Board of Public Works

Board of Public Works Meeting of January 11, 2010 A regular meeting of the Board of Public Works Meeting was held on Monday, January 11, 2010, at 3:45 p.m. at the Division of Public Works Administration and Engineering Office, 9 Riverside Street, Nashua, NH 03062. Members Present Mayor Lozeau, Chairman Leon Kenison, P.E., Director Tim Lavoie, Vice Chairman Steve Dookran, P.E., City Engineer Dan Gagnon, Commissioner Mario Leclerc, Superintendent, WWTF Don Dyer, Commissioner Lisa Fauteux, Superintendent, Solid Waste Tracy Pappas, Commissioner Roy Sorenson, Superintendent, Streets Wayne Husband, Superintendent, Traffic Kathie Berube, Admin. Asst. III/BPW Clerk Carolyn O’Connor, DPW Financial Manager Guests David Deane, Aldermanic Liaison Angelo Marino, Chief Assessor Mayor Lozeau called the meeting to order at 3:47 and asked the clerk to call the roll. Commissioner Dyer: Present Commissioner Pappas: Present Commissioner Gagnon: Present Commissioner Lavoie: Present Mayor Lozeau: Present Mayor Lozeau also noted that Aldermanic Liaison Deane was also present. I. MOTION: Commissioner Pappas to approve the Agenda as presented. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. II. Motion: Commissioner Pappas to approve the Minutes of the Board of Public Works Meeting of December 14, 2009 with corrections. SECONDED: Commissioner Lavoie. The corrections to the Minutes of the Board of Public Works Meeting of December 14, 2009 are as follows: Page 8- Item D. Commissioner Pappas was opposed not Commissioner Lavoie; Page 2. First paragraph- change to Yvonne Dunitz; Page 5. Item G- should read “place on file.” MOTION CARRIED with Corrections: Unanimous. III. Public Comment- N/A 1 IV. Aldermanic Referrals- N/A Commissioner Lavoie stated that the Board needed to elect a new Vice-Chairman. Chair Lozeau opened the floor for nominations. Commissioner Dyer nominated Commissioner Lavoie. Commissioner Lavoie nominated Commissioner Pappas. Commissioner Dyer withdrew his nomination and seconded the nomination of Commissioner Pappas. Chair Lozeau closed the nominations. All in favor of Commissioner Pappas to become the Vice Chairman of Public Works: Unanimous. V. Engineering Department A. MOTION: Commissioner Dyer to approve the Residential Wastewater Service Permits and Fees as submitted. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Pappas to approve the contract with Aerial Cartographics of America, Inc. (ACA, Inc.) for an aerial photography flight in spring 2010 for an amount of $16,992. Funding for this contract is available in account number 792-53032- 3794 - Stormwater Abatement - Flyover and Color Ortho. The approximate account balance remaining after purchase is $230,798. SECONDED: Commissioner Lavoie. Chief Assessor, Angelo Marino was present and he and City Engineer Dookran discussed the advantages to updating the City’s ortho photos resulting from the aerial photography flight that is scheduled for the spring of 2010. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Pappas to approve the award of the professional services contract for the design of the Harbor Avenue Area Sewer Separation to Hayner/Swanson, Inc. (HSI) of Nashua, NH, for an amount of $445,000.00. Funding for this contract is available under account number 792-53030-3791, Capital Improvement – Engineering Services, Disinfection Facility in the amount of $222,500 and in account number 792-53030-3745, Capital Improvement – Engineering Services, CSO Flooding in the amount of $222,500. The 2  approximate account balances remaining after purchase are $414,061 in account number 792-3791, Capital Improvement – Engineering Services, Disinfection Facility and $977,500 in account number 792-3745, Capital Improvement – Engineering Services, CSO Flooding. SECONDED: Commissioner Gagnon. A discussion was had regarding which consulting firms submitted statements of qualifications. MOTION CARRIED: Unanimous. D. MOTION: Commissioner Pappas to approve a request from Mill City Landscaping and Contracting of 59 Halley Road, Lowell, MA 01854 for a Drainlayer's License in accordance with Nashua City Code 255-19 Issuance of Drainlayer's License. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. E. Informational: Update on Stormwater and Drainage Program Aldermanic Liaison Deane discussed a drainage problem at 45 Tufts Drive and requested that it be assessed and added to the list. F. Informational: CSO Consent Decree Quarterly report to EPA MOTION: Commissioner Lavoie to accept items E & F and place on file. