Aldermen, Board of

AGENDA MEETING OF THE BOARD OF ALDERMEN FEBRUARY 12, 2013 1. PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER 2. PRAYER OFFERED BY CITY CLERK PAUL R. BERGERON 3. PLEDGE TO THE FLAG LED BY ALDERMAN DIANE SHEEHAN 4. ROLL CALL 5. REMARKS BY THE MAYOR 6. RESPONSE TO REMARKS OF THE MAYOR 7. RECOGNITIONS R-13-94 Endorsers: Mayor Donnalee Lozeau Board of Aldermen RECOGNIZING RICHARD J. LAROSE AND NAMING THE ALLEYWAY BETWEEN SCHOOL STREET AND WEST PEARL STREET “RICHARD LAROSE WAY” 8. READING MINUTES OF PREVIOUS MEETINGS Non-Public Session Minutes with Redactions ...................................... 10/23/12 • Tabled Board of Aldermen ................................................................................ 01/22/13 Public Hearing Conducted by PEDC .................................................... 02/05/13 9. COMMUNICATIONS From: Thomas F. Galligani, Jr., Economic Development Director Re: Community Revitalization Tax Relief Incentive Application: Cotton Mill Square, LLC • PEDC Recommended: Approval of Application for a 5-Year Tax Relief Period – 2/5/13 From: Alderman-at-Large Lori Wilshire Alderman Diane Sheehan Alderman Mary Ann Melizzi-Golja Commissioner Jean Gottesman, Review & Comment Commission Commissioner Kevin Moriarty, Review & Comment Commission Re: Review & Comment Ad Hoc Committee Final Report & Recommendations • Human Affairs Cmte Endorsed and Forwarded to the Full Board of Aldermen – 1/31/13 From: Mayor Donnalee Lozeau Re: Contract Award for Banking Services PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING 10. PETITIONS 11. NOMINATIONS, APPOINTMENTS AND ELECTIONS Appointments by the Mayor 12. REPORTS OF COMMITTEE Finance Committee .............................................................................. 01/16/13 Finance Committee............................................................................... 02/06/13 Human Affairs Committee..................................................................... 01/31/13 Committee on Infrastructure ................................................................. 01/23/13 Pennichuck Water Special Committee ................................................. 01/29/13 Planning & Economic Development Committee ................................... 02/05/13 13. WRITTEN REPORTS FROM LIAISONS 14. CONFIRMATION OF MAYOR'S APPOINTMENTS (Anticipated Recommendations from Personnel/Administrative Affairs Cmte Mtg of 02/11/13) Conservation Commission Nicholas S. Frasca (New Appointment) Term to Expire: December 31, 2015 One Blue Jay Hill Nashua, NH 03064 Planning Board Scott E. LeClair, Alternate (New Appointment) Term to Expire: March 31, 2016 10 Daylily Drive Nashua, NH 03062 David Robbins, Alternate (New Appointment) Term to Expire: March 31, 2016 102 Cherrywood Drive Nashua, NH 03062 Edward Weber, Alternate (New Appointment) Term to Expire: March 31, 2016 4 Cabernet Court Nashua, NH 03062 Zoning Board of Adjustment Jean-Paul (JP) G. Boucher Term to Expire: September 11, 2015 (Moving from Alternate to Full Member) 8 Fox Meadow Road Nashua, NH 03060 UNFINISHED BUSINESS – RESOLUTIONS R-12-31 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Brian S. McCarthy Alderman Michael J. Tabacsko Alderman Richard A. Dowd Alderman Kathy Vitale AUTHORIZING THE ACQUISITION OF LAND AND BUILDINGS AT 25 CROWN STREET (MAP 25, LOT 1 AND MAP 23, LOT 1) FOR A PARK AND RIDE FACILITY AND A RELATED LEASE OF THAT PROPERTY • PEDC, Finance, Infrastructure & NCPB Recommend: Final Passage • Capital Improvements Committee Issued: A1 Rating R-12-86 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Brian S. McCarthy Alderman Michael J. Tabacsko Alderman Arthur T. Craffey, Jr. Alderman Diane Sheehan Alderman Richard A. Dowd ACCEPTING 14 NEW PORTABLE RADIOS FROM THE STATE OF NEW HAMPSHIRE • Human Affairs Committee Recommends: Final Passage R-13-92 Endorsers: Mayor Donnalee Lozeau Alderman Michael J. Tabacsko Alderman-at-Large Brian S. McCarthy Alderman-at-Large Barbara Pressly APPROVING THE PROPOSAL OF PENNICHUCK CORPORATION TO GIVE PENNICHUCK EAST UTILITY, INC. AUTHORITY TO ENTER INTO LONG TERM LOANS FROM COBANK, ACB • Pennichuck Water Special Committee Recommends: Final Passage UNFINISHED BUSINESS – ORDINANCES NEW BUSINESS – RESOLUTIONS R-13-95 Endorser: Alderman-at-Large Jim Donchess PROPOSING AN AMENDMENT TO THE CITY CHARTER RELATIVE TO MEETING TIMES OF THE BOARD OF PUBLIC WORKS R-13-96 Endorser: Alderman-at-Large Barbara Pressly AMENDING THE BY-LAWS OF THE PENNICHUCK CORPORATION NEW BUSINESS – ORDINANCES PERIOD FOR GENERAL PUBLIC COMMENT REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN Committee announcements: ADJOURNMENT  City of Nashua v . tcontxTK ueveiopmefn urectoi Office of the Mayor - Economic Development qm&MMo 229 Main Street- Nashua, NH 03060 ^W594*3450 To: Brian S. McCarthy, President, Board of Aldermen From: Thomas F. Galtigani, Jr., Economic Development DirectQ^fej) CC: Mayor Donnalee Lozeau Members of the Board of Aldermen RE: COMMUNITY REVTTALIZATION TAX RELIEF INCENTIVE APPLICATION: COTTON MILL SQUARE, LLC Date: December 7,2012 The City of Nashua received an applicationfromCotton Mill Square, LLC, for the Community Revitalization Tax Relief Incentive Program. Cotton Mill Square, LLC is seekingfiveyears of tax relief to support the renovation of the historic Cotton Storage Building located in Front Street This is the fust application that Nashua has received for this program. According to the information contained in the application, the project proposed by Cotton Mill Square, LLC, meets program eligibility guidelines. The completed application is attached. Background on the Community Revitalization Tax Relief Incentive Program In April of 2011, the City ofNashua accepted New Hampshire RSA 79E, known as the Community Revitalization Tax Relief Incentive Program. This program encourages investment in Downtown Nashua with a new local property tax incentive. The Program endeavors to encourage the rehabilitation and active use of under-utilized buildings in Downtown Nashua and the surrounding neighborhoods. How the Program Works • Property owners who intend to substantially rehabilitate a building located within the district may appty to the City ofNashua fbr a period of temporary tax relief • The temporary property tax relief, if granted, would consist of a finite period of time during which the property tax on the structure would not increase as a result of its substantial rehabilitation (between 5 and 13 years). • The City ofNashua may grant property tax relief of up to 5 years, beginning with the completion of a substantial rehabilitation. At its discretion, the City may add: o an additional 2 years fbr a project that results in new residential units; o an additional 4 years for a project that includes affordable housing; o an additional 4 years for substantial rehabilitation of a qualifying