Aldermen, Board of

AGENDA MEETING OF THE BOARD OF ALDERMEN MAY 14, 2013 1. PRESIDENT BRIAN S. MCCARTHY CALLS ASSEMBLY TO ORDER 2. PRAYER OFFERED BY CITY CLERK PAUL R. BERGERON 3. PLEDGE TO THE FLAG LED BY ALDERMAN-AT-LARGE LORI WILSHIRE 4. ROLL CALL 5. REMARKS BY THE MAYOR 6. RESPONSE TO REMARKS OF THE MAYOR 7. RECOGNITIONS R-13-114 Endorsers: Mayor Donnalee Lozeau Board of Aldermen RECOGNIZING MASTER PATROLMAN JEFFREY W. CONNORS OF THE NASHUA POLICE DEPARTMENT 8. READING MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING Board of Aldermen .............................................................................. 04/23/13 Special Board of Aldermen ................................................................. 05/07/13 Public Hearing conducted by Committee on Infrastructure .................. 04/24/13 9. COMMUNICATIONS From: Mayor Donnalee Lozeau Re: Contract Award for Miscellaneous Sewerage Improvements PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING 10. PETITIONS 11. NOMINATIONS, APPOINTMENTS AND ELECTIONS 12. REPORTS OF COMMITTEE Budget Review Committee ................................................................. 04/22/13 Budget Review Committee ................................................................. 05/07/13 Finance Committee............................................................................. 05/01/13 Committee on Infrastructure ............................................................... 04/24/13 Personnel/Administrative Affairs Committee ....................................... 05/06/13 Jt. PEDC/Committee on Infrastructure ................................................ 05/02/13 13. WRITTEN REPORTS FROM LIAISONS 14. CONFIRMATION OF MAYOR'S APPOINTMENTS Ethnic Awareness Committee Bernadette Melton-Plante (New Appointment) Term to Expire: April 30, 2016 41 Parrish Hill Drive Nashua, NH 03063 Dendrea J. Smith (New Appointment) Term to Expire: April 1, 2016 23 Royal Crest Drive, Apt. 8 Nashua, NH 03060 Historic District Commission Michael K. Findley (New Appointment) Term to Expire: May 15, 2016 6 Thompson Road Nashua, NH 03060 Planning Board Thomas C. Ireland (Moving from Full to Alternate Member) Term to Expire: March 31, 2016 8 Deacon Drive Nashua, NH 03063 Scott E. Leclair (Moving from Alternate to Full Member) Term to Expire: March 31, 2016 10 Daylily Drive Nashua, NH 03062 Dave Robbins (Moving from Alternate to Full Member) Term to Expire: March 31, 2016 102 Cherrywood Drive Nashua, NH 03062 Edward Weber (Moving from Alternate to Full Member) Term to Expire: March 31, 2015 4 Cabernet Court Nashua, NH 03062 UNFINISHED BUSINESS – RESOLUTIONS R-13-101 Endorsers: Alderman-at-Large Lori Wilshire Alderman Diane Sheehan APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE NASHUA POLICE COMMISSION AND THE NASHUA POLICE SUPERVISORS ASSOCIATION FROM JULY 1, 2011 THROUGH JUNE 30, 2014 AND AUTHORIZING TRANSFER OF $26,602 FROM DEPARTMENT 194, CONTINGENCY, ACCOUNT #70150 “ CONTINGENCY FOR NEGOTIATIONS” INTO DEPARTMENT 150, POLICE, ACCOUNT #51900 “PAYROLL ADJUSTMENTS”  Budget Review Committee Recommends: Final Passage R-13-102 Endorsers: Alderman-at-Large Lori Wilshire Alderman Diane Sheehan APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE NASHUA BOARD OF POLICE COMMISSIONERS AND NASHUA POLICE COMMUNICATION EMPLOYEES N.E.P.B.A. LOCAL 125, I.U.P.A., AFL-CIO FROM JULY 1, 2011 