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. VI. Wastewater Treatment Facility A. MOTION: Commissioner Gagnon to approve the User Fee Warrants as presented. SECONDED: Commissioner Lavoie. MOTION CARRIED: Unanimous. B. MOTION: Commissioner Gagnon to accept the retirement of Mark Bernier, Maintenance Foreman, effective January 8, 2010. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. C. MOTION: Commissioner Gagnon to award the Operator III position to Patrick Sheehan. Funds are available in account #802-11154-8330-8700. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. VII. Director’s Report 3 Director Kenison began to present the Director’s Report and Chair Lozeau mentioned it might be a good time for him and the City Engineer to discuss the latest stimulus funding. Director Kenison and City Engineer Dookran discussed with the board a recent opportunity made available from NHDES to the City for additional SRF/ARRA (American Recovery and Reinvestment Act) funding to extend the Haines Street Sewer Separation project. Further discussion was had pertaining to amending the SRF loan in the amount of $250,000 in order to extend the project. City Engineer Dookran presented a summary and motion request which explained that approximately 50% of the loan would be forgiven through the ARRA funding and that a resolution was being drafted for approval by the Board of Aldermen. In advance of this process, it was being requested that the Board of Public Works recommend that the Mayor and City Treasurer apply for this amendment. Change orders to the design and construction contracts are also being requested as separate agenda items. If amended the SRF budget of $1.3 million would increase to $1,550,000 MOTION: Commissioner Pappas to authorize the Mayor and City Treasurer to amend the NHDES SRF/ARRA loan CS-333158-22 in an amount of $250,000, increasing the loan up to $1,550,000. This approval is contingent upon the SRF/ARRA loan amendment for this project CS-333158-22 being approved by the Board of Aldermen. SECONDED: Commissioner Gagnon. MOTION CARRIED: Unanimous. City Engineer Dookran presented and discussed with the board a summary and motion request to amend the contract with Hayner/Swanson, Inc. for the design of the Haines Street Sewer Separation Project. MOTION: Commissioner Dyer to amend the contract with Hayner/Swanson, Inc. for the design of the Haines Street Sewer Separation project for an amount not to exceed $39,000, this will bring the total contract price to $192,000. Funding for this contract will be through #792-53030-3742. Amount remaining after purchase $0.00. This approval is contingent upon the SRF/ARRA loan amendment for this project (CS-333158-22) is approved by the Board of Aldermen. SECONDED: Commissioner Pappas. MOTION CARRIED: Unanimous. City Engineer Dookran presented and discussed with the board a summary and motion request to approve Change Order No. 3 in the amount not to exceed $250,000 to the construction contract for the Haines Street Sewer Separation project. MOTION: Commissioner Gagnon to approve Change Order No. 3 in the amount not to exceed $250,000 to the construction contract for the Haines Street Sewer Separation project to Park Construction Corp., bringing the contract total to $1,319,418.20. Funding for theses 4 change orders will be through account 792-59232-3742 – Sewer Construction, Haines Street Sewer Separation. Account balance remaining after purchase: $77,582. This approval is contingent upon the SRF/ARRA loan amendment for this project (CS-333158-22) is being approved by the Board of Aldermen. SECONDED: Commissioner Dyer. MOTION CARRIED: Unanimous. Director Kenison resumed with the Director’s Report. VIII. Commissioner’s Comments A discussion was had as to whether the snow-making machine was in operation. A discussion was had regarding bare spots at Greeley Park where the public sleds. Director Kenison mentioned that Superintendent Caggiano was not present and that he would inquire. Commissioner Pappas inquired as to whether the Greeley Park Bandshell permits contract had been completed. Chair Lozeau replied that she had something for Superintendent Caggiano that she would share with her. Commissioner Pappas expressed her concerns regarding the traffic congestion and traffic barrels on Concord Street near Greeley Park during fundraiser walks and events. Aldermanic Liaison Deane mentioned that because of ample parking, Holman Stadium has been suggested to become the starting point for fundraiser walks. Aldermanic Liaison Deane discussed potential possibilities for the future use of Holman Stadium. MOTION: Commissioner Pappas to adjourn at 5:05 p.m. SECONDED: Chair Lozeau. MOTION CARRIED: Unanimous. IX. Non-Public (if necessary)- N/A 5 6