historic structure provided that renovation is conducted in accordance with the US. Secretary of Interior's Standards for Rehabilitation. • In exchange for the relief the property owner grants a covenant ensuring there is a public benefit to the rehabilitatioa • Following expiration of the finite tax relief period, the structure would be taxed at its futl market value taking into account the rehabilitation. Which Projects Are Eligible? A property owner can apply fbr the tax relief only ift  • The building is located within the boundaries of the Downtown Nashua Community Revitalization Tax Relief District, • The rehabilitation costs at least 15% of the building's pre-rehab assessed value, or $75,000, whichever is less, and • Therehabilitationis consistent with the Downtown Nashua Master Plan and the development regulations of the City of Nashua In order to qualify for lax relief, the proposed substantial rehabilitation must provide at least one of thefollowingpublic benefits: • It enhances the economic vitality of the downtown; • It enhances and improves a structure that is culturally or historically important on a local, regional, state, or national level, either independently or within the context of an historic district, town center, or village center in which the building is located; • ft promotes development of municipal centers, providing for efficiency, safety, and a greater sense of community, consistent with RSA 9-B; or • II increasesresidentialhousing in urban or town centers. Next Steps RSA Chapter 79E stipulates that Board of Aldermen must review the application, schedule a public hearing within 60 days ofreceivingthe application andrendera decision on the application within 45 days of the public hearing. 2  Downtown Nashua Community Revitalization Tax Relief Incentive Program APPLICATION 1. Owner / Applicant Information Owner/ApoBcanl Name: Cotton Mill Square, LLC Address: 20 Cotton Rd. City: Nashua State: N H Zip: 03063 Telephone* 603-889-0318 x 205 EmaB: jstabile@stabHecompanies.com 2. Building Information Building Name (If any): Cotton Mill Square Address: 30 Front S t Assessors ID (Map / Lot #): 0 0 7 8 / 00067 Deed Reference (Book/Page): 6236 /1622 1905 Year Built: 3. Existing Uses and Condition Description of the Existing Uses and Condition: See attached Exhibit 3. Occupied Residential Floor Area (sq. ft): 0 # of Units: .0 Occupied Commercial Floor Area (sq. ft): 0 Vacanl Floor Area (sq.ft.): 160,000 SF Total Building Floor Area (sq. ft f. 160,000 SF 4. Proposed Revitalization Plan Description of the Proposed Revitalization Ran and Proposed Uses: See attached Exhibit 4. Expected Project Start Date: December 2012 Expected Project Completion Date: April_2014 Proposed Residential Floor Area fso. ft): 160,000 SF # of Units: 109 Proposed Commercial Floor Area (aq. ft): 0 Downtown Nashua Community Realization Tax ReSefincentive Program Appfcatton 2  Total Building ROOT Area (sq. fi): 1 6 0 , 0 0 0 SF WiD the project Include new affordableresidentialunits? B Yes • No If 'yes', how many? 5 5 How many permanent jobs will be created as a resuH of this project? 9 5. Estimated Project Costs: Land Acquisition: 2,000,000 includes building Land Improvements 2,214,687 Construction: 16,874,718 Professional Fees (lawyers, etc.) 1,006,438 Other (contingency construction Interest, etc.) 1,834,467 Developer Fee I Profit 1,364,000 deferred Total 25,294,310 6. Source of Funds (include terms and loan interest rates) Equity/Cash: ".184,049 Loan Amount 15,000,000 T e r m s : 3 years 0% Lender 3t * aHo ™ Fwd Loan Amount 1,350,000 yen,«. 30 years 0% Lender FWawUnflWi Loan Amount 10,668,300 Termfl . 40 years 3.5% Lender Loan Amount: Terms: Lender 40 Grant Amount 800,000 Terms: years 0% Source: CDFA 36 Grant Amount 2,500,000 Terms: months 3% Source: Section 108 36 Grant Amount 660,000 Terms: months 3% Source: EPA Total Sources of Funds: 42,172,349 6. Historic Significance is the property listed on or determinedtobe eSgibieforlisting on the National Register of Hfetoric Places, the Stale of NH Register of Historic Places? fiYes D N o • If *WBS- please describe: See attached Exhibit 6. Is the property located within the CBy of Nashua Historic District (local district)? B Yes C)No Will the project Involve a substantia) rehabffitatton conducted in accordance with the U.S. Secretary of Interior's StandardsforRehabilitation? S Yes D N o Downtown Nashua Community Realization Tax ReM Incentive Program Application 3 7. Project Impact upon Downtown Nashua Describe how the Revitalization Project enhances the vitafty of Downtown Nashua: See attached exhibit 7. a Submittal Checklist • For all projects, A completed and signed Nashua Community Revitalzation Tax Refief Application • For all projects, Plans, sketches,renderingsor photographs that help to explain the details of the Revitalization Project ID For projects creating new residential units, an Inventory of the proposed residential units, Including quantity, type (# bedrooms), and approximate floor area (sq. II); III For projects creating new affordable residential units, information about the time period fbr which these units w9tremainaffordable and the income level of the expected inhabitants and/or projected rents (breach unit B For projects that expect to achieve a "substantial rehabilitation" in accordance with the U.S. Secretary of the Interior's Standards for Rehabilitation, a completed Pot 2 Historic Preservation Certification Application along with an approval certification from the National Park Service. 9. Certification I havereadand understand the Downtown Nashua Community Revitalization Tax Relief Incentive Program (fbr details, see Resolution 11-97 on the following pages as wal as New Hampshire RSA 79e). Furthermore, 1 am aware that this appfcation wiQ be vetted as part of a pubflc process including a pubfic hearing to be held to discuss the merits of this application, i understand that if approved, there wi be a subsequent need to enter into a covenant with the City of Nashua and pay anyreasonableexpenses associated with the drafting of the covenant John P. Stabile, II November 13,2012 Date Downtown Nashua Community RevkaSzation Tax ReSefIncentive Program Application 4 3. Existing Uses and Condition The main brick 8 story structure has been vacant for over 10 years* There are no existing uses, lite main structure is solid and re-habitable. All the attached metal and block structures are to be demolished as they are beyond useful life and contaminated, which will all be cleaned up. 4. Proposed Revitalisation Plan The redevelopment of Cotton Mill Square represents a major milestone in the evolution of downtown Nashua. For years, the Front Street area along the north shore of the Nashua River has been viewed as one of the most challengingredevelopmentareas in town. Prone to flooding, tainted by hazardous waste and spotted with