THROUGH JUNE 30, 2014  Budget Review Committee Recommends: Final Passage R-13-103 Endorsers: Alderman-at-Large Lori Wilshire Alderman Diane Sheehan APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE NASHUA BOARD OF POLICE COMMISSIONERS AND UNITED AUTOMOBILE, AEROSPACE AND AGRICULTURAL IMPLEMENT WORKERS OF AMERICA (UAW), PROFESSIONAL EMPLOYEES OF THE NASHUA POLICE DEPARTMENT, LOCAL #2232, FROM JULY 1, 2011 THROUGH JUNE 30, 2014  Budget Review Committee Recommends: Final Passage R-13-104 Endorsers: Alderman-at-Large Lori Wilshire Alderman Diane Sheehan APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE NASHUA BOARD OF POLICE COMMISSIONERS AND TEAMSTERS LOCAL 633 FROM JULY 1, 2011 THROUGH JUNE 30, 2014 AND AUTHORIZING THE TRANSFER OF $10,652 FROM DEPARTMENT 194, CONTINGENCY, ACCOUNT #70150 “CONTINGENCY FOR NEGOTIATIONS” INTO DEPARTMENT 150, POLICE, ACCOUNT #51900 “PAYROLL ADJUSTMENTS”  Budget Review Committee Recommends: Final Passage R-13-109 Endorsers: Mayor Donnalee Lozeau Alderman Diane Sheehan Alderman Michael J. Tabacsko Alderman Richard A. Dowd Alderman-at-Large Brian S. McCarthy AUTHORIZING THE MAYOR AND THE CITY TREASURER TO ISSUE REFUNDING BONDS OR LOANS NOT TO EXCEED THE AMOUNT OF THIRTY MILLION DOLLARS ($30,000,000) TO REFINANCE ALL OR A PORTION OF CERTAIN OUTSTANDING LOANS OF THE CITY OBTAINED THROUGH THE STATE REVOLVING LOAN FUND ADMINISTERED BY THE STATE OF NEW HAMPSHIRE DEPARTMENT OF ENVIRONMENTAL SERVICES IN ORDER TO ACHIEVE INTEREST COST AND OTHER SAVINGS  Budget Review Committee Recommends: Final Passage R-13-110 Endorser: Alderman Mary Ann Melizzi-Golja Alderman-at-Large Lori Wilshire Alderman Richard A. Dowd Alderman June M. Caron Alderman Michael J. Tabacsko Alderman Diane Sheehan Alderman Arthur T. Craffey, Jr. Alderman-at-Large Barbara Pressly Alderman-at-Large Brian S. McCarthy AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OFFICE SPACE LEASE AGREEMENT WITH RENAISSANCE DOWNTOWNS AT NASHUA  Finance Committee Recommends: Final Passage R-13-111 Endorsers: Alderman-at-Large Brian S. McCarthy Alderman-at-Large Lori Wilshire Alderman Richard A. Dowd Alderman Mary Ann Melizzi-Golja Alderman Michael J. Tabacsko Alderman Kathy Vitale Alderman Diane Sheehan AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED THE AMOUNT OF ONE MILLION DOLLARS ($1,000,000) FOR THE PURCHASE OF PUBLIC SAFETY PORTABLE RADIOS  Budget Review Committee Recommends: Final Passage UNFINISHED BUSINESS – ORDINANCES O-13-35 Endorsers: Alderman-at-Large Jim Donchess Alderman Diane Sheehan ESTABLISHING A NO PARKING ZONE ON A PORTION OF THE EAST SIDE OF WEBSTER STREET  Committee on Infrastructure Recommends: Final Passage O-13-38 Endorser: Alderman Paul M. Chasse, Jr. ESTABLISHING A THIRTY-MINUTE PARKING TIME LIMIT ON A PORTION THE WEST SIDE OF LIBERTY STREET  Committee on Infrastructure Recommends: Final Passage NEW BUSINESS – RESOLUTIONS R-13-115 Endorser: Alderman Richard A. Dowd AUTHORIZING THE EXPENDITURE OF $1,172,420 FROM THE SCHOOL CAPITAL RESERVE FUND FOR REHABILITATION AND RECONSTRUCTION OF TRACKS AND TENNIS COURTS R-13-116 Endorser: Mayor Donnalee Lozeau RELATIVE TO THE TRANSFER OF $40,000 FROM DEPARTMENT 194 – CONTINGENCY INTO THE DEPARTMENT 162 – STREET LIGHTING, GENERAL FUND OPERATING BUDGET FOR THE PURPOSE OF FUNDING THE COSTS ASSOCIATED WITH STREET LIGHTING ABOVE THE AMOUNT BUDGETED IN FY2013 R-13-117 Endorser: