concurrence and approval for the award of the Dewatering and Grit System Upgrade Project Construction Phase contract in the amount of $4,463,101 to T-Buck Construction, pursuant to NRO § 5-90 (E). This award was approved by the Board of Public Works on April 19,2012 and by the Finance Committee during the May 2,2012 meeting. I am also requesting that the provision of NRO § 5-90 (F) regarding the reconsideration period be waived due to the need to begin this work as soon as possible. Attached please find Purchasing Manager's Memo #12-138 regarding this project. 229 Main Street • PO Box 2019 • Nashua, NH 03061-2019 603.589.3260 • fax 603.594.3450 • NashuaMayor@NashuaNH.gov  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 April 23, 2012 Memo #12-138 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: CONTRACT AWARD FOR DEWATERING AND GRIT SYSTEM UPGRADE PROJECT CONSTRUCTION PHASE REQUESTED BY DPW ENGINEERING (VALUE: $4,463,101) ACCOUNT: 792-01310-3797 CONSTRUCTION PHASE - SLUDGE DEWATERING ACCOUNT BALANCE REMAINING AFTER PURCHASE: $612,030 The 23-year old sludge dewatering system and the 30-year old grit system at the Nashua Wastewater Treatment Facility are beyond their useful lives and are in need of a complete overhaul. In addition, the original manufacturers of the various components of the grit system are no longer in business making it extremely difficult to find replacement parts. In January 2010, Wright-Pierce began the design work. The City hired consultant Wright-Pierce for the design. The various components of the sludge dewatering system includes 3 new inclined presses to replace the antiquated belt filter presses, new sludge pumps, polymer pumps, renovation of the dewatering building odor control system, HVAC upgrades, electrical upgrades, improvements to the mixing in the secondary anaerobic digester, along with other minor upgrades. These improvements will provide a higher solids (drier) sludge content, lower trucking costs of the sludge, energy efficiency using modern equipment, optimization of the secondary digester storage capacity by mixing its contents which will further improve the methane production to be utilized in the plant's cogeneration system. The grit system upgrades include a complete overhaul of most of the equipment in the grit building including blowers, aeration piping and improvements to the mixing in the grit chambers, electrical upgrades and a new grit chamber slide gate. Bids were advertised in the Nashua Telegraph and information for bidders was posted on the City's web- site under reference document IFB0378-041012. A total of thirteen (13) prime contractors were present at the mandatory pre-bid conference. Seven (7) bids were received and opened on April 10th with results shown on the attached bid tabulation #11639B. A copy of the low bid by item is also attached. The recommendation is to award the project to the lowest responsive and responsible bidder of the total combined bid price including all options. References for T-Buck Construction have been checked and found to be satisfactory. Based upon the submitted bids and available funds, we recommend awarding this contract to the low bidder in the amount on $4,463,101. Contract documents including plans and specifications are available for review in the Aldermanic Office. Both our Risk Management and Legal Departments have been sent the proposed construction contract for their review, which is in the same format as past contracts they have approved. Pursuant to NRO § 5-90 (E), approval by the Finance Committee of a contract award in excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for final approval prior to award of the contract. The City Engineer's Office, Board of Public Works (April 19, 2012 meeting) and this Office recommend awarding the contract in the amount of $4,463,101 to low bidder T-Buck Construction, Auburn, ME. The source of funding is through account 792-01310-3797 Construction Phase - Sludge Dewatering - Capital Improvements. Respectfully, Robert Gabriel Purchasing Manager Ce: J. Griffin W. Keating C. O'Connor S. Dookran  APPOINTMENTS BY THE MAYOR MAY 8, 2012 Ethics Review Committee H. Philip Howorth (Reappointment) For a Term to Expire: April 30, 2015 75 Taylor Street Nashua, NH 03060 Sy Mahfuz (Reappointment) For a Term to Expire: April 30, 2015 227 Main Street Nashua, NH 03060 Roland N. Petersen (Reappointment) For a Term to Expire: April 30, 2015 45 Dogwood Drive Nashua, NH 03062 Dearborn Wingate (Reappointment) For a Term to Expire: April 30, 2015 77 Walden Pond Drive Nashua, NH 03064 I respectfully request that these appointments be confirmed. Donnalee Lozeau Mayor