unattractive and dilapidated manufacturing buildings, the City has been unable to inspire any serious redevelopment in the area. Cotton Mill Square is an exciting project that transforms this challenged site into a vibrant residential community - one that will serve as a catalyst for continued positive redevelopment in the area. Project Benefits • Provides much needed affordableresidentialrentalunits (55 affordable and 54 market rate). • Promotes environmental sustainability through the rehabilitation and adaptivereuseof an historic structure. • All hazardous contaminants will be completelyremediatedupon redevelopment • Improvements to the Jackson Falls Dam would initiate aremappingof the 100-year flood plain by FEMA, effectively removing this property from the flood plain and reducing floodriskat nearly 70 other properties in town. • Improvements to the dam and areductionof the flood level in the area will enhance the development potential of nearby parcels. • Project is a major component of die city's downtown revitalization initiative. • Nashua's Riverwalk system will be extended and improved. As part of this improvement, the former Cotton Mill Bridge will be revitalized and brought into service as port of the Riverwalk. • Provides residents convenient access to a host of retail amenities and services in the downtown area within walking distance. • Provides residents an array of nearby employment opportunities in the downtown area and Mill Yard Technology District • Dramatically improves the landscape along the north shore of the Nashua River by removing several abandoned and dilapidated structures and planting new greenery. There are (4) important challenges that this project feces. The first is to provide an attractive project that meets Nashua's need for increased affordable and quality housing stock. Cotton Milt Square will be the first significant mixed income project in the city. The second challenge is to revitalize an area of the city that is designated as a "Qualified Census Tract" and is currently also designated as a Brownfields site. The third challenge is to renovate an historic building into a viable and functionalresidentialproject at a cost that is compatible with the project type. Finally, the fourth challenge is to improve the Jackson Falls Dam which lies approximately 1,500 feet downriverfromthe subject property. The importance of this effort is that the improvements will allow the subject property to be removedfromthe flood plain. More than seventy (70) additional properties will also gain a beneficial effectfromthe improvements. This essential component of the project has also added over $1,250,000 between design and construction. 1 Development of the Cotton Mill she aligns with many of the applicable goals of the Nashua 2000 Master Plan and the Nashua Regional Planning Commission: • Meets community needs for housing, services and employment • Provides appropriate open space and recreational amenities • Ensure safe, sanitary housing and prevents housing discrimination. • Provide a range of housing types and densities for current and future population, including diverse age and income groups. • Increases supply of rental housing to meet needs of all income groups. • Protects character of existing neighborhoods and revitalize older ones, particularly in the downtown. • Promotes public access to and protection of Nashua's extensive river corridors. • Restores the City's historic connection with the Nashua River and other historic, cultural, educational and recreational sites. • Invests in non-vehicular systems. • Ensures each neighborhood has access to schools and open space via sidewalks or trails. • Encourages investment in and restoration of downtown Nashua. • Encourages pedestrian-oriented, mixed-use neighborhoods. • Identifies land for housing at various densities to meet diverse lifestyle needs. • Encourages the development of community and financial institutions to support infill development, including Brownfields sites. The lowering of the Jackson Falls Dam is an integral part of the Cotton Mill Square Project and is adding value to a number of other properties in the city. Their flood plain status will be adjusted and the fact of the matter is that in the long term this project will pay many more dollars in taxes than it currently does, as well as raising the value of surrounding properties accordingly. 2  NEW HAMPSHIRE DIVISION OF HISTORICAL RESOURCES Statt* N«wHfriWn,0»y.rt»m gf Catoni fmcmem Hm«» wrathiiy Start. Ctocori.HHattB.JS» «0H714SM TOO Attmt W»» NHI-MO-JiM»« FA* Ì0J.7T1.KJJ Christine Bcird Tramout Preset vaton Services 21 Market Street IpsWich, MA 01938 Much 3,2011 Dear Chris, Thank yon for your submission of as historic preservation certification application administrative amendmentforthe North Cotton Store Howe in Nashua, NH received by our office on February IS, 2011. We have added the amendment to oarfiles,changing the project owner information to John Stabile Cotton Mill Square LLC. We have forwarded the amendment to the National Park Servicefortheir file«. The New Hampshire Division of Historical Resources is pleasedtosee the rehabilitation of the North Cotton Stoic House in Nashua will proceed under the Federal Preservation Tax Incentive programforfoetwenty percent credit. We lookforwardto working with you and Mr. Stabile as the project moves forward. Sincerely» Peter MkSaud National Register, Preservation Tax Incentives, & Easements Coordinator (603)2713583 peterjmduud@dcr.nh.gov  United States Department of the Interior NATIONAL PARK SERVICE ISttC&mtN.W. VVWringWJ, D.C. 20X40 MWUUI»T0l December 29,2001 Mr. Bernard N. Plant« Front and Cwton, LLC 17» Amherst Street Nashua, NH 03064 PROPERTY: Nashua Maeubctsrtag Ca North Cotton Storehouse, 30 ami 36 Front Stmt, Nashua, N JL PROJECT NUMBER: 23853 Dear Mr. Plant«: The National Park Service has determined diet the subject property cortribute*toIheslgnfflcatice ofthe Nohsa Manufacturing Company Historic District The North Cotton Storehouse, along with to site and environment, contributes to the historic district with cterccter definingfeature*Out include, but are not necessarily limitedto,the exterior eight «toty brick warehouse with small segmental arched windows having nine lights and grafts sills, the tongue and povo ponded factory dooc(s}, the low pitted gable roof pierced by brickfirewalls,as well as the industrial character of the interior. H i s detewnlnalton is made in ffijwiiff to the Historic Preservation Certification Application - Part 1 submitted to this office, end this property b therefore considered a "certified historic structure". As you plan your rehabilitstioo, we stronglyrecommendthat you review the Preservation Brieft snd other preserratioiwelafed information provided online by the National Path Service« http-7/wwwj^M. «v/hktoryfop^rp3/tax/hidy)t.hmitohelp vou plan a successful rehabilitation that wfll preserve the historic character of this bulldmgbttefaiuiptnx and will meet Ike Secretary of the Interior's Standards tor Rehabilitation. The Netiooal Park Service aito strongly encourages applicants (o submit the Part 2 - Description of Rehabilitation • prior to beginning work;fatorder to ensure conformance with the Standards. Obtaining "certified historic strocmre* status b thefirststep in qualifyingformaximum tax benefits under Federal Laws. The» benefits apply only to structures that have either undergone or are about to undergo rebabflltatieo thai can be certified In accordance with the Secretary of the Inferior1» "Standards Tor Rehabilitation.