Alderman Mary Ann Melizzi-Golja AUTHORIZING THE CITY OF NASHUA TO ENTER INTO AN OFFICE SPACE LEASE AGREEMENT AT THE HUNT MEMORIAL BUILDING WITH HARTMANN LEARNING CENTER R-13-118 Endorser: Alderman-at-Large Lori Wilshire RELATIVE TO THE TRANSFER OF $33,143 FROM DEPARTMENT 194 – CONTINGENCY INTO DEPARTMENT 150 – POLICE FOR THE PURPOSE OF FUNDING THE PAYROLL AND NON- PAYROLL COSTS ASSOCIATED WITH THE HIRING OF TWO POLICE OFFICERS ABOVE THE 177 POSITIONS BUDGETED IN FY2013 R-13-119 Endorser: Mayor Donnalee Lozeau APPROVING THE PROPOSAL OF PENNICHUCK CORPORATION TO GIVE PENNICHUCK EAST UTILITY, INC. AUTHORITY TO ENTER INTO LONG TERM LOANS FROM THE DRINKING WATER STATE REVOLVING FUNDS R-13-120 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Lori Wilshire Alderman Diane Sheehan RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $614,960 FROM THE STATE OF NEW HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES AND THE BUREAU OF DRUG AND ALCOHOL SERVICES INTO PUBLIC HEALTH AND COMMUNITY SERVICES GRANT ACTIVITY-“FY2014 AND FY2015 EMERGENCY PREPAREDNESS GRANT” R-13-121 Endorsers: Mayor Donnalee Lozeau Alderman-at-Large Lori Wilshire Alderman Diane Sheehan RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF UP TO $230,000 FROM THE STATE OF NEW HAMPSHIRE DEPARTMENT OF HEALTH AND HUMAN SERVICES FOR MATCHING FUNDS FOR THE FEDERAL TRANSIT AUTHORITY JOB ACCESS AND REVERSE COMMUTE (“JARC”) GRANT PROGRAM R-13-122 Endorsers: Alderman Richard A. Dowd Alderman-at-Large Brian S. McCarthy Alderman Michael J. Tabacsko CHANGING THE PURPOSE OF THE REMAINING $750,000 OF UNEXPENDED BOND PROCEEDS FROM THE CHARLOTTE AVENUE ELEMENTARY SCHOOL HVAC PROJECT AND $313,873.36 OF UNEXPENDED CAPITAL PROJECT APPROPRIATIONS FROM THE FAIRGROUNDS ELEMENTARY SCHOOL HVAC PROJECT TO THE BROAD STREET ELEMENTARY SCHOOL BUILDING IMPROVEMENTS PROJECT NEW BUSINESS – ORDINANCES O-13-41 Endorsers: Alderman-at-Large James Donchess Alderman-at-Large Brian S. McCarthy Alderman-at-Large Lori Wilshire Alderman Michael Tabacsko Alderman-at-Large Barbara Pressly Alderman Arthur T. Craffey, Jr. Alderman Mary Ann Melizzi-Golja ESTABLISHING AN OVERNIGHT ON-STREET PARKING PILOT PROGRAM IN A DESIGNATED DOWNTOWN AREA PERIOD FOR GENERAL PUBLIC COMMENT REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN Committee announcements: ADJOURNMENT  S)owia/ee Ißozeati MAYOR To: From: Date: Re: Contract Award for Miscellaneous Sewerage Improvements I am requesting the Board of Aldermen's concurrence and approval for the award of the 2013 Miscellaneous Sewerage Improvements contract in the amount of $1,645,984 to Park Construction, pursuant to NRO § 5-90 (E). This award was approved by the Board of Public Works on April 11,2013 and by the Finance Committee during the May 1,2013 meeting. I am also requesting that the provision of NRO § 5-90 (F) regarding the reconsideration period be waived due to the need to begin this work as soon as possible. Attached please find Purchasing Manager's Memo #13-122 regarding this project. 