* If you have any questions regarding your Part I application, please call the State Historic Preservation Office or me at 202-334*2278. Sincerely, National Register ofHistoric Pisces ec: IRS NHSHPO Christine Beard/Tremont Preservation Services, 21 Market Street, Ipswich, MA 01938  Hl*. 12/90 NM&MXX» 03064 NATIONAL PARK SERVICE HISTORIC PRESERVATION CERTIFICATION APPLICATION PART t - EVALUATION OP SIGNIFICANCE hgWtM nlflH NC teeem«, Typ» « part daarty in MM • aMtaml «pacttoneefttoMceattaiafenihMie or attach UMteheeta. Nflvtol PfOjMtlyi ( Nashua Manufacturing Company North CoUon Store House Ad*«* al Prop«* S M 30 & 36 Front Street a * Nashua ^ HBbborough NH ^ 03064 H«Ma»itotedMifct W Mrtktd (Vi/iwtipA/jiir.^o ¿P. gfrt^l 09 Matonaiflegln*data Q caiNMsMaorbarfabaki Q peLrttftfftkl X CMeknataranfrequMtr 0 ^ f t * ™ * Witoh mmaOQter«»papo-« • eert«cattoa that eoa «JgnBanoort»* »bow nmwa nteorfc dtenci <w • cftntqt«» «mWbodon to« gywr>«<iun pwrpow • eartMatoa thai IhabwIdngrtoeinolcnwMbute to iha»fr*fc»»csofP>awoMM(n»dtikto<*etoafal. O pwftiàia»y ditNintulon tot htWdinlMwg In ite Witoä KtfWiri • pfitahayrtetoanfctaltonthat a buMig locatari wfth a potaotM Msiortt Atkt cMiMii lo Via lipAtmi at i O - * > - * n Iá _ * " » .« J - - J » . ptmmuwjj owrowww ira • ranni whiwi nt puai a» m ( CWsDne BeardfTremont Preservation Services 21 Morirai Street «ata MA 2to 01938 TàMnm 976-35*0322 IharàyattorttMtteMonnafcntfiampwftM hMMBan a»tetfualraprneenManafeN* appOcafenfa ZTfr^ii fLte ^ J j ^WkïÀyUôt ** ill&l*é> Front and Cotton, LLC (»contract purchaser and developer) tto^l En i>tt| «Toma Mentecatta! Number 26*3672647 ...m 179 ^ a w uStreet Amherst TOi at* Nashua M> NH a» 03064 OaytmTateHwaa number 603-878^021 NMOMHtttitMr The Hafcnet Paifc Setvtae I— tiémJ the *Mdcrtc CacWcaHwi Applicato-Pmftortt» +u*m aaiuad piwpoiW «nd »auto» <Hm*w Bal tw prapeny: OK iwM»atoitothe S^iraefdwatwiie turned dtelrtd fr»MaB^B^^ atimlHTtotthnparpaanf • «natomele the »Iftrffc**» oft!» abawa iwnaddtmttlaarf li • •cMBadltotortattwttofff» lor a cMiBiHe uafttoulluiitormniiriBlnapuTpaiaeta Httater TkaaUMMlftdanataaAc* eflMO. • rtee»oa«tawl<b»4imt>»>lprito*K»«»lh»aboro*amad0t>lrtit. O vaiato meal 0» Mattowl Beamter crttana lor E^utfw and **f tietothaNattaft>IBa^erHWBriol%a»Ii>öfi*i»WhytfcoSiMa HMartaPweafwttonOÄereawdtaBtotNpmcediiieeeeltoAlflitCWPirtÄ O deai nei appear lo meal »e Nètto«* Rantolar Cítertetore*toittoo wat*» adirti»totedtothe ItottowllU^ • w»eawloeoati>elBto<wi^MneaelapetartlriWileitBe^ crfH«torttPtecae»nan*BladbT • appaia le tuiiitoiletotoodfcwMcewtn ele lagtotaiod Mitorte dtolrtd buttooimimn^ lle|iitoriwa*a*a*o»dto>Mdaiiaiiaffitfaweffito«M»tooN>S. O «ara nel appearto^wMjraa a eanlflad Morte ainieiw» id y * rf2*¿-3=z Oato H^ta^Pe* Se^AupblrteSpnrtM »«tonai Parti itoctoaO««™*».*).  Nashua Manufacturing Company HISTORIC PRESERVATION North CoBon Store House CERTIFICATION APPLICATION - * * * * K*m' PART I M»OBlt»UwOdp 30 & 38 Front Street - Nashua. NH | fh- - .... » É itifa in 9» Oocrtpiteii of phytic») ippurtncu See attached New Hampshire Historic Property Documentation Report (prepared by Gray & Pape, Inc.) New OmofCewwidwe fe 1910 saun»nto»ic HanyohireUstoiicPropertyDocumentationReport Oaw(t) of AH*ntlan(t)[ C. 1967 HeebuMnoteanmoMdf O ye« (3 no ifm.whn? e. statement* elonltleapco: See attached New Hampshire Historic Property Documentation Report (preparedfayGray & Pape, inc.) 7» Motoonptuendmepe. ABach photographe and map* to tppfcttam ConUnualon sfcoete cOache« B n < D <*>  s Sili AHE 0 2 WH G 3 A I 3 3 3 H ) ) 7. Project Impact upon Downtown Nashua About Cotton Mill Square rhe redevelopment of Cotton Mill Square represents a major milestone in the evolution of downtown Nashua. For years, the Front Street area along the north shore of the Nashua River has been viewed as one of the most challenging redevelopment ateas in town. Prone to flooding, tainted by hazardous waste and spotted with unattractive and dilapidated manufacturing buildings, the City has been unable to inspire any significan) redevelopment in the area. Cotton Mill Square is an exciting project that will transform this challenged site into a vibrant residential community - one that will serve as a catalyst for continued positive redevelopment in the area. lite Cotton Mill Square apartments will be a substantial rehabilitation of an existing eight-story historic mill building into 109 muliifamily residential rental units. The community will be a mixed-income development with 55 affordable apartments and 54 market-rate apartments. The proposed unit mix will be S studios, 31 one-bedroom and 70 two-bedroom apartments. Nashua Housing Authority has committed eight rent vouchers to ensure veiy deep income targeting in the affordable apartments. At the Core of Nashua's Revitalization Cotton Mill Square is a major component of the city of Nashua's downtown revitalization initiative. In fact, Cotton Mill Square is in alignment with the majority of goals in the city master plan Economic Development, Housing, Conservation and Preservation, Transportation, ami tand Use and Development chapters. Adding High Quality Homing Stock Cotton Mill Square will add 109 high quality mixed-income apartments to the downtown area. Both the Nashua master plan and the Nashua Workforce Housing Coalition call for additional rental housing, preferably through revitalization of older buildings in the downtown area. Revitalizing Nashua '3 Downtown Economy The development will bring 109 households to live within walking distance of downtown. Residents will be new customers of downtown businesses. Cotton Mill's completion will result in a property tax increase of over $25,000 per year for the city. uotion M i l i s development will result in 100 new jobs for construction and 9 retained, long-term property management jobs. In addition, all hazardous contaminants on the site will be remediated. The Jackson Mill dam will also be lowered at the developer's private expense, resulting in removal from the 100 year flood zone for 74 Nashua properties, thus increasing their usability and marketability. Improving Homing Optionsfor Employees By December of 2014 over one hundred households will have located to excellent quality homes in downtown Nashua. Cotton Mill Square is within walking distance of both downtown retail sector businesses and businesses in the Nashua Technology district Supporting New Hampshire History and Culture Cotton Mill Square will expand Nashua's downtown, honoring its industrial history, promoting environmental sustainability through re-use of structures, and expanding recreational opportunity. Development of Cotton Mill Square will include the extension of the Nashua Riverwalk, connecting pedestrians living in the area to downtown for the first time. The former Cotton Mill Bridge will be revitalized as weil. Timeline The planning for Cotton Mill Square began in 2006. All funds have been secured for the project, including over $10 million in historic and low income housing tax credits, over $ I million in equity donated by the developer, The Stabile Companies, $2.2 million in city and state HOME funds, over $600,000 in KPA loan fluids, and $1 million in CDFA state tax credits. The project is ready tate fall 2012 groundbreaking, with move-in scheduled for December of 2014. ¿.Submittal Checklist For projects creating new affordable residential units* The affordable units will remain through a use restriction» affordable for 99 years. The incomc level of the expected inhabitants are: 11 units will be Section 8, fully subsidized; 44 units will be 60% of Nashua AMI. The rents will be set at the time that the buildings are to be occupied by HUD based on their formula at the time of occupancy.  ! - i I § - i i i it i 1 I 5 § - I 2 i 1 3 I i § a o - ! o o I g I I ¡ g I g SE 5 s a 3 5 - á a - st st2 st » j I H ! I M 8 M I M i > H H I Ü i ô 1 s i s a 1 3 a s 8 i i S s s * 2 i i i § s 3 3 3 S 2 § s I i § S I | I 3 S I § ! I s S  " - « A s -sztri a rt watt* rutt mumo SXVßÖS TW9 NQllOQ ». « .'s»—; a» «JW-4 vwc mt v«x »v i» .* , V'- \ V. V I « « • * * \ a i» » \.. \\ ' \v r.« y » k* i. •o 11 f t t t t t * ? a 1 «> fF 0 ii £-1 H !l| i:| H¡ 31 n| ti ¿1 ni .-.i -Ttr 3| K h\ si ti; 31 31 n' a1 et! nl =1 ul £•! « Jt Í® nt; í3 Eïl3¡ s=f - : I ET! I rj;[ su' u: m i» i ;; i! sj n i! tJ H tiJI til p n| rt 1 n I ci I in '• rj • ni u sa ti nti e m= a g p u cS 3 E! u a n ni u¡ uj S 1? s! tj n c a¡ a:, i-ni r=> Si! irta e! g| . í si ti E1 IS iî Bj 5 e| g| I! El Il "lu Í! 81 Bl SI BJ Bl 0 E| ö!" i l ' il 3 g| 3! II! f il ol óí y. e §| al g| I| M mm, m jifc:li®:s¡V-§ >: .  a M at JT*^^rS&r^^jrniTfV11!« rfSüI " ' " "" ttww5*2?tflli3S£25*e1U« - - - !.l"l »••• • I • W W i m is•I J« tat tfw«cMKtuiiltaun Ann M>IM><1 P» BSSSSSSZiiÄ*' Mfinvaiw ' «t w imIn S? •m ylM(toH« m «l* «»w 1itffSftSS»SmSWIwiÄ? U l i »IUI r r Mi UlWuVSilj M * f*' IUI »vMtH ym*t ;*> ij ';) <.V v*> '•> K (»> v«; es-a&L COTTON MILL SQUARE 30 FRONT STAEET NASHUA, NH sccoHori^oiiFüw SV R . 1; II jwftncg <ja _____ A1.02  TragHVfy • nyiwfi Ä&J sssaraa—-TfTTSKsaiL. • — ..y. iSSJÜÄ.. SÄ SSSSSWBI ^awsssagasgaso»- »'isssaassÄ-*———- I» t il üTrupru «*<MaM> tat ttwaicWtatunltaam Uggttgjgg tgg Süg"*^ ' tüS Sf -«a-e-.... R S R Z S R — ^ • T S K S Ä S . 6 -Ä^^^-atsssi^- »^^««^-^ tut 1 tet twn COTTON Mia SQUARE M PROMT STREET NASHUA. NH ii MOT ICON PLAN ? Ii t jAWjwwv.wa '*U'«F15T7 JflRIUh A1.01 I!  rrmmritra » asnsrâfas- — Ï^2»3ÏRÏÂÎSÂW w a ¿ a a s " - > , M w SB SUKSSÍ ^ ^ Ä g a t s s a r a a a w " «sr^Kssssi t!« *maaasaaaasg-ariag" -'»«s os I• IHW^tM M» IP UM tat the «LhtijBcturai teten 1 •mwMMfM vu . gggasaasB w•»< » —wamiwmiii»- tMwlh^ ».^yj^yjg^yMIv -, f J^'njg^t áTST.j'TTtlM'' 'TC ÎSïiS DIU mtaua / vs j} ^ v .»; y « « ** ;•». -» v „•* > Mfffli ?!1ÍIÜW COTTON MIU. SQUARE »FRONT STRICT NASHUA. NH Ih AO FUKW »LAN Il 101« MNUMtVt' JO'I t. •ito A1.03 Board of Aldermen City of Nashua 229 Main Street / P O Box 2019 Nashua, NH 03061-2019 (603) 589-3030 • FAX: (603) 589-3039 Memorandum TO: Brian S. McCarthy, President, Board of Aldermen FROM: Alderman-at-Large Lori Wilshire Alderman Diane Sheehan Alderman Mary Ann Melizzi Golja Commissioner Jean Gottesman Commissioner Kevin Moriarty DATE: January 14, 2013 SUBJ: Review and Comment Ad Hoc Committee Final Report & Recommendations History • The Review & Comment Ad Hoc Committee was formed with Alderman-at-Large Wilshire, Alderman Sheehan, Alderman Melizzi Golja, Commissioner Gottesman and Commissioner Moriarty as the members. • The committee was formed to consider the establishment of procedures regarding the activities of the Review & Comment Commission. • The initial meeting was held on 10/01/12 with the primary objective to determine the current procedures being used by the Commission. Subsequent meetings were held on 10/11/12,10/22/12,11/19/12, and 1/14/13. Discussion focused on the current procedures of the Review & Comment Commission. Findings • Minutes of the meetings were lacking and no documentation was available of those present at meetings or votes taken. • Recruitment of volunteers is lacking and should be increased to meet the ordinance. There has been some discussion of the methods of recruiting and how the City can help by making requests via the media. • The application was revised a number of times over the past several years with unclear information and inconsistent language as was evidenced this past year. The intake of applications is an issue and discussion ensued as to whether there should be budgeted and designated administrative support for this process as  well as the idea that someone should be checking applications for completeness as there was in the past. • The appointment of the liaison from the BOA was discussed and past practice has been a member of Human Affairs. This is not currently the case. • Orientation/training of commissioners and volunteers was discussed for uniformity. There is no comprehensive uniform training process in place to help volunteers understand the entire process. The orientation for new commissioners and volunteers is not a clearly documented process and relies too much on the individual commissioners rather than a standard format for learning the entire process and needs of the city. Not all volunteers are getting the same information as the commissioners are doing their own training in their smaller groups. • The commission lacked administrative support and the turnover in the executive offices held no historical knowledge for follow through on the process. The commissioners felt there was too much work to get through the session without administrative support. When the Commission was formed, $5,000 was budgeted; $4,000 for administrative support and $1,000 for copying, printing and postage expenses. • The ordinance states the purpose of each subcommittee is to review an agency's request proposal, meet with representatives of the agency, vote on a recommended level, suggest conditions to be met by the agency receiving the funds and report its findings to the Commission as a whole. The Review and Comment Commission will later