229 Main Street • PO Box 2019 • Nashua, NH 03061-2019 603.589.3260 • fax 603.594.3450 - NashuaMayor@NashuaNH.gov  City of Nashua Central Purchasing 229 Main Street Nashua NH 03060 603-589-3330 Fax: 603-589-3344 April 24, 2013 Memo #13-122 TO: MAYOR LOZEAU FINANCE COMMITTEE SUBJECT: CONTRACT AWARD FOR MISCELLANEOUS SEWERAGE IMPROVEMENTS REQUESTED BY PUBLIC WORKS ENGINEERING (VALUE: $1,645,984) DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER: ACTIVITY DESCRIPTION: SEWER REHAB AND SEWER STRUCTURES The 2013 Sewer Replacement Project continues to address falling sewers - those with repeated sinkholes and worn-out bottoms. This project will occur on five streets consisting of approximately 780 linear feet of sewer main on Franklin Street, 535 feet on Park/Court Streets, 300 feet on Middle Street, 835 feet on Mulberry Street, and 720 feet on Northeastern Boulevard along with 650 feet of drain pipe lining. This work also includes, but not limited to, new manholes, connections to catch basins and building sewers, coordination with utility companies (water and gas), full width pavement restoration, disposal of excess material and maintenance of traffic. As it is in the best interest of the City to have all of the deep excavations (sewer, drain and water) performed by one contractor, bidders were required to submit bids on both the City's sewer contract and Pennichuck's water main improvements in the project area. The contract is being awarded to the bidder that is designated as the lowest responsive and responsible bidder of the total combined bid price of both contracts as has been done in several previous combined similar projects. It is the intent of this effort to minimize disturbances and disruptions and centralize construction activities via coordination efforts of one prime contractor. Bids were solicited from thirteen (13) firms and information for bidders was posted on the City's web-site under reference document IFB0779-032813. A total of fifteen individuals representing 8 firms and utilities, along with city staff were present at the mandatory pre-bid conference held March 18th. Four (4) bids were received and opened on March 28, 2013 with summary results shown below: Contractor City Sewer Project Bid Combined City PWW Park Construction $1,645,984.00 $2,328,441.00 DeFelice Corporation $1,594,235.75 $2,377,737.90 Albanese D&S Ine $1,872,453.00 $2,716,818.00 Northeast Earth Mechanics $2,044,532.00 $2,893,057.00 Park Construction is the lowest combined bidder and has done considerable sewer work in the City in the past In addition to work done in the City of Nashua, they have performed satisfactorily on water-sewer projects in a number of communities in southern New Hampshire, and are currently working a $5 million plus CSO project for the City of Manchester, who indicated that they are doing quality work on this project. Based upon the submitted bids and available funds, we recommend awarding the contract to the low bidder Park Construction Corporation of Fitzswilliam, NH in the amount of $1,645,984. Contract documents including plans, specifications, an enlarged size bid tabulation, and the proposed contract is in the Aldermanic Office for your review. A reduced size bid tabulation is attached to this memo. Pursuant to NRO § 5-90 (E), approval by the Finance Committee of a contract award in excess of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for final approval prior to award of the contract. The City Engineer's Office, Board of Public Works (April 11, 2013 meeting) and this Office recommend awarding the contract in the amount of $1,645,984 to low bidder Park Construction, Fitzwilliam, NH. Respectfully, Robert Gabriel Purchasing Manager Ce: J. Griffin W. Keating S. Dookran