forward its final recommendations to the Mayor and Board of Aldermen. This is not being followed. Volunteers were not permitted to vote on the overall funding plan and were told that the wrap up meeting was optional. They are also only being given a small portion of the funding requests and no one has the overall total picture to make informed decisions. This was established as a citizens committee and the ordinances say the volunteers vote for funding and present as a whole to the Commissioners. • Feedback to agencies is lacking thorough and comprehensive information that would allow them to come back next year with a better chance of obtaining funds. Recommendations • Establish and document procedures that allow for a more transparent process overall to include the audio recording of meetings, with written minutes of ail meetings filed for Right to Know compliance, to include names of those present, votes taken and documented, reference to the application for funding, the commissioners worksheet, funding recommendations that follow the city priorities established by the Consolidated Plan. Strive for more transparency in the process. • An annual calendar and timeline be established and reviewed at least every three years that looks at the work schedule and timeline for the Commission by both the Human Affairs Committee and the Review & Comment Commission. • Aldermanic Commissioner should be a member of the Human Affairs Committee in order to update said committee with compliance of both transparency and status updates comparing timeline completeness. • Document how the chair is selected and how long he/she shall serve as chair, including role and responsibilities. Chair should not be the Aldermanic Commissioner.  • Establish term limits for Commission Chair to maintain institutional warehousing of processes versus degradation over time by unintentional personal interpretation. • Volunteer recruitment efforts should increase with the assistance of the administration to utilize the TV Access Channel and the City's website. • Orientation sessions with the Mayor, Board of Aldermen Human Affairs Committee regarding the function and role of the Review & Comment Commission and the priorities of the City' Consolidated Plan preferable early in the new term through a formal orientation session. Improve training and retention of volunteers through consistent education and training for consistency in the process in the processes, and elimination of potential personal interpretation. • Permanently adopt Ad Hoc Committee documents for applications and worksheets to reduce confusion of applicants, volunteers, commissioners and Alderman. Any changes to documents should be reviewed by Human Affairs Committee, who is responsible for all Review & Comment activities, per Ordinance. • Establish a time line for the application to be posted and submitted. • Randomly assign volunteers to a subcommittee and randomly assign applications to those subcommittees, barring conflicts. • Recommendations to the agencies should be consistent and based on factual best practices. These worksheets provided by the commissioners should be part of the discussion with Human Affairs annually. • Directly report to the Human Affairs Committee for all process and procedural changes and to present funding recommendations for all agencies as required by Ordinance.. • Require that all volunteers get the applications from all agencies to better understand the total funding request. Allow all volunteers to vote on the total funding package at the final wrap up session to the Review and Comment Commissioners. • The Human Affairs Committee and the Review & Comment Commission jointly shall review the procedures of the Review & Comment Commission at a minimum every three years or as needed • Define the administrative support and budget if needed. cc: Mayor Donnalee Lozeau Board of Aldermen  CITY OF NASHUA REVIEW & COMMENT APPLICATION The City of Nashua grant programs vary in terms of their application requirements and interests. Please consult our website (www.gonashua.com) for individual grant program criteria and guidelines about how to apply to each program. The City of Nashua's website includes detailed information about this grant application as well as a place to ask questions to be answered by a member of the commission. If you have further questions about the review process that are not addressed on that page, please call City Hall at (603) 589-3000. DIRECTIONS • Submission deadline is January 15, each year by 4:00pm. • Do not send materials other than those requested, and do not send any materials under separate cover. Please refer to the specific grant program guidelines on our website for guidance on what to submit. • Send only one copy and do not staple or bind your application. • This application can be completed in two ways: I) open it in Microsoft Word and click on the shaded areas to type in your answers (preferred); or 2) you can type your answers on a separate sheet of paper. Please use a font size of at least 11 point. • You may submit an electronic copy of the application, along with attachments of additional requested documentation, to mairiati!tlnashuanh.gov Or • Mail this application to: City Hall Mayor's Office Attn: Review & Comment 229 Main Street Nashua NH 03060 CHECKLIST Please use this checklist to ensure that your application contains all required information and attachments. REVIEW & COMMENT will not review incomplete proposals. • Completed application form (including required signatures) r 1 Briefjob descri ption of key program personnel 0 A one-page list of your organization's board of directors or advisory committee, including occupations and city/town of residence 0 501(c)(3) letter from IRS In addition, if your program: i; is a collaborative program with an organization and/or a school, letters of agreement from participating organizations that explain their level of involvement are required  CITY OF NASHUA REVIEW & COMMENT APPLICATION P A R T I: A P P L I C A N T INFORMATION LIST THE GRANT PROGRAM(S) YOU ARE APPLYING TO: Review & Comment LEGAL NAME OF ORGANIZATION: ADDRESS: CITY/ STATE /ZIP: TELEPHONE: WEBSITE: YEAR ORGANIZATION STARTED: FEDERAL TAX I.D. # (EIN): EXECUTIVE DIRECTOR: PRIMARY CONTACT FOR PROPOSAL: TELEPHONE: E-MAIL: AMOUNT REQUESTED FROM TOTAL PROGRAM BUDGET: $ REVIEW & COMMENT: $ PLEASE PROVIDE YOUR PROGRAM NAME, AND A BRIEF OVERVIEW OF THE SPECIFIC PROGRAM/SERVICE FOR WHICH FUNDING IS BEING REQUESTED IN 300 WORDS (1500 KEYSTROKES) OR LESS: ISSUE A R E A Check the category (ies) which best describe your request. You must fall under one of these categories to meet the criteria met by the city ordinance. •Economic •Affordable •Youth/An ticrime •Affordable • E l d e r l y Services Development Housing Health/Dental Care - I -  CITY OF NASHUA REVIEW & COMMENT APPLICATION PART II: AGENCY FINANCIAL INFORMATION (AGENCY BUDGET) Provide information about your agency's operating budget in the space provided. Use the most recently completed financial or fiscal year. Please use this form and attach a single copy of your agency's most recent complete audited financial statement. 1 . REVENUES AND EXPENSES Fiscal Year Stan (mm/dd/yy) Fiscal End Dates (mm/dd/yy) Provide detail for last fiscal year. Agency Revenue Agency Expenses a. Fees for Services $ For Programming $ b. Membership Fees $ For Administration $ Contributions/Fundraising For Contributions/Fundraising (Based on Subtotal of Revenue Columns c-h) $ c. Individual/Business $ Other (specify) $ d. Foundation $ e. Nashua Funding other than Review & B. TOTAL EXPENSES S Comment $ f. Government (Federal. State, and C.NET Municipal) $ (A TOTAL REVENUE - BTOTAL EXPENSES) s g. United Way $ h. Fundraisin$ Events $ Subtotal (Add lines c-h) $ i. Endowment income (if any) $ j. Interest and dividends $ k. Other (specify) $ A. T O T A L REVENUE $ 2. SHORTFALLS: If your expenses exceeded revenues for the last fiscal year, explain how shortfall was financed in the space provided. 3 . ASSETS AND LIABILITIES Fiscal Year Start (mm/dd/yy) Fiscal End Dates (mm/dd/yy) Provide detail for last fiscal year. Agency Assets Agency Liabilities Cash Current Liabilities (accounts payable) Securities & investments Long-term liabilities (loans, mortgages, (stocks, endowments, etc.) etc.) Property & equipment B. TOTAL LIABILITIES Accounts receivable C. TOTAL NET ASSETS 4. RESTRICTED ASSETS OR REVENUE: These represent resources whose use is limited by the donor or the source to a specific purpose within the agency or resources that are to be maintained by the agency in perpetuity. Please indicate the amount and purpose of any restricted revenue and/or assets (in the space provided). a. Restricted Revenue: b. Restricted Assets: - 2 -  CITY OF NASHUA REVIEW & COMMENT APPLICATION P A R T III: P R O G R A M B U D G E T The use of this form is required. Please be as specific as possible. Please answer for only the program you are requesting funds for, not the agency budget. Previous Year's Review & Comment Request: $ Previous Year's Review & Comment Funding: $ ANTICIPATED PROGRAM EXPENSES AND PROGRAM FUNDING ITEM A. AMOUNT B. IN-KIND C. OTHER FUNDING SOURCES to TOTAL REQUESTED DONATIONS support this item (include earned income BUDGET for from to support and indicate if funding is already secured) each item Review & each item (Add columns Comment for Amount Source Secured? A-C) each item Example: speaker fees $750 $250 XYZ Foundation yes $1,000 I. $ S $ $ 2. $ S $ $ 3. $ S $ S 4. S s $ s 5. S s $ s 6. s $ $ s 7. $ $ S s 8. $ $ $ s 1 9. $ s J s 1 10. $ $ $ $ TOTAL ööööööi Sum of items in each $ $ $ 4 444444444444 è4é è 1 $ column SUSTAINABILITY: If your program is ongoing, what are your plans to secure funding in the future? ADDITIONAL BUDGET INFORMATION: Use this space to provide any additional budget information you wish to include:  CITY OF NASHUA REVIEW & COMMENT APPLICATION P A R T IV: ORGANIZATION AND PROGRAM OVERVIEWS Directions: Please number and write your answers on a separate page. We seek short answers to these questions, so please limit your answers to ONE page each for questions I and 2 (with a font size no smaller than 11 point.) 1. AGENCY HISTORY In this brief history you should include: • the founding date of the organization • its mission • geographic region served • population served • two or three most important programs or services the organization currently provides 2. PROGRAM OVERVIEW Briefly describe the program for which you seek funding. Be sure to include: • What you hope to accomplish with this program • How this program will strengthen or improve the community or your organization's ability to serve the community • How you will measure the program's progress or success (your evaluation method) 3. STATISTICAL INFORM ATION FORM Previous Fiscal Year Current Fiscal Year Next Fiscal Year 07/01/20 07/01/20 07/01/20 thru 06/30/20 thru 06/30/20 thru 06/30/20 Total Number of Clients Serve by your Agency (unduplicated) Total Number ofNon- Nashuans Served by your Agency (unduplicated) Total Number ofNashuans Served by your Agency (unduplicated) Total Number Served by this Program Total Number ofNashuans Served by this Program Please remember to attach the following documents on separate sheets of paper: • a list of your organization's board of directors or advisory committee, including occupations and city/town of residence • 501(c)(3) letter from IRS • Brief job description of key program personnel -4 -  CITY OF NASHUA REVIEW & COMMENT APPLICATION PART V: PROGRAM DESCRIPTION This form is required as part of your application. Format: You may complete this form in Microsoft Word using the form fields or number and write your answers on a separate page. Answers for this section, Part V, should be limited to ONE page total (with a font size no smaller than 11 point). This application represents (please check one only): I I A request for continued funding, operations or program support l~l A first time request in support of operations or an existing program • A first rime request in support of a new agency or program I. WHAT IS THE OVERALL GOAL OF THIS PROGRAM? 2. DESCRIBE UP TO 3 MEASURABLE OUTCOMES OR RESULTS OF THIS PROGRAM THAT WILL HELP ACHIEVE THIS GOAL. 3. WHAT SPECIFIC ACTIVITIES WILL YOU DO AS PART OF THIS PROGRAM TO PRODUCE THOSE RESULTS? (PLEASE LIST NO MORE THAN 5) 4. TIMING: a. WHEN DO YOU EXPECT TO BEGIN YOUR PROGRAM (MONTH, YEAR)? b. WHEN DO YOU EXPECT TO COMPLETE YOUR PROGRAM (MONTH, YEAR) OR IS IT ONGOING? 5. WHO WILL BE SERVED BY OR PARTICIPATE IN THIS PROGRAM?  CITY OF NASHUA REVIEW & COMMENT APPLICATION AGREEMENT TO GRANT TERMS By signing this application form, the applicant and the fiscal sponsor (if applicable) hereby indicate(s) agreement with the following terms and conditions: 1) The information contained in this application and in any attachments is true and correct to the best of your knowledge. 2) Your organization is a nonprofit, 501(c)(3) federal tax-exempt organization, public school, public agency working for the State of New Hampshire, or an Indian tribal government (or its political subdivision) recognized by the Department of the Interior or has a written agreement with a fiscal sponsor that is a 50l(cX3) organization, public school, or public agency. 3) Any funds received as a result of this application will be used only for the purpose specified in the award letter. No part of any grant will be used for a political campaign or to support attempts to influence legislation of any governmental body other than through making available the results of non-partisan analysts, study, and research. No portion of the award will be granted to any secondary grantee without the express permission of the City of Nashua. 4) Any funds received as a result of this application will be returned if the grant recipient loses its exemption from federal income taxation as provided for under section 501(c)(3) of the Internal Revenue Code. 5) Any funds received as a result of this application will be expended within 12 months of the payment date. At the end of this period, any unexpended grant funds will be returned to the City of Nashua - Review & Comment Commission, or a written request for an extension of time will be submitted to the city for approval. An evaluation report will be submitted upon completion of your program or by the due date specified in the grant award letter. Please note that the required signature(s) on this form must be original (not photocopied). SIGNATURE OF PRESIDENT, CHIEF ADMINISTRATIVE OFFICER, OR DATE TREASURER PRINT NAME TITLE FISCAL SPONSOR If you applied using a fiscal sponsor, please have an authorized officer of the sponsoring organization sign below SIGNATURE OF OFFICER OR FISCAL SPONSOR ORGANIZATION (IF APPLICABLE) DATE PRINT NAME TITLE CITY OF NASHUA REVIEW & COMMENT NON-DISCRIMINATION POLICY The City of Nashua seeks to promote respect for all people. In its community-building and capacity-building grantmaking (or successor grant programs supported by those funds), the city will support organizations that do not intend to deny services, employment, or volunteer involvement on the basis of race, age, ancestry or national origin, sexual orientation, gender, physical or mental disability, or religion. It is not the intent of this policy to deny support for programs that serve specifically defined populations. By signing this form, the applicant organization confirms that it is in compliance with this policy. SIGNATURE OF PRESIDENT, CHIEF ADMINISTRATIVE OFFICER, OR DATE TREASURER PRINT NAME TITLE - 6 -  FY 14 REVIEW AND COMMENT WORKSHEET Commissioner: Name of Agency: Program Requesting Funding: Amount Requested: S Full Agency Budget: $ Full Program Budget: $ Is Agency a 501(C) 3? YES_ NO Total number of Clients Served by Agency: Total number of Nasbuans served by Agency: Total number of Clients served by the Program: Total number of Nasbuans served by Program: Brief overview of the Program that has requested funding, including specific need for the program: From whom does your Agency/Program receive referrals for this program/service? To which agencies do you refer clients? Please list. Fund sources other than the Review and Comment Commission for this program: Is this Program unique to the area, or are there other agencies with similar Programs? Prior recommendations and follow through: Present recommendation: Amount Recommended: $  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 January 28, 2013 Memo #13-083 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: CONTRACT AWARD FOR BANKING SERVICES REQUESTED BY FINANCIAL SERVICES DIVISION Pursuant to NRO § 5-53 (A) and City Charter Sections A-835 and 52, the City's Treasurer/Tax Collector (Treasurer) is required to solicit proposals for specified high-volume/high-cost treasury banking services. In conjunction with the City Purchasing Department the following bid activity was conducted as summarized below. Request for Proposals (RFP) were solicited from six (6) institutions on August 30, 2012, and the offering was advertised (posted) on the City's web-site under reference document RFP0052-100412. There was no mandatory pre-bid conference but questions were encouraged from all Interested parties. The answers were then formalized and disseminated via email to all parties who formally "intended to respond". The answers were also posted on the city web-site as a matter of protocol. The five (5) firms that are shown beiow submitted proposals that were opened on October 4, 2012. Peoples United Bank Manchester, NH Sovereign Bank Boston, MA RBS Citizens Bank Manchester, NH TD Bank Concord, NH Bank of America Boston, MA The proposals were thoroughly reviewed by the Banking RFP Committee (Committee) and after review and discussion, the committee unanimously recommendations Citizens Bank for contract award. The attached memorandum from Treasurer Fredette dated January 25,2013 provides a chronological synopsis of the entire process. Also, attached for your review is the proposed agreement which has been reviewed by our Legal Department, including the pricing schedule for High Volume Activities. The complete bound RFP, questions and answers, and the submittal from recommended award winner Citizens Bank is in the the aldermanic office for your review. The award is contingent pursuant to NRO § 5-74 (B) which states that a contract that extends from the current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the City. The Financial Sen/ices Division, City Treasurer, RFP Committee, and this Office recommend awarding the contract to RBS Citizens Bank, Manchester, NH. Respectfully, r f d ^ Robert Gabriel. ' Purchasing Manager Ce: J. Griffin D. Fredette  Q)öwia/ee 1€ozeaa MAYOR To: From: Date: February 7,2013 Re: Contract Award for Banking Services Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the City. I am requesting the concurrence and approval of the full Board of Aldermen for the Banking Services contract, period ending January 31,2016, to RBS Citizens Bank, Manchester, NH. Attached please find Purchasing Manager's Memo #13-083 regarding this contract. 229 Main Street • PO Box 2019 • Nashua, NH 03061-2019 603.589.3260 • fax 603.594.3450 • NashuaMayor@NasbuaNH.gov  APPOINTMENTS BY THE MAYOR FEBRUARY 12, 2013 Cable Television Advisory Board Andrew Cernota (Reappointment) Term to Expire: January 1, 2016 129 Shelley Drive Nashua, NH 03062 Paul F. Johnson (Reappointment) Term to Expire: January 1,2016 44 Browning Avenue Nashua, NH 03062 Conservation Commission Richard Gillespie (Reappointment) Term to Expire: December 31, 2015 15 Spencer Drive Nashua. NH 03062 Carol Gorelick (New Appointment) Term to Expire: December 31,2015 6 Horizon Circle Nashua, NH 03064 Wanda Kennerson (New Appointment) Term to Expire: December 31, 2015 15 Ridge Road Nashua, NH 03062 Andrew Morin, Alternate (New Appointment) Term to Expire: December 31, 2016 5 Autumn Leaf Drive, Apt. 1 Nashua, NH 03060 Historic District Commission James Vayo (New Appointment) Term to Expire: January 31, 2016 32 Spaulding Street Nashua, NH 03060 Mine Falls Park Advisory Committee Pamela J. Anderson (New Appointment) Term to Expire: March 1,2016 9 Plainfield Lane Nashua, NH 03062 Nashua Arts Commission Bonnie K. Guercio (Reappointment) Term to Expire: April 1,2016 66 Meadow Drive Holiis, NH 03049 Charles E. Matthews (Reappointment) Term to Expire: April 1,2016 17 Shelbourne Road Nashua, NH 03063 Frank Teas (Reappointment) Term to Expire: April 1, 2016 PO Box 486 Nashua, NH 03061 I respectfully request that these appointments be confirmed. Donnalee Lozeau Mayor